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20100324 - Agenda Packet - Board of Directors (BOD) - 10-10
Midpeninsula Regional i ' Open Space District P Meeting 10-10 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:00 p.m. Wednesday,March 24, 2010 330 Distel Circle Los Altos, CA 94022 AGENDA 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—PUBLIC SESSION ROLL CALL ** ORAL COMMUNICATIONS—PUBLIC ** ADOPTION OF AGENDA 7:05* CONSENT CALENDAR 1 Approve Minutes of February 24, 2010 2 Approve Revised Claims Report 3 Approve Written Communications—Response to Daniel Foor and Sue Gale 4 Approval of FY2010-11 Annual Claims List—B. Congdon 5 Authorize Extension of Contracts with Design Concepts for Graphic Design Services, with Direct Marketing Solutions, Inc. (DMSI) for Mailing Services, and with Patsons Press for Printing Services for Fiscal Year 2010-11 —K. Britt 6 Approval of Communications Site Lease Agreement Amendment (Lease)and Exercise of Option with New Cingular Wireless PCS, LLC,a Delaware Limited Liability Company, d/b/a AT&T Mobility (Lessee) at Pulgas Ridge Open Space Preserve—E. Cuzick 7:20* BOARD BUSINESS 7 Receipt of District Ombudsperson Carol Joyce's Report to the Board of Directors; Authorize the President of the Board of Directors to Execute a Fourth Amendment to the Ombudsperson Volunteer Agreement with Carol Joyce Extending the Agreement's Term to December 31, 2010—B. Congdon 8 Adoption of the Midpeninsula Regional Open Space District FY2010-11 Action Plan consisting of a Summary of the District's Annual Work Plan and Detailed Information on Key Projects—G. Baillie 9A Approval of the of Fiscal Year 2010-11 (FY2410-11)Budget—E. Cuzick _ _ l Meeting 10-10 Page 2 9B Adoption of the Budget for Fiscal Year 2010-11(FY20 10-11) including a Two and One-Half(2.5) Point Salary Increase for all General Manager Appointed Employees—E. CuZick 10 Authorization to Execute a Contract with Page&Turnbull, Inc., for Architectural and Engineering Consulting Services in an Amount Not to Exceed$80,000 to Complete the Programming, Design, Bidding, and Construction Administration Phases of the Folger Ranch House Remodel and Determination that the Recommended Action is Categorically Exempt from the California Environmental Quality Act—E. Simmons I I Authorization to Amend a Contract with Arcadis (formerly known as LFR, Inc.) for Engineering and Design Services for the Proposed Parking/Staging Area at El Corte de Madera Creek Open Space Preserve(Preserve)—T. Hugg INFORMATIONAL REPORTS— Written or oral reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TOADDRFSS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication,which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration oj'the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of a regular Board meeting will be made available for public inspection at the District's Administrative Ogre located at 330 Distel Circle,Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING OF AGENDA 1,Anna Duong,Acting District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the March 24, 2010 Regular Meeting of the MROSD Board of Directors was posted and available for review on March 19,2010 at the Administrative Offices of MROSD, 330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at -../ittp- L- /w\vw.oVensp,acc.or. Signed this 19th day of March 2010,at Los Altos,California. Acting District Clerk Date: 03/19/2010 i Claims No. 10-07 Meeting 10-10 Date 3/24/10 Midpeninsula Regional Open Space District # Amount Name Description 12341 $6,600.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 12342 $5,525.02 Santa Clara County Sheriffs Office Patrol Services 12343 $4,390.00 Old Republic Title Company Title&Escrow Fees-POST Lobitos Ridge Property 12344 $3,970.26 *1 First National Bank Rental Residence Expenses-Wood Stove/Kitchen Cabinets/ Plumbing Services 12345 $3,195.00 Periat Plumbing Water Heater&Installation-Rental Residence 12346 $3,005.74 *1 First National Bank Conferences&Training Expenses-NTL Leadership Training! OSHA Certification/City Attorneys Conference/Certified Interpretive Trainer Recertification Fee/Folding Gym Mats For Operations Department Trainings/Operations Training DVD 12347 $2,500.00 Neofunds By Neopost Postage 12348 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm j 12349 $1,793.00 Shelton Roofing Company Roof Repair-Rental Residences 12350 $1,701.72 *1 First National Bank Field Supplies/Measuring Wheel/Crime Scene Markers/AO Landscaping Project Supplies/Pond Decontamination Supplies I Digital Scale/Miter Saw Laser System 12351 $1,300.00 Portola Park Heights Property Owners' 2009 Road Work Assessment-Doherty Ridge Road Association 12352 $1,285.87 Sunnyvale Ford Vehicle Repair-Patrol Truck 12353 $1,264.21 *1 First National Bank Advertising/Subscription/Books-Ad For District Clerk/Ad For Coffee Table Book Project/Dish Network/Survey Monkey Monthly Subscription/FFO Internet Service 12354 $1,115.04 City Of Los Altos Annual Sewer Service Charges 12355 $1,000.00 *2 Periat Plumbing Deposit For Water Heater&Installation-Rental Residence 12356 $961.57 *1 First National Bank Uniform Expenses 12357 $958.30 *1 First National Bank Business Related Meals/Board Meeting/ABC Meetings/Action Plan Meeting/Lunch For Administration Manager Interview Panel 12358 $770.82 *1 First National Bank Out Of Town Business Meeting Expenses-Washington DC Trip For Mt.Umunhum Meeting 12359 $768.81 Cabela's Uniform Expenses 12360 $617.06 *1 First National Bank Photo Contest Prizes 12361 $580.02 *1 First National Bank Nature Center Supplies-Veterinary Services For Twix 12362 $557.40 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch 12363 $503.64 Summit Uniforms Uniform Expenses 12364 $500.00 Gou,Vicky Reimbursement-Deposit For Digital Story Project 12365 $475.98 The Workingman's Emporium Uniform Expenses 12366 $468.01 Stevens Creek Chrysler Jeep Dodge Vehicle Repairs&Service 12367 $455.96 Monster Mechanical HVAC Repairs-AO 12368 $450.00 Maze&Associates 2009/2010 Audit Expenses 12369 $400.00 Macro Corporation Black Mountain Microwave Study For Districts New Radio System 12370 $347.39 Cartridge World Printer Cartridges 12371 $345.00 Wells Fargo Bank Rental Fee-Three Safe Deposit Boxes For Records Storage 12372 $291.24 *1 First National Bank Volunteer Expenses-Chairs For Volunteer Seating/Supplies For Environmental Volunteer Training 12373 $277.51 All Star Glass Windshield Replacement For Patrol Truck 12374 $250.00 PERS Public Agency Coalition Annual Membership 12375 $250.00 *1 First National Bank Membership Dues-Land Trust Alliance 12376 $239.07 Peterson Tractor Tractor Supplies 12377 $235.00 American Red Cross CPR Recertification 12378 $219.82 *1 First National Bank Computer Expenses-Two Projection Screens For AO 12379 $176.74 *1 First National Bank Patrol Truck Repair 12380 $144.95 Cal-Line Equipment Wood Chipper Parts-Knives/Winch Rope Page 1 of 2 I i Claims No. 10-07 Meeting 10-10 W Date 3/24/10 Midpeninsula Regional Open Space District # Amount Name Description 12381 $131.65 101 Trailer Sales Trailer Parts 12382 $127.78 Gilroy Motorcycle Center Motorcycle Helmet 12383 $117.12 Orlandi Trailer Trailer Parts 12384 $100.00 Rachel Demitrios Revisions To Electronic Incident Report Form 12385 $99.00 '1 First National Bank Salary&Benefits Online Survey 12386 $85.14 *1 First National Bank Office Supplies 12387 $25.25 Rayne Of San Jose Water Conditioning Service-Ranger Residence 12388 $24.95 Life Assist First Aid Supplies 12389 $14.12 Foster Brothers Lock&Key Services Total $52,772.55 '1 Urgent check issued 3/8/10 The total amount for First National Bank is$14,951.64 '2 Urgent check issued 03/16/10 Page 2 of 2 Claims No. 10-07 Meeting 10-10 Date 3/24/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12341 $6,600.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 12342 $5,525.02 Santa Clara County Sheriffs Office Patrol Services 12343 $4,390.00 Old Republic Title Company Title&Escrow Fees-POST Lobitos Ridge Property 12344 $3,970.26 *1 First National Bank Rental Residence Expenses-Wood Stove/Kitchen Cabinets/ Plumbing Services 12345 $3,195.00 Periat Plumbing Water Heater&Installation-Rental Residence 12346 $3,005.74 *1 First National Bank Conferences&Training Expenses-NTL Leadership Training/ OSHA Certification/City Attorneys Conference/Certified Interpretive Trainer Recertification Fee/Folding Gym Mats For Operations Department Trainings/Operations Training DVD 12347 $2,500.00 Neofunds By Neopost Postage 12348 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 12349 $1,793.00 Shelton Roofing Company Roof Repair-Rental Residences 12350 $1,701.72 *1 First National Bank Field Supplies/Measuring Wheel/Crime Scene Markers/AO Landscaping Project Supplies/Pond Decontamination Supplies/ Digital Scale/Miter Saw Laser System 12351 $1,300.00 Portola Park Heights Property Owners' 2009 Road Work Assessment-Doherty Ridge Road Association 12352 $1,285.87 Sunnyvale Ford Vehicle Repair-Patrol Truck 12353 $1,264.21 *1 First National Bank Advertising/Subscription/Books-Ad For District Clerk/Ad For Coffee Table Book Project/Dish Network/Survey Monkey Monthly Subscription/FFO Internet Service 12354 $1,115.04 City Of Los Altos Annual Sewer Service Charges 12355 $1,000.00 *2 Periat Plumbing Deposit For Water Heater&Installation-Rental Residence 12356 $961.57 *1 First National Bank Uniform Expenses 12357 $958.30 *1 First National Bank Business Related Meals/Board Meeting/ABC Meetings/Action Plan Meeting/Lunch For.Administration Manager Interview Panel 12358 $770.82 *1 First National Bank Out Of Town Business Meeting Expenses-Washington DC Trip For Mt. Umunhum Meeting 12359 $768.81 Cabela's Uniform Expenses 12360 $617.06 *1 First National Bank Photo Contest Prizes 12361 $580.02 *1 First National Bank Nature Center Supplies-Veterinary Services For Twix 12362 $557.40 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch 12363 $503.64 Summit Uniforms Uniform Expenses 12364 $500.00 Gou,Vicky Reimbursement-Deposit For Digital Story Project 12365 $475.98 The Workingman's Emporium Uniform Expenses 12366 $468.01 Stevens Creek Chrysler Jeep Dodge Vehicle Repairs&Service 12367 $455.96 Monster Mechanical HVAC Repairs-AO 12368 $450.00 Maze&Associates 2009/2010 Audit Expenses 12369 $400.00 Macro Corporation Black Mountain Microwave Study For Districts New Radio System 12370 $347.39 Cartridge World Printer Cartridges 12371 $345.00 Wells Fargo Bank Rental Fee-Three Safe Deposit Boxes For Records Storage 12372 $291.24 *1 First National Bank Volunteer Expenses-Chairs For Volunteer Seating/Supplies For Environmental Volunteer Training 12373 $277.51 All Star Glass Windshield Replacement For Patrol Truck 12374 $250.00 PERS Public Agency Coalition Annual Membership 12375 $250.00 *1 First National Bank Membership Dues-Land Trust Alliance 12376 $239.07 Peterson Tractor Tractor Supplies 12377 $235.00 American Red Cross CPR Recertification 12378 $219.82 *1 First National Bank Computer Expenses-Two Projection Screens For AO 12379 $176.74 *1 First National Bank Patrol Truck Repair 12380 $144.95 Cal-Line Equipment Wood Chipper Parts-Knives/Winch Rope Page 1 of 3 Claims No. 10-07 Meeting 10-10 Date 3/24/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12381 $131.65 101 Trailer Sales Trailer Parts 12382 $127.78 Gilroy Motorcycle Center Motorcycle Helmet 12383 $117.12 Orlandi Trailer Trailer Parts 12384 $100.00 Rachel Demitrios Revisions To Electronic Incident Report Form 12385 $99.00 *1 First National Bank Salary&Benefits Online Survey 12386 $85.14 *1 First National Bank Office Supplies 12387 $25.25 Rayne Of San Jose Water Conditioning Service-Ranger Residence 12388 $24.95 Life Assist First Aid Supplies 12389 $14.12 Foster Brothers Lock&Key Services 12390 R $21,093.10 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 12391 R $12,833.29 Ross Recreation Equipment Six Picnic Tables 12392 R $6,475.00 Portola Park Heights Property Owner's 2009 Road Work Assessment-Portola Heights Road&Long Association Ridge Road 12393 R $5,771.67 Dell Business Credit Video Conferencing System 12394 R $4,519.44 Shulman,Rogers,Gandal,Pordy& Legal Services-Telecommunications Advice For District Radio Ecker Frequency 12395 R $4,470.00 Bohley Consulting Trail Easement Survey At La Honda Creek 12396 R $4,000.00 John Veverka Consulting Services-Interpretive Systems Plan For District 12397 R $2,530.00 San Mateo County Fire Department Brush Clearing-Purisima Creek Redwoods 12398 R $2,000.00 San Mateo County Fire Department Fire Clearance-Highway 35 Project 12399 R $1,595.00 BAGG Engineers Geotechnical Investigation&Berm Repair Design At La Honda Creek 12400 R $1,350.00 Newton Chan Consulting Services-Website Maintenance&Development Of New Features 12401 R $1,200.00 Rural Pig Management Annual Retainer Fee-Pig Control Services 12402 R $1,034.36 Bowerman Electric Electrical Repairs-Rental Residence 12403 R $830.00 Blue Hen Fire Safe File Cabinet 12404 R $812.70 Palo Alto Weekly Advertisements-Docent Recruitment 12405 R $705.25 Sears Field Supplies/Roller Stands/Air Chisel Bits/Impact Wrench/ Grinding Wheels/Drill Press Belt 12406 R $549.06 ADT Security Services Alarm Service-FFO&SFO 12407 R $430.47 California Water Service Company Water Service-FFO 12408 R $331.50 Williams,Michael Reimbursement-Cell Phone&Mileage 12409 R $309.66 San Jose Water Company Water Service-RSA County Park 12410 R $288.10 Baillie,Gordon Reimbursement-Park Ranger Association Of California Conference Expenses 12411 R $230.00 Orkin Pest Control Services-Annex 12412 R $215.22 Craftsmen Printing Printing Services-Business Cards 12413 R $202.11 A-Z Discount Windows,Skylights& Window For SFO Doors 12414 R $107.50 Baillie,Gordon Reimbursement-Mileage 12415 R $99.24 McKowan, Paul Reimbursement-Volunteer Expenses 12416 R $60,00 Beckman,Craig Reimbursement-Cell Phone 12417 R $60.00 Malone, Brian Reimbursement-Cell Phone 12418 R $58.90 Hopp, Richard Reimbursement-Uniform Expense 12419 R $51.00 Padula,Cynthia Reimbursement-Mileage 12420 R $45.00 Old Republic Title Company Service Fee-POST Lobitos Ridge Property 12421 R $40.00 Hooper,Stan Reimbursement-Cell Phone 12422 R $27.34 United Parcel Service Parcel Shipping 12423 R $17.23 CSK Proshop Vehicle Supplies Page 2 of 3 Claims No. 10-07 Meeting 10-10 Date 3/24/10 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $127,114.69 *1 Urgent check issued 3/8/10 The total amount for First National Bank is$14,951.64 *2 Urgent check issued 03/16/10 Page 3 of 3 Midpeninsula Regional • ' Open Space District To: Board of Directors From: Mike Williams Date: March 19, 2010 Re: Written Communications I GENERAL,MANAGER Stephen E.Abbors Regional OpenSpace I Midpeninsula Regional Open Space District ( BOARD OF DIRECTORS Pete Siemens Mary Davey Jed Cyr Curt Riffle Nonette Hanko Carry Hasseti Cecily Harris March 25, 2010 Daniel Foor P.O. Box 151 Mountain View, CA 94042 Dear Mr. Foor: The Midpeninsula Regional Open Space District(MROSD)Board of Directors thanks you for your letter of 16 February, 2010. We appreciate your interest in Mount Umunhum, a project we are pleased is finally underway. I understand our General Manager has spoken with you and conveyed the District's enthusiasm for working with the Ohlone community on this regionally important project. The District has assigned a full time project manager to guide the Mt.Umunhum project to ensure the project proceeds as efficiently as possible. The Board has read your letter and staff s direct response to your inquiries.As indicated in staffs response,your continued participation in our planning process is important to us.Your contact information has been included on the list of"Interested Parties"to ensure you are notified when Mount Umunhum public workshops take place. In closing,the Board invites you to remain in contact with MROSD.You are always welcome to bring any comments or concerns before our Board at any time. Sincerely, Mary Davey,President Board of Directors cc: MROSD Board of Directors Mt.Umunhum Interested Parties List i i i I i 33o Distel Circle Los Altos,CA 94022 ( 65o.691.12ao €65o.6yi.n485 www.openspace.org � GENERAL MANAGER uev�nrau�ua* Regional []DeOSOa[e Midpenmsu|u Regional Open 5puceDistrict | BOARD OF DIRECTORS peeyem"v, | waryoamy / /eucv, . cuumm, March 25, 2O|0 DRAFT RESPONSE � PREPARED BY STAFF � Daniel Poor FOR --'- � P.O. Box 151 Mountain View, CAA4O42 Dear Mr. Foor: � Thank you for your letter ofl6 February, 2O|Oaddressed to Midpeninsula Regional Open Space District (District), Steve Abhors, and the Board ofDirectors. Your interest inthe Mount Umunhum site isgreatly appreciated. As noted in your correspondence,the District has finally received Federal funding to begin � the clean up process ut tile site; we are very pleased to finally get underway with the ronmcdia/ion project. Currently the District is working with the O.S. Army Corps of Engineers to develop the vvorkp|un for � implementation of remediation at the site. This phase of work will address removal of hazardous � containing materials in existing structures onsite. In tile next few months, the District will focus on gathering infbnnutiontocomplete the environmental review process toaccomplish site oonmedia1inn, and also begin the early stages of tile Mt. Dmunhum site � master planning effort. This preliminary phase of planning work will include stakeholder meetings to invite input from specific interested pudica such uu yourself and Charlene 8u|. The District understands � the significance of this sacred site, and we welcome meeting with Charlene Sul, and other Ohlone representatives/o ensure this important cultural history is included in the master planning process. As the dedicated project manager for the Mt Onuunhum Rnmcdiu1iou project, l um ouocut|y compi|inga list ofinterested parties. lunn also trying to gather documentation of Mount Drounbuoo`a rich cultural and historic past. l would welcome meeting with you and Charlene to discuss the project, undoo||eutany personal stories, reference materials, photos, etc. that v/ccould use to further inform our master planning � effort in tile most meaningful way. � Again, thank you for taking the dmc to contact the District about the Mt. Unnunhunn site. We look forward to your input as we move ahead with the master planning process. Sincerely, � Mary Davey President ofthe Board K1idponinau|uRcgiona| Open Space District � 130on,c/c/rc/c/`ox|mscx94022 � ,ssv*yzoov � ' esoaoln^os 1 wwwuueosvaLeo,x | | (Vow 14 tit cU VED February 16,2010 FEB 2 3 2010 Mid-Peninsula Regional Open Space District flam(MAC Stephen E. Abbors and the Board of Directors 330 Distel Circle Los Altos,CA 94022-1404 Dear Mr.Abbors and the Board of Directors, My name is Daniel Foor. I am Executive Director of the Earth Medicine Alliance, a soon-to-be 501 c3 in the Bay Area. "ne Earth Medicine Alliance invites humans to remember their unity with the living Earth and to nourish alliances with our other-than-human relations. We accomplish this through teaching and supporting earth-honoring religious traditions, spiritual practices, and ways of life. Our group is also comprised of individuals with expertise regarding open space issues from years of volunteer service with Greenbelt Alliance,Santa Clara County Open Space Authority Citizens Advisory Committee,the Audubon Society, and People for Open Space in Santa Clara. I am writing to present suggestions for the Master Plan for the restoration of the Mt.Umunhurn summit, Thanks to the tireless efforts of groups like MROSD and elected officials like Representative Mike Honda and Pat Dando,funds have been federally allocated for the cleanup of the site. We celebrate this milestone and are delighted that the cleanup process may now start in earnest. Great work! However, in addition to understanding the physical aspects of the cleanup,we also believe that plans for the site should address, both implicitly and explicitly,the sacredness of Mt.-Unninhum to the local Ohlone peoples. We urge you to consider inviting one or more local Ohlone leaders,and possibly also a representative from our organization, to be part of the early planning process for the restored summit. PAST EXPERIENCES WITH PUBLIC PLANNING AND LOCAL OHLONE PEOPLE A Master Plan was created by the City of Santa Clara(Reed Dillingham and Associates)in 1998 for Ulistac Natural Area,a forty acre city-owned open space along the Guadalupe River in north Santa Clara. Ulistac is encompassed by the fifth most significant archaeological site in California. Because of the historical significance of the site,Ohlone and other local Native American first peoples were invited to be part of the Master Plan design at Ulistac,but unfortunately this invitation was not extended until well into the process.Their disappointment and frustration,exacerbated by a long history of exclusion from such decisions, led to their disengagement from the open space planning process. To offer another example,the city government of San Francisco is currently the focus of public protests regarding proposed developments in the Hunter's Point/Bayview area,also an important Ohlone archaeological site.Had they included Native voices and concerns from the outset of the planning,much of this conflict could have been avoided. The film Shellmound regarding developments in the East Bay over important Native archaeological sites tells a similar story. To cite a more hopeful example,Watsonville City Council is currently in dialogue with one Ohlone leader,Patrick Orozeo regarding the development of a site on public land that could host powwows, educational gatherings,ceremonies,and other events. We believe that actively seeking the input oj,local Ohlone peoples should be the most important next step in MidPen's planning process. This proactive engagement is essential to successful collaboration and can dramatically reduce possible conflicts and negative publicity in the eventual public planning process. I To facilitate this next step,the Earth Medicine Alliance is in contact with Charlene Sul,founder of the Confederation of Ohlone Peoples.Her family has lived in the Umunhum area for generations. With a Masters Degree in Mexican-American Studies from San Jose State and much experience in the public domain, she would be one ideal choice for a first liaison to Ohlone descendants in our area. She is aware of the Umunhum summit restoration process and has expressed interest in joining the early discussions. PROPOSED BUILDINGS/FEATURES FOR MT.UMUNHUM SUMMIT With the understanding that there are many voices that must be heard in the eventual development of the restored summit,we propose at this stage that there be two key features included in the final plan: 1.A public access meeting space that could be rented out to various local groups for prayer circles,Native would have Groups wishing to rent w d r civic groups.G s American ceremonies,and meetings of environmentalo gr p p g to apply to Mid-Pen,and permission would only be granted if Mid-Pen decided that the use was compatible with the essentially fragile and historic nature of the site. This could be a large circular building and/or a large designated circular gathering area out in the open. Care would be taken to design this meeting area in a way that would be compatible with first peoples' structures for times when Native American groups would make use of the site. Chitactac park at Uvas Creek in South County is one good example of how this could be done. 2.A simple visitors' center,possibly a little below the actual summit,or in a different area,in order not to destroy the summit viewscape. The visitors' center would be an educational, interactive space interpreting the history of the site,with a major focus on the Ohlone presence on and around the mountain.Insofar as Umunhum is an Ohlone name meaning"Resting Place of the Hummingbird"or simply"Hummingbird", Hummingbird stories and designs could be part of the features of the visitor center;however,again this representation of Ohlone culture should actively involving living Ohlone cultural leaders. The Miwok area at Point Reyes and the Ohlone area at Coyote Hills in Fremont are precedents for this type of design, and in the case of both sites,ceremonial space is an essential part of both visitor centers. RESTORATION WITH CALIFORNIA NATIVE PLANTS This probably seems to be the easiest part of the restoration of the summit of Mt.Umunhum, but again, our collective experience with thirteen years overseeing native plant restoration at Ulistac Natural Area informs no,that this is usually easier said than done. A reliable firm with experience in native plant restoration should be hired to design,plant,and maintain the native plantings on the mountain. Please contact me at your earliest convenience to establish lines of communications.Regarding the signatories below,I am happy at this time to keep them and others in our network informed as to your response to our request to involve Ohlone leaders in the dialogue. Again,we are truly grateful and supportive of the fantastic work of Mid-Pen regarding Sierra Azul Open Space and the summit restoration. Thanks for all that you do. R>,Ph.D. D P.O.Box 151 /Mountain View, CA 94042/(650)248-8917/danielfoor@yalioo.com Partnerships and Supporters Name lease print and sin Address Phone & Email (fit ,J �dits.n 5cr �o �r¢ 2 Sty �i lea Rfl G(4" gtq a•/ Ck- 1`fY�y2 �.C2„rkso✓�Q.Z�Sf�w.1d, 710-6 vKW43 q,2.�G - 73 2z9 ("v,-vr,, C�;►� (4�45 t�vel � Le ` Str. 510 25 k 15`t ,JU��� ,���_ O �`c kavi�. C 5kacs . wf,;nlocrey-r- Pp. &off 40ce _ S-lL Cr rk�I n�c.Ne.4 Y,a\4t5 l fys7 1s�,6���e f}v� 6�i-S & mo 4'Grr[-e l'G t 4 L/0�d � t C6,",%@ WtG�i�CU� --- SOS-Slte it j2tTCwa� !!�f' 3a- 575- o RPC)woOa 01 Ca Qqo el o e K �,_ S C<e Ei 1_c Z3K 2 N'65i L-k A,/G <va 5�NT1� Ct �K� A `CSo� tis. Ca(-(\O-L�rwa � cc�r� 2 3 2 Yeooseve If-da l NiS �3 :--'{aco� G4MP��{llv2, S vliStO G"At `7 I t S"i� tz cde, �--off-e 3 g ChQ kSe a r4✓in kobc 4- PNt SGn (GSa) -4-t3 2$aLt Matte Ck 1 .K(d i. -- --- P��� 6'7 Ras- 6rlvf ned `t 15 Si7 `-tz.5Z Nlnhtpv� � t✓� cE� SF- � Cam- �yaiy , QV1Rnu0 _ a�ifv7rn - l� . C�,M 6Z( Cret�c.�d.-t C y 74 9'3 7-7&o ri St]-�e ��►� w� n�fi C ore Paste vw�r c f' J � CK gooZ �tIAmV nvwz E, �Xlfvo-L4� kegaa open'S`p�ce I Midpeninsula Regional Open Space District DRAFT RESPONSE March 25, 2010 PREPARED BY STAFF FOR BOARD, CONSIDERATION Dear Ms. Gale, Thank you for your recent email correspondence regarding Deer Hollow Farm. The Open Space District's board and staff are aware of the tough decision facing the City of Mountain View regarding Deer Hollow Farm's funding. The District's general manager, Steve Abbors, has discussed the matter with Mountain View's city manager and assured him that despite having to make cuts to our own budget this year, we are committed to maintaining financial, staff and infrastructure support to Deer Hollow Farm. As a longtime partner of the City of Mountain View, the District supports Deer Hollow Farm financially and also provides one full time and one part time staff position, a no-cost lease, a residence and infrastructure assistance. We acknowledge and appreciate the hard work and support provided by the Friends of Deer Hollow Farm over the years. These partnerships have sustained the critically important work Deer Hollow Farm does connecting local children to the natural environment and educating them about their source of food and cultural history. As a public agency, the District understands that Mountain View's city council and their constituents have to make some very tough choices in these economic times, and we have reassured them of our continued support for Deer Hollow Farm. Thank you for keeping the District informed. Please let me know if you have any questions or if we can be of further assistance. Sincerely, Mary Davey President, Board of Directors Midpeninsula Regional Open Space District -jjo oistel Circle I Os AI[OS,CA 940)) 65o6gl 1200 6;o 691048, 0�)E'11',Pd�e WE -----Original Message----- From: Sue Gale To: info .open space.org Sent: Thursday, February 25, 2010 10:31 AM Subject: Deer Hollow Farm Closure To the Board of Directors of Midpeninsula Regional Open Space District: (I tried to use your website links to e-mail the Board, but you should know your link doesn't work) As President of the Board of Friends of Deer Hollow Farm, I wanted to make sure the Board of Midpeninsula Regional Open Space District is aware of the funding crisis at Deer Hollow Farm. Indeed, the Farm and its outstanding educational program could be closed July 1 , 2010. As you know, the funding partnership for the Farm has worked well for nearly 35 years with the City of Mountain View providing $110,000 (net) funding for Farm management (2.5 employees who manage the 80 volunteers), the County of Santa Clara providing $50,000 for Farm operations, and Midpen providing $80,000 per year for Farm maintenance. Our all-volunteer non-profit Friends provides about $35,000 last year and $400,000 over the past 15 years from 600 local donors. Our donors (individual and corporate and organizational) are concerned that the Mountain View City Council is considering cutting their $110,000 funding participation in this partnership, deeming the Farm nonessential services, to combat their $5 million budget shortfall. The City of Mountain View acknowledges that this funding withdrawal will likely close the Farm and shut down the important education program. 5,000 children attend the Farm's 230 field trips which meet State curriculum criteria. Half the classes are held in the Farm's unique Ohlone Village. 125,000 Santa Clara children educational program. The cost is an n successful have attended this innovative andp g astounding low price of only $5 per child since the entire program is taught by trained volunteers. I am hoping that you are aware of this threat to close the Farm and will discuss this p g important matter with the Mountain View City Council Members. To destroy this exemplary working partnership that cares for a treasured community asset would be awful. And to restart the program in better times would be very difficult. Once the animals are sold, classes discontinued, and the 80 volunteers who contributed 6A - hours last year find other work, this sterling educational asset would be gone. i I ' Midpeninsula Regional • ' Open Space District � y R-10-43 Meeting 10-10 March 24, 2010 AGENDA ITEM 4 AGENDA ITEM Approval of FY2010-11 Annual Claims List. CONTROLLER'S RECOMMENDATION Approve the FY2010-11 Annual Claims List, including debt service payments. DISCUSSION In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the coming fiscal year(FY2010-11) is submitted for review and approval by the Board of Director's (attached). These annual claim items are included in the proposed FY2010-11 Budget, which will be presented to the Board at the Regular Meeting on March 24, 2010 (see report R- 10-53). In the event that agenda item R-10-53 is not approved, this recommendation will be voided. Staff will submit a revised annual claims list during the annual mid-year budget process to reflect any changes that are needed. Staff has included an annual claim recusal statement that will be read by the Board President for Directors Hanko and Davey on their economic conflict of interests in AT&T and/or Verizon claims. The purpose of this annual recusal statement is to enable Directors flanko and Davey to meet their conflict of interest recusal responsibilities with respect to Verizon and AT&T at one annual meeting rather than being required to repeat the same recusal statement at each regular Board meeting when claims are presented. If approved, recusals on AT&T and/or Verizon claims by Directors Hanko and Davey, will not need to be made at each regular Board meeting. The debt service claims list reflects payments required of the District to meet outstanding District debt obligations. Attachment A lists the District's current debt service annual claims for FY2010-1 1, and Attachment B provides a detailed list of debt service obligations. 1 R-10-43 2 ANNUAL CLAIMS ITEM DESCRIPTION AMOUNT Debt Service $8,078,081 Staff Salaries $8,006,759 Retirement Funds $1,567,745 Group Insurance Premiums $1,231,719 State Mandated Insurance $235,229 Fuel - Valley Oil Company $132,500 Dispatch Services (City of Mountain View) $130,480 Utilities - PG&E $75,100 Deer Hollow Farm Agreement(City of Mountain View) $50,000 Sharp Copier Leases - 3 Offices $23,000 Unemployment Insurance $34,000 Janitorial Services - 3 Offices $25,800 Director's Fees $25,000 AT&T*** & TelePacific Communications $21,180 Payroll Services (ADP) $18,000 XO Communications - Internet Provider $24,748 Shell Oil $15,500 Slaght Living Trust (Employee Housing Rental Sierra-Azul) $17,000 Legislative Consultant(Public Policy Advocates) $28,000 American Tower Corporation (Coyote Peak Repeater) $9,100 Windy Hill - Patrol Services $6,000 Landscaping Services (330 Distel Circle) $5,000 Monthly Vehicle Expenses $4,800 Recording Services $2,400 Antenna Site Rental - Pinnacle (Repeater Site) $4,200 Kansas State Bank - SFO Building Lease $3,900 Skyline County Water District $3,500 Neopost Postage Machine Lease $2,800 Verizon*** $2,000 Protection One Alarm Service for District Office $2,300 Bank Fees $1,200 TOTAL: $19,787,041 ***Proposed Annual Recusal Statement: Director Hanko is voluntarily recusing herself from voting on the AT&T and Verizon Annual Claims. Director Davey owns stock in AT&T which exceeds the permissible legal limit for voting on the AT&T Annual Claim and is recusing herself from voting on this Claim. R-10-43 3 FISCAL IMPACT If the Board approves the proposed FY2010-11 Budget, this item will have no cost impact as the listed Annual Claims were included in the proposed BY2010-11 Budget. Approval of the proposed Annual Claims will authorize the accounting office to pay salaries and benefits, debt service and recurring services in a more timely and efficient manner. This will help eliminate late fees, finance charges or urgent check requests. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Approval of the Annual Claims is not a projec t under the California Environmental Qua lity ua it Act p J Q Y and no environmental review is required. NEXT STEPS If approved by the Board, staff will prepare open purchase orders for the listed vendors and pay bills as they are received. Attachments: A. Current Debt Service Annual Claims FY2010-11 B. Detailed List of Debt Service Obligations FY2010-11 Prepared by: Bunny Congdon, Senior Accounting Specialist Michael L. Foster, Controller Contact person: Michael L. Foster, Controller ` ~ Arz:uCHmzmT ^A^ ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 2V10-2O11 NOTEHOLDER-LAND PRINCIPAL INTEREST Da|oiu 15.681.09 9.083.99 Muni 0.00 82.500.00 Subtotal-Notes 15.681.09 91.589.89 BONDS PAYABLE � 1999 Rev.Bonds 1.340.000.00 344'396.30 � 2OU4 Revenue Bonds 250.000.00 1.412.355.00 2005Rafunding 100.000.00 188.275.00 20U7 Bonds'Series A 0.00 2.592.275.00 � 20O7 Bonds-Series B 1.535.000.00 150.508J5 � Subtotal-Notes 3.285.000.00 4.085.810.01 � TCTALS—NOTEHOLOERS&BONDS � roruL ooar 8'078'0e1.09 � � � � � � � � � ATTACHMENT "B" DEBT SERVICE 10/11 Close of 03/31/10 Final Payable to Escrow Original Note Rate% Term Remaining Principal Payment Due Payable 10/11 Principal Interest Daloia 10/11/02 240,000.00 6.25 15 Years 151,244.43 10/10/17 24,771.08 15,681.09 9,089.99 Hunt 04/2003 1,500,000.00 5.50 10 years 1,500,000.00 04/01/23 82,500.00 0.00 82,500.00 1,740,000.00 1,651,244.43 107,271.08 15,681.09 91,589.99 1,740,000.00 1,651,244.43 107,271.08 15,681.09 91,589.99 *Includes Accretions 1999 Rev.Bonds 01/27/99 29,663,021.15 5.40 30 years 33,133,000.15 * 04/01/2031 1,684,396.26 1,340,000.00 344,396.26 2004 Bonds 01/30/2004 31,900,009.95 2-5% 30 years 31,915,538.95 * 04/01/2033 1,662,355.00 250,000.00 1,412,355.00 2005 Refunding 07/28/2005 4,630,000.00 4%-5% 10 years 4,105,000.00 09/01/2015 346,275.00 160,000.00 186,275.00 2007 Series A 12/15/2006 52,415,000.00 4%-5% 20 years 52,415,000.00 09/01/2027 2,592,275.00 0.00 2,592,275.00 2007 Series B 12/15/2006 6,785,000.00 5.15% 5 years 3,690,000.00 09/01/2012 1,685 508.75 1,535,000.00 150,508 75 125,393,031.10 125,258,539.10 7,970,810.01 3,285,000.00 4,685,810.01 127,133,031.10 126,909,783.53 8,078,081.09 3,300,681.09 4,777,400.00 i I a ' IMidpeninsula Regional Open Space District R-10-50 Meeting 10-10 March 24, 2010 AGENDA ITEM 5 AGENDA ITEM j Authorize Extension of Contracts with Design Concepts for Graphic Design Services with Direct Marketing Solutions, Inc. (DMSI) for Mailing Services and with Patsons Press for Printing Services for Fiscal Year 2010-11. �j ACTING GENERAL MANAGER'S RECOMMENDATIONSd� 1. Authorize the General Manager to extend the contract for graphic design services with Design Concepts for an amount not to exceed 61 500. i I� p $ , I 2. Authorize the General Manager to extend the contract for mailing services with Direct Marketing Solutions, Inc. (DMSI) for an amount not to exceed $23,000. 3. Authorize the General Manager to extend the contract for printing services with Patsons Press for an amount not to exceed $104,900 for Fiscal Year 2010-11. SUMMARY The Midpeninsula Regional Open Space District, under the guidance of the Public Affairs Department, conducts a competitive proposal process for its graphic design, printing, and mailing services every three years. Staff conducted the competitive proposal process in 2008 for FY2008-09, with the option to extend the contracts through FY2009-10 and FY2010-11 subject to further Board approval. FY2010-11 is the final year the current graphic design,mailing services, and printing services contracts can be extended before the competitive proposal process will need to be conducted again. DISCUSSION At your March 25, 2009 meeting(see Report R-09-30), you authorized the General Manager to extend the contracts with Design Concepts of Mountain View for an amount not to exceed $50,677; with Direct Marketing Solutions, Inc. (DMSI) of San Francisco for an amount not to exceed $23,000; and to enter into a contract with Patsons Press of Sunnyvale for an amount not to exceed $93,500. The graphic design and mailing services contracts with Design Concepts and DMSI were approved after the competitive proposal process in 2008 with the option to extend them through FY2010-11 subject to further Board approval. With Board approval, the printing 1 R-10-50 Page 2 services contract changed from ImageX for FY2008-09 to Patsons Press for FY2009-10, also with the option to extend the contract through FY2010-11. Staff has worked with the graphic design and mail service providers over the last two years, and with Patsons Press over the last year and in previous fiscal years and is satisfied with their services and the value provided. Each of these companies has delivered a high level of customer service and response to urgent service needs in a timely manner. The Design Concepts graphic design services contract and the Patsons Press printing services contract amounts, if approved, will increase over the current fiscal year(FY2009-10) contracts by$10,823 and $11,400, respectively, largely for implementation of special projects such as outreach and cleanup efforts for Mt. Umunhum and the District's Strategic Plan. The DMSI mailing services contract, if approved, will remain the same. Given the District's excellent overall experience with the quality and professional services provided by Design Concepts, DMSI, and Patsons Press, staff recommends the District extend the contracts with Design Concepts, DMS1, and Patsons Press for FY2010-11 for amounts not to exceed $61,500, $23,000, and$104,900, respectively. Should the Board approve the extensions of these contracts for FY2010-11, staff will solicit new proposals through a competitive Request for Proposal process for these services for FY2011-12. FISCAL IMPACT Funding for graphic design, printing, and mailing services has been included predominantly in the Public Affairs FY2010-11 budget, and in other District departments as needed for special projects, District stationery, and other departmental costs. Final adoption of the proposed FY2010-11 District budget by the Board at the March 24, 2010 regular meeting would authorize $162,900 in the Public Affairs Department budget and $26,500 in other District Departments to accomplish the graphic design, printing, and mailing projects planned for the next fiscal year. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS If approved by the Board, amendments to the graphic design, printing, and mailing services contracts for FY2010-11 will be executed, and Public Affairs staff will begin to implement the graphic design, printing, and mailing projects planned for the upcoming fiscal year. Prepared by: Kristi Britt, Public Affairs Specialist Contact person: Kristi Britt, Public Affairs Specialist Midpeninsula Regional Open Space District AMENDED R-10-55 Meeting 10-10 March 24, 2010 AGENDA ITEM 6 AGENDA ITEM Approval of Communications Site Lease Agreement Amendment (Lease) and Exercise of Option with New Cingular Wireless PCS, LLC, a Delaware Limited Liability Company, d/b/a AT&T Mobility(Lessee) at Pulgas Ridge Open Space Preserve. ACTING GENERAL MANAGER'S RECOMMENDATION Adopt the attached Board Resolution authorizing execution of the attached Lease and Exercise of Option with Lessee. SUMMARY Lessee is exercising the first of four five (5) year options to extend its 2005 telecommunications lease with the District. Annual rent starts at $39,478.00 (retroactive to February 10, 2010) with increases for each of the four remaining years by the greater of either 4% of the previous rent or the percentage increase in the Consumer Price Index (CPI). Additionally, the attached Board Resolution authorizes the General Manager to negotiate, in accordance with the Lease, and thereafter approve, the exercise of the three subsequent five (5) year options of the Lease. The General Manager shall report to the Board upon any such subsequent exercise of an option. DISCUSSION At the April 13, 2005 regular meeting, the Board approved a lease agreement with an initial term of five (5) years, with three (34four L4) options to extend the term for five years each, for an existing communications tenant on the PG&E transmission tower at the southeast comer of Pulgas Ridge Open Space Preserve(Attachment 3). Lessee is now exercising the first option to extend the lease for an additional five years commencing February 10, 2010. Rent for extended terms is negotiated in light of the prevailing market rates. It is in the best interest of the District to approve the subject lease amendment because it provides the District with continued rental revenue at market rates with no new impacts to District land. Should a need for a different site use arise, the provisions of Public Resources Code §5563 pen-nits early termination upon determination by the Board that the lands are necessary for open space purposes. To facilitate the future exercise of subsequent options to the lease, the Board Resolution authorizes the General Manager to negotiate rent in accordance with the lease and to approve the R-10-55 Page 2 j exercise of the -thrcc subsequent options of the lease. The General Manager shall report in writing any such exercise of an option to the Board of Directors following the exercise thereof. FISCAL IMPACT As a result of the Lessee exercising the first five(5) year option to extend their original Lease, District revenue for the Lessee facility for the next five years will increase annually from the current$39,478 to at least $46,184 in year five. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The activity authorized is not a project for purposes of the California Environmental Quality Act (Guidelines Section 15378) because the extension of an existing communications lease pursuant to the exercise of an option does not have the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. NEXT STEPS If the Lease amendment is approved by the Board of Directors, staff will notify the Lessee of Board approval of this item. Attachments: 1. Resolution 2. Communications Lease Agreement Amendment 3. Communications Site Map Prepared by: Jean Chung, Real Property Administrative Assistant Elaina Cuzick, Real Property Specialist Contact person: Elaina Cuzick, Real Property Specialist RESOLUTION NO. 10- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE COMMUNICATIONS SITE LEASE AMENDMENT AND EXERCISE OF OPTION AND AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC,A DELAWARE LIMITED LIABILITY COMPANY, D/B/A AT&T MOBILITY (PULGAS RIDGE OPEN SPACE PRESERVE) The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve: Section One. The District may, under the provisions of Section 5540 and 5563 of the Public Resources Code, lease property owned by the District for up to twenty-five(25) years, and the Board of Directors hereby finds that the premises remain presently unnecessary for open space purposes and that continuation of the Lease for communication facilities is in the best interests of the public. Section Two. The Board of Directors of the Midpeninsula Regional Open Space District approves the Amendment between Midpeninsula Regional Open Space District and New Cingular Wireless PCS, LLC, a Delaware Limited Liability Company, d/b/a AT&T Mobility, a copy of which is attached hereto and by this reference made a part hereof, and does hereby authorize the President or other appropriate officers to execute said Amendment on behalf of the District. Section Three. The General Manager or the General Manager's designee is hereby authorized to negotiate and approve the exercise of each of the three subsequent options of the Communications Site Lease as set forth in the Communications Site Lease. The General Manager is further authorized to execute any and all other documents necessary or appropriate to the completion of such transactions. The General Manager shall report in writing on any such exercise of an option to continue the subject Communication Site Lease to the Board of Directors at the meeting immediately following the exercise thereof. I AMENDMENT No. 1 to COMMUNICATIONS SITE LEASE AGREEMENT AND EXERCISE OF OPTION This Amendment No. I ("Amendment") to that certain Communications Site Lease Agreement dated February 10, 2005 ("Lease")is made by and between New Cingular Wireless PCS, LLC, a Delaware Limited Liability Company("Lessee"), and the Midpeninsula Regional Open Space District, a special district, formed pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code("District"). A. WHEREAS, District and Lessee desire to amend said Lease to modify the rental terms, as more particularly set out herein; and B. WHEREAS, Lessee desires to exercise the first Option to Extend Term, subject to the terms and conditions set forth herein. NOW THEREFORE, District and Lessee amend the Lease as follows: 1. In accordance with Section 23 Qpjion to Extend Term) of the Lease, District and Lessee agree to extend the Tenn of the Lease for an additional period of five (5) years, commencing February 10, 2010 (Extended Option Term). 2. Section 4 a) of the Lease is deleted and replaced with the following provision: Rent. Upon or before execution of this Amendment, and annually on the Commencement Date thereafter, Lessee shall pay District the rental at the rate then in effect. The rent ("Rent") for the first year of the extended Tenn shall be $39,478.00 and thereafter shall be set pursuant to Section 23 c) of the Lease. 3. Section 9 (Maintenance and Repair) of the Lease is hereby amended to add the following provision: d) Defensible space of at least 100 feet in width around the perimeter of the Premises is required by law (Public Resource Code §429 1). Defensible space shall be maintained free of all low-lying brush, dry weeds, and similar flammable materials at Lessee's expense. Annual site inspections of the Premises will be conducted by District staff to ensure that the defensible space is properly maintained. As needed, the District will arrange for the removal of brush, weeds, and flammable materials. The cost shall be pro-rated, based on the size, topography and flammable material in each area requiring maintenance, and overlap with other communication site premises. The cost shall be reviewed with Lessee before the work is performed. Upon completion of work, Lessee will be billed for the work performed which shall be paid to District within 30-days of billing. 4. Lessee's notice addresses set forth in Paragraph 24 of the Lease are deleted in their entirety and replaced with the following: Im Lessee: Pagel of New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration Re: Cell Site #: CN5388; Cell Site Name: Edgewood/Hwy 280 (CA) Fixed Asset No: 10095817 12555 Cingular Way, Suite 1300 Alpharetta, GA 30004 With a required copy of the notice sent to the address above to AT&T Legal at: If sent via certified or registered mail: New Cingular Wireless PCS, LLC Attn: AT&T Legal Department Re: Cell Site #: CN5388; Cell Site Name: Edgewood/Hwy 280 (CA) Fixed Asset No.: 10095817 PO Box 97061 Redmond, WA 98073-9761 Or If sent via nationally recognized overnight courier: New Cingular Wireless PCS, LLC Attn: AT&T Legal Department Re: Cell Site#: CN5388; Cell Site Name: Edgewood/Hwy 280 (CA) Fixed Asset No.: 10095817 16331 NE 72nd Way Redmond, WA 98052-7827 5. The Lease, except as amended herein, shall continue in full force and effect with all other terms and conditions unchanged. If a conflict between terms in the Lease and those in this Amendment arises, the provisions of this Amendment shall control the construction and interpretation thereof. 6. Capitalized terms used in this Amendment not otherwise defined herein shall have the meanings ascribed to them in the Lease. 7. This Amendment may be executed in duplicate counterparts, each of which will be deemed an original. 8. Each of the parties represent and warrant that they have the right, power, legal capacity and authority to enter into and perform their respective obligations under this Amendment. Page 2 of 3 IN WITNESS WHEREOF, District and Lessee execute this Amendment. DISTRICT: LESSEE: Midpeninsula Regional New Cingular Wireless, PCS, LLC, a Delaware Open Space District limited liability company By: AT&T Mobility Corporation Its: Manager By: President Board of Directors Date: Date: Attest: District Clerk Approved as to form: Susan M. Schectman General Counsel I I i i Page 3 of 3 PG & E Tower and Cellular Tenant Site Location Pulgas Ridge Open Space Preserve � sr •'.•j, l II Crestt,�e T� V Pulgas Ridge = _f\ Open-Space Preserve \ \ J eCaci ....,: 0 t i P r Ssler Loop Trail ;W . Site Location I E as � o 0 Caltrans Park & Ride -Edgewood County P rk r' LZ 0 0.125 0.25 0.50 Produced by Midpeninsula Regional Open Space District, May 2008 Miles ' Midpeninsula Regional Open Space District R-10-56 Meeting 10-10 March 24, 2010 AGENDA ITEM 7 AGENDA ITEM Receipt of District Ombudsperson Carol Joyce's Report to the Board of Directors; Authorize the President of the Board of Directors to Execute a Fourth Amendment to the Ombudsperson Volunteer Agreement with Carol Joyce Extending the Agreement's Term to December 31, 2010. ACTING GENERAL MANAGER'S RECOMMENDATIONS 1. Receive District Ombudsperson Carol Joyce's Annual Report to the Board of Directors. 2. Authorize the President of the Board of Directors to execute the Fourth Amendment to the District Ombudsperson Volunteer Agreement with Carol Joyce, extending the Agreement's term to December 31, 2010. SUMMARY LAFCo's conditions of the District's expansion to the San Mateo Coast in 2004 included appointment of a District ombudsperson to work as a liaison between the District staff and the public to resolve citizen inquiries and concerns. The District Board appointed Carol Joyce as its first volunteer ombudsperson in October, 2004 and has extended her contract through 2009 in view of her excellent service and continued willingness to serve in a volunteer capacity. Ms. Joyce has indicated that she is interested in continuing in this role for an additional year through December 31, 2010. Approval of this recommendation will amend her contract to extend her services through December 31, 2010. DISCUSSION At the October 27, 2004 Board Meeting, the Board appointed Carol Joyce as the District's first Ombudsperson. (See Report R-04-112).When the Ombudsperson program was adopted, the Board established a one-year term of appointment. At the October 12, 2005 Board meeting, the Board determined that Ms. Joyce had fulfilled the responsibilities of the Ombudsperson very responsively and effectively since her appointment, and authorized the Board President to renew her contract for a second year. (See Report R-05- 106). Subsequently, on September 27, 2006, the Board authorized the Board President to renew R-10-56 Page 2 , the contract for a third year. (See Report R-06-124). At the October 28, 2007 Board meeting, the contract was renewed for a two year term. (See Report R-07-125). On October 27, 2009, the two year renewal of Ms. Joyce's contract expired. Ms. Joyce has informed staff that she would be willing to serve another calendar year as the District's Ombudsperson, should the Board so desire. Ms. Joyce has continued to provide very responsive and effective service for the District. Consequently, staff recommends a fourth renewal of Ms. Joyce's contract until December 31, 2010. Ms. Joyce's annual report is attached to this Report. FISCAL IMPACT This is a volunteer agreement and will not result in any impact to the budget. PUBLIC NOTICE i Public Notice was provided by the Brown Act. No further notice is required. I CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. i NEXT STEPS If the Board approves the recommendation, the Board President will execute an amendment to the Ombudsperson's contract extending its term through December 31, 2010. Attachment(s) 1. Amended Fourth Amendment to District Ombudsperson Volunteer Agreement 2. Ombudsperson's Annual Report to the Board I Prepared by: Interim Administration H/R Manager Bunny Congdon i Contact person: Stephen E. Abbors, General Manager FOURTH AMENDMENT TO DISTRICT OMBUDSPERSON VOLUNTEER AGREEMENT I WHEREAS,the Board of Directors of the Midpeninsula Regional Open Space District C'District')entered into a Volunteer Agreement C'Agreement')dated October 28,2004 with Carol Joyce C'Joyce')appointing her as the Ombudsperson of the District;and WHEREAS,on October 12,2005,the Board of Directors entered into a First Amendment to the Volunteer Agreement extending the term of the Agreement for one year;and WHEREAS,the Board of Directors,in view of Ms.Joyce's excellent service,has further amended her contract through October,2009;and WHEREAS,the District Board of Directors and Joyce desire to extend the Agreement for an additional term until December 31,2010 on the same terms and conditions. NOW,THEREFORE,the parties agree that the Agreement shall hereby be further amended as follows: Effective on October 28,2009,Section 5 of the Agreement shall be amended to read as follows: "5. Term. The term of this Agreement shall befr m October 29,2009 to and including December 31,2010,unless earlier terminated as set out in this Agreement." It is further agreed that in all other respects the Agreement is hereby ratified and reaffirmed. In witness whereof,the parties have executed this Second Amendment to the Volunteer Agreement on the dates set forth below. MIDPENINSULA REGIONAL OPEN OMBLIDSPERSON SPACE DISTRICT By; c 1�-c�� �IL Mary Davey, resident Caro oyce - c. 2 "C 1 , Date: Date: ' ATTEST: Anna Duong,Interim District Clerk Date: 2,4 PROVED AS TO FORM: c r Susan Schec an,General Counsel Date: d To: Mary Davey, President, Jed Cyr, Cecily Harris,Nonette Hanko, Larry Hassett, Pete Siemens, Curt Riffle CC: Steve Abhors, Sue Schectman From: Carol L. Joyce, Ombudsperson Date: March 1, 2010 Re: 2009 Annual Report During 2009, I did not receive any inquiries until September. The specific inquires are listed below. They fall into three categories: 1) concerns regarding treatment by rangers, 2) concerns regarding parking and 3) requests for information. I was able to assist the individual users by directing them to the proper staff person who was able to address the concern or explain the process. At this date, I have not been contacted by any of the individuals asking for further assistance. I am willing to serve as volunteer ombudsperson for another year. If the Board agrees to an extension of our agreement, I suggest a meeting with the Legislative, Funding and Public Affairs subcommittee to ensure that the position of ombudsperson continues to meet the needs of users and staff. Summary of Inquires received from January 2009 through ebruary 2010 Name Concern Action Status Marco Lari Treatment by Coordinated Resolved rangers at San with Dave Antonio Sanguinetti involving who addressed service dog the concern Kim Russell Inquiry Referred to Resolved regarding District Staff. donation of She had also land contacted Mike Williams Dick Concerned Had already Resolved Blanchard with spoken to enforcement rangers and of existing Dave parking Sanguinetti. I restrictions sent an email near Rancho with his San Antonio concerns to Steve Abhors who followed up with Mr. Blanchard. William Question Referred to Resolved Barber regarding Staff process for tree removal on property line. Mirko Requested Contacted I have not Vojnovic assistance in Dave heard from filing a claim Sanguinetti to Mr. Vojnovic against a coordinate the since late ranger for process. I was November incident at not involved 2009 Rancho San in the Antonio. specifics of the complaint. I made sure that Mr. Vojnovic understood the process and received the paperwork necessary to begin the process. Gibson Requested I forwarded Mr. Anderson Anderson assistance in the request to required no obtaining Sue further information Schectman assistance at regarding this time. parking at El Sereno Christine Requested Referred to Resolved Witkins assistance in Staff removing fallen tree Respectfully submitted, Carol L. Joyce Ombudsperson Midpeninsula Regional Open Space District Midpeninsula Regional Open Space District R-10-42 Meeting 10-10 March 24, 2010 AGENDA ITEM 8 AGENDA ITEM Adoption of the Midpeninsula Regional Open Space District FY201 0-11 Action Plan consisting of a Summary of the District's Annual Work Plan and Detailed Information on Key Projects. ACTING GENERAL MANAGER'S RECOMMENDATION$A Adopt the FY201 0-11 Action Plan of the Midpeninsula Regional Open Space District. SUMMARY The FY2010-11 Action Plan contains 99 Key Projects, for a total cost of$20,338,090. The attached Action Plan represents the results of staff s work starting in November, 2009 and incorporates the input of the Administration and Budget Committee (ABC) which met five times to review the FY201 0-11 Action Plan and Budget. The proposed action plan furthers the District goal of integrating the action plan and the budget. DISCUSSION The proposed Action Plan was reviewed by the Board of Directors at a Special Meeting held on February 3, 2010. The Board's comments and requested changes were subsequently incorporated into the Action Plan; associated modifications to the proposed FY201 0-11 Budget requested by the Board were also made. The revised FY201 0-11 Action Plan and Budget were reviewed and discussed by the ABC on February 17 and again on March 3. Minor corrections to the documents were also made as a result of ongoing staff review. Changes from Preliminary Presentation of Action Plan Changes from the February 3, 2010 Board meeting include the elevation of the Skyline Ridge Tree Farm restoration (Operations/Resource Management) from a priority 3 to a priority 2 level project. Also, the Board suggested that the"Environmental Ethics"program(Public R-10-42 Page 2 Affairs/Public Information and Outreach)might be renamed along the lines of "Environmental Stewardship Campaign". Staff has made the change in the Action Plan and indicated they would return to the Board with a final name for the program before the program was launched. FISCAL IMPACT Fiscal impact of the FY201 0-11 Action Plan is coordinated with the budget. The cost of the Action Plan Key Projects, by department, is summarized below: Department Total Cost of KeyProjects Administration $288,265 Operations $2,058,425 Planning $2,149,000 Public Affairs $99,400 Real Property $15,743,000 Total $20,338,090 The amounts shown for each department include costs which are being carried by another department for the project. For this reason, the amounts shown above may differ from those shown in the Annual Budget Report (R-10-34). PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The FY201 0-11 Action Plan contains projects that are anticipated to require review and analysis under California Environmental Quality Act (CEQA). While CEQA review and analysis is not required for the FY201 0-11 Action Plan itself, all projects subsequently undertaken will fully comply with all CEQA review and analysis requirements. NEXT STEPS Projects described in the FY201 0-11 Action Plan will be implemented according to project schedules. An update on the status of the Action Plan Key Projects will be provided to the Board as part of the FY201 0-11 Midyear Budget process. Prepared by: Gordon Baillie Management Analyst Contact Person: Same as above Attachments: 1. Summary of Key Project by Department and Program 2. Proposed Action Plan FY 2010-11 i Attachment 1 — Summary of Key Projects Numbers by Department and Program Department Program Priority 1 Priority 2 Priority Total Administration Strategic Planning 3 3 Administration Information Technology 2 4 6 Administration Human Resources 5 1 6 Administration District Clerk 3 1 2 6 Administration Accounting 2 2 Administration Legal and Risk Management 2 2 dttt�tratota ltNai ': "..` , Operations Field Operations 3 5 2 10 Operations Resource Management 3 4 1 8 icasns total Planning Advanced Planning 2 1 1 4 Planning Public Access Improvements 4 2 2 8 Planning Resource Planning 5 3 1 9 Planning Staff Facility Improvements 1 2 3 Pls�nn�ng Total Public Affairs Public Information and Outreach 6 4 10 Public Affairs Legislative,Funding&Organizational Relations 4 4 Public Affairs Community Programs 4 1 5 Real Property Land Purchase 4 1 5 Real Property Land Protection 2 1 3 Real Property Property Management 3 2 5 meal 1propert Total"% 4 > Grand Total 57 31 11 99 III i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADMINISTRATION DEPARTMENT ACTION PLAN FY2010-11 I l 201 0- 1 1 Action Plan Administration Department 77 777 ............. FY2010-11 Action Plan- Project Summaries - Dept: Administration Ptol PROGRAM: Strategic Planning Priority I Cash Flow Analyze District's cash flow and Analyze District's cash inflow, outflow, liquidity, and All departments Q3-2010-11 :1�25,000 Analysis manaqement measures management plan for all preserves Strategic Plan Develop and implement a strategic Process will encompass the design, development, All departments On-going $3'000 planning process prioritization, performance measurement and a system for review anq_!4 date of the strate is Ian Sales of Bonds to Borrow$20-30 million for land Determine cash requirements, select underwriter, Real Property Q3-2010-11 Public acquisition and other capital create financing plan, and sell bonds Public Affairs expenditures for 2010-2012 Legal PROGRAM: Information Technology Priority I Router/Firewall/ Replace current branded software Upgrade our router/firewalINPN device to replace N/A Q2-2010-11 $_1,200 VPN Upgrade with freeware current Sonicwall branded hardware for all three offices to take advantage of free software update and reduce ,sou ort fee savin s of$3,000 —�_O District WAN Update field office network and Upgrade and integration of District's network services to N/A Q3-2010-11 integrate with AO rovide better mana eabilit of IT assets Priority 2 E-mail Server Upgrade District's 6 yr. old e-mail Select, implement and train District staff on new system N/A Q3-2010-11 $3,340 Upgrade server AO Network Re- Ensure satisfactory performance due Topology re-design N/A Q3-2010-11 $0 design to increasing number of devices District-wide Provide a centralized, easy to access Planning process-select and implement Intranet, train All departments Q1 -2010-11 $0 Intranet District's internal website District staff, and populate contents Streamlining IT Centralize software updates in mass Place update servers on-site and revise imaging N/A 11 $0 Deployments and deployments processes for Windows 7 upgrade Mana2eabili . Administration - 1 FY2010-11 Action Plan - Protect Summaries - Dept: Administration 7--7777 Other tn ' Bud ,P PrmeJe u CcnPt n e 0-11 1 vol et PROGRAM: Human Resources Priority 1 Classification and Accurate assessment of job Assessment of job classification to ensure job duties, N/A Q4-2010-11 $43,000 Compensation classification and an up-to-date knowledge, skills, abilities and physical requirements Survey compensation plan are accurate, compensation plan is up-to-date and pay _ rates are equitable_ Safety Update and training Update the District-wide Safety Program including the All departments Q3-2010-11 $0 Program/IIPP Injury/Illness Prevention Plan and all required policies Update +Training and documents. Provide training to all District staff. Performance Process improvements Enhance the quality of feedback, coaching and Management Q2-2010-11 $0 Planning and guidance for work performance Team Evaluation Field Employee Process and Corp. Forms Staff Retention Evaluate, analyze, recommend and implement All departments Q4-2010-11(and $0 and Attraction Implementation workplace improvements from retention and attraction T3 beyond) Survey survey's results Negotiate and Negotiation for represented Negotiate using Interest Based Bargaining and renew Legal Q4-2010-11 $17,000 Renew MOA em to ee rou the MOA Operations Pri iority 2 Support •Training for Public Affairs' "Crisis Communication Plan" project Public Affairs As Needed $0 PROGRAM: District Clerk Administration -2 FY2010-11 Action Plan - Project Summaries - Dept: Administration 4�A Froio.\i - 71 "o Priority I 2010/2011 Bi-annual Board of Directors Election Administer 2010/2011 Election for Ward 1, 2, 5 and 6 Legal Q1-2011-12 _$_120,000 Election 2010/2011 Ward Verify the accuracy of District's Correct and verify the ward boundaries to ensure an Legal Q1 -2010-11-$_500 Boundaries boundaries in ward 1, 2, 5 and 6 accurate 2010/2011 Election within allotted bud et Plannino FPPC-Conflict of Update District's Conflict of Interest Update and obtain an approved code from FPPC for Legal Q1 -2010-11 $0 Interest Code Priority 2 District-wide Consolidate and centralize District's Consolidate all current Board policies in cross-reference Legal Q4-2010-11 $9_0_0 Board Policies Board policies with Legal and provide a centralized location with digital co Dies Priority 3 Board Committee Provide a clear and consistent Create a process, timeline, routing cycle and integrate Legal Q2-2010-11 _$O_ Process process for Standing and Ad Hoc all committee meetings into the Board Packet process Committees Public Record Act Provide a succint, clear process for In partnership with Legal, draft a clear process,-present Legal Q3-2010-11 (_and $_O Requests Process District staff to identify, report and to staff, and monitor on an on-going basis on-going) resnond to PR' Re uests Support -Coordinate and setup off-site board meetings in support of Planning and Real Property's projects Real Property As Needed $0 Planning Ongoing • Maintain and update a calendar of board meetings and events, e.g. Standing and Ad Hoc Committees and special and regular board meetings •Adhere to regulatory compliance with the Brown Act, Robert's Rules of Order, Public Records Act Requests, Conflict of Interest Code, AB 1234 for Board Officers • Prepare, distribute and retain ordinances, resolutions, minutes, agendas and related board meeting documents •Assistance to the District in carrying out rules, policies and regulations of the Board •Coordinate Board of Directors election activities with the County •Attest deeds, easements, agreements, and other legal documents • Review, prepare, assemble and distribute meeting agendas and supporting data for Board and Committee meetings Administration-3 FY2010-11 Action Plan - Project Summaries - DeptAdministration � Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY2010-11 PROGRAM: Accounting Priority 1 Year-end Annual audit and compliance Review and evaluation of the District's financial All departments Q2 -2010-11 $24,725 Financial Audit statements in compliance with re ug Iations Integrated Replacement for Fundware Purchase new software that incorporates Human Operations Q4-2010-11 $50,000 Accounting, Resources Information System, Budgeting, Accounting, Public Affairs Budget and and Financing into one Planning Finance Software Real Property Support -Wire-transfer for new land purchases in support of Real Property land acquisition projects Real Property As Needed $0 PROGRAM: Legal and Risk Management Administration -4 FY2010-11 Action Plan- Proiect Summaries - Dept: Administration z t 'r e+ t'Narne �th �r � ti��ttl tit t�escr�p�ic�n pprt,melnt t iorrl 1ni��ii�td ;: 1�►afie � - �Y2Q1 t�-'t'� Priority 1 Chiocchi et al v. Defend District's legal interests in Defend lawsuit seeking rights in Bear Creek OSP Water Real Property Until resolved $10,000+ District et al. liti ation S stem Moffett Defend District's legal position Interact with Navy, NASA, RWQCB, EPA, Restoration Planning Until resolved $0 Field/NASA Ames Advisory Board (RAB), elected officials and the public to Public Affairs effectively manage District interests in the remediation Real Property and reutilization of Moffett Field, including protection of Stevens Creek Nature Study Area Support •Cash Flow Analysis Administration •Strategic Plan Administration •District-wide Intranet Administration •Safety Program/IIPP Update+Training Administration •Staff Retention and Attraction Survey- Implement Workplace Improvements Administration • Negotiation for MOA Administration ' •2010/2011 Election Administration •2010/2011 Ward Boundaries Administration • FPPC-Conflict of Interest Code Administration • District-wide Board Policies Administration • Public Record Act Requests Process Administration Administration-5 FY2010 11 Action Plan - Proiect Summaries - Dept Administration Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY2010-11 •Year-end Financial Audit Administration • Negotiation for MOA Administration •Cooley Landing Peninsula Site Planning Planning • Mt. Umunhum Site Planning Planning • Sierra Azul Bear Creek Redwoods Master Plan Planning • ECdM Creek Staging Area and Trail Improvements Planning • FO Staging Area Public Safety Improvements Planning • Guadalupe River Mercury Total Maximum Daily Load (TMDL) Planning • Hicks Flat Mercury Remediation Planning • Mindego Landfill Remediation Planning Support • Mt. Umunhum Remediation and Restoration Planning • Resource Management Policies Planning •Agricultural Policy Guide Planning • Folger Ranch House Remodel Planning • Pond DR06 Repair Planning •Skyline Field Office Improvements Planning •Administrative Office HVAC &South End Remodel (Deferred) Planning •The Hawthorn Property Transfer Real Property • Potential New Land Additions Real Property • New Trail Easements Real Property • Purisima-to-the-Sea Real Property • Land Purchase Partnerships Real Property • Property Rights & Encroachment Resolution Real Property • Ridge Vineyards Real Property •San Mateo County Williamson Act Nonrenewal Real Property • Bear Creek Stables RFP/Lease Real Property •San Mateo County Telecom Lease Real Property •GGNRA Tower Construction Real Property • New Land Rental Property Transition Real Property Administration -6 FY2010-11 Action Plan - Project Summaries - Dept: Administration s Project Name Purpose N)escaription 11epiments CompN B©clget InY©Nved Date FY 010-11 • Bi-Annual Contract Process Reap Property • Fremont Older House Defensible Space Real Property • District Coffee Table Picture Book—Content Gathering Phase Public Affairs • Diversity Outreach Public Affairs •2011-12 Legislative Program Public Affairs •State legislation Public Affairs Support • Federal legislation Public Affairs •Geocaching Program Public Affairs • Radio Improvement Project Operations • Negotiation of Rancho County Park Agreement Operations •South Area Office Development Operations • Fremont Older Ennex Road Realignment Operations •White Oaks Trail Realignment Operations • District Ordinance Update Operations •Operations Administration Policies Operations • Prescribed Burns Operations Ongoing Administration -7 FY2010-11 Action Plan - Project Summaries - Dept. Administration Esti"mate Dept ProjOc tPurpose` " i~I�istriptitlr3 UprQthments. Cornpletn Budget 0-1 Involved Date >�lf2tll 1 •Conservation Grazing Program • Development of District Agricultural Production Plan • Risk Management-Maintain effective risk management tools, practices, insurance programs, and procedures to control loss exposure • Draft transactional documents for Real Property Department projects, including acquisitions, easements, leases, licenses, and permits to enter • Draft documents for District departments to contract for work to construct new facilities (e.g., trails, staff facilities), repair existing facilities, remediate contaminated sites and restore or remove structures and improvements • Draft contracts and provide advice for District departments to contract with other outside vendors/consultants. •Assist departments in negotiating or drafting documents in order to obtain grants •Assist departments in drafting third party permits to enter District lands, including assistance to Operations in drafting prescribed burn permits and other permits to enter District lands to promote law enforcement and firefighting training • Draft contracts for Real Property Management Program to maintain or remove structures •Work with Operations Department to enforce District land use regulations and collaborate with District Attorney's Office and judicial officers • Draft legislation proposed by the District;work with Public Affairs Department to obtain passage of such legislation • Provide advice to Board and staff on legal requirements such as Brown Act, elections, Board meeting requirements and procedures, conflicts of interest, Public Records Act, and public works contracting • Provide CEQA advice to Planning, Real Property and Operations Departments to insure adequacy of environmental documents •Advise Administration Department concerning labor relations and personnel matters; assist in resolving personnel issues •Assist Real Property in administering Guadalupe Land Company • Represent the District's interests in litigation or administrative proceedings to protect the District's resources, real property, and finances Ongoing •Assist Real Property Department in resolving encroachment and property rights issues(e.g., access easement issues, conservation easement violations, and damage to District lands); represent the Department's legal position in negotiating mutually acceptable solutions or litigation as necessary • Provide legal research and advice to departments in reviewing outside agency projects and regulations •Work with Operations and CaIJPIA to manage risk in response to accidents and injuries on District lands •Work with departments to obtain insurance coverage for losses, contamination, or other insured events on District lands •Work with CaIJPIA to monitor claims filed against District; represent the District's interests in obtaining insurance coverage for losses; maximize insurance payments for incurred losses; monitor quarterly CaIJPIA loss calculations and insurance premiums; assist Departments in insuring contractors and consultants have appropriate insurance Administration-8 201 0 - 1 1 Action Plan Administration Department Midpeninsula Regional Open Space District Action Plan FY2010-11 -Administration Department ADMINISTRATION DEPARTMENT The Administration Department Action Plan for FY2010-11 includes the department's basic policy objective, core functions, ongoing activities, and key projects that will require a significant amount of staff time and/or resources. Contents PROGRAMS: I BASIC POLICY OBJECTIVE: I CORE FUNCTIONS: STAFF RESOURCES: (Stated in FTE's— Full Time Equivalents) .........................................................1 STRATEGICPLANNING............................................................................................................................2 District's Cash Flow Analysis.................................................................................................................2 District's Strategic Plan .........................................................................................................................3 Saleof Bonds to Public.........................................................................................................................4 INFORMATIONTECHNOLOGY.................................................................................................................5 Router/Firewall/VPN Upgrade...............................................................................................................5 DistrictWAN..........................................................................................................................................6 E-Mail Server Upgrade..........................................................................................................................7 AONetwork Redesign...........................................................................................................................8 District-wide Intranet..............................................................................................................................9 Streamlining IT Deployments and Manageability................................................................................10 HUMANRESOURCES.............................................................................................................................11 Classification and Compensation Survey............................................................................................11 Safety Program / IIPP Update and Training........................................................................................12 New Performance Planning and Evaluation Process and Forms........................................................13 Staff Retention & Attraction Survey— Implement Workplace Improvements ......................................14 Negotiation using Interest Based Bargaining and renew the MOA.....................................................15 DISTRICT CLERK 2010-2011 Election .............................................................................................................................16 2010-2011 Ward Boundaries ..............................................................................................................177 FPPC - Conflict of Interest Code for 2010-2011..................................................................................18 District-wide Board Policies.................................................................................................................19 Public Record Act Request Process....................................................................................................20 BoardCommittee Process...................................................................................................................21 ACCOUNTING..........................................................................................................................................22 Year-End Audit of Financial Statements .............................................................................................22 Integrated Accounting, Budget and Finance Software........................................................................23 LEGAL AND RISK MANAGEMENT.........................................................................................................24 Represent District in Pending Chiocchi v. District Litigation................................................................24 Represent District Interests— Moffett Field/NASA Ames ....................................................................25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department PROGRAMS: ■ Strategic Planning ■ Information Technology ■ Human Resources Services ■ District Clerk Services ■ Accounting Services ■ Legal and Risk Management BASIC POLICY OBJECTIVE: The Administration Department provides the overall management and administration f h i ri P 9 o the District ct in support of the organization's mission and goals. CORE FUNCTIONS: A. Provide accounting and financial management services B. Provide District Clerk and administrative support services C. Administer Human Resources Programs, coordinate upcoming labor contract negotiations, and enhance the work environment including coordination of Annual Staff Appreciation/State of the District and Holiday Events D. Provide Information technology services E. Prepare and review District legal documents; provide legal advice to Board and Departments F. Provide advice on legal requirements applicable to District operations G. Represent District in litigation or administrative proceedings; select, supervise, and collaborate with specialized outside counsel H. Represent District's legal interests in matters involving government agencies or other outside parties I. Provide risk management services to minimize District exposure to costs of loss J. Provide strategic plan for acquisition and management of District's Land Resources K. Facilitate District's Team Think Tank(T3) program L. Facilitate the management of District's contacts, volunteers, and public notices databases STAFF RESOURCES: STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 General Manager 1.0 Assistant General Manager 1.0 Senior Management Analyst 1.0 General Manager's Administrative Assistant 1.0 Administration and Human Resources Manager 1.0 Senior Accounting Specialist 1.0 Accounting Clerk 1.0 District Clerk 1.0 Deputy District Clerk/Office Manager 1.0 Reception ist/Ad m i nistrative Assistant 1.0 Human Resources Management Analyst 1.0 Human Resources Technician 1.0 Training&Safety Coordinator 1.0 Network Specialist 1.0 Network Intern 1.0 General Counsel 1.0 Assistant General Counsel 0.5 Administrative Assistant 17.50 Total FTE Staffing Administration 1 of 25 i Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department STRATEGIC PLANNING Key Project: District's Cash Flow Analysis Priority: 1 Department/Program: Administration/Strategic Planning Purpose: Analyze District's cash flow for planning and budget management purposes. Project Manager: Consultant Project Scope: 1. Identify District's revenue, sources of capital, operating expenses, and contingent reserves 2. Research District's uses of capital on all preserves before and after land acquisition, including but not limited to improvement, operation and maintenance costs 3. Identify areas of surplus or deficit 4. Project annual revenue and OpEx growth 5. Analyze District's cash liquidity 6. Recommend supplemental funding measures and land use improvements, if necessary 7. Recommend cash management for short-term and long-term improvements Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $25,000 Total Project Cost: $25,000 Project Schedule: Q3—2010-11 Board/Committee N/A Involvement: Administration 2 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: District's Strategic Plan Priority: 1 Department/Program: Administration/Strategic Planning Purpose: To develop and implement a strategic planning process for the District that will enable the District to provide high quality and realistic planning and management of the District's present and future land resources. Project Manager: Sandy Sommer, Senior Real Property Planner Project Scope: 1. Designing the process, including a public outreach process 2. Developing plan structure and content, including identifying the District vision, goals, strategies and initiatives 3. Developing a prioritization and performance measurement system 4. Creating a system for the review and update of plan The development, monitoring, updating and evaluation of the strategic plan will incorporate direction from the Board and Strategic Plan Ad Hoc Committee and contributions of staff, and stakeholders in a reiterative process, relying on internal staff resources as much as possible. The staff team will design structure and content of plan using best practice research, public and private sector models and the expertise experience of Strategic Plan Team members. Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $3,000 Total Project Cost: $3,000 Project Schedule: Draft Plan - Q1 —2010-11 Implementation and Evaluation - Ongoing Board/Committee Strategic Plan Ad Hoc Committee Involvement: Full Board Administration 3 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Sale of Bonds to Public Priority: 1 Department/Program: Administration/Strategic Planning Purpose: To borrow$20 to $30 million to fund District land acquisitions and other capital expenditures over 2010-2012. Project Manager: Mike Foster, Controller Project Scope: 1. Review capital expenditure plans to determine cash requirements 2. Select underwriting team, including bond counsel, disclosure counsel and underwriter 3. Team analyzes alternative financing structures and terms 4. Controller presents final financing plan for board approval 5. Team prepares financing documentation 6. Board reviews and approves financing documentation 7. Underwriter sells bonds and District receives net proceeds Supporting Departments: Legal, Real Property, Public Affairs Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q3—2010-11 Board/Committee District Financing Authority Involvement: Administration 14 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department INFORMATION TECHNOLOGY Key Project: Router/Firewall/VPN Upgrade Priority: 1 Department/Program: Administration/Information Technology Purpose: Upgrade our route r/firewall/VPN device to replace current Sonicwall branded hardware for all three offices to take advantage of free software update and reduce support fee (savings of$3,000). Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Research and plan upgrade process 2. Purchase required hardware 3. Configure and implement new router/firewall/VPN device 4. Retire old hardware and possibly sell Supporting Departments: N/A Budget Estimate for2010-11: Administration Department: $1,200 Total Project Cost: $1,200 Project Schedule: Q2—2010-11 Board/Committee N/A Involvement: Administration 5 of 25 I Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: District WAN Priority: 1 Department/Program: Administration/Information Technology Purpose: Update field office network services and server resources to integrate with main office. Allows better manageability of IT assets in the field. Project Manager: IT Intern Project Scope: 1. Plan upgrade process 2. Configure required network services and related software 3. Implementation at field offices Supporting Departments: N/A Bud get Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q3—2010-11 Board/Committee N/A Involvement: Administration 6 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 -Administration Department Key Project: E-Mail Server Upgrade Priority: 2 Department/Program: Administration/Information Technology Purpose: Upgrade District's 6 year old e-mail server. (Mainstream support from Microsoft expired on April 14, 2009). Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Research and plan upgrade process 2. Purchase required hardware 3. Purchase software licenses a. Server License b. Client Licenses 4. Implement new server and software 5. Migrate e-mail services from old system 6. Retire old e-mail server 7. Resell old licenses Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $3,340 Total Project Cost: $3,340 Project Schedule: Q3—2010-11 Board/Committee N/A Involvement: I Administration 7 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: AO Network Redesign Priority: 2 Department/Program: Administration/Information Technology Purpose: To manage and ensure satisfactory level of performance of District's growing number of devices: computers, phones, video conferencing. (Required hardware is already in place from last year's purchase). Project Manager: Benny Hsieh Network Specialist 1 9 Y � p Project Scope: 1. Plan updated network topology(arrangement of elements) layout 2. Implement layout Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 or Q3—2010-11 Board/Committee N/A Involvement: Administration 8 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 -Administration Department Key Project: District-wide Intranet Priority: 2 Department/Program: Administration/Information Technology Purpose: (Continued project from FY2009-10) Implement a centralized internal website for ease of access to enhance communication and collaboration among three offices: AO, SFO and FFO. Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Set-up test lab and demo various services 2. Assign a group of users to test and provide feedback of service. 3. Finalize choice and install intranet service(s)on a production environment-completed 4. Create a team of users from each department to start populating the intranet with data-in progress 5. General roll-out of intranet to all employees. Employees create content for their department Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q1 —2011-12 Board/Committee N/A Involvement: Administration 9 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Streamlining IT Deployments and Manageability Priori 2 Department/Program: Administration/Information Tech Technology Purpose: Put into place on-site update servers and revise computer imaging processes for Windows 7 to allow for faster mass computer deployments and centralized software updates. Project Manager: IT Intern Project Scope: 1. Research and lab test imaging solutions and centralized update software 2. Deploy services onto network Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 i Total Project Cost: $0 Project Schedule: Q2—2010-11 I Board/Committee N/A Involvement: I Administration 110 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department HUMAN RESOURCES Key Project: Classification and Compensation Survey Priority: 1 Department/Program: Administration/Human Resources Services i Purpose: Assessment of all job classifications to ensure job duties, knowledge, I skills and abilities, and physical requirements to perform the job are accurate and that the District compensation plan is up to date and employees are being paid an equitable salary. • Last salary study - 2005 • Last comprehensive classification study - 2000 Some classifications are no longer being used, or have been reclassified or changed since. Project Manager: Annetta Spiegel, Human Resources Analyst Project Scope: 1. Consultant Interviews and Selection —April 2010 2. Classification Study 3. Leadership and Staff Review 4. Compensation Survey Supporting Departments: All Departments - Staff review of their job classification and completion of a questionnaire. Budget Estimate for 2010- 1: Administration Department: $43,000 Total Project Cost: $43,000 Project Schedule: Q4—2010-11 Board/Committee Full Board Involvement: I I i Administration ( 11 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Safety Program / IIPP Update and Training Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Update and train the District's staff on Safety Program, IIPP and all required policies and documents. Project Manager: Jeff-Griffith Jones, Training and Safety Coordinator Project Scope: 1. AO Safety Training and Emergency Response Committee a. Begin January 1-ongoing 2. Confined Space Regulation a. Research January 1-April 30, begin policy May 1, 2010 3. Aerosol Transmissible Disease Regulation a. Begin research January 1, 2010, determine need. Begin implementation if necessary May 1, 2010 4. Voluntary Respirator Program a. Finalize documentation January 1-March 30. Begin implementation April 1, 2010 5. Heat Illness Prevention Program a. Finalize documentation January 1-April 30. Begin implementation May 1, 2010 6. Emergency Action Plans a. Update plans January 1-May 31. Implement and train beginning June 1, 2010 7. Ergonomic Program a. Develop program June 1-August 31. Begin implementation September 1, 2010 8. Safety Manual and Annual Safety Calendar a. Begin update September 1. Begin training Dec. 1, 2010. 9. Occupational Health and Safety Duties of District Staff a. Review and update September 1-November 30, 2010 Supporting Departments: All Departments Budget Estimate for 2010-1.1: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q3—2010-11 Board/Committee N/A Involvement: I Administration 12 of 25 i Open Mid peninsula Regional O Space District p 9 p p Action Plan FY2010-11 - Administration Department Key Project: New Performance Planning and Evaluation Process and Forms Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Provide a better evaluation tool for supervisors and managers to give feedback, coaching and guidance to staff regarding work performance. Project Manager: New Administration and Human Resources Manager Project Scope: 1. Work with the General Manager to create a new employee evaluation process to include nexus to the District Action Plan and Strategic Plan i 2. Create new performance evaluation forms and meet and confer with District Field Employee's Association as required 3. Make final revisions to new forms 4. Provide training to supervisors and managers on use of new forms and performance appraisal principles, methods and techniques 5. Implement new performance evaluation forms Supporting Departments: Management Team Field Employee Association Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 —2010-11 Board/Committee N/A Involvement: it Administration ( 13 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Staff Retention &Attraction Survey— Implement Workplace Improvements Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Evaluate, analyze, recommend and implement workplace improvements from retention and attraction survey's results. Project Manager: Sonya Morrison, Human Resources Technician Annetta Spiegel, Human Resources Analyst, co-project manager Project Scope: 1. Evaluate and analyze responses and comments from survey 2. Identify, discuss, and recommend potential workplace improvements to Board 3. Allocate resources (staff time and funding)for workplace improvements 4. Implement improvements as approved and directed by the Board and General Manager Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: 1 and 2: Q2—2010-11 3 and 4: Q4—2010-11 (and beyond) Board/Committee Full Board Involvement: Administration 14 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Negotiation using Interest Based Bargaining and renew the MOA Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Contract negotiations for represented Field Employees Association group. Project Manager: Annetta Spiegel, Human Resources Analyst Project Scope: 1. Negotiating team training in Interest Based Bargaining for both Management and the District Field Employees Association 2. Monthly meetings to establish good communication with Management and the District Field Employees Association 3. Meet with District Field Employees Association to formally open contract negotiations and receive their items for discussion 4. Follow-up meetings for continuation of interest based bargaining 5. Finalize Memorandum of Agreement effective April 1, 2011 Supporting Departments: Legal, Operations Budget Estimate for 2010-11: Administration Department: $17,000 Total Project Cost: $17,000 Project Schedule: Q4—2010-11 Board/Committee Full Board Involvement: I Administration 15 of 25 I I Midpeninsula Regional Open Space District Action Plan FY2010-11 -Administration Department DISTRICT CLERK Key Project: 2010-2011 Election Priority: 1 Department/Program: Administration/District Clerk Services Purpose: Prepare and administer the District's 2010/2011 Board of Directors Election in Ward 1, 2, 5 and 6. Project Manager: Michelle Radcliffe, District Clerk Anna Duong, Deputy District Clerk Project Scope: 1. Investigate and collect 2010-2011 Election calendar and related materials from each county 2. Provide director of each ward with an Election Handbook and required paperwork 3. Prepare resolutions 4. Administer Election, including compliance with required filings: Form 700, Campaign Expenditure Statements, Candidate Statements, and Rebuttals 5. Administer required training and regulatory filings for new directors in office Supporting Departments: Legal, Public Affairs Budget Estimate for 2010-11: Administration Department: $120,000 (if contested) Total Project Cost: $120,000 (if contested) Project Schedule: 1: Q1 —2010-11 2 and 3: Q2—2010-11 4: Q3 to Q4—2010-11 5: Q1 —2011-12 Board/Committee Full Board Involvement: Director Pete Siemens(Ward 1) Mary Davey(Ward 2) Nonette Hanko (Ward 5) Larry Hassett(Ward 6) Administration 116 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: 2010-2011 Ward Boundaries Priority: 1 Department/Program: Administration/District Clerk Services Purpose: Verify the accuracy of District's Ward 1, 2, 5 and 6 boundaries with the County of San Mateo's, Santa Clara's and Santa Cruz's boundaries. Project Manager: Michelle Radcliffe, District Clerk Anna Duong, Deputy District Clerk Project Scope: 1. Work with GIS to produce a blueprint of the District's Wards boundaries 2. Contact each county and verify the accuracy of the boundaries in each ward in the following order of importance: a. San Mateo b. Santa Clara c. Santa Cruz Supporting Departments: Planning, Legal Budget Estimate for 2010-11: Administration Department: $500 Total Project Cost: $500 Project Schedule: 1: Q4—2009-10 2: Q1 — 2010-11 Board/Committee N/A Involvement: Administration 17 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: FPPC - Conflict of Interest Code for 2010-2011 Priority: Department/Program: Administration/District Clerk Services Purpose: Prepare an up-to-date and approved conflict of interest code for FY201 0-11 to be implemented in annual economic disclosure form. Project Manager: Michelle Radcliffe, District Clerk Anna Duong, Deputy District Clerk Project Scope: 1. Complete the process of obtaining FPPC approval for the District's code 2. Present the code for Board approval 3. Roll out approved code for 2011 economic disclosure form filing Supporting Departments: Legal Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q1 —2010-11 Board/Committee N/A Involvement: Administration 18 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: District-wide Board Policies Priority: 2 Department/Program: Administration/District Clerk Services Purpose: p se• Consolidate, centralize and implement a digital copy of all current Board policies for District-wide use. Project Manager: Anna Duong, Deputy District Clerk Project Scope: 1. Administrative Policies (completed in FY2009-10) 2. Board Policies a. Update and consolidate all Board policies b. Cross-reference with Legal c. Centralize and create: i. PDF Copies on Shared drive for Administration Office ii. CDs for two Field Offices iii. 2 hard copies for Legal and Clerk's Office Supporting Departments: Legal Budget Estimate for 2010-11: Administration Department: $500 Total Project Cost: $500 Project Schedule: 2a: Q2—2010-11 2b: Q3—2010-11 2c: Q4—2010-11 Board/Committee N/A Involvement: Administration 19 of 25 Mid peninsula Regional Open en Space e District Action Plan FY2010-11 - Administration Department Key Project: Public Record Act Request Process -Priority: 3 Department/Program: Administration/District Clerk Services Purpose: Devise a succinct and clear process for Public Record Act requests. Project Manager: Anna Duong, Deputy District Clerk Project Scope: 1. Work with Legal to devise a process for staff to identify, report and respond to Public Record Act Requests 2. Present and provide copy of approved process to District staff 3. Monitor and adjust process as necessary Supporting Departments: Legal Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 I Project Schedule: 1: Q2—2010-11 2: Q3—2010-11 3: On-going Board/Committee N/A Involvement: Administration 20 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Board Committee Process Priority: 3 Department/Program: Administration/District Clerk Services Purpose: Create a clear and consistent process for all Standing and Ad Hoc Committee meetings. Project Manager: Michelle Radcliffe, District Clerk Project Scope: 1. Create a recurring meeting schedule for each committee 2. Implement a process for a. Committee agenda packet b. Review and posting timeline Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 —2010-11 Board/Committee N/A Involvement: Administration 21 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 -Administration Department ACCOUNTING Key Project: Year-End Audit of Financial Statements Priority: 1 Department/Program: Administration/Accounting Services Purpose: Review and evaluation of the District's financial statements. Project Manager: Bunny Congdon, Senior Accounting Specialist Project Scope: 1. Obtain engagement letter from auditor 2. Organize and collect relevant District documents needed by auditor 3. Coordinate logistics of site visits by auditor staff and develop audit schedule 4. Respond to questions and requests for information or records by the firm during on-site visit 5. Review preliminary draft report of year-end audit 6. Follow-up on any issues of concern, clarification or interest 7. Receive and distribute final report and management letter 8. Follow-up on recommendations in report and management letter as necessary Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $24,725 — per contract(year 3 of 3) Total Project Cost: $24,725 Project Schedule: Q2—2010-11 Board/Committee Full Board Involvement: 1 I Administration 22 of 25 i Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Integrated Accounting, Budget and Finance Software Priority: 1 Department/Program: Administration/Accounting Services Purpose: Obtain an integrated Accounting, Budget and Finance software to replace Fundware (continued from FY2009-10). Project Manager: Bunn� ge y Congdon, Senior Accounting Specialist Anna Duong, Deputy District Clerk (Coordinator) Project Scope: (Completed) 1. Evaluate use/features/capabilities of existing software 2. Determine needs and requirements for new software (Work in Progress) 3. Seek consultant's help in researching and recommending appropriate software 4. Research other Non Profit Organization's software and potential vendors 5. Prepare an RFP and solicit bids 6. Review, evaluate and rate proposals 7. Request on-site demos, pilot trials of system, evaluate workability and effectiveness 8. Select top proposal and prepare contract j 9. Request purchase approval from Board 10. Install, test, train and implement new system: 4/1/2011 11. Conduct phase-implementation and stress test 12.Transition old system to new one Supporting Departments: Operations, Public Affairs, Planning, Real Property Budget Estimate for 2010-11: Administration Department: $50,000 Total Project Cost: $50 000 1 , Project Schedule: 1 and 2: Q2—2010-11 3, 4, and 5: Q3—2010-11 6, 7, 8 and 9: Q4—2010-11 10, 11, and 12: Q4—2010-11 Board/Committee N/A Involvement: Administration ( 23 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department I LEGAL AND RISK MANAGEMENT Key Project: Represent District in Pending Chiocchi v. District Litigation I Priority: 1 Department/Program: Administration/Legal Purpose: Defend District's legal position. Project Manager: Sue Schectman, General Counsel Project Scope: Partner with outside counsel to defend litigation and evaluate potential resolution. Supporting Departments: Planning-coordinate to maintain consistency with Bear Creek Master Plan Real Property-coordinate to assess land protection aspects of litigation. Budget Estimate for 2010-11: Admin. Department: TBD- 9 p contingent upon parties' positions in litigation Real Property: TBD-contingent upon parties' positions in litigation Total Project Cost: TBD-contingent upon parties' positions in litigation Project Schedule: Until resolved Board/Committee Full Board Involvement: Administration 124 of 25 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Represent District Interests—Moffett Field/NASA Ames Priority: 1 Department/Program: Administration/Legal Purpose: Defend District's legal position. Project Manager: Duncan Simmons, Assistant General Counsel Project Scope: Interact with Navy, NASA, RWQCB, EPA, Restoration Advisory Board (RAB), elected officials and the public to effectively manage District interests in the remediation and reutilization of Moffett Field, including protection of Stevens Creek Nature Study Area. Supporting Departments: Planning-scientific support and review; South Bay Salt Pond Restoration Project stakeholder representative for District Public Affairs-advocacy of District's interest as needed Real Property-potential exchange of interests in land; license of emergency pump station Budget Estimate for 2010-11: Administration: $0 Total Project Cost: $0 Project Schedule: Until resolved Board/Committee Full Board Involvement: Administration 25 of 25 �I i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPERATIONS DEPARTMENT ACTION PLAN FY2010-11 1 i i r 201 0 - 1 1 Action Plan Operations Department i I FY2010 - 11 Action Plan - Project Summaries - Dept: Operations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 PROGRAM: FIELD OPERATIONS Priority 1 Negotiation of Continue to provide management of Work with Santa Clara County Parks to negotiate a 10 Legal Q1 -2010-11 $107,00-0 Rancho County Rancho San Antonio County Park year extension to the current agreement for the Real Property Park Agreement management of Rancho San Antonio County Park, Planning ensuring that District costs are clearly identified. Radio Upgrade the District's radio system to Continue with the work already done on this project. Legal Q3-2013-14 $1,370,000 Improvement increase staff safety and improve Specific goals for this fiscal year are: Real Property Project communications capabilities. *Contract for simulcast system installation *Continue to pursue possible purchase of 2nd frequency. Note:This project is outside of the 7% Guideline South Area Office Locate a south area office. Work with the Real Property Department to locate a Real Property Q4-2010-11 $30,000 Development south area office, either in an existing structure or Planning through rental of a temporary building. Legal Operations- 1 i FY2010 - 11 Action Plan - Project Summaries - Dept: O erations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Priority 2 Establish Elkus Provide patrol and maintenance Follow up on clearing work done in 2009-10 and assess Real Property Q3-2010-11 $0 Easement access to the recently purchased how much further work is necessary to make the road Planning Elkus Uplands property. During the passable. Permits may be required for the additional purchase of the property an easement work, which could delay the project. Improve drainage was negotiated along an existing road and road surface as necessary. that is not currently drivable by vehicles. Fremont Older Improve drainage and reduce Realign the Ennex Roadway from gate F004 to the Planning Q3-2010-11 $10,000 Ennex Road sedimentation Rainbow Knoll Trail. Real Property Realignment Legal Rancho San Repair the Black Mountain Trail Repair the trail within the trail easement corridor Planning Q3-2010-11 $10,000 Antonio Black Extension alignment from the top of identified in the Hanson property exchange report. Real Property Mountain Trail the PG&E Trail to the Black Mountain Extension Trail. White Oaks Trail Realign the trail to meet current trail Follow up on the initial layout. Complete the CEQA, Planning Q3-2010-11 $12,000 Realignment standards, improve the ability to construct the new alignment, restore the previous Legal maintain the trail, reduce erosion, and alignment, reconfigure the permit parking area, and Real Property to improve the visitors'experience. install erosion control measures. La Honda Garage Perform renovations and repairs to Remove the second story of the structure and perform Planning Q4-2010-11 $60,000 Protection Project protect the existing La Honda Garage repairs to the roof to make the structure weather proof. Priority 3 Operations Create structure and begin writing the Gather memorandums, written policies and procedures Legal Q1 -2011-12 $2,000 Administration third in a series of three policy binders which affect patrol, maintenances and Operations Policies to organize and consolidate policies administrative functions and consolidate them into one specific to Operations. binder. Also, memorialize policies and procedures which are not currently available in written form. Costs for printing will be incurred in FY 2011-12. Prescribed Burns Conduct prescribed burns for resource Plan, publicize and safely conduct prescribed burns at Legal Q3-2010-11 $6,000 management and training purposes. Sierra Azul, Monte Bello, and Russian Ridge OSP. Public Affairs Includes$5,000 for biological surveys. Operations-2 FY2010 - 11 Action Plan - Project Summaries - Dept: O erations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Deferred Permits Database Create a linked system to improve Admin-IT Q4-2010-11 $6,000 communications between the offices and improve the ability to issue permits in a timely manner. Also, improve reporting capabilities. District Ordinance Update the District's Land Use Work with outside legal counsel to update the District's Legal Q4-2010-11 $7,000 Update Ordinance to address issues and Land Use Ordinances. Last update was in 2004 and a Public Affairs concerns which have been identified. variety of issues have been identified since then which need to be addressed. This project will also include a review of the District's Bail Schedule. Costs include publication and printing costs for new Ordinances. Project deferred -funds not included in budget Operations-3 I FY2010 - 11 Action Plan - Project Summaries - Dept: Q22[g�M Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Support • Hawthorn Property Transfer Real Property � ^ Potential New Land Acquisitions Real Property � � ~ New Trail Easements Real Property ^ Purioimmho the Sea Real Property ^ Land Purchase Partnerships Real Property ^ Enuroenhment Resolutions Real Property ^ Ridge Vineyards Real Property ^ Bear Creek Stables Request for Proposal-Lease Real Property ~New Land Property Transitions Real Property ^San Mateo County Telecom Lease Real Property � � ^GGNRA Tower Construction Real Property � "Fremont Older House Defensible Space Real Property " Bi-4nnua| Contract Process- Employee Residence Skyline Ridge Real Property $5.000 ^ Public Use Study(Trail Impacts) Planning ^Cooley Landing Lease and Development Planning � ^Sierra/bu| -Bear Creek Master Plan Planning ^ B8enano Master Plan Amendment Planning ^Alma College Conditions Assessment Planning ^ B Corte de Madera Staging Area Improvements Planning ^ Fremont Older Staging Area Public Safety Improvements Planning ^ Russian Ridge Use&Management Amendment Planning ^ Mt. UmunhumRemediotion and Restoration Planning ^ThornawnVd Trail Improvements Planning ^ B Corte de Madera Watershed Protection Program Planning ^ La Honda Creek Driscoll Master Plan'Phase | Implementation Planning ^ Beatty Residence Demolition Planning ^Purioima Creek Lower Parking Lot Expansion Planning ^Donor Bench Site Database Planning ^K8indngn Ranch Structures Assessment Planning ^ Pu|gam Ridge Trail Connection Planning Operations'4 � FY2010 - 11 Action Plan - Project Summaries - Dept: Operations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Support -Schilling Lake Breach-OES Planning Planning -DW Resource Management Policies Planning -La Honda Creek Pond DR06 Repair Planning - Russian Ridge Mindego Landfill Remediation Planning -Skyline Ridge Big Dipper Road Restoration Planning -Sierra Azul-Hicks Flat Mercury Remediation Planning -Sierra Azul-Guadalupe River Mercury Remediation TMDL Planning -Schilling Lake Long Term Management Plan Planning -La Honda Creek- Folger Ranch House Remodel Planning -Skyline Field Office Improvements Planning - District Wide Strategic Plan Administration - Labor-Management Negotiations Administration - District-wide Intranet Administration -Safety Program IIPP Upgrade&Training Administration -Staff Retention Survey-Workplace Improvements Implementation Administration - Integrated Accounting, Budget and Finance Software Administration -District-wide Strategic Plan Administration -District Cash Flow and Cost Analysis Program Administration -Open Spaces-Healthy Places Program Public Affairs - Mt. Umunhum Media Outreach Public Affairs -Diversity Outreach Public Affairs - Environmental Ethics Campaign Public Affairs $5,000 -Crisis Communications Plan Public Affairs -Visitor Estimation Survey Public Affairs -Media Training Public Affairs -Geocaching Program Public Affairs -California Legislative Program Public Affairs - Federal Legislative Program Public Affairs - Federal Legislative Program -Mt Umunhum 09-10 Fiscal Year Public Affairs - Interpretive Plan implementation-Phase I Public Affairs Operations-5 FY510 - 11 Action Plan - Project Summaries - Dept: O erations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 • Family Outreach Program Public Affairs •Volunteer Memorial Plan Development Public Affairs Ongoing • Monitor public use and land use regulation compliance. Assist in education of visiting public on proper use of District preserves. • Enforce District land use regulations by providing active ranger patrol and after-hours call-out response. • Respond to accidents and other emergencies on District lands. • Respond to fires on District lands and adjacent lands when District property is threatened or where specified by written agreements. • Identify and mitigate potential hazards to enhance public safety. •Monitor special events, use permits, and resource protection impacts on District lands. •Conduct focused ranger patrol to address undesignated trail construction and use at Sierra Azul and El Corte de Madera Creek Open Space Preserves. •Comply with OSHA and other mandates, and providing necessary safety equipment and training. •Provide safety training for sworn and non-sworn staff •Coordinate occupational health and safety program for field operations. •Continue liaison efforts with police, fire, municipal court, and other public jurisdictions. •Work with database consultant to make changes and improvements to Operations databases in response to information requests. •Work with IT staff to improve electronic information availability between the field and administrative offices. • Incorporate newly purchase properties into regular patrol and maintenance schedules. •Work with court jurisdictions and District Attorneys'offices to prosecute District cases. • Repair and maintain structures involved in the District's employee housing program. •Maintain buildings, vehicles, and equipment to maximize utility and longevity. •Assist Planning Department in development of Site Plan for Skyline Field Office. j •Work with the Planning Department on a joint committee to develop Maintenance Standards Guidelines. j •Provide clean, well maintained, public facilities(trails, restrooms, parking lots, etc.)for safe use by District visitors. •Provide supervision and assistance to volunteer projects. •Assist Land Protection Specialist with identification and mitigation of encroachments to District preserves. •Assist the Planning Department with the design and development of new trails as identified in Use and Management Plans. •Work with Planning Department on Master Plans and Use and Management Plan. •Stevens Creek Apple Orchard Operations-6 02010 - 11 Action Plan - Project Summaries - Dept: O erations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Ongoing •Maintain lands in an environmentally sensitive manner, utilizing resource management practices. • Provide assistance to the Administration-IT department for possible implementation of video conferencing capabilities and upgrading of computer systems • Participate in Real Property's"New Land Acquisition Process." This will involve Area Superintendents and Resource Management staff members. • Upon extension of the Agreement with Santa Clara County, contiue management of Rancho San Antonio County Park. • If supported by the Board, begin negotiations with Santa Clara County Parks and the City of Mountain View for continued support of Deer Hollow Farm. •Work with Planning on the re-roofing and re-siding of the Dyer Ranch Garage in La Honda Creek OSP. •Work with Planning on the removal of the Rapley Ranch Road Culvert •Work with Planning and a consultant to install drainage structures on Hicks Creek Ranch Road Operations-7 FY2010 - 11 Action Plan - Project Summaries - Dept: O erations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 PROGRAM: RESOURCE MANAGEMENT Priority 1 Control of Slender Eradicate slender false brome on Control slender false brome on District preserves and Public Affairs Q4-2016-17 $67,525 False Brome preserves, prevent re-infestation, and reimburse treatment on adjacent private property. Planning promote neighbor eradication. Includes$800 for brochure printing. Integrated Pest Develop a formal Integrated Pest Hire consultant to develop IPM program, conduct Planning Q4-2012-13 $50,500 Management Management Program with environmental review, and coordinate public input. Program documentation, procedures and public input. Sudden Oak Continue monitoring status and Fund and assist Sudden Oak Death research, and Public Affairs Q4-2016-17 $30,900 Death Monitoring support research of Sudden Oak monitor infested areas. & Research Death. Operations-8 FY2010 - 11 Action Plan - Project Summaries - Dept: O erations Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Priority 2 Manage Grazing Provide infrastructure and vegetation Install well at Tunitas and control weeds on Mindego Planning Q4-2018-19 $113,000 Properties management on grazing properties. and Driscoll. Real Property Costs for weed control on Driscoll will be in Planning Dept's budget. Well installation project($91,000) is outside of 7% Guideline Development of Work with a consultant to develop a Develop a Agricultural Production Plan for the former Planning Q4-2010-11 $10,000 District Agricultural Production Plan for the POST-Lobitos Property. Legal Agricultural former POST-Lobitos Property. Real Property Production Plan Maintenance of Protect Horseshoe Lake from Maintain and monitor prior plantings and erosion control. Real Property Q4-2015-16 $40,000 Skyline Ridge sedimentation and restore site to Tree Farm natural conditions. Restoration Skyline Ridge Protect Horseshoe Lake from Remove obsolete trees, regrade unstable slopes and Real Property Q4-2015-16 $40,000 Tree Farm sedimentation and restore site to drainages, install erosion control and native plants on Public Affairs Restoration- Final natural conditions. final phase, maintain and monitor new plantings. Phase Project is outside of 7% Guideline Operations-9 FY2010 - 11 Action Plan - Project Summaries - Dept: 2112imfim Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Priority 3 Alpine Pond Long Improve habitat and interpretive Design and implement interpretive boardwalk and trail Public Affairs Q3-2011-12 $40,000 Term opportunities at Alpine Pond. improvements and habitat restoration for rare aquatic Planning Management Plan species. Legal Project is outside of 7% Guideline Support Resource Management will support projects identified for field operations. Provide biological evaluations for new acquisitions Provide CEQA support Ongoing •Advise staff and public to avoid conflicts between humans and wildlife. •Conduct wildlife surveys, specifically for deer and nesting bluebirds. • Inventory newly purchased properties for natural resources and respond to resource management needs. 09-10 Fiscal Year • Protect and restore biodiversity of preserves. • Protect rare species and habitat. •Work with the Planning department on Resource Management Policies. •Control sedimentation and erosion. • Design and direct volunteer projects. • Inventory, map and control invasive species. • Restore natural ecological conditions on disturbed lands. • Management of Resource management grants-giant salamander, mountain lion study • New property surveys I • New grazing leases and management agreements Operations- 10 201 0 - 1 1 Action Plan Operations Department I OPERATIONS DEPARTMENT The Operations Department Action Plan for 2010-11 includes the department's basic policy objective, core functions, ongoing activities, key projects that will require a significant amount of staff time and/or resources. Contents PROGRAMS:....***............ .......... ..............*....... ........ BASIC POLICY OBJECTIVE: ............................. ...................... ........1 COREFUNCTIONS:.......................................................................................................................I STAFF RESOURCES (FULL TIME EQUIVALENTS— FTES):.......................................................1 FIELD SERVICES — KEY PROJECTS ...........................................................................................2 Rancho San Antonio County Park Management Agreement--... ......—*...2 RadioImprovement Project.........................................................................................................3 Sheriff's Patrol Contracts.............................................................................................................4 EstablishElkus Easement...........................................................................................................5 Fremont Older Ennex Road Realignment Project........................................................................6 Rancho San Antonio Black Mountain Trail Extension..................................................................7 South Area Office Development..................................................................................................8 White Oaks Trail Realignment.....................................................................................................9 La Honda Garage Protection Project......................................................................................... 10 Operations Administrative Manual............................................................................................. 11 PrescribedBurns....................................................................................................................... 12 FIELD OPERATIONS - DEFERRED.............................................................................................13 PermitsDatabase...................................................................................................................... 13 DistrictOrdinance Updates........................................................................................................ 14 RESOURCEMANAGEMENT.......................................................................................................15 Control of Slender False Brome................................................................................................ 15 Integrated Pest Management Program...................................................................................... 16 Sudden Oak Death Monitoring and Research ........................................................................... 17 Manage Grazing Properties....................................................................................................... 18 Development of Agricultural Production Plan ............................................................................ 19 Maintenance of Skyline Ridge Tree Farm Restoration...............................................................20 Skyline Ridge Tree Farm Restoration — Final Phase.................................................................21 Alpine Pond Long Term Management Plan...............................................................................22 I Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Programs: ■ Field Operations • Resource Management Basic Policy Objective: The District follows management policies that ensure proper care and stewardship of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. Core Functions: A. Act as the frontline "Face of the District,"when performing visitor service duties B. Provide for public protection, safety and access C. Construct, maintain, and repair District trails and structures D. Provide field resource management services E. Protect natural resources F. Restore natural resources Staff Resources (Full Time Equivalents— FTEs): FTEs Position Title 1.0 Operations Manager 2.0 Area Superintendents 1.0 Support Services Supervisor 1.0 Management Analyst 1.0 Senior Resource Management Specialist 1.7 Resource Specialist 1 4.0 Supervising Rangers 2.0 Maintenance/Construction Supervisors 2.0 Maintenance/Resource Supervisors 1.0 Administrative Assistant 1.0 Field Office Administrative Assistants 1/2Time (2) 18.0 Rangers 4.0 Equipment Mechanic-Operators 4.0 Lead Open Space Technicians 11.0 Open Space Technicians 1.0 Farm Maintenance Worker 4.0 Seasonal Open Space Technician hours (8,500 hours) 1.7 Seasonal OST hours for resource management (3,500 hours) 1.0 Natural Resources Intern (2,000 hours) 62.4 Total FTEs Operations) - 1 of 22 Micip-Ansula Regional Open Space Disloict Action Plan FY2010-11 - Operations Department FIELD SERVICES— KEY PROJECTS Key Project: Rancho San Antonio County Park Management Agreement Priority: Department/Program: Operations/Field Operations Purpose: To negotiate an agreement with Santa Clara County Parks for the continued management of Rancho San Antonio County Park by the District. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Continue negotiations which are currently underway. 2. Complete cost estimations to ensure that the true costs of the management agreement are understood by Board and public. 3. Ensure that management agreement allows for management of the facility in a manner which is compatible with District management philosophy and standards. 4. Ensure that management of the County Park will not unduly detract from the management of other District preserves. 5. Term of contract is anticipated to be for 10 years, with possible extension clauses. Supporting Departments: Legal Real Property Planning Budget Estimate for 2010- Operations Department: $107,000 Total Project Cost: $TBA— Depends upon negotiated contract Estimated Project Q2 - 2010-11 Completion Date: Board/Committee Board Approval Involvement: Operations) - 2 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Radio Improvement Project Priority: 1 Department/Program: Operations/Field Operations Purpose: To improve the District's voice radio communications system, to improve staff safety and to meet FCC legal mandates. Project Manager: David Topley, Support Services Supervisor Project Scope: 1. Improve the existing District radio communications system by utilizing simulcast technology and mobile repeaters to provide improved radio coverage throughout the District. This will include enhanced communications in the Coastal Protection area. 2. Seek a second District radio frequency, to allow separate radio frequencies for maintenance and patrol, thus eliminating competing uses for the currently limited frequency. 3. Fulfill FCC legal mandates for more efficient use of the radio spectrum. The project will involve the following steps 1. Mobile Repeater Pilot Program 2. Microwave System Design Efforts 3. Specifications and Procurement Process 4. Project Installation, Oversight, and Testing Supporting Departments: Real Property Le al Budget Estimate for 2010- Operations Department: $ 1,370,000 11: Total Project Cost: $ 1,370,000 Estimated Project Q4—2011-12 Completion Date: Board/Committee Involvement: Operations) - 3 of 22 Midr. —Jnsula Regional Open Space Dk- .ct Action Plan FY2010-11 - Operations Department Key Project: Sheriffs Patrol Contracts Priority: Department/Program: Operations/Field Operations Purpose: To develop a coordinated plan for support from Santa Clara and San Mateo County Sheriffs. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Work with the District's Peace Officers'Association (POA) to evaluate the effectiveness and desired course of the current contract with Santa Clara County Sheriff 2. Evaluate the desire for, and possible benefits and costs, of a contract with San Mateo County Sheriff. 3. Evaluate the Districts' internal law enforcement protocols to ensure that staff safety is appropriately addressed. Supporting Departments: Legal Budget Estimate for 2010- Operations Department: $87,000 (Santa Clara County only) 11: Total Project Cost: $87,000 Estimated Project Q2—2010-11 Completion Date: Board/Committee Board approval Involvement: Operations) - 4 of 22 Midpeitinsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Establish Elkus Easement Priority: 2 Department/Program: Operations/Field Operations Purpose: To provide patrol and maintenance access to the recently purchased Elkus Uplands property. Project Manager: Craig Beckman, Maintenance & Construction Supervisor Project Scope: 1. Clear the road to allow for access by District vehicles for patrol and maintenance purposes. 2. Access the road for additional needs to ensure it is serviceable. 3. Obtain permits for work, as needed 4. Improve the road surface to prevent erosion Supporting Departments: Real Property Planning Budget Estimate for 2010- Operations Department: $0 11: Real Property: $40,000 Total Project Cost: $40,000 Estimated Project Q3 —2010-11 Completion Date: Board/Committee None Involvement: Operations) - 5 of 22 Micip—oinsula Regional Open Space Di- ct Action Plan FY2010-11 - Operations Department Key Project: Fremont Older Ennex Road Realignment Project Priority: 2 Department/Program: Operation s/Field Operations Purpose: To realign the "Former Ennex Property"trail from Gate F004 to the Rainbow Knoll Trail Project Manager: Michael Jurich, Maintenance & Construction Supervisor Project Scope: Realign the existing trail to improve drainage and reduce sedimentation per the recommendations from Consultant Timothy Best's report dated February 28, 2008. Supporting Departments: Planning Department Real Property Le al Budget Estimate for 2010- Operations Department: $10,000 11: Total Project Cost: $10,000 Estimated Project Q3-2010-11 Completion Date: Board/Committee Involvement: Operations) - 6 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Rancho San Antonio Black Mountain Trail Extension Priority: 2 Department/Program: Operations/Field Operations Purpose: To repair the Black Mountain Trail Extension alignment from the top of the PG&E Trail to the Black Mountain Trail. Project Manager: Michael Newburn, Area Superintendent Project Scope: Repair the trail within the trail easement corridor identified in the Hanson property exchange report. Supporting Departments: Planning Real Property Budget Estimate for 2010- Operations Department: $10,000 Total Project Cost: $10,000 Estimated Project Q3 —2010-11 Completion Date: Board/Committee None Involvement: Operations) - 7 of 22 Midplkinsula Regional Open Space Dib...ct Action Plan FY2010-11 - Operations Department Key Project: South Area Office Development Priority: 2 Department/Program: Operations/Field Services Purpose: To develop the site location and plans for a temporary location for a south area office for field staff use. Project Manager: Michael Newburn, Area Superintendent Project Scope: 1. Work with the Planning department to develop a list of site locations and plans for a temporary location for south area office. 2. Obtain necessary permits and permissions. 3. Utilize an existing structure or rent a portable building. Supporting Departments: Real Property Planning Le al Budget Estimate for 2010- Operations Department: $30,000 11: Total Project Cost: $30,000 Estimated Project Q4—2010-11 Completion Date: Board/Committee Use &Management Committee approval Involvement: Operations) - 8 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: White Oaks Trail Realignment Priority: 2 Department/Program: Operations/Field Services Purpose: 1. To realign the existing trail to enhance resource protection and to meet current trail standards 2. To improve the ability to maintain the trail and to reduce erosion 3. To improve the visitors' trail experience by eliminating steeper sections, and to allow for meandering in and out of woodland and grassland areas. Project Manager: Craig Beckman, Maintenance & Construction Supervisor Project Scope: Initial layout has been completed by operations staff and planning staff. Work Remaining: 1. Complete a CEQA review 2. Construct a new alignment 3. Restoration of the previous alignment 4. Reconfiguration of the permit parking area and erosion control measures Supporting Departments: Planning Legal Real Property Budget Estimate for 2010- Operations Department: $12,000 Total Project Cost: $12,000 Estimated Project Completion Date: Q3—2010-11 Board/Committee U&M Committee review Involvement: Operations) - 9 of 22 Mia, iinsula Regional Open Space Di,,wrict Action Plan FY2010-11 - Operations Department Key Project: La Honda Garage Protection Project Priority: 2 Department/Program: Operations/Field Services Purpose: To protect the existing garage in La Honda Open Space Preserve and make it available for use as a District facility Project Manager: Brian Malone, Area Superintendent Project Scope and Identifiable Remove the second story of the building and install a new roof. Contingencies: Project is dependant upon necessary permits being approved, and contract approval Supporting Departments: Planning Real Property Budget Estimate: Key Department: $60,000 Funds needed for this project: Total Project Cost: $60,000 Estimated Project Completion Q4 - 2010-11 Date: Board/Committee Board —Approval of contract(s) Involvement: Operations) - 10 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Operations Administrative Manual Priority: 3 Department/Program: Operations/Field Services Purpose: To create an Operations Administrative Manual. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. This will be the third in a series of three manuals. The Ranger Operations Manual has been created and is in use. The Maintenance Manual is in draft form, and is being prepared for field staff review. 2. This third manual will gather and organize memos and other policies and procedures. Existing practices will also be memorialized. 3. This manual will cover issues which affect both patrol and maintenance functions. Supporting Departments: Legal Administration Budget Estimate for 2010- Operations Department: $2,000 11: Total Project Cost: $2,000 Estimated Project Q4 - 2010-11 Completion Date: Board/Committee None Involvement: Operations) - 11 of 22 Midt.—,insula Regional Open Space Di-- --.ct Action Plan FY2010-11 - Operations Department Key Project: Prescribed Burns Priority: 3 Department/Program: Operations/Field Operations Purpose: To safely host prescribed burns on District lands for resource management and fire training purposes. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Plan burns with appropriate fire agencies (CALFIRE, Palo Alto, and Santa Clara Co. Fire) 2. Update burn plans as required 3. Publicize prescribed burn efforts 4. Host burns as safety, weather and resource availability allow Supporting Departments: Legal Public Affairs Budget Estimate for 2010- Operations Department: $7,000 11: Total Project Cost: $7,000 Estimated Project Q3—2010-11 Completion Date: Board/Committee Board approval Involvement: Operations) - 12 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department FIELD OPERATIONS - DEFERRED Key Project: Permits Database Priority: Deferred Department/Program: Operations/Field Operations Purpose: To create a database which will allow for more efficient issuance of routine permits for visitors and group activities, and for better staff access to the permit information, and to improve reporting capabilities. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Outline a project scope and objectives 2. Obtain a quote from the District's database consultant 3. Work with field staff to identify their needs and involve beta testers 4. Work with managers to identify their information needs 5. Develop a test system 6. Replace the current system of manually counting permits when reports are requested on permit activities. 7. Create a system whereby field staff can have access to current information on permits which have been issued for their area. 8. Eliminate manual aspects of the system, such as the current practice of faxing permits to the field offices Supporting Departments: Administration/IT Budget Estimate for 2010- Operations Department: $6,000 11: Total Project Cost: $6,000 Estimated Project Q4—2010-11 Completion Date: Board/Committee No Board/committee involvement necessary Involvement: Operations) - 13 of 22 Midpkinsula Regional Open Space Dim..ict Action Plan FY2010-11 - Operations Department Key Project: District Ordinance Updates Priority: Deferred Department/Program: Operations/Field Services Purpose: To update the District's Land Use Ordinances to deal with issues and problems identified since the last update completed in 2004. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Involve outside legal counsel with experience and expertise in this particular area 2. Involve patrol staff in the review process 3. Review the bail schedule for District violations Supporting Departments: Administration Le al Budget Estimate for 2010- Operations Department: $7,000 11: Total Project Cost: $7,000 Estimated Project Q4—2010-11 Completion Date: Board/Committee Board approval Involvement: Operations) - 14 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department RESOURCE MANAGEMENT Key Project: Control of Slender False Brome Priority: 1 Department/Program: Operations/Resource Management Purpose: To eradicate slender false brome at Thornewood OSP and nearby properties and preserves, and to prevent re-infestation. Project Manager: Cindy Roessler, Senior Resource Management Specialist Project Scope: 1. Continue controlling slender false brome on Thornewood, La Honda, El Corte de Madera, and Saratoga Gap preserves. 2. Reimburse control of slender false brome on nearby private and public properties in Woodside and Portola Valley. A ten-year work plan and budget have been approved by the Board for control of slender false brome; and matching funds have been awarded by one grant which expires in 2011. Environmental review is complete. Sites treated last year need retreating. Additional private property owners are likely to participate in the reimbursement program based on last year's progress. Supporting Departments: Public Affairs Planning Budget Estimate for 2010- Operations Department: $67,525 11: Grant from ARRA: $ 6,819 Total Project Cost: $60,706 Estimated Project Q4—2016/17 Completion Date: Board/Committee Board Review Involvement: Operations) - 15 of 22 Midi. .,insula Regional Open Space DL...ict Action Plan FY2010-11 - Operations Department Key Project: Integrated Pest Management Program Priority: 1 Department/Program: Operations/Resource Management Purpose: To develop a formal Integrated Pest Management (IPM) Program with documentation, procedures and public input that: 1. provides systematic and effective pest species control 2. uses the least toxic methods 3. minimizes pesticide exposure to public and staff Project Manager: Cindy Roessler, Senior Resource Management Specialist Project Scope: 1. Hire consultant to develop District-wide IPM program. 2. Conduct environmental review 3. Coordinate public input Supporting Departments: Planning Budget Estimate for 2010- Operations Department: $50,000 11: Total Project Cost: $50,000 Estimated Project Q4- 2012 Completion Date: Board/Committee Board approval Involvement: Operations) - 16 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Sudden Oak Death Monitoring and Research Priority: 1 Department/Program: Operations/Resource Management Purpose: To continue monitoring the status of Sudden Oak Death and seek solutions to reduce its adverse effects on District preserves. Project Manager: Cindy Roessler, Senior Resource Management Specialist Project Scope: 1. Detect, report, and monitor newly infested areas 2. Fund and assist Sudden Oak Death research A ten-year work plan and budget for Sudden Oak Death has been approved by Board, and the District is currently committed to several multiple-year research projects including grants with requirements for matching funds and in-kind services. Provisions for addressing Sudden Oak Death are included in the draft Resource Management Policies. Supporting Departments: Public Affairs Budget Estimate for 2010- Operations Department: $30,900 11: Total Project Cost: $30,900 Estimated Project Q4—2016/17 Completion Date: Board/Committee Involvement: Operations) - 17 of 22 Midpiinsula Regional Open Space Dis rrict Action Plan FY2010-11 - Operations Department Key Project: Manage Grazing Properties Priority: 2 Department/Program: Operations/Resource Management Purpose: To continue, or reintroduce, grazing onto designated properties (Tunitas, Big Dipper, Driscoll/La Honda, Mindego and Purisima- to-the-Sea) to maintain and enhance native biodiversity, reduce wildfire risk by controlling fuel loads, and promote the local, historical agriculture economy. Project Manager: Clayton Koopmann, Resource Specialist I Project Scope: 1. Manage grazing leases. 2. Monitor rangelands and adjust stocking levels and seasons as necessary. 3. Provide necessary grazing infrastructure including well at Tunitas Creek. 4. Control invasive plants, including invasive thistles at Mindego and Driscoll ranches, and protect water resources and rare species on rangelands. 5. This program is included in Coastal Protection Program and La Honda Master Plan. Supporting Departments: Planning Real Property Budget Estimate for 2010- Operations Department: $ 113,000 11: Planning Dept: $30,000— invasive weed control at Driscoll Total Project Cost: $ 143,000 CIP expenses $91,000; Operating Expenses $52,000 Estimated Project Q4—2018/19 Completion Date: Board/Committee Board Approval Involvement: Operations) - 18 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Development of Agricultural Production Plan I i I Priority: 2 Department/Program: Operations/Resource Management Purpose: To work with a consultant to develop agricultural plan for the former Lobitos Property. i Project Manager: Clayton Koopman, Resource Specialist I — Rangeland Ecologist Project Scope: 1. Develop project scope and goals 2. Work with consultant to develop draft Agricultural Production Plan for Lobitos Ridge and Bluebrush Canyon prime agricultural lands. 3. Develop long term leases for prime agricultural lands based on the Agricultural Production Plan. 4. Obtain Board approval Supporting Departments: Planning Real Property Legal Budget Estimate for 2010- Operations Department: $10,000 11: Total Project Cost: $ 10,000 Estimated Project Q4—2010-11 Completion Date: Board/Committee U&M Committee and full Board approval Involvement: Operations) - 19 of 22 Midp-.,insula Regional Open Space Dis ict Action Plan FY2010-11 - Operations Department Key Project: Maintenance of Skyline Ridge Tree Farm Restoration Priority: 2 Department/Program: Operations/Resource Management Purpose: Protect Horseshoe Lake and potential associated rare species from sedimentation from the former farm, and restore site to natural conditions by maintaining previously installed native plants Project Manager: Lisa Bankosh, Resource Specialist I Project Scope: 1. Maintain recently installed plants by weeding and watering in the spring and summer. 2. Monitor survival of plants and cover in the fall. 3. Report on survival and cover in the winter and replant if performance standards not met. All necessary permits and environmental reviews have been completed for all future phases of project. Supporting Departments: Real Property Budget Estimate for 2010- Operations Department: $ 40,000 11: Total Project Cost: $ 40,000 Estimated Project Q4—2016-17 Completion Date: Board/Committee Involvement: Operations) - 20 of 22 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Skyline Ridge Tree Farm Restoration — Final Phase Priority: 2 Department/Program: Operations/Resource Management Purpose: To protect Horseshoe Lake and potential associated rare species from sedimentation from the former farm, and restore site to natural conditions. Project Manager: Lisa Bankosh, Resource Specialist I Project Scope: 1. Remove obsolete Christmas trees, regrade unstable slopes and drainages, and install erosion control measures in last phase 2. Plant and seed with native species in last phase 3. Maintain, monitor and report on new plantings and erosion control All necessary permits (which expire 2010) and environmental reviews have been completed for all future phases of project. Supporting Departments: Public Affairs Planning Budget Estimate for 2010- Operations Department: $ 40,000 11: Total Project Cost: $ 40,000 Estimated Project Q4—2016-17 Completion Date: Board/Committee Involvement: Operations) - 21 of 22 MicIp—iinsula Regional Open Space Distract Action Plan FY2010-11 - Operations Department Key Project: Alpine Pond Long Term Management Plan Priority: 3 Department/Program: Operations/Resource Management Purpose: To improve habitat and interpretive opportunities at Alpine Pond Project Manager: Lisa Bankosh, Resource Specialist I Project Scope: 1. Design interpretive boardwalk and trail improvements 2. Design habitat improvements for rare aquatic species 3. Conduct environmental review and obtain permits 4. Seek grant funds Supporting Departments: Planning Real Property Legal Budget Estimate for 2010- Operations Department: $ 40,000 11: Total Project Cost: $ 40,000 (CIP) Estimated Project Q4—2012-13 Completion Date: Board/Committee U&M Committee: approve amended U&M Plan. Involvement: Board: approve agreements with design consultant, approve amended U&M Plan; certify environmental review. Operations) - 22 of 22 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PLANNING DEPARTMENT ACTION PLAN FY2010-11 201 0 - 1 1 Action Plan Plannin DepartInent FY 2010 - 11 Action Plan- Project Summaries - Dept: Planning Other Estimated Dept Y Project Name i Purpose Description Departments Completion Budget Involved Date FY 10-11 'PROGRAM: ADVANCED PLANNING Priority_1 Cooley Landing Peninsula Partner with City of East Palo Alto to Define the Cooley Landing Peninsula(peninsula)as a Legal Q3-2010-11 $30,000 Site Planning ;refine and adopt a use and 'specific planning area within the larger Ravenswood Operations for site plan; management plan amendment for jOpen Space Preserve; engage in continued discussions`Public Affairs project =the Cooley Landing Peninsula at with City of East Palo Alto to review proposed uses for Real Property completion date' Ravenswood Open Space Preserve. ;the peninsula; refine and adopt a public access plan; TBD by City provide technical assistance as needed to review documents and findings. Mt. Umunhum Site Planning Prepare a site specific plan for the Define the Mt. Umunhum and Mt.Thayer areas £Administration Q3-2010-11 $120,000 ;former Almaden Airforce Base(Mt. ;(summit)as a specific planning area within the larger 'Legal Umunhum and Mt.Thayer)that Sierra Azul Open Space Preserve; prepare structural Operations 'identifies public access, and historical assessment of structures; develop a Public Affairs interpretation, and ecological ;refined conceptual site specific plan for the summit; hold,Real Property restoration opportunities. public workshops to receive public feedback and revise 'plan accordingly; present a revised draft site plan for Board review and consideration. Priority 2 .._._..... Sierra Azul/Bear Creek Develop a long-range 30-year Incorporate the Mt. Umunhum Site Specific Plan and 'Legal Q2-2011-12 $100,000 Redwoods Master Plan blueprint to guide use, management, 'Bear Creek Stables Site Management Plan Operations Dev lopment and facilities development. recommendations into the Preserve Master Plan; Public Affairs prepare the final draft Master Plan document and :Real Property present to the Board/public at an open house/first hearing; prepare CEQA findings; present the final plan and CEQA document for Board review and 'consideration. w , ?Priority 3 . y _,. _. Public Use Study Conduct ascience-based study to ',Scope a out stud design,criteria, inputs/outputs,factors Operations Q4-2013-14+ �$0 (Trail Impacts) evaluate impacts of hikers, bicyclists,"to consider, potential partners, and funding; potential Public Affairs ,equestrians, and dogs on natural partners include local universities and research resources, infrastructure, and institutions. ;operations. Planning- 1 FY 2010- 11 Action Plan- Project Summaries- Dept: Planning Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Deferred _ EI Serena Use and Review the Use and Management Identify new trail opportunities;assess suitability for Operations Q4-2010-11 $30,000 Management Plan Plan for El Sereno Open Space expanding dog use throughout Preserve trails using Public Affairs Amendment Preserve to consider potential new Board-adopted criteria; hold a neighborhood/Use and 'trail alignment(s)and expansion of Management Committee meeting;forward use and dogs on leash. management recommendations to the Board for review and consideration. Support •Cash Flow Cost Analysis Administration •Strategic Plan Administration •Safety Program/IIPP Update and Training Administration • Performance Planning and Evaluation Process and Forms Administration •Year-end Financial Audit Administration • Integrated Accounting, Budget, and Finance Software Administration •Staff Retention and Attraction Administration •Chiocchi et. Al.vs. District Legal Program • Negotiation of Rancho County Park Agreement Operations •2011-2012 Legislative Program Public Affairs •State Legislation Public Affairs • Federal Legislation Public Affairs • Diversity Outreach Public Affairs • Potential New Land Additions Real Property •The Hawthorns Property Transfer Real Property $125,000 • Purisima to the Sea Real Property • Potential New Trail Easements Real Property • Land Purchase Partnerships Real Property Ongoing •La Honda Creek Master Plan Development(remaining work to close out planning project) $10,000 • Enter into a Memorandum of Understanding with Regional Water Board to streamline water quality certification(permitting)for routine maintenance projects •Streamline permitting process with San Mateo County for routine maintenance projects Planning-2 FY 2010 - 11 Action Plan Project Summaries - Dept: Planning _ Other Estimated Dept Project Name Purpose Description Departments Completion Budget 3 E F Involved Date FY 10-11 ,PROGRAM: GEOGRAPHIC AND INFORMATION SYSTEMS Priority_1 'Priority 2,_ _ Priority 3 _ Deferred District Wide GPS Field ;Implement District-wide GPS system Assess GPS needs District-wide and purchase Operations Q4-2010-11 $15,000 Collection and Implementation to improve consistency,accuracy, ;equipment and software as needed; prepare for and Real Property ' land efficiency in field data collection ;provide GPS training and a how-to manual for staff use. and data management. Support %A • District-wide Intranet Administration •2010-2011 Ward Boundaries Administration • Preserve Your Health/Open Spaces, Healthy Places Program Implementation Public Affairs •District Coffee Table Picture Book Public Affairs • Mt Umunhum Public Affairs •Control of Slender False Brome Operations •Sudden Oak Death Monitoring&Research Operations • Ridge Vineyards Property Real Property •San Mateo County Williamson Act Nonrenewal Real Property Ongoing • Brochure map updates and formatting •GIS maintenance • Map production •Linking District databases to GIS(e.g. road&trail database) •Sign and signboard replacements Planning-3 FY 2010 - 11 Action Plan Project Summaries - Dept: Planning Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 PROGRAM: PUBLIC ACCESS IMPROVEMENTS Priority 1 El Corte de Madera Creek Implement new staging area and trail,Finalize CEQA process; complete the permit and Legal Q3-2014-15 $135,000 Staging Area and Trail :improvements, contingent on Board 'construction drawing sets; submit for permits. Operations Improvements ;approval. Public Affairs Real Property Fremont Older Staging Area ;To improve public safety at staging Obtain additional netting recommendations from golf Legal TBD; based on $215,000 Public Safety Improvements area by reaching a mutually ;course netting expert and obtain cost estimates; pursue',Operations negotiations acceptable resolution with the a mutually acceptable resolution with Saratoga Country Public Affairs with Country Saratoga Country Club. Club;forward recommendation for a netting or other Real Property Club solution to the Board for review and consideration, including CEQA findings; complete design plans and secure permits; prepare bid package, solicit bids,and administer contract. Project scope contingent on negotiations with Country Club. Russian Ridge Use and Provide public access to Mindego Hill Conduct geotechnical study; complete trail design, Operations Q3-2011-12 $10,000 Management Plan per prior commitment with Peninsula including constructions drawings and specifications; Public Affairs Amendment Open Space Trust. prepare and submit permit applications. Thornewood Trail Reduce sedimentation to San Improve stream crossing at Dennis Martin Creek; Operations Q3-2010-11, $80,000 Improvements Francisquito Creek. remove fill from stream crossings; complete Public Affairs construction; construction and restoration work prior to grant deadline Q1 -2012-13, of 2012. monitoring Planning-4 FY 2010 - 11 Action Plan Project Summaries- Dept: Planning Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Priority 2 Alma College Conditions Prepare treatment recommendations Review existing conditions and analysis findings from Operations Q4-2010-11 $57,000 Assessment Phase II and cost estimates to stabilize Phase I (completed FY2009-10)to develop site Public Affairs retaining walls and incorporate these management recommendations; present these to the and other recommendations into the 'Sierra Azul/Bear Creek Redwoods Master Plan Ad Hoc Sierra Azul/Bear Creek Redwoods Committee for concurrence to add to the Master Plan; Master Plan. amend consultant contract to develop treatment recommendations and cost estimates to stabilize the retaining walls(Phase II). El Corte de Madera Creek I Reduce sedimentation to ECdM and Finalize design plans to remove road fill from stream Operations Q3-2013-14, $20,000 Watershed Protection San Gregorio Creeks. icrossings and reroute trails; secure permits; remaining ;Public Affairs construction; Program work can be done in-house one project a year :Q3-2015-16, monitoring °Priority_3_ La Honda Creek Master Plan Implement Phase I-Year 1 of the Begin Phase I-Year 1 implementation to improve Operations Q4-2013-14 $65,000 Phase I Implementation ;Master Plan projects. emergency/patrol access, protect resources,and `Public Affairs enhance public access; initiate engineering and design ;Real Property ;for new road and trail improvements; conduct invasive :weed management in the Driscoll Ranch area; seek and apply for grant funding to complete projects. Purisima Creek Redwoods Expand parking facility to reduce Investigate options for new parking area at existing Operations Q3-2010-11, $70,000 Lower Parking Expansion parking demands on Purisima Creek 'vault toilet site, 200 feet from existing 7-vehicle parking 'Public Affairs feasibility Road. lot; proceed with project design, if permitting is feasible ' Q3-2012-13, ;and design constraints allow sufficient vehicle spaces. construction Planning-5 FY 2010 - 11 Action Plan - Project Summaries - Dept: Planning Other Estimated Dept Project Name Purpose Description Departments Completion ' Budget Involved Date FY 10-11 Support •Environmental Ethics Campaign Public Affairs • District-wide Interpretive Plan: Implementation Phase I Public Affairs •Volunteer Memorial Plan Development Public Affairs • Bridle Trail Ribbon Cutting Ceremony Public Affairs • Establish Elkus Easement Operations • Fremont Older Ennex Road Realignment Operations • Rancho San Antonio Black Mountain Trail Extension Operations •White Oaks Trail Realignment Operations • New Land Rental Property Transition Real Property •GGNRA Tower Construction Real Property Ongoing • Participation in Details and Specifications Committee to develop standard District construction details and specifications $12,000 • Donor Bench Site Database development and maintenance •Office of Emergency Services Coordination •Coordination with San Carlos to complete the Pulgas Ridge Trail Connection $14,000 •Trail Naming •Sign Committee participation to address emerging sign issues Planning-6 FY 2010- 11 Action Plan - Project Summaries - Dept Plannina Other Estimated Dept Project Name Purpose Description Departments Completion ; Budget Involved Date FY 10-11 PROGRAM: RESOURCE PLANNING - Priority_1 Guadalupe River Mercury Comply with Regional Water Quality 'Prepare assessment of erosion sites within watershed ,Legal 'Q3-2019-20, $120,000 Total Maximum Daily Load ;:Control Board orders to investigate #with potential to deliver mercury to watercourses; design Operations completion of (TMDL) ;and monitor TMDL implementation. ;and implement coordinated monitoring effort to assess =Real Property erosion control TMDL implementation success. ;projects and monitoring Hicks Flat Mercury .Reduce pollution to the aquatic Remediate mercury waste site at Sierra Azul by Legal Q4-2013-14 ,$131,000 Remediation ;environment and eliminate a potential removing eroding mining waste rock from streambank; Operations public safety hazard. stabilize ground surface and re-vegetate; project is Public Affairs grant-funded through the State Water Resources Control Board under the Clean Water Act. Mindego Ranch Remediation .Evaluate and remediate landfill. Evaluate potential constraints and environmental issues'Legal Q4-2011-12 $0 for removing the landfill; perform CEQA analysis; Operations prepare for cleanup actions. Public Affairs Real Property Mt. Umunhum Remediation Remediate the former Almaden Work with the United States Army Corps of Engineers Administration Q4-2013-14 $180,000 and Restoration ;Airforce Base(Mt. Umunhum and Mt. to investigate,characterize,and clean up remaining site,Legal ;Thayer). .contamination;demolish structures not retained for 'Operations interpretation. Public Affairs Real Property Pond DR06 Repair at La Repair failing pond for habitat and Implement permanent pond repair,which includes:a Legal Q4-2010-11 $86,000 Honda Creek 'stock pond value. ;new culvert,an inlet structure and energy dissipater,a !Operations ;clay liner, rebuilding the eroding earthen berm, recontouring the pond, removing non-native vegetation, and post-construction reseeding. Planning-7 FY 2010 - 11 Action Plan - Project Summaries- Dept: Planning Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Priority 2 Agricultural Policy Guide 'To develop a policy guide for Compile District's existing agriculture policies into one Legal Q4-2010-11 $0 reference when purchasing and/or comprehensive document; refine as necessary to Operations managing agricultural lands that is comply and be consistent with the Coastside Service Real Property consistent with the District's Plan;consult with San Mateo Farm Bureau,San Mateo Public Affairs Coastside Service Plan. Agricultural Advisory Committee,and other groups; hold a Board study session to review and edit the draft Agricultural Policv Guide. Big Dipper Road Restoration Reduce sediment to the aquatic Remove perched fill and road/stream crossings along Operations Q4-2011-12 $10,000 environment through road removal. one mile of badly-eroding former ranch road;upgrade Public Affairs 1/2 mile of Old Page Mill Road; project is partially funded by a Department of Fish and Game grant that expires in March 2012. Resource Management `Update existing Board policies to Complete edits to Board policies and package into one Administration Q3-2010-11 $25,000 Policies guide resource management actions. final policy document. Legal Operations Public Affairs Real Property Priority 3 Schilling Lake Management `Define a long-term management planObtain Board approval for an amendment to the Use Operations Q3-2010-11 $15,000 Plan for Schilling Lake. and Management Plan for Thornewood that addresses Public Affairs the long-term management of Schilling Lake; implement; recommended management actions. Deferred Mindego Lake Management Define a habitat restoration and long- Prepare a management plan to restore lake ecosystem, Operations Q4-2010-11 $25,000 Plan term management plan for Mindego 'remove non-native predatory species, and improve Lake. habitat for California red-legged frog and San Francisco' garter snake. Planning-8 FY 2010 - 11 Action Plan Project Summaries- Dept: Planning - Other E Estimated Dept Project Name Purpose Description Departments Completion Budget i Involved Date FY 10-11 Support • Integrated Pest Management Program Operations • Manage Grazing Properties Operations •Agricultural Production Plans Operations $25,000 •Alpine Pond Long Term Management Plan Operations •Property Rights and Encroachment Resolution(including Kennedy Road Culvert Replacement) Real Property $20,000 •Bear Creek Stables RFP/Lease Real Property $55,000 •Fremont Older House Defensible Space Real Property Ongoing • Bay Area Open Space Council Upland Habitat Project participation and input •Participate in the development and review of Community Wildfire Protection Programs(CWPP) •Cultural Resource Surveys • Natural Resource Surveys $15,000 • Pond Management Plans $23,000 •Pond Monitoring •Administer the Resource Management Grants Program $26,000 •Conduct Road and Trail Inventories $30,000 •Stakeholder participation in the San Gregorio Creek Watershed Assessment Technical Advisory Committee JAC) • Facilitate internal Water Rights Working Group to inventory and track District's water rights $10,000 Planning-9 FY 2010- 11 Action Plan - Proiect Summaries - Dept: Planning Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 PROGRAM: STAFF FACILITY IMPROVEMENTS 'Priority 1 Priority 2 South Area Field Office Site Demolish remaining buildings and Conduct historic resource evaluation of main residence; Operations Q4-2010-11, $255,000 Preparation and Design restore site for future field staff obtain permits, prepare bid package, and hire contractor Real Property site cleanup facility. Begin preliminary site to demolish remaining structures;conduct site surveys Q4-2013-14, planning for new facility. to begin pre-planning for future site improvements; new facility initiate design for a new staff facility(programming through design development). Priority 3 ,Folger Ranch House Remodel Implement basic habitability Complete the design and apply for permits to complete !Legal Q4-2011-12 $81,000 upgrades to District residence. basic improvements to residence and water system. Operations Real Property Skyline Field Office Implement minor remodel to existing Prepare plans for basic remodel of field office and Operations Q3-2012-13 $146,000 Improvements building and build new shop. construction of new shop building(programming Legal through schematic design). Deferred Administrative Office HVAC Replace aging HVAC system and Implement programming phase for HVAC system Administration Q4-2012-13 $55,000 and South End Remodel expand capacity of the Administrative replacement and remodel of south area of the Legal 'Office. Administrative Office. Operations Public Affairs Support •South Area Office Development Operations Ongoing • Implementation of miscellaneous Administrative Office Phase I remaining remodel items(furniture, signs) $25,000 Planning- 10 201 0 - 1 1 Action Plan Plannning Department � Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PLANNING DEPARTMENT The Planning Department Action Plan for FY2010-11includes the department's basic policy objective, core functions, ongoing activities, key projects that will require 8 significant amxJun1of staff time and/or resources. Contents � ^...~..-� �°��gramms: '.....-...-'....~-_~,__,,,,,__,__,.,,__,,___,~,~,,_,,,__,,,~,,_,~~,_~,,,,__.,___,~,,,_..~,__,,~,,,_,~,,_ BasicPolicy Objective:'.....-_._~...-'^^--^^~^--'^^-^^~^^-^^~~~-^^~~~^-'~~~-'^^~^^`-'^^`-~^~^~^^^^~-'^~^~^^-^~~-^^^ » CoreFunctions:............................................................................................................................... , StaffResources...............................................................................................................................2 AdvancedPlanning.........................................................................................................................3 �gnding ��nin�uka ���aPbanning -----------------------------3 Cooley ' 4 Mt. UrnuOhuOnG�e Pkannxlg-----------------------------------.. Sierra Azu| / Bear(�reehFexjvvmodmK8aG��rPb�n -----------------.5 District-Wide Public Use Study.......................................................................................................q PublicAccess Improvements ........................................................................................................ ' E| Corte de Madera Creek Staging Area and Trail |nlpnovenmmnto----------------. / Fremont Older Staging Area Public Safety Improvements.............................................................o Russian Ridge Plan Amendment~ - 1O Thornevvood Trail |rn --------------------------------.. ' Ph��� U 11 /\hn� C�dk�o� {��nd��na ------------------------.. � —�- 1� E] C�o�edeK8mderm Creek V�a��nshedProtection Proomgnn ------------------- 13 La Honda C�rgekK8as�/rPlan Phase | |rn ---------------------. 14 PuhSirna Creek F�edxvoodaLoxverPar�mgExpansion---------------------.. RESOURCE PLANNING AND STEWARDSHIP............................................................................15 Guadalupe River Mercury Total Maximum Daily Load (TK8D[)..----------------.. 15 1G Hicks RgtK�ercuryF��nled�tkon --------------------------------' 17 K8indeQo R�\nchF�annediaUon----------------------------------. 1� K8tUnnuOhurnF�enlediabOD and F�es�nab0D--------------------------.. 1� � Pond QF�O6F�epoirat La Honda C�reek-----------------------------. Aork�Ubur�| P�|' C�ukj�------------------------------------..2u `" ' 21 Big Dipper F�oad ��estonatoO----------------------------------' � Resource Management Po|k���---------------------------------22 ~ �3 � SchiUingLake W1anagenlentPlan--------------------------------. StaffFacility .-'~-'.�~--~---~...~~.-.~.'^~�..-^^~~-^�~`-~^~-'^^~^~~^~^-'^^^~`^^^�-^^^^~~~~-^^=4 � ^ ��`� 24 South AuT�mFi�dC}f�ce Site @�d [3���n---------------------- � Preparation . �� Fo|gerF�anch House F�erDode|---------------------------------.. Skyline Field Office Improvements-------------------------------..26 � � � Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department Programs: • Advanced Planning ■ Resource Planning and Stewardship ■ Geographic and Information Systems ■ Public Access Improvements ■ Staff Facility Improvements Basic Policy Objective: The District protects and restores the natural diversity and integrity of its resources; encourages public and private a g envies P to pr eserve, 9 p erve, maintain and enhance open space; and follows management policies for quality care of the land, provision of public access, and maintenance of ecological values and public safety. Core Functions: A. Plan, design, and implement projects for public access, resource management, and staff facilities B. Develop and maintain use and management policies and procedures C. Manage District Geographic Information Systems (GIS) D. Comply with the California Environmental Quality Act (CEQA) and all code and regulation requirements E. Work with other agencies to obtain funding, plan for, and protect District and Regional greenbelt use and resources i Planning ( 1 of 26 Miconinsula Regional Open Space Arict Action Plan FY2010-11 — Planning Department STAFF RESOURCES: (stated in FTE's— Full Time Equivalents) FTEs Position Title 1 Planning Manager 1 Senior Planner 1 Senior Resource Planner 1 Resource Planner II 1 Geographic Information Systems Coordinator 2 Open Space Planner II 2 Open Space Planner I 1 Resource Planner 1 2 Planning Technician 1 Administrative Assistant 1 MT. UMUNHUM SITE REMEDIATION AND RESTORATION PROJECT MANAGER 0.5 GIS Intern 14.5 Total FTE's Planning 2 of 26 Midp.aninsula Regional Open Space Dillict Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: Cooley Landing Peninsula Site Planning Working closely with Lily Lee, Cooley Landing Project Manager with the City of East Palo Alto Priority: 1 Department/Program: Planning/Advanced Planning Purpose: Partner with the City of East Palo Alto to refine and adopt a conceptual site plan for the Cooley Landing Peninsula that identifies new public access and interpretive/educational opportunities Project Manager: Tina Hugg, Open Space Planner 11 Project Scope: 1. Coordinate and participate as an active project partner with City of East Palo Alto to review proposed uses, and refine/adopt a public access plan for the Cooley Landing Peninsula 2. Provide technical assistance as needed to review documents and findings Supporting Departments: Legal Operations Public Affairs Real Property- Lease/land Tenure Agreement Budget Estimate for 2010-11: Planning Department: $30,000 Construction of improvements is contingent upon securing grant funding; City is applying for Prop 84 funding, which is dependent upon a lease agreement between the District and City. Project Schedule: Site Plan Q3 - 2010-11 Site remediation and restoration Q3—2011-12 (including capping, grading, drainage, and preliminary planting work) Schedule is driven by the City of East Palo Alto Board/Committee Involvement: Cooley Landing Ad Hoc Committee Full Board Planning 13 of 26 Mi., - ninsula Regional Open Space L .'ict Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: Mt. Umunhum Site Planning Priority: 1 Department/Program: Planning/Advanced Planning Purpose: 1. Prepare a site-specific plan that identifies the future use and management of the former Almaden Airforce Station located atop Mt. Umunhum and Mt. Thayer 2. Establish an implementation plan that includes a timeline and cost estimates for site restoration, public access, and interpretation/education Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Conduct a structural/historical assessment of key buildings (buildings of historic interest and potential reuse) 2. Refine the preliminary conceptual site plan developed by staff to reflect new information 3. Hold public workshop(s)to solicit Board/public input and feedback on the preliminary conceptual site plan 4. Conduct stakeholder meetings to solicit interagency input 5. Make revisions to the conceptual plan per Board, public, and agency feedback and begin preparing the CEQA document 6. Hold Board meeting for tentative approval of the draft site plan 7. Hold Board meeting for final approval and CEQA certification of the site plan Supporting Departments: Administration Legal Operations Public Affairs Real Property Budget Estimate for 2010-11: Planning Department: $120,000 Project Schedule: Tentative Site Plan Q2 —2010-11 Final Site Plan Q3 —2010-11 Board/Committee Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Involvement: Full Board Planning 14 of 26 Mileninsula Regional Open Space UnArict Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: Sierra Azul / Bear Creek Redwoods Master Plan Development Priority: 2 Department/Program: Planning/Advanced Planning Purpose: 1. Adopt a 30-year vision for the future use and management of the Preserves 2. Establish priorities for resource protection, public access, education, and visitor outreach Project Manager: Open Space Planner 11 (vacant) Project Scope: 1. Complete the Administrative Draft Master Plan/Admin Draft Environmental Impact Report 2. Incorporate findings from the Mt. Umunhum Site Planning project and Bear Creek Stables assessment into the Master Plan 3. Release Draft Master Plan and Draft EIR for Board and public review 4. Hold Open House/1 st Hearing to present Master Plan recommendations 5. Make edits to the Draft Master Plan per Board, public, and agency feedback and begin preparing Final EIR (responses to comments) Supporting Departments: Administration Legal Operations Public Affairs Real Property Budget Estimate for 2010-11: Planning Department: $100,000 Project Schedule: Final Master Plan Q2-2-011 - -12 Board/Committee Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Involvement: Full Board Planning 5 of 26 Miconinsula Regional Open Space L.-,rict Action Plan FY2010-11 - Planning Department ADVANCED PLANNING Key Project: Public Use Study Priority: 3 Department/Program: Planning/Advanced Planning Purpose: Conduct a science-based study to evaluate impacts of hikers, bicyclists, equestrians, and dogs on natural resources, infrastructure, and operations. Project Manager: Open Space Planner 11 (vacant) Project Scope: 1. Scope the design, criteria, inputs/outputs, potential partners, and funding for this study 2. Conduct outreach to universities and other organizations (research stations)to determine interest 3. Project scope and schedule will be determined in large part by student, professor, and semester/quarter schedules. Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $0 Project Schedule: End of study Q4—2013-14+ Board/Committee None Involvement: Planning 6 of 26 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: El Corte de Madera Creek Staging Area and Trail Improvements -Priority: 1 Department/Program: Planning/Public Access Improvements Purpose: 1. Establish a new 65-car and 4-equestrian space parking lot and associated trail improvements 2. Provide for safe and convenient visitor enjoyment of the Preserve Project Manager: Tina Hugg, Open Space Planner 11 Project Scope: 1. Complete environmental review process and determine whether Board approves Use and Management Plan amendment and CEQA certification. If project is approved, undertake additional project tasks below. 2. Seek consultant contract amendment for additional engineering, design, and construction administration services 3. Complete construction plans and specifications 4. Submit permit applications 5. Seek and apply for implementation grants Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $135,000 Bay Area Ridge Trail Council /Coastal Conservancy Grant $3,565 Total Project Cost $131,435 _Project is contingent upon project approval by Board. Project Schedule: CEQA and construction documents Q2 2010-11 Permitting Q4—2010-11 Staging area construction Q3—2011-12 Completion of all trail improvements Q3— FY2014-15 Project is contingent upon project approval by Board. Construction schedule is contingent upon securing additional grant funding. Board/Committee Full Board Involvement: Planning 17 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Fremont Older Staging Area Public Safety Improvements Priority: 1 Department/Program: Planning/Public Access Improvements Program Purpose: 1. Improve public safety at the Fremont Older-Prospect Road staging area 2. Reach a mutually acceptable resolution of public safety issues with the Saratoga Country Club Project Manager: Gretchen Laustsen, Open Space Planner I Project Scope: 1. Obtain additional netting recommendations from a golf course netting design expert and obtain cost estimates 2. Pursue a mutually acceptable resolution of public safety issues with Saratoga Country Club 3. Forward a staff recommendation for a netting or other solution to the Board for review and consideration, including CEQA findings based on required environmental analysis 4. Complete design plans and secure permits as applicable 5. Prepare bid package, solicit bids, and administer construction contract as applicable 6. Terms of negotiated solution and details of project are contingent on negotiations with the Country Club. Supporting Departments: Administration Legal Operations Public Affairs Real Property Budget Estimate for 2010-11: Planning Department: $215,000 Project Schedule: TBD Project schedule contingent upon negotiations Board/Committee Full Board Involvement: Planning 8 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Russian Ridge Use and Management Plan Amendment Priori : Department/Program: Planning/Public Access Improvements Program Purpose: 1. Provide public access to Mindego Ranch via a trail to the peak of Mindego Hill 2. Fulfill the public access schedule for Mindego Ranch, as agreed to with Peninsula Open Space Trust Project Manager: Gretchen Laustsen, Open Space Planner I Project Scope: 1. Complete a resource and geotechnical survey of the Mindego Hill Trail alignment 2. Review the proposed trail alignment with the Use and Management Committee 3. Complete CEQA review 4. Forward the Use and Management Committee's recommendation to amend the Russian Ridge Preliminary Use and Management Plan to include a public trail to the top of Mindego Hill 5. Prepare construction plans for the Mindego Hill Trail 6. Obtain permits Supporting Departments: Legal Operations - Final Trail Layout Public Affairs Budget Estimate for 2010-11: Planning Department: $10,000 Project Schedule: Final design & construction documents Q 1 -2010-11 U&M Committee meeting Q2 -2010-11 CEQA & permitting Q2 -2010-11 Construction Q3— FY2011-12 Board/Committee Use & Management Committee Involvement: Full Board Planning 9 of 26 Mid*ninsula Regional Open Space D._.Jct Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Thornewood Trail Improvements Priority: Planning/Public Access Improvements Department/Program: Purpose: Complete trail upgrades and stream channel restoration to reduce sedimentation to the aquatic environment and improve public access. Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Improve stream crossing at Dennis Martin Creek to accommodate equestrians 2. Upgrade existing trail that extends from the Dennis Martin Creek crossing to the new Bridle Trail 3. Restore stream channels and remove the badly eroding former road bed 4. Attend and present at ribbon-cutting ceremony to officially open the trail to the public in late summer Supporting Departments: Legal Operations— Construction Public Affairs Budget Estimate for 2010-11: Planning Department: $80,000 Federal ARRA Grant: $85,000 Total Project Cost $ -5,000 Project is funded by a Federal American Recovery and Reinvestment Act(ARRA) grant, which replaced the former State Proposition 50 Taking Action for Clean Water grant following the state grant freeze beginning December 2008. Grant expires in 2012. Project Schedule: Construction Q3 - 2010-11 Monitoring and reporting Q1 - 2012-13 Board/Committee None Involvement: Planning 110 of 26 11voidpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Alma College Conditions Assessment, Phase 11 Priorit 2 Department/Program: Planning/Public Access Improvements Program Purpose: Prepare treatment recommendations and cost estimates to stabilize the retaining walls located at the Alma College site and incorporate these and other findings and recommendations from the Phase I Conditions Assessment into the SA/BCR Master Plan. Project Manager: Erica Simmons, Open Space Planner I Project Scope: 1. Review findings from Phase 1: Existing Conditions Data Collection Collection and Analysis (completed 2009-10)to develop site management recommendations and present these to the Sierra Azul/Bear Creek Redwoods Master Plan Ad Hoc Committee for concurrence and incorporation into the Master Plan 2. Amend consultant contract to develop treatment recommendations and cost estimates to stabilize the retaining walls (Phase 11: Treatment Recommendations for Retaining Walls) Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $57,000 Project Schedule: Preliminary management recommendations Q1 - 2010-11 Amend consultant contract Q2 - 2010-11 Final management recommendations Q4—2010-11 Board/Committee Sierra Azul/Bear Creek Redwoods Lka Hoc Committee Involvement: Full Board Planning 111 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: El Corte de Madera Creek Watershed Protection Program Priority: 2 Department/Program: Planning/Public Access Improvements Purpose: 1. Reduce erosion and sedimentation to the aquatic environment while providing an improved user experience. 2. Monitor effectiveness of treatments through sediment monitoring. Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Submit construction plans and specifications for remaining high-priority erosion sites to San Mateo County and resource agencies for permits 2. Provide guidance to Maintenance and Construction Staff from Skyline Field Office to prepare for and initiate construction implementation Supporting Departments: Operations - Construction Public Affairs Budget Estimate for 2010-11: Planning Department: $20,000 Project Schedule: Construction documents & permits Q2 - 2010-11 Construction Q3 - 2013-14 Water quality monitoring Q4- 2015-16 Board/Committee None Involvement: Planning 12 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: La Honda Creek Master Plan Phase I Implementation Priority: 3 Department/Program: Planning/Public access improvements program Purpose: Initiate Master Plan Phase I implementation projects to improve operations, protect sensitive resources, enhance public access, and protect public safety. Project Manager: Galli Basson, Planning Technician (Road & trail upgrades) Open Space Planner II (vacant) Project Scope: 1. Conduct invasive weed management in areas currently closed to public access 2. Enter into contract for consultant services to initiate engineering and design for new vehicular bridge crossing near Gate 1-1-107 and for road improvements along the main access road at Driscoll Ranch 3. Review prior road and trail inventory to inform engineering design and road upgrades 4. Prepare construction plans and specifications 5. Id entify rant opportunities rtunitie Y9 sfor Pp project implementation Supporting Departments: ments: Operations Real Property—Address Tenant Issues & Responsibilities Budget Estimate for 2010-11: Pla nning ng Department: $65 000 Project Schedule: Phase I projects, first set Q4 2013-14 Phase I projects are to be initiated during the first 5 years following Master Plan adoption (2010-11 thru 2015-16 Boar d/Committee Full Board Involvement: Planning 13 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Purisima Creek Redwoods Lower Parking Expansion 3 Priority: Department/Program: Planning/Public Access Improvements Program Purpose: Improve parking conditions along Purisima Creek Road. Project Manager: Gretchen Laustsen, Open Space Planner 1 Project Scope: 1. Conduct natural resource and topographical surveys 2. Prepare initial design for parking expansion 3. Determine cost-benefit analysis and constraints for expanded parking area, including Coastal Commission conceptual approval of expanded parking; review findings with the Use and Management Committee 4. If additional parking is recommended, then: a. Conduct CEQA analysis b. Board consideration of a Use and Management Plan amendment to allow for the parking expansion c. Conduct geotechnical survey d. Complete construction plans and specifications e. Obtain permits f. Prepare bid package, solicit bids, contract for work Supporting Departments: Legal Operations Public Affairs Budget Estimate for 2010-11: Planning Department: $70,000 Project Schedule: Feasibility study Q1 - 2010-11 Surveys & assessments Q3 - 2010/11 Preliminary construction documents Q4 - 2010-11 CEQA Q1 - 2011-12 Permits Q3 - 2011-12 Construction Q3 -2012-13 Board/Committee Use & Management Committee Involvement: Full Board Planning 14 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Guadalupe River Mercury Total Maximum Daily Load (TMDL) Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Comply with Regional Water Quality Control Board orders to investigate and monitor TMDL implementation. Project Manager: Matt Baldzikowski, Resource Planner 11 Project Scope: 1. Prepare assessment of erosion sites within watershed that have the potential to deliver mercury to watercourses 2. Design and implement coordinated monitoring effort to assess TMDL implementation success Supporting Departments: Legal — Review Monitoring Program and Assist with Negotiations Budget Estimate for 2010-11: Planning Department: $120,000 Project Schedule: Complete Coordinated Monitoring Plan Q1 —2010-11 Initiate Coordinated Monitoring Program Q2—2010-11 Complete Assessment & Submit to RWQCB Q3—2010-11 Project Completion & Monitoring Q3 -2019-20 Board/Committee Full Board Involvement: Planning 115 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Hicks Flat Mercury Remediation Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Remediate potentially eroding mercury waste sites to reduce pollution to the aquatic environment and eliminate public safety hazard concern. Project Manager: Matt Baldzikowski, Resource Planner 11 Project Scope: 1. Select consulting firm to analyze and design remedial solutions 2. Submit Remedial Action Plan to regulatory oversight agency for approval 3. Submit permit applications to Department of Fish and Game, United States Army Corps of Engineers, Regional Water Quality Control Board, and Santa Clara Valley Water District Supporting Departments: Legal Operations - Revegetation Plan Public Affairs Budget Estimate for 2010-11: Planning Department: $131,000 Clean Water Act Section 319(h) Grant $131,000 Total Project Cost $ 0 Project Schedule: Complete Remedial Action Plan Q3—2010-11 Submit Permit Applications Q4—2010-11 Solicit Construction Bids Q2—2011-12 Award Construction Contract Q3—2011-12 Construction Q4 -2013-14 Board/Committee Full Board Involvement: Planning 16 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Mindego Ranch Remediation Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Address the former landfill located on the property in compliance with the conditions of the property purchase. Project Manager: Matt Baldzikowski, Resource Planner 11 Project Scope: 1. Identify landfill removal constraints, alternatives, and potential impacts 2. Negotiate remedial approach with Regional Water Quality Control Board and San Mateo County 3. Complete CEQA review of the document 4. Complete construction plans and specifications to implement the remedial plan and submit for permits Supporting Departments: Legal Operations Public Affairs Real Property Budget Estimate for 2010-1—1: " Real Property Department: $156,00-0 Project Schedule: Finalize Remedial Plan Q1 —2010-11 Complete Bid Documents Q3—2010-11 Solicit and Award Contract Q4—2010-11 Construction/Remediation Q4—2011-12 Board/Committee Full Board Involvement: Planning 17 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Mt Umunhum Remediation and Restoration Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Perform site remediation at the former Almaden Air Force Station to remove hazardous materials and contamination, and demolish dilapidated structures, to prepare the site for the implementation of public access facilities and landform restoration. Project Manager: Kirk Lenington, Senior Resource Planner Project Scope: 1. Work with the United States Army Corps of Engineers to investigate, characterize, and clean-up the remaining contamination on site, and demolish structures not retained for reuse or interpretation 2. Amend consultant contract for additional technical assistance 3. Prepare for site remediation kick-off event, including selection of building to initiate demolition and consultant coordination to facilitate building demolition Supporting Departments: Administration Legal Operations Public Affairs— Fundraising Real Property- Secure Public Access Rights Budget Estimate for 2010-11: Planning Department: Project Tasks $180,000 Project Mgr $125,278 Federal Appropriation Reimbursement: $133,957 Total Project Cost: $171,321 Project cost includes salary and benefits for interim project manager Project Schedule: Kickoff Event Q 1 —2010-11 Remediation Plan Q3 - 2010-11 Begin Building Abatement and Demolition Q4—2010-11 ompletion Q4—2013-14 Board/Committee Sierra Azul/ Bear Creek Redwoods Ad Hoc Committee Involvement: Full Board Planning 118 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Pond DR06 Repair at La Honda Creek Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Repair failing earthen berm to avoid erosion and downstream sedimentation and protect California red-legged frog habitat. Project Manager: Julie Andersen, Resource Planner I Project Scope: 1. Secure permits (underway) 2. Release bid package, solicit bids and select contractor for project implementation 3. Retain a federally-permitted San Francisco Garter Snake biologist for construction oversight Supporting Departments: Legal Operations Real Property Budget Estimate for 2010-11: Planning Department: $86,000 Habitat Cons. Fund Grant (potential): $43,000 Five Star Grant(potential): $40,000 Total Project Cost: $ 3,000 Project Schedule: Award Contract Q2 -2010-11 Construction Completed Q4—2010-11 Board/Committee Full Board Involvement: Planning 19 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Agricultural Policy Guide Priority: 2 Department/Program: Planning/Resource Planning and Stewardship Purpose: Develop an agricultural policy implementation guide for reference when purchasing and/or managing agricultural lands that is consistent with the District's Coastside Service Plan; this guide will also clarify the District's role in agricultural for the public at large. Project Manager: Kirk Lenington, Senior Resource Planner Project Scope: 1. Compile existing agricultural policies from the Coastside Service Plan, Resource Management Policies, and other District policies into one comprehensive document 2. Refine as necessary to comply and be consistent with the Coastside Service Plan 3. Consult with San Mateo Farm Bureau, San Mateo Agricultural Advisory Committee, and other groups 4. Hold a Board study session to review and edit the draft Agricultural Policy Guide Supporting Departments: Legal Operations Real Property Budget Estimate for 2010-11: Planning Department: $0 Project Schedule: Complete Draft Agricultural Policy Guide Q1 —2010-11 Board Adoption Agricultural Policy Guide Q4—2010-11 Board/Commiftee Full Board Involvement: Planning 120 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Big Dipper Road Restoration 2 Priority: Department/Program: Planning/Resource Planning and Stewardship Purpose: Complete significant road and trail upgrades, including stream crossing improvements and proper road abandonment to reduce sediment transport and protect water quality and habitat for anadromous fish and other aquatic species. Project Manager: Matt Baldzikowski, Resource Planner 11 Project Scope: 1. Assist DFG in completion of new Biological Consultation with USFWS 2. Prepare for construction of road and trail improvements, scheduled for 2011 Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $10,000 Project Schedule: End of Construction Q4 - 2011-12 Board/Committee Full Board Involvement: Planning 21 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Resource Management Policies Priority:_ 2 Department/Program: Planning/Resource Planning and Stewardship Purpose: Update the District's Resource Management Policies, which guide current and future resource planning and management activities. Project Manager: Julie Andersen, Resource Planner I Project Scope: 1. Integrate the nine, new, tentatively-approved policies into an existing Resource Management Policy Document 2. Refine existing chapters as necessary to comply with Coastal Service Plan requirements 3. Complete education sidebars and cross reference chapters 4. Complete CEQA review of the document Supporting Departments: Legal Operations— Updates to Resource Management Policy Chapters Budget Estimate for 2010-11: Planning Department: $25,000 Project Schedule: Study Session to review complete document Q2—2010-11 Adopt revise Resource Management Policy Q3—2010-11 Board/Committee Full Board Involvement: Planning 122 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Schilling Lake Management Plan Priority: 3 Department/Program: Planning/Resource Planning and Stewardship Purpose: Implement recommendations from the 2009-10 inundation study and present recommendations to Board for long-term lake management option. Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Conduct outreach to neighbors and stakeholders 2. Hold a Use and Management Committee meeting to review and select a preferred management option from the FY2009/10 Technical Memorandum to address long- term management of the lake 3. Prepare CEQA document in accordance with Use and Management Committee recommendation 4. Forward the Use and Management Committee recommendation on the preferred management option for Schilling Lake to the full Board for review and consideration as an amendment to the Preserve's Use and Management Plan 5. Prepare the CEQA document based on the Board's tentative approval of the Use and Management Plan Amendment 6. Obtain final Board approval and CEQA certification 7. Proceed with approved long-term management plan implementation Supporting Departments: Legal Operations — Duckweed Removal Public Affairs Budget Estimate for 201—0-11: Planning Department: $15,000 Project Schedule: Adopt management plan Q1 -2010-11 Implement recommendations Q3 - 2010-11 Board/Committee Use & Management Committee Involvement: Full Board Planning 23 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department STAFF FACILITY IMPROVEMENTS Key Project: South Area Field Office Site Preparation and Design Priority: 2 Department/Program: Planning/Staff Facility Improvements Purpose: 1. Demolish remaining buildings and restore site for potential future staff facility. 2. Begin preliminary site planning for new facility. Project Manager: Zachary Alexander, Planning Technician Tina Hugg, Open Space Planner 11 Project Scope: 1. Conduct historic resource evaluation of main residence and accessory structures 2. Obtain demolition permits 3. Prepare bid documents and solicit bids for demolition 4. Award demolition contract 5. Oversee demolition and site cleanup 6. Conduct site pre-planning 7. Initiate staff facility design and proceed into programming through design development Supporting Departments: Legal Operations - Site Restoration and Review Facility Design Real Property Budget Estimate for 2010-11: Planning Department: $255,000 - Planning & Design Real Property Department: $42,000 - Site Cleanup Total Project Cost $297,000 Project Schedule: Demolition plan Q1 —2010-11 Demolition Q2—2010-11 Consultant retained Q3 - 2010-11 Schematic design Q4- 2010-11 Site cleanup Q4—2010-11 New facility Q4—2013-14 Board/Committee Facilities Ad Hoc Committee Involvement: Full Board Planning 124 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department STAFF FACILITY IMPROVEMENTS Key Project: Folger Ranch House Remodel Priority: 3 Department/Program: Planning/Staff Facility Improvements Purpose: Design and implement basic habitability upgrades to make house available as a District residence. This site will provide a District residence and greater presence within the San Mateo Coastside. Project Manager: Erica Simmons, Open Space Planner I Project Scope: 1. Complete programming, design, and permitting for improvements to house and water system 2. Prepare bid package for construction phase 3. Complete bid process and award contract for construction phase Supporting Departments: Legal Operations Budget Estimate for 2010-11—: Planning Department: $81,000 Project Schedule: Schematic Design Q2 - 2010-11 Construction documents Q3 - 2010-11 Permitting Q3 - 2010-11 Bidding Q4—2010-11 Construction Q4 -2011-12 Board/Committee Full Board Involvement: Planning 25 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department STAFF FACILITY IMPROVEMENTS Key Project: Skyline Field Office Improvements Priority: 3 Department/Program: Planning/Staff Facility Improvements Purpose: Upgrade the Skyline Field Office to address the deficient HVAC system, lack of wet room, and other staff facility priority issues. Project Manager: Tina Hugg, Open Space Planner II Project Scope: 1. Amend consultant contract to complete programming phase to identify project design options and costs 2. Select preferred alternative, prepare CEQA findings, and present to the full Board for approval laps and spe cifications for Prepare construction 3 PP P f the field office/shop expansion o � P P 4. Submit permit applications Supporting Departments: Administration/IT— Provide Communications Connections Legal Operations Budget Estimate for 2010-11: Planning Department: $146,000 mina design Q2—2010-11 Project Schedule: Preliminary g� ry Final design Q4—2010-11 Construction Q3 - 2012-13 Board/Committee Facilities Ad Hoc Committee Involvement: Full Board Planning 26 of 26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PUBLIC AFFAIRS DEPARTMENT ACTION PLAN FY2010-11 201 0 - 1 1 Action Plan Public Affairs Department i FY2010 - 11 Action Plan - Project Summaries- Dept: Public Affairs i Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 PROGRAM: PUBLIC INFORMATION AND OUTREACH Priority 1 "Open Spaces, Incentive program to encourage This Program provides an opportunity for the District to Planning Q3-2012/13 $0 Healthy Places" people to improve their health by reach out to the community with a new focus—through Operations Program recreating on District preserves; health and wellness, by providing open space and trails Implementation improve knowledge of the District. as a resource for bettering one's health. In addition, the (program was Program also provides an opportunity for the District to formerly referred to engage constituents in diverse communities. (Budget as "Healthy Trails" would be required in FY2011-12; approximately$85,000 as a placeholder)— for program production costs+ hiring a program PROGRAM assistant($48,056-61,666 salary range). DECISION DEFERRED UNTIL FY2011-12 District Coffee Table Celebrate the District's 40t' Production of a District coffee table book,featuring Planning Q3-2012/13 $3,200* Picture Book— anniversary in November 2012; photography, artwork, and poetry from local artists, as a Legal Content Gathering improve constituents' knowledge of key component to celebrate the District's 40th Phase the District. anniversary. (Additional budget will be required in FY2011-12; approximately$25,000 for publisher/publishing expenses.) Redesign News To make District news and Creation of a one-stop shop for media and the public to Q3-2010/11 $1,000 Page on Web Site information easier for staff to update get up-to-date news and information about the District. online and more accessible to journalists and the public on the District's Web site. I Diversity Outreach Assess interests and needs of Research needs of communities, meet with groups and All Departments Q4-2010/11 $7,000 District's ethnically diverse develop outreach strategy. communities. Environmental To create a campaign using There will be a particular focus on current trail-use Operations Q4-2010/11 $2,000 Stewardship education, outreach, restoration, issues.This project can help lay a basic groundwork of Planning Campaign patrol and enforcement to help environmental ethics for existing and new preserve preserve users learn to be good visitors. stewards of public land. Public Affairs- 1 FY2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Crisis To clearly define Public Affairs'and This plan will define how Public Affairs and other Operations Q2-2010/11 $0 Communications other departments'roles and departments(AO staff,field staff)coordinate with each Plan responsibilities in communicating other and with other agencies during a crisis. during a crisis such as a fire and establish an Incident Command System. Priority 2 eNature Wildlife Online resource to improve Partnership program with Shearwater, Inc. to provide Legal Q4-2010/11 $500* Guides PROJECT constituents' knowledge of the District eNature Wildlife Guides to educate local communities IS CONTINGENT and the natural environment; about the wild places(and its inhabitants)preserved by UPON establish the District as the resource the District. *(For additional tech support services at a SHEARWATER'S expert for flora and fauna found on its rate of$100 per hour). ABILITY AND preserves; increase the District's AVAILABILITY TO outreach and involvement with SUPPORT THE community groups. PROGRAM Visitor Estimate To estimate the number of visitors to This project represents the first time the District has Operations Q4-2010/11 $1,000 Survey—Phase IV District preserves in different made a comprehensive, long-term effort to gather Implementation seasons. estimates of the number of individuals who have visited District open space preserves.The Visitor Estimate Survey Project results will provide the Board and field and administrative staff with valuable data and usable knowledge about preserve visitors. Media Training To provide District Board, Training will provide a better understanding of the media Administration Q4-2010/11 $3,000 management, and staff with recurring and how it works, and the tools to effectively and Operations media training. professionally work with the media. Explore Blogging To explore the use of a blog as an In addition to the District's printed newsletter, a blog is a Legal Q4-2010/11 $200 additional way to communicate the new, creative, and personal way to communicate. District's messages. Public Affairs-2 l FY2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 Supporting Projects (list sorted by priority j •Guadalupe River Mercury TMDL Planning • Hicks Flat mercury remediation Planning • Mindego Landfill remediation Planning • Hawthorn property transfer Real Property • Potential new land additions Real Property • Mt. Umunhum Remediation and Restoration Planning •Sierra Azul/Bear Creek Master Plan Planning •Cooley Landing Planning • District-wide Strategic Plan Administration • District-wide Database Project Administration •2010 election Administration •Sudden Oak Death monitoring &research Operations •Control of Slender False Brome Operations • El Corte de Madera Creek Watershed Protection Program Planning • El Corte de Madera Creek Staging Area Improvements Planning •Adjoining Neighbors Database Planning •Thornewood trail improvements Planning • Russian Ridge U&M Plan Amendment Planning •GGNRA Tower Construction Real Property •Purisima to the Sea Real Property • Integrated Pest Management Program Operations • District-wide Intranet Administration • Encroachment resolution Real Property • Bear Creek Stables Request for Proposal/Lease Real Property • Review options for Stevens Canyon Ranch Management-orchard operations Real Property P Y •Cash flow and cost analysis Administration • Fremont Older Staging Area Improvements Planning Public Affairs-3 FY2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 The following projects have not been prioritized because the have been classified as priority 3 • Driscoll Master Plan Phase 1 Implementation Planning • Purisima Creek Redwoods lower parking expansion Planning • La Honda Creek DR06 Repair Planning • Big Dipper Road restoration Planning • Integrated Accounting, Budget, and Finance Software Administration •Year-end financial audit Administration •Safety Program/IIPP Update +Training Administration •Staff Retention and Attraction Survey Implementation Administration •District Ordinance update Operations •Prescribed burns Operations •Conservation grazing program Operations •Skyline Ridge Tree Farm Restoration Operations •Alpine Pond Long Term Management Plan Operations • El Sereno U&M Plan Amendment Planning • Land purchase partnerships Real Property •Alma College Conditions Assessment Planning Ongoing • Promote diverse media coverage of the District that communicates its key messages. • Host special events and other noteworthy celebrations such as the Mt. Umunhum Media Event, Bridle Trail, Ridge Trail Cruz. •Produce the quarterly newsletter Open Space Views, including the 2009-10 Annual Report; coordinate graphic design, print, mail. •Produce and update District trail brochures and other printed matter;create new brochures for special activities/topics as needed. • Hold an annual public meeting to review the Good Neighbor Policy(and brochure)and its implementation and effectiveness. •Continue to promote the District's trail guide book Peninsula Tales& Trails. •Work with Planning and Operations to design,write, and edit content for signs and signboards; attend Sign Committee meetings. • Develop District advertisements for public meetings, announcements, docent and volunteer recruitment, etc. as needed. • Develop collaborative partnerships with other organizations to help the District achieve its mission. • Maintain and improve the District Web site to efficiently serve our volunteers, community, constituents and staff with timely/relevant news and project information. Public Affairs-4 FY2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 PROGRAM: LEGISLATIVE, FUNDING AND ORGANIZATIONAL RELATION Priority 1 Mt. Umunhum Work with legislators and Work with the District's Washington lobbyist to ensure Operations Q4-2010/11 $31,500 constituents to clean up the former that federal funding for the cleanup continues. Organize Real Property Air Force base. an event to signal the start of the cleanup.Work with Planning Planning to hold public meetings to gather input on Legal future recreational features of the remediated site. Legislative Program Draft program for the 2011-2012 At the beginning of each two-year session of the Planning for the 2011-201 legislative session. California State legislature, staff prepares a Legislative Real Property Legislative Session Program outlining the District's state legislative priorities Operations and the federal legislative priorities for Board review and Legal adoption. Administration State Legislation Implement top priorities of the Work with the District's legislative advocate and with Planning Q4-2010/11 $28,000 District's state legislative plan. legislators and their staff to sponsor and support the Real Property Board-approved Legislative Program. Update Operations Legislative Program to respond to changing political Legal landscape. Seek coordination and support from other Administration special districts. Federal Legislation Implement top priorities of the Work with the District's legislative advocate and with Planning Q4-2010/11 $0 District's federal legislative plan. legislators and their staff to sponsor and support the Operations Board-approved Legislative Program. Update Real Property Legislative Program to respond to changing political Legal landscape. Seek coordination and support from other Administration special districts. PROGRAM: COMMUNITY PROGRAMS Priority 1 Geocaching To promote outdoor time for children This program takes the trend toward technology-driven Operations Ongoing $4,000 Program and their parents in a style that is entertainment into account and provides a direct Legal program; relevant to today's technology-driven connection to nature for children and adults alike develop and youth. through the use of GPS technology. implement in Q4-2010/11 I Public Affairs-5 I FY2010 - 11 Action Plan - Project Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 District-Wide Begin implementing the District-wide The Plan identifies the best opportunities and strategies Operations Q4-2010/11 $12,000 Interpretive Plan: Interpretive Plan which was for site-specific interpretation of natural and cultural Planning Implementation- developed in FY 2009-10. resources found on all District preserves. Phase II will Phase II implement one or two interpretive projects from the Plan. TAP(Transportation To educate school officials about To identify underprivileged schools within District Q4-2010/11 $0 Assistance TAP funding(and the free Spaces& boundaries, develop a direct outreach strategy, and Program): Direct Species field trip program). make contact with school officials. Assess program Outreach to suitability through feedback. Underprivileged Schools Collaborative Family Provide family programming that This will be a pilot partnership to share resources, and Operations Q3-2010/11 $1,000 Programming with allows children and parents to leverage staff and volunteers from both organizations to Santa Clara Valley experience nature; learn about provide two family activity days. Audubon Society habitat protection, pond life, and bird conservation in partnership with a local nonprofit organization, Santa Clara Valley Audubon Society (SCVAS). Priority 2 Volunteer/Docent Research and identify a location (or Research and determine location and appropriate Operations Q4-2010/11 $0 Memorial Plan locations)and method for structure. Create guidelines and procedures. Planning Development memorializing deceased District volunteers and docents. Ongoing •Community-hosted Outreach Events(i.e.Westwind, Woodside Envirofest); Research, respond to requests, attend as appropriate. • District-hosted Community Events(i.e. Nature Center Opening Wk'nd. Co-lead annual BART Cruz w/Ridge Trail Council). •Coordinate spring and fall Spaces& Species field trips-docent/class scheduling; school/teacher and field office communication. • Docent recruitment-development/placement of print/online/community ads and flyers;track incoming recruits and results. • Plan, coordinate, implement, and evaluate 2010 Volunteer Recognition Event. •Schedule and lead annual training for staff. Update training materials, etc. •Schedule and coordinate 50+outdoor service projects, including April Earth Day and June Trail Days events. Public Affairs-6 FY2010 - 11 Action Plan - Project Summaries - Dept: Public Affairs i Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10-11 •Continue to manage the existing ARMS program, make adjustments to current ten-member team to allow for varied participation. •Schedule guest speaker/instructor enrichment trainings or presentations for volunteers. • Recruit for, coordinate, and lead 2010 spring Trail Patrol Training Class. •Coordinate and lead VTP-Team Patrol Days at preserves with regulations or other ongoing challenges. • Manage special project volunteer requests and coordinate with appropriate staff members. •Manage Contact Database for all departments and lead development of new manual. •Create and send periodic/quarterly E-blast volunteer updates, newsletters, etc. • Plan, schedule, and manage 200+quarterly docent-led activities for the public. •Process requests for docent-led hikes and other activities from constituents. • Manage Daniels Nature Center, including docent scheduling, and maintenance and operational needs. •Plan and coordinate annual Fremont Older House and Garden Tours for public-including docent scheduling, media outreach, tenant communication, transportation supplier. • Provide docent training for three programs: coordinate ten-week OAD training(offered every even year); also conduct training in February-March (six weeks)for OELs, and in March for NCHs. • NETWORKING: meet with groups like MESA(environmental education), VAN (volunteer administration), NAI-Chapter 9(interpretation) for professional development, and programmatic or project collaboration. •TRAINING: Research and/or solicit other organizations for partnerships to provide new enrichment/joint training opportunities for volunteers. Continue to working with POST(June 2010 "Fauna and Tracking"class). • Host and attend Volunteer Management-Best Practices Roundtable meetings and trainings. Public Affairs-7 201 0- 1 1 Action Plan Public Affairs De.partment Midpqinsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department PUBLIC AFFAIRS DEPARTMENT The Public Affairs Department Action Plan for FY2010-11 includes the department's basic policy objective, core functions, ongoing activities, key projects that will require a significant amount of staff time and/or resources. Contents Programs:....................................................................................................................................1 BasicPolicy Objective: ..............................................................................................................I CoreFunctions: ..........................................................................................................................I StaffResources...........................................................................................................................1 PUBLIC INFORMATION AND OUTREACH................................................................................2 "Open Spaces, Healthy Places" Program" ..............................................................................2 District Coffee Table Picture Book—Content Gathering Phase................................................3 RedesignNews Page on Web Site...........................................................................................4 DiversityOutreach ....................................................................................................................5 Environmental Stewardship Campaign.....................................................................................6 Crisis Communications Plan.....................................................................................................7 eNatureWildlife Guides ............................................................................................................8 Visitor Estimate Survey— Phase 1111 Implementation.................... MediaTraining ........................................................................................................................10 ExploreBlogging.....................................................................................................................11 Legislative, Funding and Organizational Relations...............................................................12 Mt. Umunhum ...........................................................12 Legislative Program for the 2011-2012 Legislative Session...................................................13 StateLegislation .....................................................................................................................14 FederalLegislation..................................................................................................................15 CommunityPrograms ..............................................................................................................16 GeocachingProgram..............................................................................................................16 District- Wide Interpretive Plan: Implementation - Phase 11.....................................................17 TAP (Transportation Assistance Program): Direct Outreach to Underprivileged Schools......18 Collaborative Family Programming with Santa Clara Valley Audubon Society.......................19 Volunteer/ Docent Memorial Plan Development.....................................................................20 No,- iinsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department PROGRAMS: • Public Information and Outreach • Legislative, Funding and Organizational Relations • Community Programs BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. CORE FUNCTIONS: A. Maximize general public's awareness, understanding and their involvement with the District, and ensure constituents understand the value of the District's activities such as preserving the ecosystem. B. Generate support among opinion leaders, key policyrnakers, ethnic groups and the general public for District acquisition, preservation, restoration, and interpretive/education projects and programs. C. Implement top priorities of the District's legislative plan and protect the District's funding structure. D. Offer variety of community programs, which enhance visitors' experiences, provide opportunities to educate, and involve people in the preservation, restoration and enjoyment of open space. E. Provide District materials and information to community members and public officials, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources: (Stated in FTE's— Full Time Equivalents) FTEs Position Title 1.0 Public Affairs Manager 1.0 Communications Specialist 1.0 Public Affairs Specialist 1.0 Web Content Coordinator 1.0 Volunteer Programs Coordinator 1.0 Docent Programs Coordinator 1.0 Assistant Programs Coordinator 1.0 Administrative Assistant 18.0 Total FTEs Public Affairs) 1 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department PUBLIC INFORMATION AND OUTREACH Key Project: "Open Spaces, Healthy Places" Program" (Program was formerly referred to as "Healthy Trails" as a Priority: placeholder. Research will continue in FY201 0-11; Program decision deferred until FY2011-12) Department/Program: Public Information and Outreach Purpose: 1. Incentive program to encourage people to improve their health by recreating on District preserves. 2. Improve knowledge of the District. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: 1. Continue program research, including establishing dialogue with potential partnership health organizations and wellness-oriented businesses. 2. Continue development of program project proposal; possibly establish formal agreements/contracts. 3. Present project proposal to Board. Future Fiscal Years: 1. Begin production of program materials, including program guide, which includes selected trail/preserve route maps (maps to be prepared by Planning dept. staff), t-shirts, giveaways, program gift, promotion materials, etc. 2. Advertise, recruit, and hire a program assistant 2011-12 3. Determine if handling fulfillment in-house or by contract with fulfillment company (estimated costs $30,000 - $5.00 per mailing packet x 6,000 registrants) 4. Create program Web page[s] 5. Create registration database 6. Fulfill partnership obligations (table at events, provide materials, presentations, etc.) 7. Launch of program, including "kick-off event" (Jan. 2012) 8. Maintenance of program Supporting Departments: Planning, Operations Budget Estimate for 2010- Total Project Cost: $0 11: Budget would be required in FY2011-12 - approximately $85,000 for program production costs + hiring a program assistant ($48,056-61,666 salary range). Program production costs will be dependent on partnership opportunities. Project Schedule: Ongoing; first year of public participation in program will end Q3 —2012-13 Board/Committee Project proposal presented to Board in Q4—2010-11; future Involvement: approval of staff position (program assistant) to help support I the program —2011-12. Public Affairs i 2 of 20 Midoninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: District Coffee Table Picture Book—Content Gathering Phase Priority: 1 Department/Program: Public Information and Outreach Purpose: 1. Celebrate the District's 40th anniversary in November 2012. 2. Improve constituents' knowledge of the District. i Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: 1. Select publisher, draft contract, begin early coordination with the publisher. 2. Continue to promote and distribute "calls for artwork and poetry" in the District newsletter, press releases, e-blasts, postings at local art studios, etc. 3. Begin gathering book content, including photographs, artwork, poetry, and captions; coordinate with artists as needed. 4. Begin drafting manuscript sections and coordinating with Board, staff, or others (sections such as "Welcome from the GM," "Foreword," "Introduction," "Credits/Acknowledgements," etc.) Future Fiscal Year: 1. Final review of photos, artwork, poetry, manuscript sections in preparation for providing them to the publisher. 2. Editorial, production, review, print schedule. 3. Book produced and delivered. 4. Anniversary event featuring the coffee table book. Supporting Departments: Possibly Planning for inclusion of a District map, Legal Budget Estimate for 2010- Public Affairs Dept.: $3,200 (additional budget will be required 11: in 2011-12: approximately $25,000 for publisher/publishing expenses.) Total Project Cost: $28,200 Project Schedule: Project will be ongoing, and will continue through 2012-13. Project completion date will be Q3—2012/13. Board/Committee LFPAC Committee— review of staff-recommended book format Involvement: and selection of photos, artwork& poetry, etc.; possible Board approval of contract for publishing services (if contract is over $25,000). Public Affairs) 3 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Redesign News Page on Web Site Priority: I Department/Program: Public Information and Outreach Purpose: 1. To make District news and information easier for staff to update online and more accessible to journalists and the public on the District's Web site. 2. Create a one-stop shop for media and the public to get up- to-date news and information about the District. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Research successful news web pages. 2. Q1: Brainstorm features we would like to see on our page (press releases, blog, video, photos galleries, RSS feed, articles about the District, newsletter, etc.). 3. Q2: Work with Web Content Coordinator on design. 4. Q3: Implement design on District Web site and populate and update page. Supporting Departments: None Budget Estimate for 2010- Public Affairs Dept.: $1,000 -for outside design help if needed 11: Total Project Cost: $1,000 Project Schedule: Q3—2010-11 Board/Committee None Involvement: Public Affairs) 4 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Diversity Outreach Priority: I Department/Program: Public Information and Outreach Community Programs Purpose: Assess the interests and needs of our ethnically diverse community and develop an outreach strategy that encourages more people to get outdoors and experience the District's open space preserves. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Quantitative research: segment the results of the District's May 2007 study by demographic data. Conduct literature research of parks/recreation studies on use and behavior of different ethnic groups. 2. Meet with and listen to ethnic communities (individuals, community groups) to understand what their interests and concerns are. 3. Draft strategic outreach plan. 4. Partner with other agencies to see what they have done in this area. 5. Evaluate internal/agency-wide opportunities for diversity. Supporting Departments: All departments Budget Estimate for 2010- Public Affairs Dept.: $7,000 11: Total Project Cost: $7,000 Project Schedule: Further analysis of 2007 study Q 1 —2010-11 Community meetings Q2 & Q3—2010-11 Draft outreach plan Q4—2010-11 Board/Committee None Involvement: Public Affairs) 5 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Environmental Stewardship Campaign Priority: I Department/Program: Public Information and Outreach Purpose: 1. To educate existing and new preserve visitors on basic environmental ethics through education, outreach, restoration, patrol, and enforcement. 2. There will be particular focus on current trail-use issues and education of new preserve users on good stewardship of public lands. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Assemble a multi-departmental team including representatives from Public Affairs, Operations, and Planning. 2. Q1: Conduct research, create an outreach plan. 3. Q2-Q3: Implement plan through a coordinated, multi- departmental effort using education, outreach, patrol, restoration, and enforcement. 4. Q4: Review effectiveness of the program and decide if and how to continue forward. Supporting Departments: Operations, Planning Budget Estimate for 2010- Public Affairs Dept.: $2,000 -for educational and outreach 11: materials, and partnership with Leave No Trace. $5,000 in Operations Budget Total Project Cost: $7,000 Project Schedule: Q4—2010-11 Board/Committee None Involvement: Public Affairs) 6 of 20 MidF.-.dnsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Crisis Communications Plan Priority: Department/Program: Public Information and Outreach Purpose: This plan will define how Public Affairs and other departments (AO staff, field staff) coordinate with each other and with other agencies during a crisis. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Gather information and research (existing operations plan, crisis plans from similar agencies, etc.) and write District plan. 2. Q1: Get necessary approval and finalize plan. 3. Q2: Have plan ready to implement before fire season begins. Supporting Departments: Operations Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q2 —2010-11 Board/Committee None Involvement: Public Affairs) 7 of 20 i Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: eNature Wildlife Guides Priority: 2 DepartmentlProgram: Public Information and Outreach Purpose: 1. Online resource to improve constituents' knowledge of the District and the natural environment; establish the District as the resource expert for flora and fauna found on its preserves. 2. Increase the District's outreach and involvement with community groups. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: PROJECT IS CONTINGENT UPON SHEARWATER'S ABILITY/AVAILABILITY TO SUPPORT THE PROGRAM 1. In coordination with Shearwater, Inc., launch the eNature Wildlife Guides on the District's Web site. 2. Follow up on any technical issues that arise during the established timeframe for Beta. 3. Promote the eNature Wildlife Guides (newsletter, e-blast, press release, etc.). 4. Work with District volunteers to further customize the guides as applicable to District preserves. Supporting Departments: Legal Budget Estimate for 2010- Public Affairs Dept.: $500 -for additional tech support services 11: at a rate of$100 per hour Total Project Cost: $500 Project Schedule: Customization of the Wildlife Guides will be ongoing; Q4 — 2010-11 Board/Committee Board Report to the Board Involvement: Public Affairs) 8 of 20 Mio,_-ainsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Visitor Estimate Survey— Phase 1111 Implementation Priority: 2 Department/Program: Public Information and Outreach Purpose: To estimate the number of visitors to District preserves in different seasons. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: 1. Preserves to be surveyed using infrared trail counters at multiple entry locations for a designated minimum two- week period include: • Fremont Older • Sierra Azul • Ravenswood • St. Joseph's Hill • Thornewood • El Corte de Madera Creek • Purisima Creek Redwoods • Windy Hill Supporting Departments: Operations Budget Estimate for 2010- Public Affairs Dept.: $1,000 Total Project Cost: $1,000 Project Schedule: Q4 —2010-11 Board/Committee Project Report Memo to the Board, General Manager, and Involvement: Department Managers Public Affairs) 9 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department I Key Project: Media Training Priority: 2 Department/Program: Public Information and Outreach Purpose: To provide District board, management, and staff with recurring P p 9 9 media training in order to provide a better understanding of the media and how it works, and the tools to effectively and professionally work with the media. Ideally, the training will be added to the regular training schedule, and be provided every two years. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Research trainers, secure services 2. Q2: Set training date 3. Q3 or Q4: Hold training Supporting Departments: Administration, Operations Budget Estimate for 2010- Public Affairs Dept.: $3,000 11: Total Project Cost: $3,000 Project Schedule: Q4—2010-11 Board/Committee Board to in trainin participate 9 Involvement: i Public Affairs) 10 of 20 MidN_,finsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Explore Blo ggin g Priority: 2 Department/Program: Public Information and Outreach Pu rpose: Explore the use of an employee blog as an additional way to communicate timely and interesting stories and information about the District via the Web site and in addition to the District's printed newsletter. A new way to creatively and personally get the District's messages across to employees and the public. Project Manager: Leigh Ann Maze, Communications Specialist i Project Scope: 1. Define content and blog rules. 2. Choose a platform, name, and start a blog. 3. Work with Web Content Coordinator to establish blog on District Web site. 4. Update stories, photos, videos regularly. Supporting Departments: Legal Budget Estimate for 2010- Public Affairs Dept.: $200 -for domain name registration, web 11: hosting fee, and template, if necessary. Total Project Cost: $200 Project Schedule: Q4—2010-11 Board/Committee None Involvement: Public Affairs) 11 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department LEGISLATIVE, FUNDING AND ORGANIZATIONAL RELATIONS Key Project: Mt. Umunhum Priority: I Department/Program: Legislative, Funding and Organizational Relations Purpose: Work with legislators and constituents to clean up the former Air Force base. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Work with the District's Washington lobbyist to ensure that federal funding for the cleanup continues. 2. Organize an event to signal the start of the cleanup. 3. Work with Planning to hold public meetings to gather input on future recreational features of the remediated site. Supporting Departments: Operations, Real Property, Planning, Legal Budget Estimate for 2010- Public Affairs Dept.: $31,500 ($1,500 for the event to signal the 11: start of the cleanup) Total Project Cost: $31,500 Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 12 of 20 Midp9ninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Legislative Program for the 2011-2012 Legislative Session Priority: I Department/Program: Legislative, Funding and Organizational Relations Purpose: Draft program for the 2011-2012 legislative session. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Prepare a Legislative Program for the 2011-2012 session of the California State legislature outlining the District's state legislative priorities and the federal legislative priorities for Board review and adoption. Supporting Departments: Planning, Real Property, Operations, Legal, Administration. (The departments will help create the legislative program by identifying issues that could benefit from a legislative solution.) Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 13 of 20 i Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: State Legislation Priority: 1 Department/Program: Legislative, Funding and Organizational Relations Purpose: Sponsor and support the Board-approved Legislative Program. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Work with the District's legislative advocate and with legislators and their staff to sponsor and support the Board- approved Legislative Program. 2. Update Legislative Program to respond to changing political landscape. 3. Seek coordination and support from other special districts. Supporting Departments: Planning, Real Property, Operations, Legal, Administration. (The departments will help create legislative solutions and contribute expertise needed to evaluate legislation and its impact on the District.) Budget Estimate for 2010- Public Affairs Dept.: $28,000 11: Total Project Cost: $28,000 Project Schedule: Q4 —2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 14 of 20 MidN_ainsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Federal Legislation Priority: I Department/Program: Legislative, Funding and Organizational Relations Purpose: Sponsor and support the Board-approved Legislative Program. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Work with the District's legislative advocate and with legislators and their staff to sponsor and support the Board- approved Legislative Program. 2. Update Legislative Program to respond to changing political landscape. 3. Seek coordination and support from other special districts. Supporting Departments: Planning, Operations, Real Property, Legal, Administration. (The departments will help create legislative solutions and contribute expertise needed to evaluate legislation and its impact on the District.) Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 15 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department COMMUNITY PROGRAMS Key Project: Geocaching Program Priority: I Department/Program: Public Information and Outreach Community Programs Purpose: To promote outdoor time for children and their parents in a style that is relevant to today's technology-driven youth. Project Manager: Jennifer Williams, Assistant Program Coordinator Project Scope: 1. Research various options for creating a District geocaching program. Contact program coordinators in other agencies and discuss other models implemented by various levels of government. 2. Meet with current geocache volunteer manager and affiliated instructor to discuss possible options. 3. Draft District Geocaching Program. 4. Draft materials for promotion of program. Purchase any necessary equipment, and offer training for staff and volunteers. 5. Promote program through materials, online, and via media outreach. Supporting Departments: Operations, Legal Budget Estimate for 2010- Public Affairs Dept.:$1,500 GPS units 11: $500 Printed materials $1,000 Geocaches and included materials $1,000 Hire trainer for staff and volunteers Total Project Cost: $4,000 Project Schedule: Q4—2010-11 Q1: Research possible program ideas. Meet with contacts in geocaching community and trainer Q2 & Q3: Develop plan Q4: Launch Program Board/Committee None Involvement: Public Affairs) 16 of 20 Micip...,iinsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: District-Wide Interpretive Plan: Implementation - Phase 11 Priority: I Program: Community Programs Public Information and Outreach Purpose: 1. To expand interpretation efforts in order to involve more constituents and provide a richer experience for Bay Area residents using the professionally developed District-wide Interpretive Plan (Phase I prepared in FY 2009-10). The Plan identifies the best opportunities and strategies for site- specific interpretation of natural and cultural resources found on all District preserves. 2. Phase 11 will begin the implementation process of one or two top-ranked interpretive projects identified in the District- wide Interpretive Plan. Project Manager: Renee Fitzsimons, Docent Programs Coordinator Project Scope: 1. Select one or two interpretive projects from the District-wide Interpretive Plan that provide topical and thematic recommendations for each preserve's interpretive opportunities. 2. For each selected project, incorporate recommendations for use of technology/nature interfaces that can be especially useful in fulfilling the District's overall interpretive goals. 3. Implement projects that further resource management goals. 4. Integrate the District-wide Interpretive Plan recommendations with related preserve master plans currently being prepared, and also with goals for a display at the Red Barn in La Honda Creek Preserve, and for a self-guided interpretive "nature discovery" trail around Alpine Pond at Skyline Ridge Preserve. 5. Identify potential partnership opportunities with other - agencies or organizations. Supporting Departments: Operations, Planning Budget Estimate for 2010- Public Affairs Dept.: $12,000 - plan/design and installation/production of one or two projects Total Project Cost: $12,000 Project Schedule: Q4 —2010-11 — Phase II Implementation of selected projects for FY 2010-11 Board/Committee None Involvement: Public Affairs) 17 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: TAP (Transportation Assistance Program): Direct Outreach to Underprivileged Schools Priority: 1 1 Department/Program: Public Information and Outreach Community Programs Purpose: 1. To identify underprivileged schools (Title 1) within District boundaries. 2. Develop outreach strategy. 3. Make contact with school officials in order to educate them about the free Spaces & Species field trip program and TAP funding. 4. Assess whether TAP reimbursement mechanism effectively addresses schools' procedural needs. 5. Assess whether field trip curriculum meets academic needs of students that are behind state academic standards. Project Manager: Jennifer Williams, Assistant Program Coordinator Project Scope: 1. Research all school districts/schools within District boundaries for current financial standing. Obtain current contact information and reconcile with current 270-count mailing list. 2. Draft template/guide for direct outreach to schools. 3. Involve docents in outreach through docent task force. 4. Call and/or visit school officials to a.) share information regarding free field trips and TAP and b.) discuss if programs offered meet their academic needs and are feasible based on schools' hardships. Supporting Departments: Docent volunteers Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: 04-2010-11 Q1: Meet with docent task force. Research schools/school status. Q2 & Q3: Draft outreach materials and guide. Meet with docents and assign schools for contact. Contact and meet with school officials. Q4: Meet with docents. Discuss findings from contacts. Determine success of outreach by number of'new' schools applying to field trips and TAP funding. Board/Committee None Involvement: Public Affairs) 18 of 20 Midi—ainsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Collaborative Family Programming with Santa Clara Valley Audubon Society Priority: I Program: Community Programs Purpose: Provide family programming on District preserves that enables children and parents to have fun; experience nature; learn about habitat protection, pond life, and bird conservation in partnership with a local nonprofit organization: Santa Clara Valley Audubon Society (SCVAS). These collaborative events will be promoted through the local Children in Nature Collaborative network for broader audience advertising. Project Manager: Ren6e Fitzsimons, Docent Programs Coordinator Project Scope: 1. Work with SCVAS to develop, advertise, and implement day-long nature discovery pilot event for families which may be turned into an annual event. Expected participation: 100-200 people per event. 2. This will be a pilot partnership to share resources, and leverage staff and volunteers from both organizations to provide two family activity days: Bird Scavenger Hunt: Spring 2010. Families will have a list of birds and bird behavior to search for at various preserves; docents and volunteers will assist and engage participants in discovery efforts (weekend day). "Birds and Bugs":Family Discovery Day. Summer 2010. Multi-activity "camp" at Daniels Nature Center (weekend or weekday) focused on pond discovery (collection and identification of organisms) and interpretive walks with bird and other animal themes. Activities will be led by staff, volunteers and docents. 3. District Docents and SCVAS volunteers will be key resources to implement and provide event activities. Recruit and train as needed. Supporting Departments: Operations Budget Estimate for 2010- Public Affairs Dept.: $1,000 Total Project Cost: $1,000 Project Schedule: Q3—2010-11 Board/Committee None Involvement: Public Affairs l 19 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Volunteer/ Docent Memorial Plan Development Priority: 2 Department/Program: Public Information and Outreach Community Programs Purpose: Research and identify a location (or locations) and method for memorializing deceased District volunteers and docents. Project Manager: Paul McKowan, Volunteer Coordinator Project Scope: 1. Identify site criteria. 2. Research and identify appropriate location(s) within District preserves. 3. Research appropriate memorial structure types and costs. 4. Poll similar agencies regarding their memorial systems/structures. 5. Create Volunteer Memorial guidelines and procedures. 6. Submit Final Plan and cost for approval and inclusion in 2011-12 budget. Supporting Departments: Operations, Planning Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q4 —2010-11 Board/Committee LFPAC Involvement: Project Report Memo to the Board Public Affairs) 20 of 20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REAL PROPERTY DEPARTMENT ACTION PLAN FY2010-11 201 0- 1 1 Action Plan Real Pronerty Department 2010 11 Action Plan Dept Real Property Other Estimated Dept Project Name Purpose Description Departments f Completion Budget In Date FY2010-11 PROGRAM: LAND PURCHASE Priority 1 Potential New Continue to grow the District's Purchase new lands as additions to Mills Creek, Legal, Admin FY2010-11 $11,000,000 Land Additions !contiguous greenbelt. Russian Ridge, Bear Creek Redwoods, Sierra Azul, & Operations j Skyline Ridge Open Space Preserves. Pursue Planning connections between Purisima Creek Redwoods andPublic Affairs I Mills Creek Open Space Preserves and potential staff i facility locations in the Foothills South Area and Coastal I Area. The Hawthorns jEnsure transfer of the Hawthorns rVopa ansfer of this well known historic property in Portola Legal Q1 or Q2 - $101,000 Property Transfer Property gift to the District. lley to the District will bring with it a range of Operations 2010-11 erational, management, and public affairs issues that Planning ;will require immediate attention and involvement by all Public Affairs Purisima to the Acquire new land in the _ d�1. Complete purchase of POST(Lobitos Ridge) Legal_._ _.._ i._._._ Lot Line Adj. $30,000 j Sea Purisima/Lobitos Creek Watershed property. Operations Q3 -2010-11 l corridor to eventually create a 2. Enter into Grazing, Agricultural Leases and Planning Purisima-to-the-Sea trail from Skyline Residential Rental Agreements with existing tenants of Public Affairs ;Open Access to the sea. Lobitos Ridge property. Easement 3. Pursue lot line adjustments to merge District's Q3 -2010-11 I Elkus Ranch Uplands and Lobitos Ridge properties. 1 � 1 4. Fund Operations maintenance and erosion control Purisima measures to reopen overgrown section of access Farms easement to Elkus Ranch Uplands property- Prop. Div. 9 5. Work with private property owner of Purisima Farms Q1 -2011-12 I ! property to obtain a property division of upland and I agricultural areas of property. Purisima Farms � `Transfer 1Q2 -2011-12 Real Property- 1 . ...................... I2010 11 Action Plan Dept. - Real Property Name ' Purpose .___ _... Description e ed t . _ . .. .mm. .� Other Estimated Dept Project N p ip Departments Completion :Budget Involved. . .� .. Date FY2010-11 Potential New Trail Obtain new trail easements Pursue new trail easements: Legal FY2010-11 $90,000 { Easements connecting the District's preserves Priority 1: Operations land other public trails. Ravenswood, El Corte de Madera Open Space ;Planning 'Preserves Public Affairs i Priority 2: La Honda Creek, Bear Creek Redwoods Open Space IPreserves _ . .. !.._ Priority 2 Land Purchase Create connections within District Cooperatively work with local land preservation Legal FY2010-11 $4,125,000 I Partnerships lands and with other park and open organizations on the following property purchase Operations j s l Ispace lands partnerships: Planning i 1.Moody Gulch-finalize agreement with 3 water Public Affairs companies and obtain approval from County Board of � Supervisors i 2. Pursue Property connections in Stevens Canyon with Santa Clara County Parks 3. Work with City of Saratoga and Santa Clara County I Parks to connect the City to Skyline-Sanborn County Park 4. Work with Hidden Villa& Hefer International to provide conservation easements and public access to Rancho San Antonio Open Space Preserve. Real Property-2 l 2010-11 Action Plan Dept Real Property Other Estimated ' Dept Project Name Purpose Description Departments Completion Budget Invo lved � ._W Date - FY2010-11_.__� Support • District Wide Strategic Plan Administration • Cash Flow Analysis Administration • Sale of Public Bonds Administration • District Wide Intranet Administration • Safety Program/IIPP Update and Training Administration • Staff Attraction and Retention Survey Administration •Year-End Financial Audit Administration • Integrated Accounting, Budget and Finance Software Administration • Chiocchi et al vs. District Administration $10,000 • Negotiations of Rancho County Park Agreement Operations • Establish Elkus Easement Operations $30,000 • Fremont Older Ennex Road Realignment Operations • Rancho San Antonio Black Mountain Trail Extension Operations • South Area Field Office Operations •White Oaks Trail Realignment Operations • Cooley Landing Peninsula Site Planning Planning • Mt. Umunhum Site Planning Planning • Sierra Azul/Bear Creek Redwoods Master Plan Planning • El Corte de Madera Staging Area and Trial Improvements Planning • Fremont Older Staging Area Public Safety Improvements Planning • LHC Master Plan Phase 1 Implementation Planning • Guadalupe River Mercury Total Maximum Daily Load (TMDL) Planning • Mindego Ranch Remediation Planning $156,000 • Mt. Um Remediation and Restoration Planning • Resource Management Policies Planning • Beatty Residence Demolition Planning $42,000 • Diversity Outreach Public Affairs • District's State Legislative Plan Public Affairs • District's Federal Legislative Plan Public Affairs Real Property-3 2010-11 Action Plan Dept.- Real Property Other Estimated Dept Proje t; lame � Purpose �� _, � . ._.; Description �,a, ;..� Departlments,�r Completion Involved Date FY201041 4 _..: _ . . _. Ongoing _ _— • Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices, focusing on critical greenbelt properties that round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. - Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. Work with Operations and Planning Departments evaluate new properties being considered for purchase and help assess management issues and associated costs. Provide Land use and site planning information, .� assist in developing terms and conditions for negotiating land pruchases. Conduct due diligence investigations as necessary. • Maintain a multi-year spending plan for open space land purchases that optimizes use of cash and borrowed funds to accomplish land purchase goals within budget constraints. Contingent on working with District Controller on Q3 financing measure. • Explore grant opportunties to augment land purchase funds. Explore joint projects with non-profit and public agency partners, bargain sales, and/or gifts where possible. Explore various alternative terms of purchase to offer advantages and incentives to landowners, as well as cost savings to the District. •Work jointly with Planning and Operations Departments to transition responsibility for planning, management, and operation of newly purchased lands. Assist with structure disposition and site remediation efforts in the short-term timeframe following property purchase. •Administer tax cancellations for purchased property. Implement assessment agreement for San Mateo County Mosquito Abatement District. Continue to work with Operations and Administration Departments on Coastside Protection Program agreements with La Honda Pescadero Unified School District and San Mateo County Fire to pay and track service fees for existing and new land purchases on the coast. Real Property-4 12010-11 Action Plan Dept. - Real Property Other Estimated Dept Project Name I Purpose Description Departments Completion Budget i Involved Date FY2010-11 PROGRAM: LAND PROTECTION Priority 1 !Ridge Vineyards :Protect scenic ridgeline at Monte ,Draft and finalize agreement and easement documents Legal Q3-2010-11 !$15,000 I Property Bello Open Space, resolve historic for fee and easement property exchanges, finalize and Operations Fee Exchange !Exchange iencroachments and enhance historic !circulate mitigated negative declaration, update Planning and compatible agricultural uses. appraisal, take matter to Committee and Board. Close Public Affairs Q4 -2010-11 'escrow on transactions. Easement i ;Exchange Property Rights Address Encroachments on District ;Resolve property rights disputes and encroachments " � � Legal IFY2010-11 $105,000 Protection and Lands l involving adjoining property owners at Sierra Azul, Operations i Encroachment i Saratoga Gap and other Open Space Preserves in order!Planning Resolution to protect the integrity of the District's property rights and;Public Affairs t .the resource values of public open space lands. , i i Priority 2 ---- __.. __ __..__.______ _ _1 �� San-Mateo County Ftle notice of nonrenewal for all File a notice of nonrenewal with San Mateo County and Legal Q4 -2010-11 !Williamson Act Williamson Act contract lands in San !City of Menlo Park for appropriate MROSD lands i Planning Contracts !Mateo County. currently covered by the Williamson Act Nonrenewal ! Ongoing _. _..._.._ • Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices, focusing on critical greenbelt properties that round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. • Protect District interests in land by resolving conflicts arising from easement and encroachment issues. Coordinate closely with Operations and Legal Program to defend the District's interests in property rights disputes. •Assist Planning Department in monitoring proposed outside land development or land use changes that could negatively impact District preserves. Participate in the local development review process to encourage dedications, exchanges, or purchases of land or easements for open space purposes to enhan ce the District's land protection goals. Real Property- 5 12010-11 Action Plan Dept. - Real Property Other Estimated Dept Project Name Purpose Description Departments Completion :...vBudget Involved E Date FY2010-11 PROGRAM: PROPERTY MANAGEMENT Priority 1 New Land Rental Transition rental structures 1. Assess overall conditions of residence. (Operations As Needed To be j Property iassociated with new land purchases ;2. Make repairs and clean residence. Administration determined by Transistion 13. If residence does not have current tenant- list the Public Affairs property residence for rent. Planning inspection 4. Enter into lease with current tenant or new tenant. Legal part of land j 5. Enter into grazing or agricultural lease with either purchase due current tenant or new tenant. E diligence ' rocess San Mateo County To renew the District's 2 5-y e a r j 1. Understand with Operations District Radio System Legal Q3 -2010-11 { Telecom Lease communication lease with San Mateorequirements for tower at County's Pise Peak Operations County (County) for the Rolfe Communications Site. Repeater Site at the Russian Ridge 2. Work cooperatively with County to develop a lease Open Space Preserve. Where that will possible, investigate a cooperative -Assist District with its radio system requirements at lease with County to enhance the Pise Peak. (communication capability of the new F -Allow the continued leasing of the Rolfe Repeater Site District Radio System. for the next 25 years. 1 3. Receive approval of the new 25-year lease from the 'Counhy. Real Property-6 12010-11 Action Plan Dept. - Real Property } Other Estimated Dept Project Name Purpose Description Departments Completion Budget _ ._ __._...M _ _.__ .. _ _...._._.... Involved Date FY2010-11 ----- -_ IGGNRA iTo manage the construction phase of A. Coordinate contractor bid site visits. Legal ;Q4-2010-11 Communications ithe GGNRA Tower project at the 12. Develop a Right-to-Enter permit with Legal, ;Operations y Dower Black Mountain communication !Operations, and Planning. Planning Construction facilities 3. Determine construction start and end dates. Public Affairs j 4 Coordinate with Operations on day-to-day contractor requirements. { ;5. Monitor with Operations day-today construction activities. E i 6. Coordinate with Operations/Public Affairs to manage public outreach regarding construction. 7. Develop Right-to-Use agreement with GGNRA for District use of tower for District Radio System. g �8. Coordinate with Operations and GGNRA for I installation of District Radio Equipment on the GGNRA I i tower. j 19. Ensure all site clean up and road repair completed by'' j GGNRA post st construction._ Real Property-7 2010-11 Action Plan Dept. - Real Property Other Estimated Dept Name Purpose Description Project, , p Departments Completion Budget„ Involved Date FY2010-11 ,Priority TE6 Cr ear eek ;Develop a long term lease ._�_.... 1. Finalize any Bear Creek S.___ tables site assessment 'Legal 1Q3 -2010-11 $10,000 tables requirements. ;Operations RFP/Lease 2. Perform Historic Assessment on Bear Creek Stables 1 Planning structures. Public Affairs t 3. Prepare the Bear Creek Stables site and ' C I management plan. I 4. Draft long-term lease agreement to be included in I Request for Proposal (RFP). € I 5, Prepare RFP including request for detailed financial plan. 6. Issue RFP, evaluate proposals, select stable tenant. 7. Sign Lease Fremont Older Implement a plan to complete a 100- 1. Perform site analysis with Planning. Legal Q3-2010-11 $15,000 House Defensible foot defensible space around the 2. Develop Scope of work including Resource #Planning Space Fremont Older house to comply with Management Requirements. Operations jState law. 3. Obtain Quotes. 4. Select contractor. I 5. Complete scope of work. _ Real Property-8 12010-11 Action Plan Dept - Real Property Other Estimated Dept Project Name Purpose Description Departments Completion Budget _...__._Involved Date FY2010-11 Deferred __ _ Bi-Annual Contract;Develop bi-annual agreements for 1. Upon Board approval issue bids for painting and 1Legal Q1 -2010- 11 $351250 I Process repair and maintenance contracts. roofing contractors. !Implement process with two 2. Select contractors in painting and roofing for FY contractors for the next two years. 12010/11 and FY 2001/12. 3 Develop process flow for other department use. IProperty 'To increase efficiencies in handling 11. Analyze Property Management requirements. Administration ;Q4 -2010-11 $5,000 Management +tenant issues and centralizing key 2. Develop requirements document. t Software !tenant informations. 13. Research Property Management firms use of software options. 14. Review software vendor options. i I 5. Test vendor software choices for best fit if possible. { ° I 6. Make recommendation, I k I 17. Purchase software. i8. Integrate all current property management r !information into software. i Real Property-9 2010-11 Action Plan Dept. - Real Property Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY201011 Support •Agricultural Policy Guide Planning • Folger Ranch House Remodel Planning • Radio Improvement Project Operations • Manage Grazing Properties Operations • Skyline Ridge Tree Farm Restoration Operations Ongoing _ _.._..__._. • Manage District's real property assets and revenue-producing activities maximizing rental income consistent with Open Space Management policies, working with Operations and Planning Departments to implement grazing and agricultural leases, assessing viability of retaining structures or make recommendations to the Board for their disposition. Maintain a relocation assistance program utilizing staff and consultants as necessary. •Administer rental accounts, communication, and agricultural leases. Maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs, and communication with tenants. Maintain and improve District rental structures as needed. •Work with Legal to oversee the operation and management of the Guadalupe Land Co. in Sierra Azul Open Space Preserve. Real Property- 10 201 0- 1 1 Action Plan Real Property Department Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department REAL PROPERTY DEPARTMENT The Real Property Department Action Plan for FY2010-11 includes the department's basic policy � obieo1ive, core fuOrtione, ongoing activities, key� p �ects that will require a significant amount of' �te��rn� �nd/�rr���uroeo. Contents Programs.......................................................................................................................................... 1 BasicPolicyObjective:...................................................................................................................I � Core Functions:...............................................................................................................................1 Staff Resources: (FTE: Full-Time Equivalents)......................................................................... 1 LANDPURCHASE...........................................................................................................................2 Potential New Land Additions .......................................................................................................2 The Hawthorns Property Transfer................................................................................................. 3 Pu[h;n18hothe Sea.......................................................................................................................4 Potential New Trail Easements ..................................................................................................... 5 Land Purchase P8rtnerohips .............-------------------- .......... ---..... —8 LANDP .~----'....-.--'.....~~'...-...------'-',~,,,,,,,,,,,~,~,,.,,,,___________~,,,~.~,..,,~,,,~7 RidgeVineyards Exchange ............................................................................................7 Property Rights Protection and Encroachment Resolution ...........................................................8 San Mateo Williamson Act Contracts yJonnenexv@|........................................................................B PROPERTYMANAGEMENT .........................................................................................................10 New Land Rental Property Transition ......................................................................................... 1O San Mateo County Telecom Lease............................................................................................. 11 GGMRA Communication Tower Construction............................................................................. 12 Bear Creek Stables RFP/Lease.................................................................................................. 13 Fremont Older House Defensible Space..................................................................................... 14 � Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department PROGRAMS: • Land Purchase • Land Protection • Property Management BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land, The District seeks to link its open space lands with federal, state, county, city parklands, and watershed lands. Core Functions: A. Purchase new open space lands at desirable prices. B. Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. C. Oversee the District's conservation easement monitoring program. D. Protect District interests in land by resolving conflicts arising from easement and encroachment issues. E. Manage District's real property assets and revenue-producing activities. Staff Resources: (FTE: Full-Time Equivalents) FTEs Position Title 1.0 Real Property Manager 0.8 Senior Real Property Planner 2.0 Real Property Specialist(2) 1.0 Administrative Assistant 4.8 TotalFTEs Real Property 1 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department LAND PURCHASE Key Project: Potential New Land Additions Priori!y: 1 Department/Program: Real Property/Land Purchase Purpose: Purchase new lands as additions to Mills Creek, Russian Ridge, Bear Creek Redwoods, Sierra Azul, & Skyline Ridge Open Space Preserves. Pursue connections between Purisima Creek Redwoods and Mills Creek Open Space Preserves and potential staff facility locations in the Foothills South Area and Coastal Area. Project Manager: Michael Williams, Real Property Manager Project Scope: Pursue land purchase opportunities, utilize non-profit and agency partnerships and previously secured agency grant funding where available to add open space to District preserves. Supporting Departments: Operations, Planning, Public Affairs, Administration and Legal Budget Estimate for 2010- Real Property Dept: $11,000,000 11: Total Project Cost: $11,000,000 Project Schedule: FY201 0-11 Board/Committee Real Property Committee for properties within the Coastal Involvement: Protection Area and for significant land purchases. Full Board Real Property 12 of 14 Mic.,-dninsula Regional Open Space L._-rict Action Plan FY2010-11 — Real Property Department Key Project: The Hawthorns Property Transfer Priority: 1 DepartmentlProgram: Real Property/ Land Purchase & Property Management Purpose: To ensure successful transfer of"The Hawthorns" property gift to the District in accordance with the previously-accepted donation agreement, identify and address immediate operational, management, and public outreach needs associated with the property. Project Manager: Michael Reeves, Real Property Specialist Project Scope: Property transfer will bring a range of management, planning and public affairs issues requiring immediate attention and involvement by all departments: 1. Ensure timely property transfer and associated monetary endowment; manage the relationship with the Woods Estate trustees. 2. Prepare public outreach plan to address anticipated strong community interest in property transfer. 3. Undertake studies to identify and address critical property management, planning and operational issues, including structural, historic, natural, and environmental conditions. 4. Inventory and map all improvements and infrastructure. 5. Determine suitability of utilizing the Alpine Road residence as an employee or caretaker residence to establish an on- site management presence. 6. Upon transfer to the District, secure the property and undertake defensible space fire safety measures. Supporting Departments: Operations— natural resources assessment, Planning, Public Affairs and Legal Budget Estimate for 2010- Real Property Dept.. $ 35,000— secure property structures 11: $ 45,000— 1st year fire safety measures $ 5,000— env. site assessment $ 16,000—prepare residence Planning Dept.: $ 125,000— hist./struct. assessments Total Project Cost: $ 226,000 Project Schedule: Property transfer anticipated in Q1 or Q2 — 2010-11 contingent upon trustee's transfer Board/Committee Real Property Committee; Use & Management Committee Involvement: Full Board Real Property 13 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Purisima to the Sea Priority: 1 Department/Program: Real Property/Land Purchase & Property Management Purpose: 1. Complete purchase of POST(Lobitos Ridge) property. 2. Enter into Grazing, Agricultural Leases and Residential Rental Agreements with existing tenants of Lobitos Ridge property. 3. Pursue lot line adjustment to merge District's Elkus Ranch Uplands and Lobitos Ridge properties. 4. Fund Operations maintenance and erosion control measures to reopen overgrown section of access easement to Elkus Ranch Uplands property($30,000). 5. Work with private property owner of Purisima Farms property to obtain a property division of upland and agricultural areas of property. Project Manager: Michael Williams, Real Property Manager Project Scope: 1. Submit Lot Line Adjustment Application to San Mateo County for merger of District's Elkus Uplands and POST (Lobitos Ridge) properties contingent upon County approval. 2. Prepare and enter into lease/rental agreements with current grazing, agricultural and residential tenants on Lobitos Ridge property. 3. Work with private owner of Purisima Farms property to prepare survey of upland and agricultural areas of property. 4. Submit appropriate property division application to County to legalize Purisima Farms Uplands and Agricultural parcels. 5. Accept Dedication Transfer of Purisima Farms Uplands property Supporting Departments: Operations, Planning, Public Affairs and Legal Budget Estimate for 2010- Real Property Dept:$30,000- Survey& County Application Fees 11: Total Project Cost. $30,000 Project Schedule: Lot Line Adjustment Q3—2010-11 Open Access Easement Q3 -2010-11 Property Division of Purisima Uplands Q1 —2011-12 Transfer of Purisima Farms Uplands property Q2—2011-12 Board/Committee Real Property Committee Involvement: Full Board Real Property 14 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Potential New Trail Easements Priority: 1 & 2 Department/Program: Real Property/Land Purchase Purpose: Obtain new public trail easements across adjacent properties to create trail connections within and between the District's preserves and other public trail systems at Ravenswood, El Corte de Madera, La Honda Creek, and Bear Creek Redwoods Open Space Preserves. Project Manager: Michael Reeves, Real Property Specialist Project Scope: 1. Negotiate with City& County of San Francisco an exchange of a trail easement to District connecting Ravenswood Open Space Preserve and University Avenue (Bay Trail alignment)for an underground pipeline easement to City. Commission concept plan and environmental review for trail alignment. (Priority 1) 2. Support Planning Department in negotiating trail easement through California Water Company land connecting proposed El Corte Madera staging area to the California Hiking & Riding Trail managed by San Mateo County. (Priority 1) 3. Negotiate with Caltrans and private landowner trail easements at La Honda Creek Open Space Preserve. (Priority 2) 4. Neotiate trailandg patrol easement with private landowner at Bear Creek Redwoods Open Space Preserve (Priority 2) Supporting Departments: Planning, Operations, Public Affairs and Legal Budget Estimate for 2010- Real Property Dept.: $ 80,000—concept plan and 11: environmental review $ 10,000—survey Total Project Cost. $ 90,000 Project Schedule: FY201 0-11 Board/Committee Full Board Involvement: Real Property 5 of 14 Milpeninsula en Regional O Space District 9 p p Action Plan FY2010-11 — Real Property Department KeyProject:� Land Purchase Partnerships Priority: 2 Department/Program: Real Property/Land Purchase & Land Protection Purpose: 1. Work with Santa Clara County Parks to complete the Moody Gulch addition to Bear Creek Redwoods Open Space Preserve. 2. Pursue Property Connections in Stevens Canyon with Santa Clara County Parks. 3. Work with the City of Saratoga and Santa Clara County Parks to connect the City to Skyline-Sanborn County Park. 4. Work with Hidden Villa & Heifer International to provide conservation easements and public access to Rancho San Antonio Open Space Preserve. Project Manager: Michael Williams, Real Property Manager Project Scope: 1. Moody Gulch - Finalize Agreement with 3 water companies and obtain approval from County Board of Supervisors. 2. Stevens Canyon Connections subject to property owner negotiations and County purchase contributions. 3. Saratoga to Skyline-Sanborn Connections—work with other agencies to draft transactional documents contingent upon County funding contribution. 4. Hidden Villa Conservation Easements & Public Access contingent upon identifying feasible trail connection to Black Mountain Trail and negotiations with Hidden Villa. Supporting Departments: Operations, Planning, Public Affairs and Legal Budget Estimate for 2010-11 Real Property Dept: $4,125,000 Total Project Cost: $4,125,000 Project Schedule: FY2010-2011 Board/Committee Real Property Committee Involvement: Full Board Real Property ( 6 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department LAND PROTECTION Key Project: Ridge Vineyards Property Exchange Priority: 1 Department/Program: Real Property/Land Protection Purpose: Protect scenic ridgeline at Monte Bello Open Space Preserve, resolve historic encroachment and enhance historic and compatible agricultural uses. Project Manager: Sandy Sommer, Senior Real Property Planner Project Scope: 1. Draft and finalize agreement and easement documents for fee and easement property exchanges 2. Finalize and circulate mitigated negative declaration 3. Update appraisal 4. Take matter to Committee and Board 5. Close escrow on transactions Supporting Departments: Legal, Operations, Planning, and Public Affairs II Budget Estimate for 2010- Real Property Dept. $15,000 11: Total Project Cost. $15,000 Project Schedule: Fee Exchange Q3—2010-11 Easement Exchange Q4—2010-11 Annual Easement Monitoring Board/Committee Real Property Committee Involvement: Full Board Real Property 7 of 14 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Property Rights Protection and Encroachment Resolution Priority: 1 Department/Program: Real Property/ Land Protection Purpose: Resolve property rights disputes and encroachments involving adjoining property owners at Sierra Azul, Saratoga Gap, Monte Bello and Windy Hill Open Space Preserves (OSP)to protect the District's property rights and open space resource values. Project Manager: Michael Reeves, Real Property Specialist Project Scope: Resolve issues through a variety of means including abatement, compliance, restoring or mitigating affected areas, exchanging property interests, protective easements, and/or boundary line adjustments. Pursue legal action if necessary in coordination with Legal and Board. Anticipated activities include: 1. Cooperating with Santa Clara Co. in enforcement action against Gullicksen et al regarding illegal dumping and grading on and near Saratoga Gap OSP along Hwy 9. 2. Resolving encroachment by adjacent landowner at Saratoga Gap OSP along Redwood Gulch Rd. 3. Resolving boundary and road easement issues with adjacent landowner at Kennedy Trail in Sierra Azul OSP. 4. Resolving encroachment by adjacent landowner in the Cathedral Oaks area of Sierra Azul OSP. 5. Surveying common boundary with adjacent landowner within Stevens Canyon area of Monte Bello OSP preparatory to installing boundary fencing. 6. Finalizing easement exchange under license agreement with adjoining neighbor at Windy Hill OSP. Supporting Departments: Planning, Operations, Public Affairs and Legal. Budget Estimate for 2010- Real Property Dept: $ 15,000—surveying and geotechnical 11: work $ 90,000—budgeted for outside legal counsel Planning Dept: $ 20,000—Kennedy Road Culvert replacement—contingent on negotiations Total Project Cost $125,000 Project Schedule: FY201 0-11 Board/Committee Full Board Involvement: Real Property 18 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: San Mateo Williamson Act Contracts Nonrenewal Priority: 2 Department/Program: Real Property/ Land Protection Purpose: To file a notice of nonrenewal with San Mateo County and City of Menlo Park for appropriate MROSD lands currently covered by Williamson Act contracts. Project Manager: Jean Chung, Real Property Administrative Assistant Sandy Sommer, Senior Real Property Planner Project Scope: 1. Meet with Stakeholders and responsible agency staff to discuss nonrenewal 2. Conduct research with title companies as needed to determine Williamson Act status 3. Prepare maps, summary table and board report for board consideration 4. Prepare and submit nonrenewal request to agencies 5. Follow up and review recorded documents for accuracy 6. Perform filing and computer administrative tasks. Supporting Departments: Legal and Planning Budget Estimatefor 2010- 11: Project Schedule: Q4—2010-11 Board/Committee Full Board Involvement: Real Property 19 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department PROPERTY MANAGEMENT Key Project: New Land Rental Property Transition Priority: 1 Department/Program: Real Property/Property Management Purpose: Transition rental leases and structures, grazing and agricultural leases associated with new land purchases. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: POST/Lobitos Ridge (2) 1. Finalize remodel of both residences. 2. Enter into rental agreements for two residences. 3. Assume agricultural lease with existing tenant. 4. Assume grazing lease with existing tenant. 5. Work with Operations to develop a long term grazing lease for POST/Lobitos Ridge and Elkus Uplands Ranch. Additional structures from new land purchases (Non Ranger) 1. Assess overall conditions of residence. 2. Make repairs and clean residence. 3. If residences does not have current tenant—list the residence for rent. 4. Enter into lease with either current tenant or new tenant. 5. Enter into grazing or agricultural lease with either current tenant or new tenant. Supporting Departments: Legal —Leases, Operations, Planning, and Administration Budget Estimate for 2010- To be determined with structures inspections as part of land 11: purchase due diligence process. Project Schedule: As needed. Board/Committee Real Property Committee Involvement: Full Board Real Property 10 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: San Mateo County Telecom Lease Priority: 1 Department/Program: Real Property/Property Management Purpose: To renew the District's 25-year communication lease with San Mateo County (County)for the Rolfe Repeater Site at the Russian Ridge Open Space Preserve. Where possible, investigate a cooperative lease with County to enhance the communication capability of the new District Radio System. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Understand with Operations District Radio System requirements for tower at County's Pise Peak Communication site 2. Work cooperatively with County to develop a lease that will: a. Assist the District with its radio system requirements at Pise Peak. b. Allow the continued leasing of the Rolfe Repeater Site for the next 25 years. 3. Receive approval of the new 25-year lease from the County Deliverable: New 25-year lease. Supporting Departments: Legal and Operations Budget Estimate for 2010- 11: Project Schedule: Q3—2010-11 Board/Committee Real Property Committee Involvement: Full Board Real Property 111 of 14 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: GGNRA Communication Tower Construction Priority: Department/Program: Real Property/Property Management Purpose: To manage the construction phase of the GGNRA Tower project at the Black Mountain communication facilities. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Coordinate contractor bid site visits. 2. Develop a Right-to-Enter permit with Legal, Operations, and Planning. 3. Determine construction start and end dates. 4. Coordinate with Operations on day-to-day contractor requirements. 5. Monitor with Operations day-to-day construction activities. 6. Coordinate with Operations/Public Affairs to manage public outreach regarding construction. 7. Develop a Right-to-Use agreement with GGNRA for District use of tower for District Radio System. 8. Coordinate with Operations and GGNRA for installation of District Radio Equipment on the GGNRA tower. 9. Ensure that all site clean up and road repair completed post construction. Supporting Departments: Legal, Operations, Planning, and Public Affairs Budget Estimate for 2010- 11: Project Schedule: Q4—2010-11 Board/Committee Real Property Committee Involvement: Real Property 12 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Bear Creek Stables RFP/Lease Priority: 2 Department/Program: Real Property/Property Management Purpose: Develop a long-term lease for Bear Creek Stables. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Finalize any Bear Creek Stables site assessment requirements. 2. Perform Historic Assessment on Bear Creek Stables structures. 3. Prepare the Bear Creek Stables site and management plan. 4. Draft long-term lease agreement to be included in Request for Proposal (RFP). 5. Prepare RFP including request for detailed financial plan. 6. Issue RFP, evaluate proposals, select stable tenant 7. Sign Lease Deliverables: 1. Long-Term Lease 2. Site and Management Plan 3. Request for Proposal Supporting Departments: Legal, Planning, Operations, and Public Affairs Budget Estimate for 2010- Real Property Dept: $10,000 11: Planning Dept: $55,000 Historical Assessment, Water testing Total Project Cost. $65,000 Project Schedule: Q3 —2010-11 Board/Committee Sierra Azul/Bear Creek Redwoods Master Plan Ad Hoc Involvement: Real Property 13 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Fremont Older House Defensible Space Priority: 2 Department/Program: Real Property/Real Property Specialist Purpose: Implement a plan to complete a 100-foot defensible space around the Fremont Older house to comply with State law. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Perform Site analysis with Planning 2. Develop Scope of Work including Resource Management Requirements 3. Obtain quotes 4. Select contractor 5. Complete Scope of Work Supporting Departments: Legal, Planning, and Operations Budget Estimate for 2010- Real Property Dept: $15,000 11: Total Project Cost: $15,000 Project Schedule: Q3 —2010-11 Board/Committee Real Property Committee Involvement: Real Property 14 of 14 • Midpeninsula Regional Open Space District R-10-53 Meeting 10-10 March 24, 2010 AGENDA ITEM 9A AGENDA ITEM Approval of the of Fiscal Year 2010-11 (FY2010-1 1) Budget. ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATION Approve the proposed FY201 0-11 Budget as initially presented at the regular Board meeting of February 24, 2009 (Report R-10-34), and as presented this evening(Report R-10-54), and adopt the Administration and Budget Committee (Committee)recommendations as contained in this report. DISCUSSION The assignment of the Committee is to review the proposed FY201 0-11 Budget to ensure it remains fiscally responsible, while providing the financial resources required to accomplish the District's work program as described in the FY20 10-11 District Action Plan (Report R-10-42). In addition, the Committee reviews and ensures that the Committee recommendations from the previous year have either been accomplished or tabled until the following year. The Committee met five(5) times with the General Manager, District Controller, the department managers and various staff. After reviewing the duties and responsibilities of the Committee, the Committee began with an analysis of the District's financial status by the District Controller. Given current economic conditions and an expected flattening of tax revenues, the District Controller indicated that the FY201 0-11 operating budget should not exceed $14,100,000 or approximately 50% of projected tax revenue of$27,865,000. Additionally, in the Fall of 2010, the District will consider borrowing$22.5 million to fund land acquisitions and other capital expenditures from 2010 through 2012. The proposal to consider borrowing the $22.5 million will be presented to the Board later this year. After reviewing the proposed individual department budgets and incorporating the changes during the budget process, the Committee reviewed the District budgetary Guidelines to confirm that the budget was still within those Guidelines. Operating Expense Guideline This year, for the proposed budget, emphasis has been placed on the Operating Expense Guideline because it tracks operating expenses as a percentage of projected tax revenue. Given current economic conditions, understanding whether the District's tax revenue can adequately finance our operating budget is a critical consideration. Per the Guideline, proposed operating expenses should be approximately 50% of tax revenue or$14,100,000. The ratio for the proposed FY201 0-11 operating budget is 51.2% ($14,259,760), which is over the Guideline, but this percentage is expected to drop to 50% as actual operating expenses are expected to be 97% of budget based on historic trends or i R-10-53 Page 2 $13,831,967. The overage in the proposed operating budget is due primarily to a proposal by the General Manager and staff to move certain salaries and benefits expenses totaling$130,000 forward into the annual budget when they have traditionally been reconciled in the mid-year budget because of their variability. These salaries and benefits expenses include out-of-class pay, vacation cash outs, unemployment pp expenses, Board Appointee Annual Merit and COLA, and PERS and medical insurance p for qualified seasonal employees. Accounting for these expenses in the annual budget provides better i visibility into the annualized costs for salaries and benefits. Even without moving these expenses, increasing salaries and benefits expenses were putting additional pressure on this Guideline. As these expenses, which are driven by increases in the Ca1PERS retirement rate and Ca1PERS medical insurance, continue to grow amid little or no growth in tax revenue, services and supplies must then be reduced to meet the Guideline. Reducing services and supplies expenses affects the day-to-day operations of each department. Therefore, the General Manager and staff request an exception to the Guideline for FY2010-11 with the understanding that the District budget for FY2011-12 will be projected at the beginning of next fiscal year and staff, the Committee and the Controller will re- evaluate the Guideline per the recommendations in this report. Operating Growth Guideline The District's Operating Growth Guideline limits the average annual growth in operating expenses to 7%. The proposed FY2010-11 operating budget, at $14,259,760 is $386,802 under the 7% growth guideline level of$14,646,562. Assuming 97% actual expenditures during the fiscal year, the District would be under the 7% growth by$814,595. With tax revenue growth well below 7% in FY2010-11, this Guideline cannot be used effectively to limit growth of the District operating budget. The Operating Expense Guideline instead tracks operating expenses as a percentage of tax revenue, which is critical in low tax revenue years. Capital Improvement Program (CIP) Guideline Up to this point, Planning was the only department that included CIP projects in its budget. The CIP Guideline allows for expenditures of$700,000 per year averaged over a 5-year period. This year's proposed 5-year average CIP budget for Planning is $697,830, which is under the Guideline. During this budget process, the Committee requested that the Operations Department CIP projects be included in the Guideline. The Operation Department's proposed 5-year average CIP budget is $362,103, which, when added to the Planning Department's 5-year average of$697,830 totals $1,059,933, exceeding the Guideline by$359,933. Although the Committee has requested this change, this Guideline needs to be re-evaluated by the Committee as it was not originally designed to cover CIP projects outside of the Planning Department. For FY2010-11, the General Manager and staff request that an exception to the CIP Guideline be considered until it can be re-evaluated by the Committee per the recommendations in this report. Staff Facilities Guideline f The Staff Facilities Guideline requires the ten year average of the staff facilities expenditures to be less q Y g P than 3.5%of the District's annual operating budget. For FY2010-11, the expenditure allowed under this Guideline is $493,500. The ten year average is $284,750 and continues to be well below this Guideline. Coverage Ratio Guideline The Coverage Ratio Guideline is calculated by dividing the difference of the tax revenues less operating expenses by the sum of debt service plus $2 million. Maintaining a ratio of at least 100% ensures that $2 million will be set aside to service additional debt issued to fund purchases of new land. As the District will consider borrowing $22.5 million in the Fall, this Guideline does not apply for the proposed budget year as the $2 million will not be set aside for future debt financing. f R-10-53 Page 3 During the department budget presentation, the following documents were presented to the Committee: 1. Property Management Annual Income & Expense Budget 2. Operation Department's Five-Year Equipment Schedule Are view of the FY2009-10 Committee recommendations confirmed that all recommendations have been met. Staff is still in the process of developing a method to project full operational costs for expected new e land p purchases. ABC RECOMMENDATIONS FOR FY2010-11 The Administration and Budget Committee recommends that the Board: 1. Recommend an approach to properly budget for future election costs (i.e. inside or outside the Operating Expense Guideline) 2. Evaluate and recommend possible changes to the Operating Expense Guideline (i.e. how is it calculated and should the Guideline%be adjusted) a. Discuss a comparison or guideline of salary/benefits expenses versus services and supplies expenses 3. Evaluate and recommend possible changes to the CIP Guideline so that it includes all Capital Improvement Projects (not just from Planning) a. Clarify the definition of capital improvement projects b. Clarify which capital improvement projects can be funded using borrowed money and, if so, under what circumstances. FISCAL IMPACT Approval of the proposed FY2010-11 Budget by the Board will authorize$42,315,173 to accomplish the District's work plan for FY2010-11. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS i i If approved by the Board, staff will begin implementing the FY2010-11 Action Plan and Budget effective April 1, 2010. Prepared by: Elaina Cuzick, Principal Management Analyst (acting) Contact person: Curt Riffle, Chair- Administration and Budget Committee Midpeninsula Regional Open Space District R-10-54 Meeting 10-10 March 24, 2010 AGENDA ITEM 9B AGENDA ITEM Adoption of the Budget for Fiscal Year 2010-11(FY201 0-11) including a Two Point Five(2.5) Point Salary Increase for all General Manager Appointed Employees. ACTING GENERAL MANAGER'S RECOMMENDATIONS 1) Approve a two and one-half(2.5)point salary increase for the Office, Supervisory and Management employees commencing April 1, 2010. The five-year Memorandum of Agreement (MOA) with the represented District Field Employees Association provides a two and one-half(2.5) point salary increase also commencing April 1, 2010. 2) Adopt the attached Resolution approving the budget for FY201 0-11 and the amendment to the Classification and Compensation Plan (Exhibit A to the Resolution) reflecting the two and one-half(2.5) point salary increase for all District employees. DISCUSSION The proposed FY201 0-11 Budget was presented for initial review at the February 24, 2010 regular meeting of the Board of Directors (Report R-10-34). The budget is presented again for final consideration and approval (see Table 1). The$42,315,173 budget breaks down as follows: Table I - District Budget Categories Expenditures %of Total Expenditures %of Total (by category) Budget (Subtotals) Budget Operating Budget Salaries & $10,967,321 25.92% Benefits Services & $2,956,129 6.99% I Supplies I R-10-54 2 Fixed Assets $336,310 .79% Total $14,259,760 33.71% Fixed Assets Property $178,554 .42% Management Unanticipated $25,000 .06% CIP Public Access $1,181,000 2.79% Facilities Staff Facilities $507,000 1.2% Planning Projects $353,000 .83% Mt. Umunhum $425,278 1.01% Other Special $1,651,000 3.9% Projects Total $4,320,832 10.2% Land Purchases $15,656,500 37% $15,656,500 37% Debt Service $8,078,081 19.09% $8,078,081 19.09% Total $42,315,173 100% $42,315,173 100% Since the presentation of the initial FY201 0-11 Budget at the February 24t" Board meeting, two items have changed in the overall budget: I. Forecasted tax revenue for FY201 0-11 has increased to $27,865,000 ($27,650,000 in initial budget board report) per the District Controller's report as presented at the March I 01h meeting(R-10-3 6). 2. California JPIA indicated that the General Liability(GL) and Worker's Compensation (WC) insurance deposits have been adjusted based on a newly proposed formula. As of the initial budget presentation the GL insurance deposit was $259,827 and WC insurance deposit was $201,229, totaling $461,056. The revised numbers based on the new formula are $220,775 for GL insurance and $238,776 for WC insurance totaling$459,55 1. This reduction in insurance should reduce the operating budget by$1,505 as generally insurance is an operating expense, but because $3,905 of GL insurance reductions is carried in the property management budget (outside the operating budget), there is a net increase in the operating budget of$2,400. The $1,505 reduction in insurance is reflected in the total proposed budget number for FY201 0-11. Further details of the proposed FY2010-11 Budget are included in Exhibit B to the Resolution— Budget Summary. Included in the proposed FY201 0-11 Budget is a two and one-half(2.5) point salary increase for all General Manager appointed employees, including the District Field Employees' Association, which was approved by the Board at the August 9, 2006 regular meeting (Report R-06-86) as part of a five-year Memorandum of Agreement (MOA) with the represented field employees. R-10-54 3 At August 9, 2006 meeting, the Board also approved certain benefit enhancements for the Office, Supervisor and Management Employees, which are included in this proposed budget. The Office, Supervisory and Management employees of the District are not a represented group. Therefore, any salary adjustment proposed for the non-represented employees is approved annually by the Board of Directors. The General Manager's recommendation included in the attached resolution includes a two and one-half(2.5) point salary increase for this group of employees, which is the same as the represented field employees per the MOA. FISCAL IMPACT Approval of the proposed FY2010-11 Budget by the Board will authorize $42,315,173 in spending to accomplish the District's work plan for the next fiscal year. PUBLIC NOTICE Public notice has been provided as required by the Brown Act. No additional public notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS On April 1, 2010 the following will be implemented: 1. FY2010-11 Budget "d 2. The two and one-half(2.5)point salary increase is effective as of March 22 Attachments: 1. Resolution Approving the FY201 0-11 Budget 2. Exhibit A to the Resolution—FY2010-11 Classification and Compensation Plan 3. Exhibit B to the Resolution—FY2010-11 Budget Summary Prepared by: Elaina Cuzick, Acting Principal Management Analyst Contact person: Stephen E. Abbors, General Manager R-10-54 4 RESOLUTION NO. 09- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FY2010-11 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. Adopt the budget for the Midpeninsula Regional Open Space District for the FY201 0-11 as set forth in Exhibit B attached hereto. Section Two. Approve amendment to the Position Classification and Compensation Plan as set forth in Exhibit A attached hereto. Section Three. Upon approval of the Board of Directors, an adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue as appropriate to fund District operations. Section Four. Monies are hereby appropriated in accordance with said budget. I Midpeninsula Regional Open Space District Proposed Classification and Compensation Plan Fiscal Year 2010/11 - Effective 4/1/2010 F i�14t1t1a a >rt �� ...Annual Mira . r rfi" x a ' hi i 1 � m rt to Mlira T r IIA �M r AXIMu.1►, Illl�lcitl f Seasonal Open Space Technician 247.50 257.50 19.020 21.015 3 297 3,643 39,562 43.711 Administrative Clerk 254.50 279.50 20.395 26.171 3,535 4,536 42,422 54,436 Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Reception ist/Ad min istrative Assistant 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Administrative Assistant 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Accounting Clerk 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Assistant Program Coordinator 274.50 299.50 24.898 31.950 4,316 5,538 51,788 66,456 Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Ranger 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Planning Technician 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Training and Safety Coordinator 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Human Resources Technician 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Deputy District Clerk/Office Manager 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Docent Programs Coordinator 283.50 308.50 27.237 34.9 51 4,721 6,058 56,653 72,698 Network Specialist t 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Volunteer Coordinator 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Equipment Mechanic/Operator 286.50 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Senior Accounting Specialist 286.50 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Open Space Planner 1 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Resource Specialist I/Resource Planner 1 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Public Affairs Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Communications Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Website Content Coordinator 288.50 313.50 28.630 36.739 4,963 6,3681 59,550 76,417 Maintenance& Resource Supervisor 293.501 318.50 30.094 38.617 5,2161 6,6941 62,596 80,323 Page 1 Position Class&Comp Plan to Board 3-24-2010 Effective all Classes 4-1-2010 i i I Sta Rani e ' Mourl Ran e$ Month Ran :Annual an e$ Classification Tide Minimum :,Maximum Minimum' Maixlmum Minimum . Maximum Minimum Maximum Supervisinganger 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Real Property Specialist 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 GIS Coordinator** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Open Space Planner Il** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Resource Management S ecialist** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Support Services Supervisor 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Management Anal st 307.50 332.50 34.604 44.405 5,998 7,697 71,976 92,362 Senior Real Property Planner** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Senior Planner** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Senior Resource Planner/Senior Resource Management S ecialist** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Area Superintendent 318.50 343.50 38.617 49.555 6,694 8,590 80,323 103,074 Senior Management Analyst 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 District Clerk 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 Assistant General Counsel 328.50 353.50 42.668 54.753 7,396 9,491 88,749 113,886 Administration and Human Resources Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Operations Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Planning Manager*** 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Public Affairs Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Real Property Manager 335.501 360.50 45.7541 58.7131 7,9311 10,1771 95,168 122,123 Assistant General Manager 353.501 378.50 54.7531 70.2601 9,4911 12,1781 113,8861 146,141 Notes: Does not include Board appointee positions: General Manager, General Counsel and Controller. * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1%for Class A. ** Will receive an additional 4% stipend for Masters degree in a related field. ***Will receive an additional 4%stipend for Landscape Architecture license used for District business. Page 2 Position Class&Comp Plan to Board 3-24-2010 Effective all Classes 4-1-2010 Midpeninsula Regional Open Space District Exhibit B FY2010-11 Proposed Budget Summary 2009-2010 2009-2010 2010-2011 Percentage Adopted Mid Year Proposed Change from Budget Budget Budget 09-10 Mid Year 1. Revenues A. Tax Revenues 26,660,000 26,660,000 27,865,000 4.5% B. Grant Income 1,863,000 1,863,000 2,500,000 34.2% C. Interest Income 510,000 510,000 330,000 (35.3%) D. Property Management-Rental Income 896,000 896,000 928,000 3.6% E. Other income 235,000 235,000 235,000 0 TOTAL REVENUES 30,164,000 30,164,000 31,858,000 5.6% 11. Change in Reserves (14,777,222) (13,530,359) (10,457,173) (22.7%) III. Expenditures A. Debt Service 1. Interest 4,919,182 4,919,182 4,777,400 (2.9%) 2. Principal 2,899,738 2,899,738 3,300,681 13.8% Debt Service Subtotal 7,818,920 7,818,920 8,078,081 3.3% B. Salaries 1. Board Appointees 348,267 357,970 384,820 7.5% 2. General Manager Appointees 6,912,174 7,061,072 7,596,939 7.6% 3. Vacation Payout - - 13,600 Salaries Subtotal 7,260,441 7,419,042 7,995,359 7.8% C. Benefits 2,713,165 2,725,110 3,072,240 12.7% D. Director's Fees 25,000 25,000 25,000 0 Salaries and Benefits Subtotal 9,998,606 10,169,1.52 11,092,599 9.1% 3/18/2010 1 Midpeninsula Regional Open Space District Exhibit B FY201 0-11 Proposed Budget Summary 2009-2010 2009-2010 2010-2011 Percentage Adopted Mid Year Proposed Change from Budget Budget Budget 09-10 Mid Year E. Services and Supplies 1. Legal Services 153,000 153,000 119,500 (21.9%) 2. Regular Outside Services 255,171 251,005 253,883 1.1% 3. Contract Services(Except Legal) 884,651 769,234 859,394 11.7% 4. Election Expense - - 120,000 0.0% 5. Library and Subscriptions 12,620 12,620 10,790 (14.5%) 6. Management Agreements 50,000 50,000 50,000 0.0% 7. Rents and Leases 114,100 102,650 126,175 22.9% 8. Utilities 157,405 159,555 128,880 (19.2%) 9. Postage 37,490 31,390 36,740 17.0% 10.Printing and Duplicating 37,400 30,800 33,955 10.2% 11.Insurance 228,415 230,139 230,850 0.3% 12.Advertising 8,500 7,400 5,950 (19.6%) 13.Maps and Aerials 13,130 10,930 6,110 (44.1%) 14,Private Vehicle 14,060 13,180 13,000 (1.4%) 15.District Vehicle 327,035 334,835 325,466 (2.8%) 16.Business Meeting 20,460 19,140 23,023 20.3% 17.Personnel Development 143,942 129,752 99,392 (23.4%) 18.Maintenance/Repair of Equipment 32,450 32,650 32,350 (0,9%) 19.Computer Expenses 43,987 44,000 34,070 (22.6%) 20.Office Supplies/Small Equipment 49,735 56,945 37,800 (316%) 21.Field Supplies/Small Equipment 177,950 175,950 183,150 4.1% 22.Outside Maintenance Services 617,569 653,146 656,405 0.5% 23.Permits, Fee, Property Taxes 49,245 51,395 27,050 (47,4%) 24.Contingency 53,196 58,346 50,500 (13,4%) 25.Communications-Publications 98,000 102,300 96,000 (62%) 26.Communications-Special Projects 18,000 18,000 18,400 2.2% 27.Volunteer Program 13,850 22,350 28,850 29.1% Services and Supplies Subtotal 3,611,361 3,520,712 3,607,683 2.5% F. Fixed Assets 1. New& Prior Land Purchases 20,000,000 20,100,000 15,000,000 (25,4%) 2. Real Property Support Costs- Appraisals,Title, Legal, Engineering 355,200 255,200 656,500 157,2% 3. Guadalupe Land Company 23,575 23,575 - (100,0%) 4. Structures and Improvements 1,755,160 1,063,900 2,140,310 101.2% 5. Field/Office Equipment 1,208,400 572,900 1,530,000 167.1% 6. Vehicles 170,000 170,000 210,000 23.5% Fixed Assets Subtotal 23,512,335 22,185,575 19,536,810 (11.9%) TOTAL BUDGET 44,941,222 43,694,359 42,315,173 (3,2%) 3/18/2010 2 t ' ( Midpeninsula Regional Open Space District r j R-10-40 Meeting 10-10 March 24, 2010 AGENDA ITEM 10 AGENDA ITEM Authorization to Execute a Contract with Page & Turnbull, Inc., for Architectural and Engineering Consulting Services in an Amount Not to Exceed $82,500 to Complete the Programming, Design, Bidding, and Construction Administration Phases of the Folger Ranch House Remodel and Determination that the recommended action is Categorically Exempt from the California Environmental Quality Act. i M Ili ACTING GENERAL MANAGER'S RECOMMENDATIONS u C 1. Determine that the recommended action is Categorically Exempt from the California Environmental Quality Act(CEQA) for the reasons set out in this report. 2. Authorize the General Manager to execute a contract with Page &Turnbull, Inc., in an amount not to exceed $82,500, which includes $68,728 in base fee and a 20% contingency of $13,772 to complete the design,bidding, and construction administration phases of the Folger Ranch House Remodel. I SUMMARY The of the Folger Ranch House Remodel is to refurbish a purpose g residential structure in the Driscollafter- hours Ranch area of L a Honda Creek en Space Preserve t Op p o establish an ongoing, after hours presence at the western end of the Preserve. This structure is intend ed to be occupied b a p p Y District employee. The project consists of basic habitability upgrades, code-required corrections, and the development of a potable water system. The recommended contract will authorize the design,bidding, and construction administration phases of the Folger Ranch House Remodel. After completing the Request for Proposals process, staff recommends awarding the contract to Page &Turnbull, Inc. in an amount not to exceed $82,500. DISCUSSION Project Description The Folger Ranch House is located in the Driscoll Ranch Area of La Honda Creek Open Space Preserve, approximately 4 miles west of the Town of La Honda, on an unpaved ranch road north of La Honda Road (refer to Attachment 1). The house, which is currently unoccupied, is a one- R-10-40 Page 2 story structure, approximately 1,356 square feet in size with an adjacent 540 square-foot garage (refer to Attachments 2 and 3). The purpose of the remodel project is to refurbish the Folger Ranch House for use as an employee residence, establishing an after-house District presence in this area of the Preserve. The remodel of the Folger Ranch House includes basic habitability improvements, including: replacement of the existing roof-, interior repainting; replacement of existing flooring; stabilization or removal of an existing chimney and fireplace; installation of a heating system, including a non-electric source for use during power outages; plumbing and electrical system upgrades; code-related corrections; purchase and installation of appliances; and replacement of doors and windows, as necessary. In addition, the remodel will require the design and implementation of a water pumping, storage, and treatment system to supply the house with potable water from a nearby covered well. Project Approach The goals of this project are to use public funds efficiently; achieve necessary habitability upgrades for the structure; comply with all applicable code requirements; incorporate green practices where appropriate, such as double-paned windows and low volatile organic compound (VOC) paint and carpet; and maintain the rustic, ranchland aesthetic of the Preserve while maximizing the utility and comfort of the structure for future tenant(s). The project will consist of five phases: 1. Programming—determine necessary and recommended improvements, including heating, electrical, plumbing, and code-required upgrades. Determine water treatment system requirements and site requirements for water tank location and construction. Assess permitting requirements. 2. Schematic and Design Development—develop schematic design alternatives based on information and District input from Programming phase; prepare cost estimates; further develop design based on approved alternative; select finishes. 3. Construction Documentation—coordinate permit submittal process with San Mateo County. Complete final, bid-ready, detailed set of drawings and specifications. 4. Bidding—assist District in preparing bid package and in selecting a contractor; respond to contractor questions and clarifications; assist with preparation of any Addenda. 5. Construction—attend weekly construction meetings; respond to Requests for Information; and confirm that work conforms to drawings and specifications. Due to the small scale of this project, staff recommends award of contract for all five phases of the project at this time. However, the upcoming FY2010-11 proposed Budget and Action Plan anticipate that the project will be completed through the bidding phase, and that construction will take place in FY2011-12. R-10-40 Page 3 Project Team Selection Process On January 5, 2010, staff posted a Request for Proposals (RFP) to the District website and solicited proposals from Bay Area architecture firms. Staff conducted mandatory pre-proposal site tours on January 22', 23 , and 291h, which were attended by a total of 40 individuals. Proposals were due by 5:00 p.m. on February 4, 2010. The District received sixteen proposals, which staff evaluated based on the quality of the proposals and the qualifications and experience of the project team members. Staff invited the five proposers that best met the District's selection criteria for interviews, which was held on February 19, 2010. Based on the criteria outlined in the RFP and the results of the interviews, staff determined that the consultant team led by Page&Turnbull has the best experience and is most qualified to provide the services needed for the Folger Ranch House Remodel. i The project team proposed by Page & Turnbull includes Sherry L. Niswander& Associates (construction management and cost estimation); Structural Design Engineers (structural engineering); Peter Kogan Associates (mechanical, electrical, and plumbing engineering); and SANDIS (civil engineering). All members of the project team are highly qualified in their respective fields and presented themselves to staff as a highly cohesive, interdisciplinary team. Page &Turnbull has extensive experience providing architectural services on existing structures j for public agencies, such as the National Parks Service and the Presidio Trust. Page &Turnbull completed the design phase of the Picchetti Winery Seismic Upgrade Project for the District from 2004 to 2006. In 2009, Page &Turnbull and Sherry L. Niswander Associates successfully completed the design and permitting phases of tenant and water system improvements for Peninsula Open Space Trust (POST) for two residential structures and a barn at the POST Lobitos Ridge property. Page &Tumbull's proposal, interview presentation, and response to staff inquiries demonstrated an in-depth knowledge of the District's project goals and issues involved. Staff is confident that Page &Turnbull's design team is qualified and capable of completing this project in a timely, cost-effective fashion. I FISCAL IMPACT The FY2010-11 budget includes $81,000 to fund the design, permitting, and bidding phases of the Folger Ranch House Remodel. The proposed contract for design, permitting, bidding, and construction phases is for a base fee of$68,728,plus a 20% contingency of$13,772, for an amount not to exceed $82,500. The amount of the contract anticipated to be spent during FY 2010-11 is approximately$61,000, because the construction phase is not scheduled to take place until FY2011-12. Additional costs anticipated for the Folger Ranch House Remodel include approximately$15,000 in permit fees and $200,000 in construction. As a result, total project costs are estimated at $297,500. Final costs will depend on final design, County requirements, and actual bid prices. The proposed action does not result in an unanticipated increase to the project budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that executing the consultant agreement for architectural and engineering services with Page &Turnbull, Inc., does not constitute a project under the California R-10-40 Page 4 Environmental Quality Act (CEQA). Therefore, the recommended action is exempt. Any future action taken by the Board to implement the consultant's work, such as approval of construction of the proposed remodel, may be subject to CEQA review at that time. NEXT STEPS If approved by the Board, the General Manager will execute a contract with Page &Turnbull, Inc., for architectural and engineering services to complete the programming phase of the Folger Ranch House Remodel. Attachments 1. Vicinity Map, Folger Ranch House 2. Site Map, Folger Ranch House 3. Interior Site Plan, Folger Ranch House Prepared by: Erica Simmons, Open Space Planner I Contact person: Same as above Graphics prepared by: Brian Crowley, GIS Intern/Technician �Y� r O F .p° far I a '84 35, -- a Folger Ranch' 2 La Honda Creek House Open Space a Preserve t H°' 84 a a Road `y A/ ml Iq e R°av 0 LI �• a o ° m 4 N _ o �O � c m + o � - U m c ft ml J Attachment 1 : Vicinity Map, Folger Ranch House Midpeninsula Regional MROSD Watershed Land Open Space District Other Protected Open Space February 2010 P P Conservation or Agricultural or Park Lands `-` Easement re W 1100,000 Nonprofit Land Other Pubtic Agency e %Ues 0 05 2 { 1 Folger Ranch House 660L Pasture Area l (1,356 sfl l Storage Shed 1 (Outside Project Scope) Folger Ranch House 1 Garage(540 sfl 1 { Storage Shed (Outside Project Scope) - E Existing Well Site E I v'I v o L I U! G4 j O C A I N W L CC 84 I N C O ql J - r V i GJ O 0 Attachment 2: Site Map, Folger Ranch House Midpeninsula Regional Open Space District MROSD Watershed Land Structure February 2010 Other Protected Open Space ® Conservation or Agricultural Fence 14,000 or Park Lands Easement ---__I e 0 125 250 500 Nonprofit Land Other Public Agency Unpaved Ranch Road reel N } L N N L a v BEDROOM � LIVING BEDROOM � 1 ROOM 2 N GARAGE Q BATH 2 N KITCHEN oe v ® IU M / \, O BEDROOM O O 3 � a1 = M XZ S Square Rootage House: 1,556 Garage:540 TOTAL: 1,516 sq.ft. _ 'u'n 01 = 4 8 O •i IL A Attachment 3-Interior Site Plan, Folger Ranch House All z "'U,................ ' Midpeninsula Regional ' I Open Space District R-10-52 Meeting 10-10 March 24, 2010 AGENDA ITEM 11 AGENDA ITEM Authorization to Amend a Contract with Arcadis (formerly known as LFR, Inc.) for Engineering g g and Design Services for the Proposed Parking/Staging Area at El Corte de Madera Creek Open Space Preserve (Preserve). rluCfrl ACTING GENERAL MANAGER'S RECOMM ATION Amend the contract with Arcadis for an additional amount of$66,500, which includes $55,400 in base fee and a 20% contingency of$11,100, to provide engineering and design services for the proposed parking/staging area at El Corte de Madera Creek Open Space Preserve for a total contract amount not to exceed $144,000. SUMMARY Over the last ten years, the District has made an effort to establish a formal parking lot for the E1 Corde de Madera Creek Open Space Preserve (ECdM). In 2005, the Board authorized the General Manager to execute a consulting contract agreement with Arcadis, then known as LFR, to develop an early conceptual plan. Under the prior contract amount of$77,500, Arcadis, until recently known as LFR, has worked with staff to address issues regarding parking capacity, traffic patterns, signage, and visitor safety; prepared various site designs and layouts of the parking lot; and assisted staff throughout the Use and Management Committee, Board, and extensive public review processes. The Board approved the environmental document and the project on February 10, 2010 (see Report R-10-01). The next phase of work for Arcadis includes design and construction documentation, permitting, bidding, and construction administration. DISCUSSION On April 13, 2005, the Board authorized the General Manager to execute a consulting contract agreement with Arcadis to develop an early conceptual plan (see Report R-05-41). An amendment to the contract for additional traffic engineering and design services was approved on March 8, 2006 (see Report R-06-32). To prepare for the April 9, 2008 Board meeting, staff requested a number of additional tasks from Arcadis, then known as I.,FR, at the end of FY2007-08 and the beginning of FY2008-09 that were beyond the original scope of work. These tasks included modifications to the driveway R-10-52 Page 2 location and flare configuration, a study of horse trailer ingress/egress, asphalt materials research, and sight distance studies. To complete these additional unanticipated tasks, staff spent most of the available remaining funds in the Arcadis contract budget that were originally allocated for preparation of final permit applications and construction drawings. Staff requests an amendment to the Arcadis contract to complete the construction and design documentation, permitting, bidding, and construction administration phases of the project. Staff therefore recommends amending the existing contract with Arcadis for an additional amount of $66,5 00, which includes $5 5,400 in base fee and a 20% contingency of$11,100, for a total contract amount not to exceed $144,000. FISCAL IMPACT The proposed project budget for FY2010-11 is $135,000 and includes design services to prepare and complete permit applications for submittal to Caltrans and the County of San Mateo, and construction drawings for bidding. Therefore, sufficient funds exist in the proposed budget for the proposed contract amendment of$66,500. The proposed action does not result in an unanticipated increase to the budget. Additional costs anticipated in FY2010-11 for the Proposed Parking/Staging Area include approximately $39,000 for final trail design as well as permit and easement acquisition fees. Construction of the proposed parking/staging area and the first phase of trail construction is expected to begin in FY2011-12 and to cost between $450,000 and $550,000. The second, third, and fourth phases of trail construction are anticipated to be completed in FY2012-13, FY2013- 14, and FY2014-15 respectively. Construction costs for the final three phases of trail construction are estimated at $121,000. The estimated grand total cost of the project is between $815,000 and $915,000. Final costs will depend on final design, County requirements, and actual bid prices. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that amending the consultant agreement for design and engineering services does not constitute a project under the California Environmental Quality Act (CEQA). NEXT STEPS Upon Board authorization, the General Manager will execute the contract amendment with Arcadis, who will prepare the permit and construction drawings for the project. Prepared by: Tina Hugg, Open Space Planner 11 Contact person: Same as above Midpeninsula Regional Open Space District r j To: Board of Directors From: Mike Williams Date: March 19 2010 Re: FYIs Midpeninsula Regional ' Open Space District CLOSING MEMORANDUM To: Stephen E. Abhors, General Manager From: lean Chung Date: February 26, 2010 Subject: Santa Clara County Tax Collector(Hacienda Park Parcels) Property Addition, Sierra Anil Open Space Preserve I On February 25, 2010, title for four parcels, totaling 0.62 acres, passed to the District from Santa Clara County to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of May 27, 2009. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or General Manager Area & Mgnrt Agreement) A.P.N. Approval Date _ Santa Clara 562-24-055 Tax Collector Siena Azul 562-25-049 Santa Clara county 0.62 Fee May 27,2009 Mt. Umunhum 562-25-058 (Hacienda Park) 09-16 562-25-060 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIS Code Status(Intended or Type or Other Withheld) yp February 25,2010 Closed withheld Tax _ $6,943.73 2092 Deed Misc.Notes: cc: Board of Directors Planning Administration GIS Coordinator Accounting Public Affairs Operations& Field Offices Legal i ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abhors, General Manager From: Jean Chung Date: February 26, 2010 Subject: Santa Clara County Tax Collector(Laine Parcel) Property Addition, Sierra Azul Open Space Preserve On February 25, 2010, title to and possession of this 41.7-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of August 12, 2009. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& Resolution Number or & County Grantor Acres (Fee,Easement,Lease, Area & Mgmt Agreement) General Manager A.P.N. Approval Date Sierra Azul Santa Clara Tax Collector August 12,2009 Catherdral Oaks 562-09-018 Santa Clara County 41.7 Fee 09 24 Laine Parcel Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIS Code Status(Intended or Type or Other) withheld) yp February 25,2010 Closed Intended Tax $7,107.30 1834 Deed Nlisc.Notes: cc: Board of Directors Administration Accounting Operations& Field Offices Planning US Coordinator Public Affairs Legal _J i Midpeninsula Regional M ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: March 24, 2010 Re: Late FYIs r Mid peninsula Regional Open Space District r � CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: ,lean Chung �- Date: March 22. 2010 Subject: Wraith Property Addition, Redwood Park Subdivision area of Purisima ('reek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on March 10, 21110 for the Wraith Family, 0.18 acre parcel based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The grant deed was recorded on March 19, 2010 and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on March 10, 2010. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Purisima Creek San Mateo Wraith Trust 0.18 Fee General Manager Redwoods 067-152-010 March 10,2010 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIs Code or Other) Status(Intended or Type Withheld) yp March 19,2010 Closed Withheld Gift $4,500(Gift) 2087 Misc.Notes: Attachments: Detail Map cc: Board of Directors Planning Administration GIS Coordinator Accounting Public Affairs Operations&Field Offices Legal Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve -Wraith Parcel MROSD Private 2 Other Public Open Space �0 ta025n San Mateo Co Dedication Boundary Wraith Parcel 9 (067-152-010) �O s� Dedication �S Boundary (Set by San Mateo County) IL yE 3 � 6�. o \ _ MpORONE AVENUE 1 R ROGE ROAD . r a PO . • - cvt"iue Q g ■■ r ¢ ' MANZANIT. ' Rio i i U 3 s, 5 s Exhibit B: Detail e 0 375 750 1,500 Produced by Midpeninsula Regional Open Space District,January 2010 Feet I Midpeninsula Regional Open Space District I • _ CLOSING MEMORANDUM To: Stephen E. Abhors, General Ma er From: Michael C. Williams, Real Property Manager Date: March 16, 2010 Subject: Daniel Sare and Natalie Sare,Trustees of the Daniel &Natalie Sare Living Trust, dated November 24, 2008 Property Addition, Mills Creek Open Space Preserve Escrow closed for the subject transaction on March 12, 2010, and title to and possession of this 160-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of February 24,2010. I The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION i Preserve Ownership Status: Board Approval Date&Resolution Number or & County Grantor Acres (Fee,Easement,Lease, Area & Mgmt Agreement) General Manager Approval A.P.N. Date Mills Creek OSP San Mateo Sare 160 Fee February 24,2010 056430-010 10-06 igmt.Status: Dedication Date Closing Date (Open,Closed,CMU, Status(Intended or Purchase Price GIS Code or Other) Withheld) Type March 12 2010 Closed Withheld Cash 9 1,420,000 20)4 Misc.Notes: 1. Grant of Access Easement provides for access from the junction of Highway 92 and Pilarcitos Creek Road to the subject property. 2. Agricultural Lease provides for continued Christmas tree farming on 1.74 acres situated at the north west corner of the subject property. 3. The barn situated in Agricultural Lease premises is valued at$20,000 cc: Board of Directors Administration Accounting See item 3 above Operations&Field Offices Grant of Access Easement&Agricultural Lease are attached Planning Grant of Access Easement&Agricultural Lease are attached GIS Coordinator Public Affairs Legal See item 3 above Midpeninsula Regional Open Space District Me m o ran d u m To: MROSD Board of Directors Through: Steve Abbors, General Manager From: Paul McKowan Date: March 22, 2010 Re: March 20 Volunteer Project—Acknowledgement of Staff On Saturday, March 20, 2010, the District hosted a volunteer project for the San Carlos Wolf Scouts. The Scouts worked with staff in restoring damaged sections of the Redwood 'Frail at Purisirna Creek Redwoods Open Space Preserve. Following the project, Scout Lead Cindy Cross sent the District an email,thanking us for organizing the project and acknowledging Open Space Technician Steve Davison, Ranger Alex Hapke, and Volunteer Crew Leader Lynn Jackson. Cindy's comments are attached - enjoy. Page I of I volunteer From: volunteer Sent: Monday, March 22, 2010 2:25 PM To: Paul McKowan Subject: FW: Thank You From: Cindy Cross Sent: Sunday, March 21, 2010 12:05 PM To: volunteer Subject: Thank You Paul, Thank you so much for setting the trail restoration project up for the wolf scouts. This was the perfect project for them. The boys (and dads) especially liked covering up the short cuts on the trail. They worked hard and I must say I was surprised at what a good job they did. Ranger Alex and Steve were terrific and so was volunteer Lynn. Please pass this note on to them as we really appreciate their time and effort. Again, thanks! Cindy Cross 3/22/2010 Midpeninsula Regional Open Space District Memorandum To: MROSD Board of Directors Through: Steve Abhors, General Manager'Ore From: Tina Hugg Date: March 24, 2010 Re: Follow-up information on the Skyline Field Office Remodel Project as of the regular Board Meeting of March 24, 2010 On March 10, 2010, the Board approved a Contract Amendment with Tannerhecht Architecture (Tannerhecht)for$124,000 to continue design services for the Skyline Field Office Remodel Project. Since the Board meeting, staff has conducted additional research into design contracts approved in the last six years by neighboring cities in the Bay area. Though the projects are varied,the data confirms that the fees for Tannerhecht are generally in keeping with typical trends. As of the March 10°i Board meeting, Tannerhecht's contract included $18,200 for the Programming phase of the project. This phase of work occurred in the last month of FY2008-09 and the first weeks of FY2009-10, after which the project was placed on hold while the remodel work in the Administrative Office was completed. The conceptual designs completed in April 2008 were thus presented to the Facilities Ad Hoc Committee one year later in April 2009. At the March 10, 2010 meeting, the Board requested information regarding the project's anticipated overall cost. Below is a synopsis of the project's current scope, an estimated total project cost that spans multiple fiscal years, and a projected timeline. Also attached as part of this memorandum is additional information that describes more fully the project's scope, the tentative overall project schedule and process chart, and an organizational chart showing the relationship and make-up the design team, other consultants, and the District. PROJECT SCOPE The project calls for a new, net-zero energy Shop Building and minor modifications of the existing field office. The new Shop Building will incorporate economical and practical sustainable design features including systems, fixtures, fittings, and finishes. According to the U.S. Department of Energy, a net-zero energy building generally produces as much energy as it uses over the course of a year. Net-zero energy buildings are very energy efficient, and the remaining low energy needs are typically met with on-site renewable energy. Tannerliecht's design fee is based on a net-zero energy Shop Building program. The project will be designed and specified to meet USGBC LEED criteria, but LEER certification is not currently part of the scope due to the costs to prepare and maintain required documentation and to hire a green building consultant. Clarification of the project scope is part of the architectural design team's contract. The scope will continue to be adjusted based on input from the Facilities Improvements Ad Hoc Committee and Santa Page I of 2 Clara County as well as cost information gained from estimates prepared during the Schematic Design and Design Development phases. Staff will be updating tile Board during this process and during the rest of the project. � PROJECTED TOTAL COST � � The estimated m�nJ �oio cost of �ro\ isrouohh/�26��� Fh'u| uom� x�U on1hcuhinugc � ~ project roughly ` ��� design, Consultant fees for future phases o[work, County requirements, and actual bid prices. The con � breakdown includes: $385K Consultant fees(through construction of theproject)—geotechnical engineer, surveyor, asbestos inspector, Tunnerhcoho design teum (includes architect, civil engineer, cmX estimator, landscape architect, lighting designer, mechanical/electrical/plumbing engineers, structural engineer) � $285K Soft costs (other than Consultants)—permits, change order allowance, FFD (furnitunc/fix1urca/nquipmcn|), possible staff relocation and/or storage rentals needed during construction period | 1.93M Construction (based oil cost per square footage numbers only), general conditions, bonding, contractor's overhead & profit, 20%con\iogunuy | PROJECTED TIMELINE In PY2010-1 |, the following phases o[work are expected 1ohecompleted: Program Clarification, Schematic Design (Lip to 30% construction plans), and Design Development(Lip tn 50% construction | plans). Tunncrhecht`a Current contract amendment covers the above phases. � In FY201 |'|2, Uhu [uUo"/i»gnhanxanf`*o,kurcesncctcdtobecom/p|eicd: Permitting, Construction Documentation (|UO% construction plans, details, and apcoificu1ionu), Bidding, and Construction | Administration. Construction is expected to begin inFY20| |'|2und |astinio [Y2Ol2-|l In FY2012-13, construction is expected k` bc complete and Occupancy achieved. ' � Page zmz 1:a n n terhlechi: Midpeninsula Regional Open Space District Skyline Field Office Remodel and New Shop Building PROJECT DESCRIPTION: The Midpeninsula Regional Open Space District proposes to make minor exterior alterations and various interior improvements to the existing Field Office and construct a new Shop Building adjacent to the existing Field Office.See Concept Aerial Diagram Program Scope Summary below. Modifications to the existing Field Office will incorporate sustainable design features and systems to the greatest extent possible.The new Shop Building is intended to be a net-zero energy building and incorporate economical and practical sustainable design features including systems fixtures,fittings,and finishes.LEED certification requirements have not been established by the District at this time but the project will be designed and specified to meet USGBC LEED criteria. The design team will seek assistance from PG&E's Savings By Design program;Federal and State stimulus funding;and other incentive programs(EPA Energy Star). Sustainable design options will be evaluated in the schematic design phase and will include life cycle cost and performance analysis for the District to decide on specific design solutions. SITE PLAN CONCEPT AERIAL DIAGRAM: NO , 4 ' T.7 loll No Scale NORTH 126 Post Streei.Swte 5oo 350 Eleventh Ave..Suite 124 www.tannerhecht.com San Francisco.CA94n)8 Son Di®go,CA92Xoi T 415.979•1500 T 619.233,911+ F415.979-1530 F619.233.3940 J � N� � � �� �� N����u� ���� � �"�� mm � m�� m � ����� � m �. � � Midpeninsula Regional Open Space District Maoh201O � Skyline Field Office Remodel and New Shop Building PROGRAM SCOPE SUMMARY. Co nsultant Discipline Legend: � A: Architect C. Civil Engineer � oe Cost Estimator � LA: Landscape Architect Lo: Lighting Designer � MEP: Mechanical,Electrical,Plumbing S: Stmom"u � Existing Skyline Field Office Remodel: Consultant disciplines: /\CE, MEP,S. a Remove existing roof-mounted HVAC units and install new HVAC units at grade;irfiU existing roof opening where HVAC currently exist. b. Improve ventilation and heating in locker rooms � c. Provide emergency backup electricity,heat and hot water ho fully run (E)Sky|ine Field Office and new Shop Building. d. Expand office tasks area(ie copier ama). o. Expand patrol supervisors office. t Improve sound proofing for individual offices. t Replace worn flooring. | g. Upgrade or replace telephone system. h. Move telecommunication equipment down from attic tocloset in main office. i. Paint exterior and interior. j. Increase storage capacity. k. New motion sensor light source at driveway entrance. New Shop Building: � A/Ediscip|inos: /\C.CE.LA,LD MEF!S. a. Approximately 5000to600Osquare feet gross area. b. Provide three vehicle nem|co bays with twenty feet high ceilings. c Wet changing room with washer and dryer hookups. | d. Locker room(possible unisex with separate changing rooms)with full height lockers,showers, lavatories and water closets. e' Meeting room for staff aand public use with kitchenette,chair and table storage. t Public Rextmoms(possibly unisex)to accompany the meeting mom. | g. Small staff meeting room(to b*confirmed) h, VVo|dinQaroa/mom. i Wood shop area/mom. i. Storage mezzanine. | k. Design goal is to bea net-zero energy building with other sustainable features(materia|s.fixtures,fittings, / etc.). i Site planning which includes pur4ing,circulation,and possible alternate uses for out buildings. | FILENAME NERHEC Rcodel-Sh~w+,ojc*am".strt°,AAo8p,o9=\Pr, /""pe to,w*= ="=^^.m^"". Son,,"=/sc"o^o*w San Diego,o^v°". ! '^'u,97snw rmv am"' p p^m"s^mw" | TANNERHECHT Architecture Skyline Field Office Minor Remodel and New Shop Building March 2010 PROJECT TEAM ORGANIZATION Skyline Field Office Minor Remodel and New Shop Building Program Clarification,Schematic Design,Design Development Phases Midpeninsula Regional Open Space District Board of Directors mm Geotechnical Engineer Facilities Improvement As Required District Project Manager Ad Hoc Committee Tina Hugg Interface between Design Team and Managers and Board SFO Staff Committee rf Surveyor As Required Santa Clara County: Planning Department Building Department TANNERHECHT Architecture Fire Department Public Works CEOA Preparation and Review CIVIL ENGINEER MEP ENGINEER STRUCTURAL ENGINEER SANDIS CB Engineers FTF Engineering LANDSCAPE LIGHTING DESIGNER COST ESTIMATOR ARCHITECT Revolver Design Don Todd Associates Bruce Jett I I Midpeninsula Regional Memorandum Op en Space District p 1 To: MROSD Board of Directors Through: Steve Abhors, General MaZ r Al From: Kirk Lenin on, Meredith n►ng, Ginatcny Date: March 24, 2010 Re: Update on Mt. Umunhum Remediation and Restoration Project This informational report covers the time period from February 25 through March 24, 20'10. Significant progress on each component of the project is presented below: Formerly Used Defense Site(FURS) No updates. Remediation and Restoration The environmental consultant, Ascent Environmental, is under contract(Refer to Site Planning report below). MROSD is working with Ascent, Department of Defense(DOD)and United States Army Corps of Engineers(USACE) to determine CEQA/NEPA requirements for remediation work. Finalization of the remediation project schedule is pending confirmation of funding and determination of CEQA/NEPA requirements. The Office of Economic Adjustment(OEA), a branch of the Department of Defense, is expected to confirm within two weeks whether funds are FY 2009— 10 restricted(i.e. must be obligated by 30 September 2010). Northgate Environmental, Inc submitted an invoice for services provided in the month of January, which is oil the Claims List for the meeting of March 24, 2010. Services rendered included preparation of a detailed Cost Opinion for the Remediation and Restoration of the former Almaden Air Force Station at Mt. Umunhum. This Cost Opinion was used to generate the District's request for Federal Funding for 2011. Northgate also contracted with four subconsultants to I)evaluate the structural stability of the Radar Tower(aka monolith)and the Auto Maintenance Building; 2) survey the Radar Tower, Auto Maintenance, and Headquarters Buildings for structural contaminants(primarily asbestos and lead); 3) evaluate the geotechnical stability of the northern slope adjacent to the Radar Tower; and 4) assess the Historical Significance of the entire Air Force Station site. Finally,Northgate assisted District staff in the design and planning for a project kickoff event tentatively planned to occur in May of this year. Draft reports from Northgate have been received and are being reviewed by MROSD and Ascent. Final reports are to be completed by the end of March. Draft reports indicate the Radar Tower and Maintenance buildings are both in good structural condition. Slope reports indicate that the slope north of radar tower requires shoring and or pinning. The Structural Contaminants report confirms presence of suspected asbestos containing materials and lead-based paint. Preliminary feedback on the cultural review of site and architecture for historic significance indicates that neither the site nor individual buildings are deemed eligible for the historic register and therefore deemed"significant" under CEQA. Update on Mt. iJnounhunnRen ition and Restoration Project Page � March 24` 2O|0 Site Planning The District has hired Ascent Environmental, Inc. of Sacramento on u short-term contract to prepare the � overall strategic and integrated environmental planning approach for site planning at Mt. 0nnuuhum. rhis � work product Will include a schedule for the master planning process, Outline phasing for remediation versus site planning, and prepare a potential schedule for stakeholder input. The work product will be delivered tothe District in May. Staff also held u site visit u{Mt Unnunbunu with the various consultant \cymy. "a Stuf[secured u final date for the K4L Tan�u|pui*x»u� now scheduled 0/rThumduy/\pri| 22 . Staff iy contacting State Parks to confirin the date. Michael Newburn suggested also meeting with Mai-in Municipal Water District tu tour their former radar facility which is similar to the Mt. Unuunhum facility tu complete the day on Mt. Turnu|puis. Staff ia currently making arrangements for both meetings. /\ decision on whether to arrange aseparate field visit io Mt. Diablo will depend on the outcome o[the April 22tnur. � � � � � � � � � � |