HomeMy Public PortalAbout83-097 (07-19-83)RESOLUTION NO. 83 -97
A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF
LYNWOOD ESTABLISHING AN EXPENSE ALLOWANCE POLICY
FOR MEETING AND /OR CONFERENCE ATTENDANCE BY CITY
OFFICERS OR EMPLOYEES.
THE CITY COUNCIL OF THE CITY OF LYWNOOD DOES RESOLVE
—AS-FOLLOWS :_
SECTION 1. That the City Council of the City of
Lynwood does declare the following policy with regard to
expense allowance for meeting and /or conference attendance
by City officials and employees:
1. The cost of accomodations shall be reimbursed or
paid directly by the City if the conference and /or
meeting is outside a 75 -mile radius of the City of
Lynwood. The policy requires accomodations in keeping
with availability, convenience and propriety, will be
obtained by the attending officer or employee.
2. Transportation to and from the conference or meet-
ing shall be reimbursed or paid directly by the City,
based upon the following considerations:
a) The officer or employee making travel arrange-
ments shall secure the mode of transportation in
keeping with considerations of availability, con-
venience, and propriety;
�b) When air travel is appropriate, coach class
shall be utilized whenever possible;
c) City vehicles shall be used when available and -
appropriate;
d) Private automobile shall be used when appropriate.
Reimbursement for such use shall be based on the
rate of reimbursement established in the memorandum
of understanding with the Lynwood City Employees
Association. City officers and employees who are
receiving auto allowance will not be reimbursed for
the use of their private automobile.
3. All registration fees shall be reimbursed or paid
directly by the City.
4. All other meeting and /or conference costs shall be
reimbursed or paid directly by the City based upon the
following considerations:
a) For all`conferences ' or meetings attended within
a 75 -mile radius of the City of Lynwood, the City
officer or employee will be reimbursed for actual
expenses incurred.
b) For all conferences or meetings attended outside
a 75 -mile radius of the City of Lynwood, a per diem
allowance of $35 will be paid, upon return, for only
those days attending, or in transit to or from an
approved conference. (The per diem allowance is
intended to cover the cost of meals and all other
miscellaneous costs such as telephone calls, taxi,
shuttle bus, etc.)
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5. Attendance at any conference or meeting which
will exceed one day in length,i City officers or
employees, except members of the City Council, shall
be subject to the prior approval of the City Manager,
provided that adequate funds have been budgeted.
6. A receipt must be provided in all cases where the
City reimburses the City official or employee for
expenses incurred (except for mileage reimbursement
which requires odometer readings.)
PASSED, APPROVED AND ADOPTED this 19th day of
JULY , 1983.
Tem
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ATTEST:
Andrea L. Hooper, City C
APPROVED AS TO FORM:
IL
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
ss.
iL
I, the undersigned, City Clerk of the City of
Lynwood, do hereby certify that the foregoing resolution
was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the
19th day of JULY , 1983.
AYES: COUNCILMEN BYORK, GREEN, MORRIS, ROWE
NOES: NONE
ABSENT: COUNCILMAN THOMPSON
City Clerk, City of Lynwo d