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20100414 - Agenda Packet - Board of Directors (BOD) - 10-11
Midpeninsula Regional Open Space District Meeting 10-11 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday,April 14, 2010 CLOSED SESSION FOR MIDPENINSULA REGIONAL OVEN SPAT DISTRICT BEGINS AT 5.30 P.M. 1)1)13Lic SESSION BEGINS Al'7.00 1,m 330 Distel Circle Los Altos,California AGENDA 5:30 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION I Closed Session: Public Employees Performance Evaluation Pursuant to Government Code Section 54957. Title of Employees: General Manager, General Counsel and Controller 2 Conference with Real Property Negotiator-California Government Code § 54956.8 Real Property—Rancho San Antonio County Park Agency Negotiator—Stephen E. Abbors,General Manager Negotiating Party—Jim O'Connor Under Negotiation—Terms of real property transaction 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-PUBLIC SESSION ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA INTRODUCTION OF NEW STAFF: MICHELLE RADCLIFFE 7:10* CONSENT CAL I Approve Minutes— Mill-Ch 17. 2010 2 Approve Revised Claims Report 3 Approve Written Communications—Response to Robert Zatkin 7:20* BOARD BUSINESS 4 Meeting 10-11 Page 2 5 AtlllioriNation to Purchase }_our 1) Vehicles at I Total Cost Not to E_acced `�2.10.000-D. Topley 6 A Lit hori/atloll to_Ccrndtict a l minim, litiril at the Rancho cle (JLw(tfliltipc_Area oi'Sier t_lrtll Open Smic Plescrv_e In('ou(imilam tice �Niill the Agreement itlt S lnta C_I Ira courm 1-ire Department-G. Bail Iie 7 Authori ation tor StaH'to Conduct a_PrOCrib d_Vrainillg Burn Ott Mollie_Bel 1e7_Open SmIce Preserve- G. Baillie 8 Authc�riration to Conduct a Vegetation M tnagement Prescribed Burn at Russian,Rid c () c n_SPace Preserve in 2010 and Determination that the Proiect is Consistent with the 1=rtvironinental Impact Report and Re`l,ited Mitigation Measures Prepared by the California [)ef trti�iet7t of f'orestrv-tend file Protcrtion -C. Roessler 9 Olie Y c_II I I)&IIc o I I tl IL, t)-___ 1)1lc `ll<icC ileCl i l I_1scc.)1'rt�t�r=ur7 -J, Andersen tstri�( , U�tL1 1 INFORMATIONAL REPORTS- Written or oral reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETiNC;CLOSED SESSION RECONVENED(IF NECL;SSARI') REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT * `Limes are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. ** TOADDRCSS 7711E BOARD. The Chair will invite public comment on agenda items at the tirne each item is considered hi'the Board of Directors. You map address the Board concerning other matters during Oral Conrritmications. Each speaker will ordinarilf,be limited to three minutes. /Icrnoleh-I oil mnv conin'crit to the Board by a written communication,wliich the Board appreciates. Consent(�alelular All Items on the( onsent Calerrdor Hurl be approved wrthout r(rscrissron lir one notion. Board members,/lie(ieaeral AQanager. and members of the puhhc mat request that all'tell'be ren'oved front the(orrsent Coleodar dill-tog consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200_ Notification 48 hours prior to the meeting,will enable the District to make reasonable arrangements to ensure accessibility to this meeting_ Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of'a regular Board meeting will be made available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING OF AGENDA I-Anna Duong.Interim District Clerk for the Midpeninsula Regional Open Space District(MROSD)-declare that the foregoing agenda for the April 14, 2010 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on Api it 09,2010 at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022 The agenda is also available on the District's web site at Imp Signed this 9th day of'Ap`ril 2010,at Los Altos,California. C Interim District Clerk Date: 04/09/10 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Midpeninsula Regional Open Space District # Amount Name Description 12424 $49,809.08 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt.Umunhum 12425 $22,050.00 Go Native District Wide Vegetation Management 12426 $21,136.22 Peterson Tractor Engine Control System For Dump Truck To Comply With California Air Resources Board Diesel Particulate Regulations 12427 $17,742.50 Geocon Consultants Environmental&Geotechnical Consulting Services For Mindego Ranch Landfill 12428 $17,435.00 Timothy C. Best,CEG Road&Trail Inventories And Assessment-Bear Creek Redwoods,Sierra Azul&Mindego Ridge 12429 $15,372.00 Bay Area Asphalt&Cement Works Crew And Asphalt For Pot Hole Repairs On Mt. Umunhum Road 12430 $15,000.00 Restoration Design Group Planning&Design Services For Alpine Road Long-Term Management Project 12431 $14,724.00 Shelton Roofing Company Garage Roof Repair&Re-Roof Rental Residence 12432 $10,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 12433 $9,500,00 SC Wildlands Resource Management Program For Bay Area Critical Linkages Program 12434 $9,000.00 Ifland Survey Topographic Survey At Alpine Road 12435 $8,480,00 Black Cat Construction Defensible Space Clearing At Black Mountain Communication Facility 12436 $8,082.50 Normal Data Consulting Services-Water Rights Database Development 12437 $7,133.76 West-Mark Water Truck Repairs/Front Bumper Discharge For Patrol Trucks 12438 $7,054.55 Global Steel Fabricators Five Gates To Secure Purisima To The Sea Properties 12439 $6,257.55 Santa Clara County Sheriffs Office Patrol Services 12440 $5,236.36 Highway Technologies Twenty Barricades&Cones For FFO Stock/Temporary Rails For Baserock Storage-FFO 12441 $4,992.85 San Mateo County Resource Bear Creek Stables Water Quality Monitoring Conservation District 12442 $4,654.04 Home Depot Field Supplies/Concrete For FFO Stock/Rental Residence Expenses-Faucet,Painting Supplies, Lumber For Deck Repairs, Plumbing Supplies And Fixtures/FFO Bench Supplies/Supplies For Cordilleras Trail Repairs/Supplies For FFO Irrigation System 12443 $4,500.00 Jakaby Engineering Bridge Design&Engineering-Thornewood 12444 $4,500.00 First American Core Logic Annual Fee-Assessors Parcel Data Service 12445 $4,197,50 Timothy C. Best,CEG Erosion Inventory Of Potential Mercury Mining Sites At Rancho De Guadalupe 12446 $3,766.59 Monster Mechanical HVAC Maintenance&Repairs-AO 12447 $3,700.00 Bohley Consulting Trail Easement Survey At La Honda Creek 12448 $3,627.91 The Sign Shop Assorted Trail Signs&Miscellaneous Preserve Signage 12449 $3,559.59 Patsons Media Group Printing Services-Brochures&Good Neighbor Policy 12450 $3,508.81 Design Concepts Brochures,Business Cards, PDF Files For Web Placement, Update Of Good Neighbor Policy 12451 $3,442.50 BAGG Engineers Geotechnical Investigation&Berm Repair Design At La Honda Creek 12452 $3,426.85 Big Creek Lumber Posts&Split Rail For FFO Stock/Lumber For Coal Creek Barn Project 12453 $3,140.94 Mortensen Design Design Services For New District Logo 12454 $3,140.47 Inside Source Office Furniture For Operations Department 12455 $3,099.00 DR Associates International Personnel Matter 12456 $3,000.00 HJW GeoSpatial San Mateo County LiDar GIS Data-Tree Canopy Height 12457 $2,992.00 California Conservation Corps Defensible Space Clearing Around Structures-SFO 12458 $2,960.00 The Wildlife Project Alpine Lake Pond Management 12459 $2,829.00 Normal Data Consulting Services-Citation Database Development&Support 12460 $2,827.00 Golden State General Engineering Debris Removal&Disposal At Sierra Azul To Prepare For Fuels/ Fire Risk Reduction Project Page 1 of 5 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Midpeninsula Regional Open Space District # Amount Name Description 12461 $2,789.36 Cagwin&Dorward Conversion Of Irrigation To Drip-AO Landscape Project 12462 $2,730.00 Normal Data Consulting Services-Insurance Tracking Database Development 12463 $2,684.75 Media Center Video Documenting The Levine's&Their Experience Restoring The Fremont Older House 12464 $2,416.41 Peninsula Digital Imaging Mounting Of Wall Maps/Electronic Plan&Specification For AO Remodel 12465 $2,380.00 County Of Santa Clara-Department Hazardous Material Storage Permits-FFO Of Environmental Health 12466 $2,351.01 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 12467 $2,300.00 Vollmar Consulting Consulting Services For Pond Management-La Honda Creek 12468 $2,297.75 CMK Automotive Vehicle Maintenance&Repairs 12469 $2,277.40 Rich Voss Trucking Rock Delivery-Rental Residence Driveway Repair 12470 $2,276.79 *1 Container Outlet Trail Equipment Storage Container 12471 $2,252.50 California Conservation Corps Invasive Plant Removal 12472 $2,025.00 MCB Remodeling Countertop Replacement-Rental Residence 12473 $2,017.81 Acterra Native Plants For AO Landscape Project 12474 $1,878.27 Cal-Line Equipment Two Flotation Tires&Rims For Wood Chipper/Five Ignition Keys For Drum Pad Lock 12475 $1,866.77 Target Specialty Products Landscaping Supplies/Safety Glasses 12476 $1,852.08 Stevens Creek Quarry Rock For Rental Residence Driveway Repair 12477 $1,846.49 Office Depot Office Supplies/Break Room Supplies/Laptop Speakers/Copy Paper/Chair/Binders/Legal&Letter File Folders/Industrial Strength Velcro 12478 $1,825.00 Coblentz, Patch, Duffy&Bass, LLP Legal Services-Research&Prepare Applications For Federal Trademark&Copyright Of The District Logo 12479 $1,762.18 Reed&Graham Straw Bales For FFO Stock&Volunteer Projects/Supplies For Mora Road Repairs/Supplies For Cordilleras Trail Repairs 12480 $1,736.88 Stevens Creek Chrysler Jeep Dodge Vehicle Repairs&Service 12481 $1,671.51 CMK Automotive Supplemental Equipment-Winch For Maintenance Truck 12482 $1,607.87 Accountemps Accounting Temp 12483 $1,585.00 Wetlands&Water Resources Alpine Pond Long Term Management Plan 12484 $1,472.37 Summit Uniforms Uniform Expenses 12485 $1,392.68 Ergo Works Ergonomic Equipment&Chair 12486 $1,365.00 Normal Data Staff Training For Citation Database 12487 $1,364.68 RV Cloud Water Heater-SFO Bunkhouse 12488 $1,290.00 Bartel Associates Actuarial Consulting Services 12489 $1,183.50 Del Woods Consulting Services-Land Purchase Projects 12490 $1,144.75 San Francisco Bay Bird Observatory Nest Surveys At Monte Bello Burn Area 12491 $1,060.65 *2 County Of Santa Clara-Household Hazardous Waste Disposal Fee Hazardous Waste Program 12492 $1,002.29 Foster Brothers Keys&Padlocks For District Gates And Facilities 12493 $991.00 Condor Country Consulting Biological Services To Assist With Formal Consultations With USFWS Regarding Potential San Francisco Garter Snakes At Big Dipper Ranch 12494 $981.99 Direct Marketing Solutions Mail House Services 12495 $954.39 Ross Recreation Equipment Co. Bench For RSA 12496 $903.49 Hertz Equipment Rental Equipment Rental-Roller&Excavator For Rental Residence Driveway Repairs 12497 $881,55 Orchard Supply Hardware Field Supplies/Steel Rakes/Grinding Discs/Hand Tools/Chain Clips/Storage Boxes For Pumper Container/Consumables 12498 $841.82 Rice Trucking-Soil Farm Rock Delivery For Cordilleras Trail Repairs At Pulgas Ridge 12499 $838.20 Hsieh, Benny Reimbursement- Cell Phone,Mileage,Video Conferencing Equipment, Docking Stations For Notebooks 12500 $815.01 John Shelton Culverts For Rental Residence Driveway Page 2 of 5 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Midpeninsula Regional Open Space District # Amount Name Description 12501 $788.50 Sol's Mobile Service Vehicle Repairs&Service 12502 $750.00 Aaron's Septic Tank Service Pumping Services-Skyline Ridge&Windy Hill 12503 $742.17 Costco Break Room Supplies-SFO&FFO/Shelves For SFO Shop 12504 $729.02 Gardenland Power Equipment Field Supplies/Saw&Brushcutter Parts/Mounting Tool/Power Pruner Chains 12505 $677.25 Cresco Equipment Rental Equipment Rental-Double Drum Roller For Cordilleras Trail Repairs At Pulgas Ridge 12506 $665.77 Recology Garbage Service-AO/Frontloader-FFO 12507 $650.00 Newton Chan Web Consultant-Website Maintenance&Development Of New Features 12508 $633.19 Staples Breakroom Supplies 12509 $620.03 Miller, Ken Reimbursement-Uniform Expenses, PRAC Membership& Conference Expenses 12510 $612.64 The Workingman's Emporium Uniform Expenses 12511 $584.55 101 Livestock Supply Company Fifty T-Posts&Four Rolls Of Barbless Wire 12512 $564.61 Lausten,Tom Reimbursement-Uniform Expenses 12513 $558.05 The Carpet Mart Carpet&Installation-Rental Residence 12514 $552.85 Cascade Fire Equipment Company Fire Protection Clothing 12515 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 12516 $505.17 Jackson-Hirsh Laminating Supplies 12517 $500.00 Dr. Frank Benest Professional Services-Executive Coaching 12518 $490.80 Dek-Ing Corrugated Metal Roofing 12519 $486.43 Sanguinetti,David Reimbursement-Uniform Expenses&Cell phone 12520 $456.92 Forestry Suppliers Field Supplies/Poison Oak&Ivy Lotion And Cleanser i Sunblock 12521 $450.00 California Park&Recreation Society Membership Dues 12522 $430.22 Maaco Painting And Repair Of District Vehicle 12523 $425.35 Petrotek Repair Fuel Tank-FFO 12524 $422.93 Gempler's Bolt Cutters 12525 $419.52 Coastal Tractor Blades For Tractor 12526 $388.98 Gou,Vicky Reimbursement-Photo Contest Prizes&Computer Expenses 12527 $376.50 McKowan, Paul Reimbursement-Volunteer Recognition Event Expenses 12528 $371.50 Continuing Education Of The Bar Legal Books/Webinar-Real Property Law Practice 12529 $365,40 Hopp, Richard Reimbursement-Uniform Expenses 12530 $351.79 Tony&Alba's Pizza Business Related Meals-Volunteer Training Meeting/Board Meeting/Action Plan Meeting 12531 $332.54 Pine Cone Lumber Field Supplies 12532 $325.00 Residential Garage Doors Garage Door Repair-Rental Residence 12533 $300.00 Danielson, Dennis Reimbursement-EMT Recertification 12534 $300.00 Ian Geddes Tree Evaluation&Report For Trees On Schilling Lake Dam At Thornewood 12535 $265.50 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 12536 $229.16 California Water Service Company Water Service-Windy Hill, Rental Residences&AO 12537 $228.93 Cabela's Uniform Expenses 12538 $222.29 Redwood General Tire Company Tires For Mule 12539 $200.00 Ruiz,Ana Reimbursement-American Planning Association Membership 12540 $189.00 Del Rey Building Maintenance Janitorial Supplies-AO 12541 $171.09 Allied Waste Services Garbage Service-Rental Residences 12542 $169.44 G&K Services Shop Towel Service 12543 $158.35 Neopost Ink Cartridge For Postage Machine 12544 $158.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 12545 $148.57 Fed Ex Shipping Charges Page 3 of 5 I Claims No. 10-08 Meeting 10-11 Date 4/14/10 Midpeninsula Regional Open Space District # Amount Name Description 12546 $147.00 Morrison,Sonya Reimbursement-Administration Records Destruction& Certification Expenses 12547 $143.90 Cotterel,Scott Reimbursement-Uniform Expenses 12548 $140.00 Costco Annual Membership Dues 12549 $139.75 Redwood Trading Post Uniform Expenses 12550 $123.43 The Motor Caf6 Battery For Mule 12551 $122.00 San Mateo County Public Health Rental Residence Water Testing/Tick Testing 12552 $120.61 Langley Hill Quarry Rip Rap For RSA Retaining Wall Repair 12553 $119.00 Coastal Sierra Internet Service-SFO 12554 $113.75 San Francisco Chronicle Subscription Renewal 12555 $110.62 Downing, Brendan Reimbursement-Cell Phone&Uniform Expense 12556 $109.19 Basson,Galli Reimbursement-Boots For Field Work 12557 $108.00 American Red Cross CPR Recertification Fee&CPR Masks 12558 $106.09 Fitzsimons, Renee Reimbursement-Docent Expenses 12559 $105.00 California Department Of Public Health Water Treatment Operator Certification Fees 12560 $103.24 Ace Fire Equipment&Service Fire Extinguishers For Wood Chipper&ATV Company 12561 $100.00 City Of Palo Alto Utilities Utility Fees-Black Mountain 12562 $98.33 Correia,Anthony Reimbursement-Uniform Expenses 12563 $95.59 United Parcel Service Parcel Shipping 12564 $93.82 Goodco Press Printing Services-Uniform Allowance Expenditure Forms 12565 $93.00 Davison,Steve Reimbursement-Uniform Expenses 12566 $90.00 Jim Davis Automotive Smog Checks 12567 $89.00 Mills,Amanda Reimbursement-Mileage 12568 $84.49 Coony,Gina Reimbursement-Field Supplies For Mt.Umunhum Site Inspection 12569 $81.50 Gartside, Ellen Reimbursement-Mileage 12570 $80.00 Soil&Water Conservation Society Membership Renewal-M. Baldzikowski 12571 $78.93 Metro Mobile Communications Radio Repair 12572 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 12573 $71.00 Terminix Pest Control-AO 12574 $60.00 Jurich,Michael Reimbursement-Cell Phone 12575 $60.00 Infante,Lisa Reimbursement-Cell Phone 12576 $60.00 Bankosh, Michael Reimbursement-Cell Phone 12577 $55.00 Protection One Fire Inspection&Monitoring-AO 12578 $53.00 Hapke,Alexander Reimbursement-Uniform Expense 12579 $50.00 "3 Santa Clara County Clerk Recorders Notice Of Exemption Fee 12580 $50.00 Parry,Rick Reimbursement-PRAC Conference Expenses 12581 $47.36 Barron Park Supply Plumbing Supplies 12582 $47.20 Cook,Peter Reimbursement-Uniform Expenses 12583 $46.04 Royal Brass Air Hose For FFO Shop 12584 $44.17 Minton's Lumber&Supply Painting Supplies For Rental Residence 12585 $43.00 Allen's Press Clipping Bureau Clipping Service 12586 $42.00 ID Plus Name Tags For Staff 12587 $41.79 Los Altos Hardware Hose Clamps For Fire Pumpers 12588 $41.44 CSK Auto Jumper Cables&Flares 12589 $40.91 Kwik Key Lock&Safe Company Hide-A-Key Pouches&Keys For AO Vehicle 12590 $37.50 Hooper,Stan Reimbursement-PRAC Membership 12591 $24.00 Dolan, Brendan Reimbursement-Uniform Expenses 12592 $21.95 Bay Nature Magazine Subscription Renewal 12593 $21.40 Recognition Specialties Name Badges For Docents 12594 $13.37 Robert's Hardware Plumbing Supplies-Rental Residence Page 4 of 5 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Midpeninsula Regional Open Space District # Amount Name Description 12595 $7.81 Emergency Vehicle Solutions Light Bulb For Patrol Truck Total $406,736.18 *1 Urgent Check Issued 3/24/10 *2 Urgent Check Issued 4/9/10 *3 Urgent Check Issued 3/31/10 Page 5 of 5 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12424 $49,809.08 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 12425 $22,050.00 Go Native District Wide Vegetation Management 12426 $21,136.22 Peterson Tractor Engine Control System For Dump Truck To Comply With California Air Resources Board Diesel Particulate Regulations 12427 $17,742.50 Geocon Consultants Environmental&Geotechnical Consulting Services For Mindego Ranch Landfill 12428 $17,435.00 Timothy C. Best,CEG Road&Trail Inventories And Assessment-Bear Creek Redwoods,Sierra Azul&Mindego Ridge 12429 $15,372.00 Bay Area Asphalt&Cement Works Crew And Asphalt For Pot Hole Repairs On Mt.Umunhum Road 12430 $15,000.00 Restoration Design Group Planning&Design Services For Alpine Road Long-Term Management Project 12431 $14,724.00 Shelton Roofing Company Garage Roof Repair&Re-Roof Rental Residence 12432 $10,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 12433 $9,500.00 SC Wildlands Resource Management Program For Bay Area Critical Linkages Program 12434 $9,000.00 Ifiand Survey Topographic Survey At Alpine Road 12435 $8,480.00 Black Cat Construction Defensible Space Clearing At Black Mountain Communication Facility 12436 $8,082.50 Normal Data Consulting Services-Water Rights Database Development 12437 $7,133.76 West-Mark Water Truck Repairs/Front Bumper Discharge For Patrol Trucks 12438 $7,054.55 Global Steel Fabricators Five Gates To Secure Purisima To The Sea Properties 12439 $6,257.55 Santa Clara County Sheriffs Office Patrol Services 12440 $5,236.36 Highway Technologies Twenty Barricades&Cones For FFO Stock/Temporary Rails For Baserock Storage-FFO 12441 $4,992.85 San Mateo County Resource Bear Creek Stables Water Quality Monitoring Conservation District 12442 $4,654.04 Home Depot Field Supplies/Concrete For FFO Stock/Rental Residence Expenses-Faucet,Painting Supplies, Lumber For Deck Repairs, Plumbing Supplies And Fixtures/FFO Bench Supplies/Supplies For Cordilleras Trail Repairs/Supplies For FFO Irrigation System 12443 $4,500.00 Jakaby Engineering Bridge Design&Engineering-Thornewood 12444 $4,500.00 First American Core Logic Annual Fee-Assessors Parcel Data Service 12445 $4,197.50 Timothy C. Best,CEG Erosion Inventory Of Potential Mercury Mining Sites At Rancho De Guadalupe 12446 $3,766.59 Monster Mechanical HVAC Maintenance&Repairs-AO 12447 $3,700.00 Bohley Consulting Trail Easement Survey At La Honda Creek 12448 $3,627.91 The Sign Shop Assorted Trail Signs&Miscellaneous Preserve Signage 12449 $3,559.59 Patsons Media Group Printing Services-Brochures&Good Neighbor Policy 12450 $3,508.81 Design Concepts Brochures, Business Cards,PDF Files For Web Placement, Update Of Good Neighbor Policy 12451 $3,442.50 BAGG Engineers Geotechnical Investigation&Berm Repair Design At La Honda Creek 12452 $3,426.85 Big Creek Lumber Posts&Split Rail For FFO Stock/Lumber For Coal Creek Barn Project 12453 $3,140.94 Mortensen Design Design Services For New District Logo 12454 $3,140.47 Inside Source Office Furniture For Operations Department 12455 $3,099.00 DR Associates International Personnel Matter 12456 $3,000.00 HJW GeoSpatial San Mateo County LiDar GIS Data-Tree Canopy Height 12457 $2,992.00 California Conservation Corps Defensible Space Clearing Around Structures-SFO 12458 $2,960.00 The Wildlife Project Alpine Lake Pond Management 12459 $2,829.00 Normal Data Consulting Services-Citation Database Development&Support 12460 $2,827.00 Golden State General Engineering Debris Removal&Disposal At Sierra Azul To Prepare For Fuels 1 Fire Risk Reduction Project Page 1 of 6 I Claims No. 10-08 Meeting 10-11 Date 4/14/10 Revised Open Mid peninsula Regional O Space District p 9 p p # Amount Name Description 12461 $2,789.36 Cagwin&Dorward Conversion Of Irrigation To Drip-AO Landscape Project 12462 $2,730.00 Normal Data Consulting Services-Insurance Tracking Database Development 12463 $2,684.75 Media Center Video Documenting The Levine's&Their Experience Restoring The Fremont Older House 12464 $2,416,41 Peninsula Digital Imaging Mounting Of Wall Maps/Electronic Plan&Specification For AO Remodel 12465 $2,380.00 County Of Santa Clara-Department Hazardous Material Storage Permits-FFO Of Environmental Health 12466 $2,351.01 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 12467 $2,300.00 Vollmar Consulting Consulting Services For Pond Management-La Honda Creek 12468 $2,297.75 CMK Automotive Vehicle Maintenance&Repairs 12469 $2,277.40 Rich Voss Trucking Rock Delivery-Rental Residence Driveway Repair 12470 $2,276.79 '1 Container Outlet Trail Equipment Storage Container 12471 $2,252.50 California Conservation Corps Invasive Plant Removal 12472 $2,025.00 MCB Remodeling Countertop Replacement-Rental Residence 12473 $2,017.81 Acterra Native Plants For AO Landscape Project 12474 $1,878.27 Cal-Line Equipment Two Flotation Tires&Rims For Wood Chipper/Five Ignition Keys For Drum Pad Lock 12475 $1,866.77 Target Specialty Products Landscaping Supplies/Safety Glasses 12476 $1,852.08 Stevens Creek Quarry Rock For Rental Residence Driveway Repair 12477 $1,846.49 Office Depot Office Supplies/Break Room Supplies/Laptop Speakers/Copy Paper/Chair/Binders/Legal&Letter File Folders/Industrial Strength Velcro 12478 $1,825,00 Coblentz, Patch, Duffy&Bass,LLP Legal Services-Research&Prepare Applications For Federal Trademark&Copyright Of The District Logo 12479 $1,762.18 Reed&Graham Straw Bales For FFO Stock&Volunteer Projects/Supplies For Mora Road Repairs/Supplies For Cordilleras Trail Repairs 12480 $1,736.88 Stevens Creek Chrysler Jeep Dodge Vehicle Repairs&Service 12481 $1,671.51 CMK Automotive Supplemental Equipment-Winch For Maintenance Truck 12482 $1,607.87 Accountemps Accounting Temp 12483 $1,585.00 Wetlands&Water Resources Alpine Pond Long Term Management Plan 12484 $1,472.37 Summit Uniforms Uniform Expenses 12485 $1,392.68 Ergo Works Ergonomic Equipment&Chair 12486 $1,365.00 Normal Data Staff Training For Citation Database 12487 $1,364.68 RV Cloud Water Heater-SFO Bunkhouse 12488 $1,290.00 Bartel Associates Actuarial Consulting Services 12489 $1,183.50 Del Woods Consulting Services-Land Purchase Projects 12490 $1,144.75 San Francisco Bay Bird Observatory Nest Surveys At Monte Bello Burn Area 12491 $1.060.65 "2 County Of Santa Clara-Household Hazardous Waste Disposal Fee Hazardous Waste Program 12492 $1,002.29 Foster Brothers Keys&Padlocks For District Gates And Facilities I 12493 $991.00 Condor Country Consulting Biological Services To Assist With Formal Consultations With USFWS Regarding Potential San Francisco Garter Snakes At Big I Dipper Ranch 12494 $981.99 Direct Marketing Solutions Mail House Services 12495 $954.39 Ross Recreation Equipment Co. Bench For RSA 12496 $903.49 Hertz Equipment Rental Equipment Rental-Roller&Excavator For Rental Residence Driveway Repairs 12497 $881.55 Orchard Supply Hardware Field Supplies/Steel Rakes/Grinding Discs/Hand Tools/Chain Clips/Storage Boxes For Pumper Container/Consumables 12498 $841.82 Rice Trucking-Soil Farm Rock Delivery For Cordilleras Trail Repairs At Pulgas Ridge 12499 $838.20 Hsieh, Benny Reimbursement- Cell Phone,Mileage,Video Conferencing Equipment, Docking Stations For Notebooks 12500 $815.01 John Shelton Culverts For Rental Residence Driveway Page 2 of 6 '',. i Claims No. 10-08 Meeting 10-11 Date 4/14/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12501 $788.50 Sol's Mobile Service Vehicle Repairs&Service 12502 $750.00 Aaron's Septic Tank Service Pumping Services-Skyline Ridge&Windy Hill 12503 $742.17 Costco Break Room Supplies-SFO&FFO/Shelves For SFO Shop 12504 $729.02 Gardenland Power Equipment Field Supplies/Saw&Brushcutter Parts/Mounting Tool/Power Pruner Chains 12505 $677.25 Cresco Equipment Rental Equipment Rental-Double Drum Roller For Cordilleras Trail Repairs At Pulgas Ridge 12506 $665.77 Recology Garbage Service-AO/Frontloader-FFO 12507 $650.00 Newton Chan Web Consultant-Website Maintenance&Development Of New Features 12508 $633.19 Staples Breakroom Supplies 12509 $620.03 Miller, Ken Reimbursement-Uniform Expenses, PRAC Membership& Conference Expenses 12510 $612.64 The Workingman's Emporium Uniform Expenses 12511 $584.55 101 Livestock Supply Company Fifty T-Posts&Four Rolls Of Barbless Wire 12512 $564.61 Lausten,Tom Reimbursement-Uniform Expenses 12513 $558.05 The Carpet Mart Carpet&Installation-Rental Residence 12514 $552.85 Cascade Fire Equipment Company Fire Protection Clothing 12515 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 12516 $505.17 Jackson-Hirsh Laminating Supplies 12517 $500.00 Dr. Frank Benest Professional Services-Executive Coaching 12518 $490.80 Dek-Ing Corrugated Metal Roofing 12519 $486.43 Sanguinetti, David Reimbursement-Uniform Expenses&Cell phone 12520 $456.92 Forestry Suppliers Field Supplies/Poison Oak&Ivy Lotion And Cleanser/Sunblock 12521 $450.00 California Park&Recreation Society Membership Dues 12522 $430.22 Maaco Painting And Repair Of District Vehicle 12523 $425.35 Petrotek Repair Fuel Tank-FFO 12524 $422.93 Gempler's Bolt Cutters 12525 $419.52 Coastal Tractor Blades For Tractor 12526 $388.98 Gou,Vicky Reimbursement-Photo Contest Prizes&Computer Expenses 12527 $376.50 McKowan,Paul Reimbursement-Volunteer Recognition Event Expenses 12528 $371.50 Continuing Education Of The Bar Legal Books/Webinar-Real Property Law Practice 12529 $365.40 Hopp, Richard Reimbursement-Uniform Expenses 12530 $351.79 Tony&Alba's Pizza Business Related Meals-Volunteer Training Meeting/Board Meeting/Action Plan Meeting 12531 $332.54 Pine Cone Lumber Field Supplies 12532 $325.00 Residential Garage Doors Garage Door Repair-Rental Residence 12533 $300.00 Danielson,Dennis Reimbursement-EMT Recertification 12534 $300.00 Ian Geddes Tree Evaluation&Report For Trees On Schilling Lake Dam At Thornewood 12535 $265.50 Hoge,Fenton,Jones&Appel Legal Services-Chiocchi Litigation 12536 $229.16 California Water Service Company Water Service-Windy Hill, Rental Residences&AO 12537 $228.93 Cabela's Uniform Expenses 12538 $222.29 Redwood General Tire Company Tires For Mule 12539 $200.00 Ruiz,Ana Reimbursement-American Planning Association Membership 12540 $189.00 Del Rey Building Maintenance Janitorial Supplies-AO 12541 $171.09 Allied Waste Services Garbage Service-Rental Residences 12542 $169.44 G&K Services Shop Towel Service 12543 $158.35 Neopost Ink Cartridge For Postage Machine 12544 $158.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 12545 $148.57 FedEx Shipping Charges Page 3 of 6II - II Claims No. 10-08 Meeting 10-11 Date 4/14/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12546 $147.00 Morrison, Sonya Reimbursement-Administration Records Destruction& Certification Expenses 12547 $143.90 Cotterel,Scott Reimbursement-Uniform Expenses j 12548 $140.00 Costco Annual Membership Dues 12549 $139.75 Redwood Trading Post Uniform Expenses 12550 $123.43 The Motor Cafe Battery For Mule 12551 $122.00 San Mateo County Public Health Rental Residence Water Testing/Tick Testing 12552 $120.61 Langley Hill Quarry Rip Rap For RSA Retaining Wall Repair 12553 $119.00 Coastal Sierra Internet Service-SFO 12554 $113.75 San Francisco Chronicle Subscription Renewal 12555 $110.62 Downing, Brendan Reimbursement-Cell Phone&Uniform Expense 12556 $109.19 Basson, Galli Reimbursement-Boots For Field Work 12557 $108.00 American Red Cross CPR Recertification Fee&CPR Masks 12558 $106.09 Fitzsimons, Renee Reimbursement-Docent Expenses 12559 $105,00 California Department Of Public Health Water Treatment Operator Certification Fees 12560 $103.24 Ace Fire Equipment&Service Fire Extinguishers For Wood Chipper&ATV Company 12561 $100.00 City Of Palo Alto Utilities Utility Fees-Black Mountain 12562 $98.33 Correia,Anthony Reimbursement-Uniform Expenses 12563 $95.59 United Parcel Service Parcel Shipping 12564 $93.82 Goodco Press Printing Services-Uniform Allowance Expenditure Forms 12565 $93.00 Davison,Steve Reimbursement-Uniform Expenses 12566 $90.00 Jim Davis Automotive Smog Checks 12567 $89.00 Mills,Amanda Reimbursement-Mileage 12568 $84.49 Coony,Gina Reimbursement-Field Supplies For Mt.Umunhum Site Inspection 12569 $81.50 Gartside, Ellen Reimbursement-Mileage 12570 $80.00 Soil&Water Conservation Society Membership Renewal-M. Baldzikowski 12571 $78.93 Metro Mobile Communications Radio Repair 12572 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 12573 $71.00 Terminix Pest Control-AO 12574 $60,00 Jurich, Michael Reimbursement-Cell Phone 12575 $60.00 Infante,Lisa Reimbursement-Cell Phone 12576 $60.00 Bankosh, Michael Reimbursement-Cell Phone 12577 $55.00 Protection One Fire Inspection&Monitoring-AO 12578 $53.00 Hapke,Alexander Reimbursement-Uniform Expense 12579 $50.00 `3 Santa Clara County Clerk Recorders Notice Of Exemption Fee 12580 $50.00 Parry, Rick Reimbursement-PRAC Conference Expenses 12581 $47.36 Barron Park Supply Plumbing Supplies 12582 $47.20 Cook, Peter Reimbursement-Uniform Expenses 12583 $46.04 Royal Brass Air Hose For FFO Shop 12584 $44.17 Minton's Lumber&Supply Painting Supplies For Rental Residence 12585 $43.00 Allen's Press Clipping Bureau Clipping Service 12586 $42.00 ID Plus Name Tags For Staff 12587 $41.79 Los Altos Hardware Hose Clamps For Fire Pumpers 12588 $41.44 CSK Auto Jumper Cables&Flares 12589 $40.91 Kwik Key Lock&Safe Company Hide-A-Key Pouches&Keys For AO Vehicle 12590 $37.50 Hooper, Stan Reimbursement-PRAC Membership 12591 $24.00 Dolan,Brendan Reimbursement-Uniform Expenses 12592 $21.95 Bay Nature Magazine Subscription Renewal 12593 $21.40 Recognition Specialties Name Badges For Docents 12594 $13.37 Robert's Hardware Plumbing Supplies-Rental Residence Page 4 of 6 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12595 $7.81 Emergency Vehicle Solutions Light Bulb For Patrol Truck 12596 R $13,212.66 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 12597 R $4,125.16 *4 Darryl Scotti Events Deposit For Volunteer Recognition Event-Consulting,Catering, Entertainment&Set Up/Tear Down 12598 R $2,600.00 Normal Data Consulting Services-Contact&Volunteer Database Development 12599 R $2,434.80 Knapp Architects Alma College Conditions Assessment i 12600 R $2,250.00 IEDA Labor Relations Consulting Services-Quarterly Fee 12601 R $2,032.05 The Sign Shop Assorted Trail Signs&Miscellaneous Preserve Signage 12602 R $1,262.50 Sonoma State University Records Search For Historical Resources At Mt. Umunhum, Hawthorne Property&Beatty Property 12603 R $1,228.96 Department Of Parks&Recreation Basic Carpentry Skills Training Expenses-A.Mills 12604 R $1,161.39 Tadco Supply Janitorial Supplies 12605 R $1,061.26 Cresco Equipment Rentals Equipment Rental -Mora Road Repair Project 12606 R $1,000.00 Paterson, Loro Reimbursement-Tires For Patrol Truck 12607 R $750.21 *5 AmeriGas Propane-SFO 12608 R $547.36 Accountemps Accounting Temp 12609 R $520.00 County Of San Mateo-Human Training-Acrobat Professional 7.0/Project Management For The Resources Department Real World 12610 R $497.74 Petty Cash Field Supplies/Car Washes/Office&Breakroom Supplies/Vehicle Mileage/Nature Center Supplies/Out Of Town Business Meeting Expenses/Visitor Estimate Survey Supplies/Staff Photo Display Expenses/Stakes For Garden Signs-AO 12611 R $418.60 Target Specialty Products Landscaping Supplies 12612 R $279.35 R. E. Borrmann's Steel Company Shop Tool Storage-SFO 12613 R $246.52 Redwood General Tire Company Tires 12614 R $242.54 Turf&Industrial Equipment Co. Vehicle Supplies-Hydraulic Oil 12615 R $225.00 Del Rey Building Maintenance Janitorial Services-Nature Center 12616 R $217,41 Safety Kleen Solvent Tank Service Parts-SFO 12617 R $187.50 Ergo Vera Ergonomic Evaluation 12618 R $178.73 Green Waste Garbage Service-SFO 12619 R $115.52 Big Creek Lumber End Post Caps For Coal Creek Barn 12620 R $100.00 Stanton, Elisa Reimbursement-EMT Recertification Course i 12621 R $62.55 Conoco Phillips Fuel 12622 R $55.97 Pearson Buick, Pontiac&GMC Vehicle Supplies 12623 R $54.04 Stevens Creek Quarry Drain Rock-FFO Stock 12624 R $32.76 State Board Of Equalization Diesel Fuel Taxes 12625 R $25.43 Trout Bach, Rebecca Reimbursement-Ergonomic Equipment Expenses 12626 R $25.25 Rayne Of San Jose Water Service-Fremont Older 12627 R $19.00 FedEx Office Copies Of Maintenance Records Forms 12628 R $16.00 Summit Uniforms Uniform Expenses 12629 R $8.00 American Red Cross CPR Recertification Fee Page 5 of 6 Claims No. 10-08 Meeting 10-11 Date 4/14/10 Revised Midpeninsula Regional Open Space District # Amount Name Description I Total $443,930.44 `1 Urgent Check Issued 3/24/10 `2 Urgent Check Issued 4/9/10 '3 Urgent Check Issued 3/31/10 `4 Urgent Check Issued 4/9/10 *5 Urgent Check Issued 4/12/10 I i i Page 6 of 6 Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: April 09, 2010 Re: Written Communications April 8, 2010 Robert Zatkin DRAFT RESPONSE P.O. Box 139 PREPARED BY STAFF San Carlos, CA 94070 FOR BOARD CONSMERATION E-Mail: rzatkin@gmail Re: Public Records Act Request Dated April 3, 2010 Dear Mr. Zatkin: You have requested three documents: 1. A map of the entire 5,759 acre La Honda Creek Open Space Preserve (LCOSP), that identifies the location of all seeps, springs, and other types of wetland environments—perennial and ephemeral. The District does not have a map that contains all of these items in one map layout. 2. A written detailed explanation of the rational and method by which the (MROSD) delineated the Conservation Management Units (CMUs) in the LACOSP. Attached please find a copy of the Open Space Use and Management Planning Process Policy adopted by the Board of Directors, as amended on May 13, 2009. As you will see, Section E of the Policy addresses this question. 3. A list of complete citations for all technical papers, manuals, guidance documents and etcetera, upon which MROSD based its delineation of the CMUs in the LACOSP. The above referenced Policy is the basis for the delineations. A list of citations from the Master Plan is also included for your ready reference. Sincerely, Mary Davey President Enclosures cc: MROSD Board of Directors Stephen E. Abbors, General Manager Ana Ruiz, Planning Manager r ti, 'r fob APR 0 2010 Robert Zatkin MN,�7rur;Y. P.O. Box 139 . San Carlos, CA 94070 (650) 599-9936 . rzatkin@gmail.com April 3, 2010 Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Members of the Board: At your earliest convenience please respond via U.S. Postal Service mail to the following questions. • A map of the entire 5,759 acre La Honda Creek Open Space Preserve (LCOSP), that identifies the location of all seeps, springs and other types of wetland environments - perennial and ephemeral. • A written detailed explanation of the rational and method by which the (MPOSD) delineated the Conservation Management Units (CMUs) in the LACOSP. • A list of complete citations) for all technical papers, manuals, guidance documents and etcetera, upon which MPOSD based its delineation of the CMUs in the LACOSP. Sincerely, 1. For example - Author/author's name; Title; Journal or Agency; Volume number/issue number; Year published. Attachment 1:Proposed Revisions to Use and Management Planning Process-Clean copy OPEN SPACE USE AND MANAGEMENT PLANNING PROCESS May 13, 2009 Adopted by Board of Directors July 27, 1977 Amended August 13, 1980 Amended July 1.4, 1982 Amended March 23, 1983 Amended September 14, 1983 Amended February 25, 1987 A. Purpose and Scope of Planning Process MROSD lands are managed to promote the continued preservation of their natural, historical and cultural resources, and at the same time provide compatible public recreation, environmental education, and agricultural use where possible. The Open Space Use and Management Planning Process has been established to address these management goals. The process encompasses an ongoing comprehensive approach to management, designed to respond to the dynamic changes of the District's environmental resources and public needs. B. Description of Planning Process The Planning Process is comprised of five planning categories, which allow for a systematic approach to the development of management plans. The categories relate to various stages of site planning a preserve may be subject to during its course of development and use. 1. Preliminary Use and Management Plans Preliminary Use and Management Plans consist of use and management recommendations developed and approved at the time of acquisition or approval of a license or management agreement. These plans normally represent a status quo approach to use and management. Emphasis of the plan is typically on securing the site, specifying immediate site management needs, and establishing a timeline for providing general public access. Limited public use, such as docent hikes or neighbor use/permit use, may occur while the site undergoes post-acquisition planning, depending on site constraints. The Preliminary Use and Management Plan remains effective until 1) it is incorporated into an existing Comprehensive Use and Management Plan or Master Plan if the site is an addition to an existing preserve; 2) it is incorporated into an Interim, Comprehensive or Master Use and Management Plan when the site is an addition to a preserve not yet having a comprehensive plan; or 3) it is reviewed and expanded into an Interim Use and Management Plan when the site is not part of another preserve and is relatively small and isolated. Open Space Use and Management Planning Process May 13, 2009 2. Interim Use and Management Plans The Interim Use and Management Plan is usually a refinement of a Preliminary Use and Management Plan, but in some instances is also an accumulation of preliminary plans for a number of acquisitions comprising a preserve. The Interim Plan is most commonly prepared for preserves that consist of non-contiguous parcels, have use limitations, or are anticipated to require boundary adjustments. The Interim Plan responds more to immediate versus long-range planning concerns and generally represent a continuation of existing levels of use and management. 3. Comprehensive Use and Management Plan The Comprehensive Use and Management Plan is a detailed plan addressing all aspects of use and management. It is prepared for preserves that have the potential for a substantial amount of public use, and/or have other critical land use issues which need attention. The comprehensive plan is based on a resource analysis and public input, and evaluates potential uses as well as cultural and existing uses. It represents both long term (5-15 years) goals and short term (1-5 years) goals with the focus of specific recommendations being the tasks to be completed within five years. The need and approximate timing for preparation of a Comprehensive Use and Management Plan may be determined when considering the Preliminary Use and Management Plan or when the Interim Use and Management Plan is adopted or reviewed. 4. Preserve Master Plan for Improvement, Use and Management The Preserve Master Plan is very broad in scope and is developed with the intent of providing a guideline for development of a preserve over a tenn of 1 to 30 years. Compared to the Comprehensive Use and Management Plan, the Preserve Master Plan involves more extensive site analysis, a higher level of public involvement, and in most cases, explores a wider range of improvements, resources, and land uses. The Master Plan is usually designed to be implemented in phases over a long time period. Master Plans are typically prepared for District lands that lend themselves to higher levels of recreational uses, resource issues, agriculture, improvements, and land uses, or have particularly complex planning issues to be resolved.. Upon completion, the Preserve Master Plan serves as a basis for the formulation of change to a preserve's Comprehensive Use and Management Plan, which reflects the more immediate phases of the Master Plan. The Master Plan is intended to be the guiding document when considering amendments to previous Use and Management Plans. 5. Use and Management Plan Reviews All Use and Management Plans are subject to the Board's review at its discretion or upon the General Manager's recommendation. The purpose of the review is to examine changes in site use, resolve use and management issues as they arise, and Page 2 of 9 Open Space Use and Management Planning Process May 13, 2009 address the progress of implementing existing plans. The time period and schedule during which a plan is reviewed depends on level of use, and use and management issues requiring attention. A Policy for Relative Emphasis of Use, Development and Publicity of District sites was adopted in 1982 to guide the District in prioritizing planning of preserves and in developing a five-year Capital Improvement Plan. Since adoption of this Policy, the process for prioritizing and planning the development of Use and Management Plans has become a component of the Board's annual review and adoption of the District's Action Plan. As part of the District's Strategic Plan, a goal will be to formulate a more current and effective process for prioritizing and planning the use and management of District Preserves. This revision of the District's Open Space Use and Management Planning Process is an interim policy to be in place until the development of a revised process which reflects the District's current approach to preserve use and management issues. C. Preliminary Use and Management Plan Elements The Preliminary Use and Management Plan contains a number of elements that focus on existing conditions and potential uses of the site. The elements typically include, but are not limited to: 1. Description of Site Discussion to describe size, location, boundaries, topography, geology and natural landscapes, and other significant site conditions. 2. Planning Considerations Discussion directed toward identifying jurisdictional and zoning factors influencing site planning. 3. Current Use and Development A description of current uses of the site including structures, roads, power lines, agriculture, water systems, and other significant uses. 4. Potential Use and Development A conceptual look at the potential uses, including potential uses of structures and improvements. 5. Site Protection and Immediate Site Needs These elements pertain to any immediate plans for the lands including limited public access, protection of the site's resources, and insuring public safety. a. Limited Public Access Discussion and plans concerning limited public access, if any, such as parking, trail, and road systems. Conceptual discussion of future access opportunities may be included. Page 3 Of 9 Open Space Use and Management Planning Process May |3, 20U9 � b. Signing Discussion and plans concerning signing for boundaries, regulations, safety and � other inornu]iu1c uocdm. c. Structures and Improvements Discussion of all structural-type improvements including residences, water systems, ogmnmo, barns, fences and gates. Policies regarding disposition of major structures (i.c, use, mo\c or demolition) is further addressed in Section E. | _ Natural Resources Management Discussion related toimmubote resource management needs such as restoration, inventories, and erosion control. o. ! Discussion o[the current agricultural uses and kuroiprcacnodonnccdnin the near tenn, 00ch as grazing and continuation of agricultural activities. [ Patrol Discussion nf proposed patrol plans and patrol and maintenance access. g. Wildfire Fuel Management Discussion o[any immediate fuel management needs orfuel planning needs. h. Roads and Trails Discussion and preliminary assessment of existing road and trail mymkernm. ' Service Plan for the Coastside Protection Prouarn For bzodm in the Coast side Protection Area, discussion of the maintaining the site in compliance with the Service Plan. � | ' | te S Safety Inspection Discussion o[any immediate site safety needs |o insure public and employee safety such as existing potential hazards, needed site clean-up or remediation, or | other protective measures. 6. Compliance with CEQA | Determination of jcct`m potentialimpoct in accordance with the California � Environmental Quality Act. 7. Site Naming � Discussion and plan for the naming o[the site either as on addition to an existing preserve oc formulation ofu new preserve name. � -. Dedication Discussion of intention to dedicate the site as public open space. f Pvg*4o v Open Space Use and Management Planning Process May 13, 2009 9. Fiscal Impact Information on immediate costs of use and management of the site may be included. The Interim, Comprehensive, and Preserve Master Use and Management Plans typically address the same elements as those contained in the Preliminary Use and Management Plan, but include more elements and a broader, more intensive analysis and plan for the preserve. Both the Interim and Comprehensive Plans contain, in addition, a description of current public use including changing patterns of use and problematic uses. The degree of attention given to elements pertaining to public access and site protection is relative to the type of Use and Management Plan they are contained in, with the most detailed information available in the Preserve Master Use and Management Plan. D. Major Structures and Improvements The disposition of major structures and other improvements is a primary concern throughout the planning process because of their potential resource value or deleterious impact. The process by which structures are disposed of is in accordance with Policies Regarding Improvements on District Lands. Preliminary use and management recommendations relating to existing structures and improvements will generally maintain the status quo, unless specific factors must be addressed because of negative site impacts or safety hazards requiring mitigation. For structures and improvements being retained during the further planning process, potential use categories will be identified, and a timeline for returning to the Board will be established. When feasible, the next decision point should coincide with the next consideration of the site's Use and Management Plan to ensure that the ultimate disposition is consistent with overall plans for the site. The Use and Management Plan will establish the parameters for improvements and use of structures that are compatible with all other elements of the plan. The plan will outline the procedure and timeline for the preparation of a specific proposal, whether it is confined to a staff proposal or possibly the solicitation of public proposals. In the case of public solicitation, it is imperative that the parameters are well defined and consistent with open space goals and site plans. E. Conservation Management Units Conservation Management Units (CMUs) are areas within preserves, or possibly entire preserves, which because of certain criteria limiting their use, are planned and subsequently managed primarily for preservation of natural resources and viewshed. The criteria used to determine if a particular area or preserve falls within this category are: Page 5 Of 9 Open Space Use and Management Planning Process May ]3, 2OU9 l. Severe public access limitations This occurs when the area ia surrounded hy private property and iwnot currently accessible by public roads octrails. _ Remoteness causes management constraints The area's remoteness makes h difficult hn provide o responsible level o{visitor and site protection, similar 10 that which in offered on more accessible sites, in the foreseeable future. 3. Undesirable for public use in the foreseeable ftiture This can ho the result of site constraints which make the site currently not conducive to nuhUcux�, uucbuaadoauf�tYimsuss, si�onfibcsds, uzo�hcrf�c{oro � ,-' ' � currently incompatible with general public use. � 4� Significant environmental constraints The lands may contain highly sensitive areas with current environmental constraints on public Use, Such oa presence o[critical habitat for or threatened species, the presence of those species, or other significant risk of natural resource 5. Agriculture The presence of active agricultural uses makes the site currently inappropriate for general public use. � Areas designated as Conservation Management Units (CMUs) will not be managed for � general public recreation until use limitations can be sufficiently overcome. Public use � will not he encouraged, patrol and maintenance will bc the minimum necessary for resource protection and public safety, and site maps and signs (outside of the standard boundary signs) will not beavailable. Staff will monitor the resource uu time permits | and as conditions require. Maps contained inthe acquisition report and available to the / public only upon request will clearly outline access, limitations, and adjacent private � properties. � The CMD determination is commonly made at the time o[acquisition, but may occur or be modified during the review pvnccmo. in most cases, uCMD status is only temporary until limiting conditions improve, but it is conceivable that this status could remain indefinitely. Areas or preserves designated CMDwvviU not bC reviewed oou regular basis, but u1 Board oxGeneral Manager discretion. Areas over which the District holds open space casements are usually CMUm unless the conditions of the casement permitpublic access. Although the level of planning for casements is similar to any other CMU, the management and method of monitoring � may hcdifferent. lo most cases, the District does not participate iu the management o{ an open space casement area and is required to make special arrangements with the property owner for inspection of the easement conditions. � Page ao[v � � i Open Space Use and Management Planning Process May 13, 2009 F. Site Naming When a site is acquired, it may be recommended that it become an addition to an existing preserve, a specific area within an existing preserve, or a new preserve. If the property under consideration is to become an addition to a preserve, that action should occur at the time of acquisition. If the site is to become a specific area within a preserve or a new preserve, suggested names should be considered at the time of acquisition, with a final decision to follow at the next Use and Management Plan review or amendment. Guidelines for site naming are contained in the Board's Site Naming and Gift Recognition Policies. As preserves grow in size and possibly merge with other District land, it may become necessary to modify existing preserve perimeter boundaries and names. Suggested changes in boundaries and names may occur at the time of acquisition, with a final decision to follow at the next review or amendment of the Use and Management Plan. G. Development Proiect Funded by a Grant A preserve's Use and Management Plan may include projects that are ideal for development under various grant programs. These projects usually significantly increase public access,have elements beyond the more traditional types of development on district land, and have potential budget impacts that could divert funds away from ongoing management of the District's Preserves. In these cases, grant funds are sought as a means to implement the development phase without seriously impacting the overall program. When applying for a development grant, it is advantageous to submit plans which have already been through the CEQA process,publicly reviewed, and adopted by the Board. This ensures the granting body that the project can be implemented expeditiously and with little modification. For this reason, every attempt is made to incorporate prospective grant projects into Use and Management Plans before the funding sources become available. When this is done, the elements are identified in the plan and in budget preparation as potential grant projects and, as such, are not anticipated to be developed solely with District funds. i In some instances, grant opportunities arise unexpectedly, and a grant project may be formulated without prior inclusion in a Use and Management Plan, in order to take advantage of the funding opportunity. It is then imperative to incorporate the project into the Use and Management Plan as soon as possible to provide the necessary public review, Board adoption and CEQA compliance. H. Open Space Planning Areas within District Preserves Some District preserves contain differing ecological and geographical open space planning areas. This arrangement facilitates comprehensive site use planning and management. Use and Management flans and reviews for individual sites within a Page 7 Of 9 I Open Space Use and Management Planning Process May 13, 2009 given planning area are prepared within a short span of time so that the plans are consistent with each other. I. Public Review Public participation is an integral part of the planning process. Anyone inquiring about planning issues related to a preserve is encouraged to become involved by attending public workshops and hearings when the issues are discussed. Interested parties may subscribe to the District's agendas to keep informed of upcoming meetings. In addition, a notice of an upcoming meeting will be posted on the website to increase public awareness. All public notification is in accordance with the Public Notification Policy, the District's Good Neighbor Policy, and the Coastside Service Plan. Except for Preliminary Use and Management Plans and Plan Amendments, Use and Management Plans are considered by the Board at a minimum of two public hearings at which the public may comment. The initial hearing is for the purpose of tentatively adopting the Use and Management Plan recommendations. In most cases, these tentatively adopted recommendations will be returned to the Board for final approval at the next regularly scheduled meeting. This will typically allow at least a two-week period to receive public comment. There may be cases where additional time is required to resolve specific planning issues. When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition. When specific land use issues under consideration may lead to significant changes in an existing use and management of a site and generate a substantial amount of public interest or raise complex issues, the proposed plan may be first considered by the District's Use and Management Committee or a Board-authorized ad hoc committee. Public workshops are typically held. Public workshops may be informal meetings held before staff presents a plan to the Board for final approval or, at the Board's discretion, may be District board meetings. This will encourage public involvement in the development or modification of the Use and Management Plan. When special use and management issues arise, public workshops or neighborhood meetings may be held to resolve the issues and possible modify the existing Use and Management Plan. These workshops will be held on or near the preserve when possible, and announcements will be sent to subscribers of the District's agenda and local newspapers, as well as posted on the website. District-wide planning issues (e.g., dog usage, trail use conflicts) will be subject to the same planning procedures as site-specific issues. A mailing list of interested parties will be maintained and used for public notification when public workshops or hearings related to the matter are scheduled. Page 8 of 9 i Open Space Use and Management Planning Process May 13, 2009 LEGAL NOTICE. The purpose of this policy is to assist the District in planning the use and management of its preserves to further the District's mission and best accomplish its planning goals. It is not the purpose of this Process to adopt legal notice, legal procedures, public meeting, or land management policies beyond those required by state law. No action taken by the District shall be invalid for failure to comply with this policy. I� �IIII i i i Page 9 Of 9 �� DRAFT References VKUK. REFERENCES AirPhoboUSA and Resource 2006. [5 foot per pixel color digital aerial imagery. LrUhonectifiec1 Flight dates November-December 2005. San Diego, California, June 2006. Best, Timothy C. [EG, 2007a. Road and Trail Erosion Inventory La Honda Creek Open Space Preserve. Draft February 17, 2005. Prepared for &xQC)SD, August 2007. Best, Timothy C. CEG, 2OO7b. Road and Trail Erosion Inventory Driscoll Ranch. Draft August l, 20O5. Prepared for k4RC)SO, August 2UO7. 8rabb, E.E., (]raynner, R.VV., and Jones, O.L., l998. Ceo/nvvof the Onshore Part of � San Mateo County, California. United State Geological 5un/�yVV�ytern Region � '� � Office. Menlo Park California. Brady, R.H. |||, S. Pearce, L. McKee, S. Overton, and [. Ship|en, San Francisco Estuary Institute, 2004. Fluvial geomorphology, hvdrology, and riparian habitat of � /a Honda Creek along the Highway 84 transportation corridor, San Mateo County, � California. /4 technical report nfthe Watershed Program, San Francisco Estuary � Institute (SFE/), Oakland, California. 5Ff1contribudon no. 78. Prepared for California Department of Transportation District 4, June 30, 2OU4 � . � California Conservation Corps and California Department ofFish and Game � (Baglivi4 E. andT. Kahles), 2007a. Stream Inventory Report La Honda Creek prepared for and funded by Midoen/nsu/a Regional Open Space District. Prepared for MR(]S[), January 2OO7. California Conservation Corps and California Department ofFish and Game (Baglivio, E. andT. Kahles), 2007b. Stream Inventory Report Harrington Creek prepared for and funded byMidnen/nsu/a Regional Open Space District. Prepared for &1RC}S[), January 2O07. California Conservation Corps and California Department of Fish and Game (Baglivio, E. and T. Kahles), 2007c. Stream Inventory Report Bogess Creek, prepared for and funded by Midpeninsula Regional Open Space District. Prepared for MRC)5O, January 2OO7. California Department of Fish and Game, 2006. Barriers to passage and extent of stee/heac/trout/n coastal streams shapefiles. Produced by the Cal Fish Database Project, Junuary2006. California Natural Diversity Database ([MDDB), 2006. Statewide Natural Diversity Database, geometric and tabular data. June 2O06. Condor Country Consulting, 2OO8. Letter regarding La Honda Trail 5FG5Habitat Assessment and Trail Placement Recommendations. Prepared 6orMRC)SD, August 2008. /a Honda Creek Open Space Preserve Page 139 Revised March znny Draft Master Plan References DRAFT County of San Mateo, 2006. Assessm Parcel Data, tabular and geometric. Redwood City, California, January 2006. EcVLosic and Rana [reek Habitat Restoration, 2005. Driscoll Ranch: ,4 Resource Management Plan. Prepared for POST, March 27, 2OO5. Er(erand Ka/inowski, |nc., 2O05. Subsurface Investigation Report, Driscoll Ranch Property. Prepared for MR[)5O, October 25, 2005. Heady, Paul /\., and Frick, Winifred F., Central Coast Bat Research Group, 2002. Pos�cnnstrucbnn/\ssessn7ent for the Pallid Bat Colony /n d\e L� Honda 8i Re'/ Barn. Prepared for k4R[)SO, December2OO2. Jordan, Leigh, 2005a. Records search results for proposed POST project, San Mateo County. California Historical Resources Information System - Northwest Information Center, Rohnert Park, California. Jordan, Leigh, 2005b. Records search results for La Honda Creek Open Space Preserve Property. California Historical Resources Information System - Northwest � Information Center, Rohnert Park, California. Kan, Tamara, 2O02. Report: Special Status Plant Survey Mid-May 200/-M nch 2OO2. Prepared for the k4ROSD, June 2UO2. � Mehan, Bob, Driscoll Ranches, LL[ 20U6. Personal Communication with District � � Staff. May2006. Menke, J, 2001. Upper San Cregorio Creek Vegetation Mapping Final Prepared for MRC)SO by Aerial Information Systems, Redlands, California, November 19, 2OO1. � � � id i | Regional Omen ROSD), 1991. Open Space Use and � Management � Planning po/kv Adopted by the Board cf Directors onJuly 27, 1977. Last amended on March 13, 1991. Midpeninsulu Regional Open Space District (MROSD), 1999. Basic Policy of the � Midpeninsula Regional Open Space District. Adopted bv the Board of Directors on March lO, 1999. � Midpeninsu|a Regional Open Space District (MR(]SO), 1999. Policy for Site Naming, Gift, and Special Recognition. Adopted by the Board of Directors on August 25, 1993. Last amended on October 8, 2008. � � National Wetlands Inventory, 2O04. Wetlands Inventory 5hapefile. (]ctober2OU4. � Nelson, Jennifer, California Department ofFish and Game, 2006. Personal Communication with k4R[]SD Staff. (JcUober2OO6. L^Honda Creek Open Space Preserve Page 140 Revised March znny Draft Master Plan DRAFT References Paulin, Joan, 2004. Personal communication, October 4, 2004. Pearce, S., Gilbreath, A., and McKee, L., 2007. Stream Inventory Report for La Honda Creek. A technical report of the Watershed Program, San Francisco Estuary Institute (SFEI), Oakland, California. SFEI contribution no. 529. Prepared for MROSD June 2007. Renshaw, Diane, Consulting Ecologist, 2005. Sensitive Species Considerations, Driscoll Ranch La Honda, San Mateo County. Prepared for MROSD November 17, 2005. Sage Associates, 2007. La Honda Creek Open Space Preserve Crazing Management Plan. Prepared for MROSD July 2007. Seymour, R.B., Westphal, M. and Launer, A., 2006. Report on 2006 Surveys of MROSD Lands for Sensitive Amphibians and Reptiles. September 18, 2006. Oregon State University, Corvallis, Oregon. Stanger, Frank M., 1967. Sawmills in the Redwoods: Logging on the San Francisco Peninsula, 1849-1967. San Mateo County Historical Association. San Mateo, California. Stoltz, Nancy Elizabeth, 2001. Re-roofing Recommendations for the Historic Red Barn. Prepared for Midpeninsula Regional Open Space District. Woodside, California. Stoltz, Nancy Elizabeth, 2002. History of the Weeks Ranch at La Honda. Prepared for Midpeninsula Regional Open Space District. Woodside, California. United States Fish and Wildlife Service, 2006. Marbled Murrelet Proposed Critical Habitat Units. Map 14. Santa Cruz Mountains, CA. Available at www.fws.gov/12acific/marbledmurrelet. Accessed July 2006. United States Geologic Survey, 1940-1990. 7.5 Minute Quadrangle Map Series: La Honda and Woodside Quadrangles. USGS Western Regional Publications, Menlo Park, California. U.S. Fish & Wildlife Service Sacramento Fish & Wildlife Office. Species Account, San Francisco Garter Snake (Thamnophis sirtalis tetrataenia). httl2://www.fws.gov/sacramento/es/animaI sl2p acct/sf garter snake.12df. Accessed August 2008. La Honda Creek Open Space Preserve Page 141 Revised March 2009 Draft Master Plan Midpeninsula Regional Open Space District R-10-45 Meeting 10-11 April 14, 2010 AGENDA ITEM 5 AGENDA ITEM Authorization to Purchase Four(4) Vehicles at a Total Cost Not to Exceed $2 10,000. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a purchase contract with the State of California Department of General Services and contract dealership for four(4) vehicles at a total cost not to exceed $2 10,000. DISCUSSION The District's five-year capital equipment schedule provides for three replacement patrol vehicles and one replacement maintenance truck. Purchase orders for vehicles acquired through the State of California Department of General Services (DGS) must be placed prior to the manufacturer's cut-off dates, which are in early 2010. The District's ability to purchase vehicles through DGS provides a significant cost savings and greatly reduces the amount of staff time that would otherwise be required if the District conducted a separate bid process. The three new patrol vehicles will replace patrol vehicles that have reached, or are approaching, the 70,000-mile mark. These higher mileage vehicles will be reassigned to maintenance crews. and will replace maintenance vehicles that have attained approximately 100,000 miles. These high-mileage vehicles are at the end of their District life cycle and will be sold at public auction. The single maintenance truck included in the recommendation is a 12-year-old diesel truck subject to CARB regulations for diesel particulates. Staff has determined that it is more cost effective to replace the vehicle than to retrofit it with a particulate filter. The cost of the retrofit would exceed the value for the vehicle. The funding for the purchase of these four vehicles was included in the FY201 0-11 budget, (Report No. R-10-54), which was adopted by the Board at it's March 24, 2010 regular meeting. R-10-45 Page 2 FISCAL IMPACT This purchase will not result in an incremental increase in the budget. The FY201 0-11 budget includes $2 10,000 for the purchase of the subject four new field vehicles. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No environmental review is required as the recommended action is not a project under CEQA. NEXT STEPS If approved by the Board, staff will prepare a purchase order for the four new vehicles utilizing the State of California Department of General Services vehicle contract. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above Midpeninsula Regional Open Space District M e m o rand um To: Board of Directors From: Cindy Roessler, Senior Resource Management Specialist Date: April 13, 2010 Re: Communication Regarding Prescribed Burns-April 14, 2010 Board Agenda The Board has received a public comment from Mr. Craig Dremann regarding Items No. 6, 7 and 8 on tonight's Board Meeting Agenda. These three items concern three prescribed burns for the purposes of training in wildland fire suppression, fuel reduction, enhancement of native vegetation, and reduction in invasive vegetation. The purpose of this Memorandum is to respond to this public comment. Environmental Effects of Prescribed Burns In a 2001 report prepared for the District, "Resource Management Demonstration at Russian Ridge Preserve", Paul Kephart and his associates at Rana Creek Habitat Restoration summarized the results of a three-year study of the grasslands at Russian Ridge Open Space Preserve. This report recommended that prescribed fire, herbicide treatment, seeding of native species, mowing, manual control and grazing be used in different combinations to meet grassland restoration goals. In subsequent years, the District has implemented these recommendations and refined the treatment approaches to include new methods and to more effectively match treatments to site-specific conditions. In general, the combination of using prescribed fire every two to three years with other herbicide, mowing and seeding methods as follow-up treatments is the most feasible and cost- effective approach to both control target invasive species (such as yellow starthistle and Harding grass) and increase cover of native grasses and wildflowers in the Russian Ridge grasslands. The Kephart study found that the combination of prescribed burning and seeding did increase native plant cover and diversity, did not substantially reduce yellow starthistle cover, and increased the cover of the non-native annual grass wild oats and the non-native annual herb filaree. The study found that the combined treatment of prescribed fire, post-burn herbicide spraying of Harding grass, and seeding of native grasses and forbs was the most effective method of reducing cover of non-native species, including yellow starthistle and Harding grass, and that this combined treatment approach increased native plant cover. The study also found that prescribed fire did not kill native grasses which germinated in drill-seeded areas the prior year, and in some years was followed by spectacular wildflower displays. Board of Directors Page 2 April 13, 2010 Since the Kephart study, resource management staff continues to observe a gradual reduction in the amount of target invasive plants at Russian Ridge as staff manages the grasslands by these guidelines on an annual basis. Staff has repeatedly observed native bunchgrasses resprouting within weeks after burns. In addition, native grass stands (pre-existing and those seeded by Rana Creek in 1998 and 1999) are still evident in the field. With the first fall rains, germinating grasses and forbs have quickly covered the burned grasslands, and no large areas of bare soil or erosion have occurred as a result of the prescribed burns. Staff has not observed any cumulative negative effects as a result of the five prescribed burns conducted at two different locations over the past eleven years at Russian Ridge. Over the years, the District has refined treatment combinations to more closely match site- specific conditions (such as steepness of the slopes) and variations that appear every year due, in large part, to the winter rainfall patterns. The District schedules prescribed burns in mid- to late summer when native grasses are not actively growing. Herbicides are used as a cost- effective method for treatment of target invasive plants in larger stands. However, in keeping with the District's Integrated Pest Management approach, the amount of herbicide used is limited, especially near water or sensitive plants. With the purchase of a no-till drill seeder two years ago, the District has been able to increase the area that is seeded with local-derived native grasses (7.5 acres in the past three years) and, as recommended by seed experts, uses prescribed fires to prepare the soil for seeding and reduce initial competition with new seedlings. Manual methods of control have been found to be infeasible and cost-prohibitive on large stands of invasive plants. When available, the District has used volunteers to hand-pull any remaining yellow starthistle plants as a follow-up to other methods, especially in high-value areas such as the drill-seeded plots. Mowing is used in some locations, but is not feasible on steep and rocky slopes which are common at Russian Ridge. In addition to these methods, the District releases hairy weevils as bio-control insects to control the production of yellow starthistle seed in locations with suitable physical and climatic conditions to enhance treatment efficacy. The District is conducting a new round of vegetation monitoring of the Russian Ridge prescribed burns which will include another assessment of the post-burn effect of prescribed burns on birds. This evaluation will be available in fall 2010. Staff has also observed a substantial reduction of Harding grass stands at the Rancho de Guadalupe training burn site with an increase in cover of the native "purple needlegrass". Staff anticipates the Monte Bello grasslands to respond in a similar manner (reduction in target invasive plants and increase in cover by native grassland plants) with site-specific implementation of these combined treatment methods. The California Environmental Quality Act The commenter states that the District has not conducted environmental review as required by the California Environmental Quality Act (CEQA) for these proposed actions. The District has fully complied with CEQA with respect to each prescribed burn as follows: Russian Ridge: CALIFIRE is the lead agency for CEQA purposes for the prescribed burn proposed for Russian Ridge Open Space Preserve. CALIFIRE prepared a Programmatic Environmental Impact Report for vegetation management burns to enable resource agencies such as the District to conduct prescribed burns, a common practice throughout the State. 2 Board of Directors Page 3 April 13, 2010 As part of this CALFIRE Program, its staff reviews proposed burns for consistency with the EIR, prepares a site-specific vegetation management burn plan incorporating best fire management practices to avoid adverse environmental impacts, and directs agencies to include these site- specific fire management practices when conducting a burn. CALFIRE staff has determined that the proposed burn, including the recommended fire management practices, is consistent with the EIR and does not raise new environmental issues not previously considered in the EIR. As a responsible agency with permitting authority for this action, staff has reviewed the CALFIRE vegetation management burn plan and concurs with this conclusion. The fire management practices incorporated into the project avoid any potentially significant environmental effects. Accordingly, staff is recommending that the Board adopt the General Manager's Recommendation to this end. Monte Bello: In 2007, the District Board approved a Mitigated Negative Declaration for this proposed burn in full compliance with CEQA. In 2008, the area proposed to be burned was enlarged to the size it is today. The Board reviewed the Mitigated Negative Declaration and adopted appropriate findings under CEQA that the enlargement of the area raised no new environmental issues and determined that the project was in full compliance with CEQA. Rancho de Guadalupe Open Space Preserve- In 2008, the Board approved a three-year permit to conduct prescribed burns in a nine-acre area of this preserve for training and resource management purposes and adopted a categorical exemption under CEQA. (See Report R-08- 70). The Board requested that staff agendize each burn before conducting it in order to remain informed about the prescribed burn program. The Board again reviewed this proposed burn program in 2009 and adopted the same categorical exemption (see Report R-09-14). A very successful burn was conducted thereafter. The prescribed burn before the Board tonight is the same project proposed in 2008 and in 2009 and determined to be categorically exempt from CEQA on those occasions. There is no obligation to re-adopt a categorical exemption for a project previously determined to be categorically exempt from CEQA. A request to reaffirm a determination that an identical project continues to be exempt from CEQA is not required by CEQA, but is included out of an abundance of caution. Conclusion While this commenter suggests alternative methods of restoring native vegetation, controlling fire fuel, and reducing invasive vegetation, staff's assessment is that the current methods District staff employs to accomplish these goals, tailored to the characteristics of each site, continue to be very effective. Staff has implemented the management techniques recommended by its consultant, Paul Kephart, and in addition continues to enhance the effectiveness of vegetation management by adopting additional techniques, and adaptive combinations of techniques, to accomplish these important goals. 3 David Sanguinefti From: Craig Dremann- Redwood City Seed Company[Craig@astreet.com] Sent: Saturday, April 10, 2010 2:36 PM To: Gordon Baillie; David Sanguinetti Cc: craig@astreet.com; Rudy Jurgensen Subject: Midpeninsula Regional Open Space needs an EIR before fires are set in 2010 Dear BOARD Mid-Pen, April 10, 2010 Please include this email, as a PUBLIC COMMENT for the record, for the scheduled upcoming April 14, 2010, meeting. I received your notice in the mail, of the Midpeninsula Regional Open Space District Board meeting scheduled for April 14, 2010, to consider three "prescribed burns" (herein after "fires") : Russian Ridge Preserve and Monte Bello Preserve with CALFIRE, and a fire on Sierra Azul Preserve, with SANTA CLARA COUNTY Fire, The three fires are discretionary projects proposed to be carried out or approved by a public agency. I am challenging the legality of these proposed fires for the three preserves, without the District conducting an environmental review process before these projects are approved, as required by State Law, CEQA, Public Resources Codes 21080 et seq. The notice for the April 14th meeting, about the proposed three fires, erroneously states that the fires will "reduce invasive species and support native plants and diverse, healthy ecosystems," and that the fires are "also an excellent tool used to manage land. Unfortunately, both statements are false and not supported by any measured vegetation data conducted by the District, to measure the effects of the fires on the environment',, before-and-after the numerous Russian Ridge fires conducted over the last decade. Since 2003, 1 have recorded substantial evidence that the past fires over the last 10' years that the District has conducted on Russian Ridge, have already made a significant measurable environmental impact on the native grasses and wildflowers, and increased the cover of the weeds, in particular the yellow star thistle, the Italian Thistle, and the Harding Grass. I have sent the Board 124 emails about my data regarding the. severe negative impact of the numerous fires conducted on Russian Ridge, from April 3, 2006 to November 21, 2009, and have had a web page up with the data, details of the measured negative impacts, and photos showing the negative impacts to the environment since 2006 and periodically updated, at http://www.ecoseeds.com/invent.html. In light of the whole record before the Board, the project of setting fires on the three District Preserves, is likely to have a negative environmental impact. The District could independently confirm, using their own.Russian Ridge measured, before- and-after burn vegetation cover data, that the numerous fires that the District has set in the last 10 years, have produced a significant and measurable negative impact on the environment, wherever the fires have been set. The proposed fires on the three Preserves, has the potential to further degrade the quality of the environment, curtail the range of the native grassland habitat at those preserves. The numerous past fires have failed to achieve any long term improvement to the environment, and the use of fire has the damaging effect of spreading the weeds at the Preserve, by opening up bare ground that the insitu weeds can colonize faster than the indigenous native plants are able to. Cumulatively, the fires on the District's grassland habitats can have a considerable environmental impact, in that each fire conducted over the last decade has already had an incremental negative effect, and with the impact that would occur from the current proposed project, and the effects of probable future fires conducted by the District. 1 Perhaps the Board could utilize one of the other alternatives to fire, as grassland management techniques, that your consultant Paul Kephart wrote in the $100,000 report he completed over a decade ago for the District, that have never been implemented. If the Board were to restore the original native grassland habitat at Russian Ridge, and other Preserves with grassland habitatas, then you could permanently eliminate those dangerous exotic grass and weed fire-fuel of any consequence on those preserves. See http://www.ecoseeds.com/flames.html The proposed project of setting fires to the three District Preserves, requires an environmental impact report, prepared pursuant to the requirements of CEQA, the California Public Resources Code Sec. 21080 et seq. I will look forward to hearing, that the District is preparing the EIR and holding public meetings, to comply with the law, before approving the project of the three fires, Sincerely, Craig Dremann Box 609, Redwood City, CA 94064 (650) 325-7333 CC. CALFIRE, Director Santa Clara County Fire, Fire Chief City of Palo Alto Fire, Fire Chief. 2 i Midpeninsula Regional ' Open Space District i R-10-69 Meeting 10-11 April 14, 2010 AGENDA ITEM 4 AGENDA ITEM Appointment of District Clerk GENERAL MANAGER'S RECOMMENDATION Appoint Michelle Radcliffe as District Clerk DISCUSSION The District has completed an extended recruitment process and has hired Michelle Radcliffe to be the District's first full-time District Clerk. She officially started work on April 5, 2010. This appointment will officially authorize Michelle Radcliffe to act as District Clerk in its full capacity and return Anna Duong to her regular position as Deputy District Clerk. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEP If approved by the Board, Michelle Radcliffe will begin performing District Clerk duties immediately. Prepared by: Anna Duong, Interim District Clerk Contact person: Same as above i Midpeninsula Regional Open Space District R-10-45 Meeting 10-11 April 14, 2010 AGENDA ITEM 5 AGENDA ITEM Authorization to Purchase Four(4) Vehicles at a Total Cost Not to Exceed $210,000. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a purchase contract with the State of California Department of General Services and contract dealership for four (4) vehicles at a total cost not to exceed $2 10,000. DISCUSSION The District's five-year capital equipment schedule provides for three replacement patrol vehicles and one replacement maintenance truck. Purchase orders for vehicles acquired through the State of California Department of General Services (DGS) must be placed prior to the manufacturer's cut-off dates, which are in early 2010. The District's ability to purchase vehicles through DGS provides a significant cost savings and greatly reduces the amount of staff time that would otherwise be required if the District conducted a separate bid process. The three new patrol vehicles will replace patrol vehicles that have reached, or are approaching, the 70,000-mile mark. These higher mileage vehicles will be reassigned to maintenance crews. and will replace maintenance vehicles that have attained approximately 100,000 miles. These high-mileage vehicles are at the end of their District life cycle and will be sold at public auction. The single maintenance truck included in the recommendation is a 12-year-old diesel truck subject to CARB regulations for diesel particulates. Staff has determined that it is more cost effective to replace the vehicle than to retrofit it with a particulate filter. The cost of the retrofit would exceed the value for the vehicle. The funding for the purchase of these four vehicles was included in the FY20 10-11 budget, (Report No. R-10-54), which was adopted by the Board at it's March 24, 2010 regular meeting. R-10-45 Page 2 FISCAL IMPACT This purchase will not result in an incremental increase in the budget. The FY201 0-11 budget includes $210,000 for the purchase of the subject four new field vehicles. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No environmental review is required as the recommended action is not a project under CEQA. NEXT STEPS If approved by the Board, staff will prepare a purchase order for the four new vehicles utilizing the State of California Department of General Services vehicle contract. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above r I Midpeninsula Regional ' Open Space District R-10-38 Meeting 10-11 April 14, 2010 AGENDA ITEM 6 AGENDA ITEM Authorization to Conduct a Training Burn at the Rancho de Guadalupe Area of Sierra Azul Open Space Preserve in Conformance with the Agreement with Santa Clara p gr C a a County Fire Department. GENERAL MANAGER'S RECOMMENDATIONS G� 1. Determine that the recommended actions a t s se out in this report are ca tegorically oricall exempt under the California Environmental Quality Act(CEQA). 2. Authorize the General Manager to work with Santa Clara Count FireDepartment and other g County p fire agencies to conduct a prescribed burn for training purposes at the Rancho de Guadalupe area of Sierra Azul Open Space Preserve, as specified in the existing Permit to Enter, and to allow for additional training not involving live fire, from the date of execution through December 31, 2010. SUMMARY This is a request to hold a controlled burn for training purposes at the Rancho de Guadalupe area of the Sierra Azul Open Space Preserve. This would be a repetition of a number of highly successful training burns held at the same location. The training is highly beneficial to District staff and to firefighters from other local agencies who respond to fire incidents on District lands. The burn will also have resource management benefits as discussed below. DISCUSSION The District has received a request from the Santa Clara County Fire Department to continue to conduct controlled burns, for training purposes, on a portion of the former Rancho de Guadalupe property in Sierra Azul Open Space Preserve. The request is to burn up to nine(9) acres of I grassland adjacent to the Cherry Springs Reservoir(see Exhibit 1). At the regular meeting of June 11, 2008, the Board approved a three-year Permit to Enter for Santa Clara County Fire to conduct prescribed burns at Rancho de Guadalupe(see Report R-08- 70). A stipulation of the approval was that staff would seek permission from the Board each year to conduct the burns. R-10-38 Page 2 Project Description The project will involve burning up to nine (9) acres of grassland and sparse chaparral. This particular site was chosen because the gentle slope, combined with light fuels, is appropriate for conducting a safe burn, with minimal erosion potential. The site is easily accessible and water is readily available. A 100,000 gallon water tank provides a dependable water source for two fire hydrants located within the burn area. Two additional hydrants are in close proximity. The site is remote and closed to the public, so the project will not interfere with recreational activities or neighboring properties. Also, the District has a 1,800-gallon water tanker which will be available to provide additional support for the burn. Pending Board approval, the burn will be scheduled for suitable dates between the date of approval, and December 31, 2010. Any dates which are chosen will be depend on the availability of adequate staff and resources and on conditions being appropriate to safely conduct the burn. A tentative date of Thursday, June 17tih, 2010 is being considered, since this works well for training new firefighters who will be attending the Joint Fire Academy. Firefighters attending this academy are from jurisdictions which provide fire services to District lands. In addition, staff from the District and Santa Clara County Fire Department will be on-site prior to the event to prepare for the burns, which will involve some vegetation clearing and a small amount of burning around the edge of the site (black-lining) to protect trees and to provide further protection against escape of the fire. Prior to the burn, some training, such as fire shelter deployment will be held to better prepare fire fighters for the prescribed burn. However, fire shelter deployment training will not involve the use of live fire. Prior to the burn dates, the public will be notified of the project through post card notification, and also information will be posted on the District's website. District Board members will be invited to attend. Santa Clara County Fire Department will be the command agency in conducting the exercises. They will be responsible for controlling site access, conducting the burns, providing logistical support, and complying with Bay Area Air Quality Management District regulations. The California Department of Forestry and Fire Protection(CAL FIRE) and other local agencies may also participate in the training. Indemnification and release of liabilitylanguage will be included in the Permit to Enter. The agencies have agreed to indemnify, hold harmless, defend and protect the other agency, its officers, officials, directors, agents, and employees from any and all claims arising from each other's negligence. The project will provide the following benefits for the District: p J p g 1. Training in Wildland Fire and Incident Command System for District and County Fire Department staff. 2. Improved working relationship with Santa Clara County Fire Department. R-10-38 Page 3 3. Reduction of fuel load in the burn area and subsequent reduction of the possibility of a wildland fire. 4. Enhancement of native vegetation and removal of invasive vegetation through the re- introduction of naturally occurring fire, under controlled conditions. History of Burns at Rancho de Guadalupe: A series of highly successful burns have been conducted at Rancho de Guadalupe. Presented below is a synopsis of these events: • 2009 - A successful burn was conducted (see Report R-09-14). In addition to the area adjacent to the pond, the conditions allowed for the burning of the separate area southwest of the lake(see Exhibit 1). • 2008 -There was an unusually early start to the fire season, so only blacklining and other site preparation was done,but a full burn was not conducted. In 2008, approval was given for a multi-year permit for the burns with the stipulation that Board approval be obtained each year to conduct the burn (see report R-08-70). • 2006 - Board approval was obtained (see report R-06-117), but conditions did not allow the burn to occur. • 2005 - Board approval was obtained to conduct a burn(see reports R-05-65 and R-05-80), but conditions did not allow the burn to occur. A second Board report was written in 2005 because the liability language was changed and Board approval was obtained for the new language. • 2004 -A successful burn was conducted (see Report R-04-51). • 2003 -A successful burn was conducted (see Report R-03-45). • 2001 - Board approval was obtained to conduct a burn (see Report R-01-62), but conditions did not allow for the burn to occur. • 1999 - A successful burn was conducted (see Report R-99-68). • 1997 -A Successful burn was conducted(see Report R-97-73). Resource Management Considerations A checklist, developed by CAL FIRE for vegetation management burns, was used to evaluate the full spectrum of environmental concerns. The results of the checklist show no significant impacts on water resources, soil stability, vegetation, habitat, wildlife, air quality, or visual aesthetics. The vegetation community of the burn area is approximately 85%non-native annual and 15% perennial grassland. Pre and post burn monitoring in this area during previous burns showed reduced thatch and increased cover of native grass species including purple needle grass (Nassella pulchra) and squirreltail (Elymus elymoides). The proposed burn is anticipated to have a similar effect on the composition of the grassland vegetation. i R-10-38 Page 4 The impact on wildlife of these grassland burns will be minimal due to the low intensity of the burn. No rare or endangered species inhabit the burn area. Coast horned lizards (Phymosoma coronatum)have been sighted on the upper chaparral slopes of the preserve, but not in the burn area. Resource Management Staff will monitor the site by photographing the burn area prior to, and after, the burn. The area will also be monitored for the re-growth for native species while targeting invasive species for treatment. Resource Protection To ensure adequate protection of the area, staff has placed certain constraints on the project, which are specified in the attached Permit to Enter. Among the conditions are the following: • District staff will be on-site for the duration of the events. • Santa Clara County Fire Department must minimize off-road driving of vehicles. Archeological Review Prior to the 1997 Project Wildfire exercise, the Silicon Valley Defense Space Consortium paid for an archaeological review of the burn area. The review showed that there were no significant archeological resources in the area. CEQA COMPLIANCE Project Description The project consists of burning up to nine acres of grassland and sparse chaparral at the Rancho de Guadalupe area of the Sierra Azul Open Space Preserve for the purpose of training and study. The burn project will occur during the period of April 1, 2009 and December 31, 2009, with a maximum of three burns occurring during the project period with a maximum of one burn per calendar year. CEQA Determination Staff concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (the California Environmental Quality Act)under Sections 15304 and 15306 of the CEQA Guidelines as follows: Section 15304 allows activities resulting in minor alterations to land such as grading, landscaping, filling of earth, trenching, and backfilling. The proposed controlled burns are similar to these activities in that they are only a temporary alteration to the land. In comparison to other agencies who regularly conduct controlled burns of areas greater than 50 acres, the proposed nine-acre burns are considered small, resulting in little impact to the land. The vegetation is a grassland community. No trees will be removed and the reduction of thatch and invasive species from the area will result in overall habitat improvements. R-10-38 Page 5 FISCAL IMPACT There are no incremental increases to the budget from this project. All projects costs are included in the FY2010-11 budget. Included in those costs are staff time, mailing costs for neighbor notifications estimated at $200, and assistance from a consultant for creation of the Incident Action Plan, Burn Plan and other documents estimated at $800. PUBLIC NOTICE Neighbors, who live adjacent to the Rancho de Guadalupe area of Sierra Azul Open Space Preserve, and those listed in the"Interested Parties"database have been notified of the Board's consideration of this report. Notification would also be made to neighbors prior to the actual planned burn dates. NEXT STEPS If approved by the Board, the burn will be conducted dependent upon weather and resource availability. Attachment: 1. Exhibit 1 —Rancho de Guadalupe- Sierra Azul Burn Area Map Prepared by: Gordon Baillie, Management Analyst Cindy Roessler, Senior Resource Management Specialist Michael Newburn, Area Superintendent Contact Person: Gordon Baillie, Management Analyst Sierra Azul - Burn Area Map Exhibit 1 g1„ _ - ��1(1 �60 MY) d Ro2d 108 Pave "= I o $ Cherry Springs Pond 0 ,Z,O Un ved 1240 R ads \ 120) F `a W ill 1480 � I @§ 1360 3 d � Y Burn Area Fire Hydrants Sierra Azul Open Space Preserve s Fe Feet Rancho de Guadalupe Produced by Midpeninsuld Regional Open Space District, September 2006 J Midpeninsula Regional ' Open Space District R-10-39 Meeting 10-11 April 14, 2010 AGENDA ITEM 7 AGENDA ITEM Authorization for Staff to Conduct a Prescribed TrainingBurn at Monte Bello Open Space p p Preserve. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a"Permit to Enter"with California Department of Forestry and Fire Protection(CAL FIRE)to jointly conduct a prescribed burn with the District, for training purposes and vegetation management, at the Monte Bello Open Space Preserve in 2010. i SUMMARY This is a request to hold a controlled burn for training purposes at the Monte Bello Open Space Preserve. Staff has been attempting to hold a burn at this location at the request of Palo Alto Fire over the last three years, but various logistical issues have interfered with the ability for it to be held. Recently, Palo Alto Fire has withdrawn its request to hold a training burn on District Lands for economic reasons. However, CAL FIRE'S Santa Clara County Unit has expressed willingness in becoming the command agency for a training burn at this location, primarily for District staff s benefit. Palo Alto Fire units would be invited to participate. i DISCUSSION Background In 2007, the District was approached by Palo Alto Fire Department for permission to hold a training burn for their staff in the Monte Bello Open Space Preserve. After investigating several sites, it was agreed that the best location was adjacent to the permit parking lot. During the CEQA review, it was determined that it was necessary to delay the project for one year to ensure that an appropriate and complete review could be completed. In 2008, approval was received to execute a"Permit to Enter"with the City of Palo Alto to conduct a prescribed burn in Monte Bello Open Space Preserve (see report R-08-69) adjacent to J R-10-39 Page 2 the permit parking lot. The burn was not conducted because of increased public concern generated after an extraordinarily early start to the fire season in Northern California. In 2009, discussions were held with the Palo Alto Fire Department, but given their budget constraints, it was not possible for them to conduct a training burn that year. However, in the Spring, CAL FIRE expressed interest in holding a training burn at Monte Bello. I In 2010, District staff again contacted the Palo Alto Fire Department to see if they were interested in planning a training burn in early summer at Monte Bello. They indicated they would not be able to plan and conduct a burn because of their ongoing fiscal constraints. However, they expressed support in having CAL FIRE conduct the burn, and would be interested in sending an engine from Palo Alto to participate. Staff contacted CAL FIRE who indicated that they would be interested in conducting the burn. CAL FIRE contacted the City of Palo Alto and obtained support from the City's Fire Chief. The burn would be a training opportunity for District staff and would both develop their firefighting skills and enhance the District's working relationship with local fire agencies. Training burns provide critical opportunity to practice wildland fire skills in a controlled, live fire environment. For many firefighters, a controlled burn is the only exposure they will have to live fire until they are required to respond to an unplanned wildland fire. Working on a prescribed burn provides the participants with experience and skills that can be life saving in a real emergency. The exposure to the smoke and heat under live fire conditions is essential reinforcement for the lessons taught in basic fire academies and incident command classes. Opportunities to conduct prescribed burns are infrequent. In the lands which are owned by the District, there are only a few locations where a prescribed burn can be conducted safely. Safety factors that are assessed when deciding the location for a prescribed burn: vehicle access, slope, type of vegetation, public use, and proximity to structures. Proposal The project will involve burning approximately 33 acres of grassland and sparse chaparral (see Exhibit 1 —Project Area Map). The site was chosen because the gentle slope, combined with light fuels, is appropriate for conducting a safe burn with minimal soil erosion potential. The location chosen for the fire is close to Page Mill Road and has excellent access, nearby fire hydrants, and adequate room for staging fire vehicles. The burn is planned to be a one day event,but may be held over multiple days if necessary to provide training for different fire crews. Pending Board approval, the date for the burn would be planned by District staff and CAL FIRE. Board members and the public would be noticed well in advance of the planned dates. Standard indemnification and release of liability language would be included in the"Permit to Enter," and the agencies will agree to the extent permitted by law,to indemnify,hold harmless, defend, and protect each other, their officers, officials, directors, agents, and employees from any and all claims. I i R-10-39 Page 3 Preparation of the site will be accomplished by disking and mowing where necessary. Additionally, a small amount of burning around the edge of the site(black-lining) will be done prior to the burn to provide protection against possible fire escape. CAL FIRE will be the agency responsible for fire operations in conducting the exercise. They will be responsible for conducting the burn, providing logistical support, and working with District staff to ensure compliance with the previously adopted CEQA Mitigated Negative Declaration, and Bay Area Air Quality Management District regulations. Santa Clara County Fire, Woodside Fire, and City of Palo Alto Fire and Rangers will be invited to participate in the training. The project will provide the following benefits for the District: 1. Training in Wildland Fire and the Incident Command System for District and other Fire Department staff. 2. Continued development of cooperative working relationships with CAL FIRE and other fire suppression agencies. 3. Reduction of fuel load in the burn area and subsequent reduction in the possibility of a wildland fire. 4. Enhancing native vegetation diversity by reducing non-native competitive species (Harding grass), thatch accumulation, and brush reduction. The burn will be conducted and supervised by experienced command staff, and many fire fighters with wildland fire background. CAL FIRE is enthusiastic about this opportunity. If conditions allow, the burn will be timed when firefighters require refresher training for wildland fire training. For some District staff, this will also be a first exposure to live wildland fire, , although individuals participating in the training burn must have active certification in a 32 hour minimum wildland fire training course. This area was burned as part of a prescribed burn 30 years ago, and a number of wildland fires have occurred in the area since. The Los Trancos and Monte Bello parking lots and trails adjacent to the burn area will be closed on the day(s) of the bum(s). Resource Management Considerations The training burn site is in a grassland dominated by Harding grass (Phalaris aquatica), a non- native invasive plant, with patches of coyote brush (Baccharis pilularis), a native shrub commonly found in disturbed areas. No rare plant species have been observed or are expected to occur at this site, which was previously operated as a horse stable. A gravel permit parking area at the entrance to the site off of Page Mill Road will be used as the staging area. Lori's Pond, a California red-legged frog breeding pond is located approximately 750 feet to the south of the proposed burn area. An expert conducted a focused site visit on April 2, 2007 to evaluate the potential for California red-legged frog and San Francisco garter snake and identify mitigation measures to avoid potential impacts. On April 10, 2008, staff conducted an additional inspection of the burn site to confirm that adding the additional acreage to the site would not R-10-39 Page 4 create any new significant environmental impacts. The acreage which has been added is farther away from Lori's pond and the frog breeding habitat. Additional protection measures for listed species are discussed below. In planning for this project, concerns were raised in prior years about the possible presence of nesting birds. Once dates are decided upon, a pre-event survey will be conducted to ensure that nesting birds are avoided during the burn (see CEQA discussion below). Other standard measures are being taken during pre-burn and burn day activities to avoid significant impacts on water resources, soil stability, vegetation, habitat, wildlife, air quality, or visual aesthetics. The impact on wildlife of a grassland burn will be minimal due to the low intensity of the burn. Resource Protection To ensure adequate protection of the area, staff has placed specific constraints on the project. Among the conditions are the following: • District staff will be on-site at all time. • All participating agencies have been requested to minimize driving fire vehicles off-road for activities other than mobile attack of active fire for training purposes. • A District consultant, familiar with the San Francisco garter snake and the California red- legged frog, will monitor pre-burn and burn activities. If California red-legged frogs or San Francisco garter snakes are found, a qualified biologist will move them safely away from the work site before work activities begin. • An educational training will be conducted with all burn personnel to make sure they are familiar with these species and required mitigation measures. • An archeological site consisting of a bedrock mortar was deliberately excluded from the project site. This archeological site will be flagged off to prevent unintentional access. • As a further precaution, an Archeological Site Report was conducted in 2008, and the report submitted in January, 2009. The finding supported the mitigation noted above, and found that"the project as proposed will not adversely affect the cultural resources". The site was thoroughly evaluated as part of the process of preparing the Mitigated Negative Declaration pursuant to the California Environmental Quality Act(CEQA). The mitigation measures incorporated into the project ensure that no adverse impacts will occur to red-legged frogs or the San Francisco garter snake, which are potentially present in the nearby Lori's Pond area. Note that the pond area has been deliberately omitted from the burn area for resource protection reasons. See Exhibit 1 —Project Site Map. FISCAL IMPACT There are no incremental budget increases from this project. Staff and resources required to manage and participate in this burn are included in the FY2010-11 budget. These costs include mailings of the public notice and the purchase of necessary supplies. R-10-39 Page 5 PUBLIC NOTICE Adjacent neighbors and interested parties were notified of this Board agenda item via mail. In 2008, a presentation was done by staff to the Vista Verde Neighborhood Association regarding the burn plans. Once specific dates are agreed upon, an additional notification will be mailed to the neighbors to update them of the plans for the event. CEQA COMPLIANCE In 2007, District staff prepared an Initial Study and Mitigated Negative Declaration evaluating the Live Fire Training Exercise(for CEQA purposes, "the project'). The Mitigated Negative Declaration was approved by the Board at the regular meeting of June 27, 2007. In 2008, the size of the burn site was increased to include the entire area proposed to be burned this year.. At its meeting of June 11, 2008, the Board of Directors determined that,pursuant to CEQA Guidelines Section 15073.5, the Mitigated Negative Declaration was still adequate and no additional environmental review was required and adopted required findings under CEQA. (See Report R-08-69). Therefore, no additional CEQA review is required. NEXT STEPS Pending Board approval, a Permit to Enter will be drafted, and the burn will be planned and conducted if the conditions are within the burn prescription and all necessary resources to ensure safety are available. Attachment: 1. Exhibit 1 - Project Area Map Prepared by: Gordon Baillie, Management Analyst Cindy Roessler, Senior Resource Management Specialist Contact Person: David Sanguinetti, Operations Manager i f Monte Bella Open Space Preserve Training Burn Site b + 't� a Y K s $!aging Area ar i rF s i r e 5 �S Burn Area r _ f/.r �" � ' ..� No Access � Disked Perimeter Mowed Perimeter i m " Note_The burn areas shown here are i conceptual, Exact boundaries will be determined prior to the burn. Produced by Midpeninsula Regional©pen Space District,May 2008 "° �° r 5 Midpeninsula Regional ' Open Space District R-10-3 7 Meeting 10-11 April 14, 2010 AGENDA ITEM 8 AGENDA ITEM Authorization to Conduct a Vegetation Management Prescribed Burn at Russian Ridge Open Space Preserve in 2010 and Determination that the Project is Consistent with the Environmental Impact Report and Related Mitigation Measures Prepared by the California Department of Forestry and Fire Protection. GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended n r e ded action is consistent with the Environmental Impact Report p p and Related Mitigation Measures Prepared by the California Department of Forestry and Fire Protection (CAL FIRE) under the California Environmental Quality Act(CEQA) as set out in this report. 2. Authorize District staff to work with CAL FIRE and other fire agencies to conduct a prescribed burn at Russian Ridge Open Space Preserve in 2010 for habitat enhancement purposes. 3. Authorize District staff to extend an agreement with CAL FIRE to conduct prescribed burns at Russian Ridge Open Space Preserve for two additional years. SUMMARY This is a request to conduct a prescribed burn for vegetation management purposes at the Russian Ridge Open Space Preserve. The burn would involve 121 acres and CAL FIRE would be the lead agency and the District will provide substantial logistical support. The burn would provide important"live fire"training for District staff and for firefighters from other local agencies who respond to emergencies on District lands. DISCUSSION At the regular meeting on July 11, 2007, the Board authorized the General Manager to enter into a three-year agreement with CAL FIRE to conduct prescribed burns at Russian Ridge Open Space Preserve as an ongoing part of the Russian Ridge Grassland Management Implementation Plan (see Report R-07-77). R-10-37 Page 2 District staff worked with Angela Bernheisel, CAL FIRE's Vegetation Management Plan Coordinator, to prepare the prescribed burn plan for Russian Ridge Open Space Preserve. The total area included in the agreement is approximately 254 acres (see Exhibit 1). The current plan is to conduct the burn in the 121 acres shown in Exhibit 2. This is the same area that was burned three years ago. The prescribed burn proposed for this year would be conducted under CAL FIRE's Vegetation Management Program and environmental review. CAL FIRE will obtain all permits and provide personnel and equipment to conduct the burn. The District will help prepare the site, provide staff to help conduct and monitor the burn, arrange traffic control along Skyline Boulevard while the burn is in progress, and provide public notification. The area proposed for burning will be contained by existing roads, disk lines and trails. Trees and sensitive areas will be protected from impact during the burn. Existing disk lines and trails will be cleared to ensure that the perimeter of the fire area is well established. Although the major focus of this prescribed burn is vegetation management, there is a strong element of training involved as staffs from different agencies will have the opportunity to work together in controlled, live fire conditions under the incident command system. Resource Management Considerations The practice of fire suppression and the absence of grazing have allowed non-native grasses to form a thick thatch layer that dominates many areas of Russian Ridge's grassland habitat. The non-native species hinder the seedling emergence and survival of native plants, thus decreasing the diversity of native species over time. Appropriately timed fire accomplishes the following objectives: 1) Removes the dense thatch layer produced by non-native, annual grasses, encouraging the regeneration of native grassland wildflower species such as Johnny jump-ups (Viola pedunculata), lupine species (Lupinus spp.), and California poppy(Eschscholzia californica). 2) Assists in the phased control of yellow starthistle(Centaurea solstitalis) an annual thistle, and Hardin ass Phalaris a uatica a perennial ass. Both of these are non-native, ( ) grass. g�' 9 p �I invasive plants. To sustain efficient control of non-native invasive species and eater natives species diversity, p �' P management of the preserve needs to include consecutive prescribed burns combined with other control methods such as mowing, selective herbicide treatment,biocontrol insects, and seeding of native species in selected areas. Other benefits of a prescribed burn at Russian Ridge include: R-10-37 Page 3 1) Reintroduction of fire to a grassland ecosystem requiring fire; 2) Reduction of fire hazard by maintaining the ridge top grassland which functions as a firebreak to stop fires coming up from the slopes below; 3) Providing opportunities for inter-agency cooperation; and 4) Development of a model program to help educate the public. Resource Management staff will monitor the effects of prescribed burns at Russian Ridge by: photographing pre- and post-burn conditions; monitoring the change in native forbs, native grasses and invasive plants; and studying the effects of prescribed fire on breeding birds. Conditions will be monitored at sites several years after a prescribed burn and compared to a control area where no burns have been conducted. FISCAL IMPACT This project will not result an incremental budget increase. Funds for District participation are included in the FY2010-11 Operations Department budget. The only significant District costs will be staff time as the expenses for permits and other costs will be paid for by CAL FIRE. PUBLIC NOTICE Neighbors and those with an interest in Russian Ridge, Skyline Ridge, Windy Hill, Coal Creek, Monte Bello, and Los Trancos Open Space Preserves have been notified of the Board's consideration of this report. Once the dates for the burn have been determined, an additional post card mailing and media notification will update neighbors and interested parties on the plans for the burn. District Board members will be invited to attend. Information will also be posted on the District's website. CEQA COMPLIANCE I Project Description Conduct prescribed burns on approximately 274 acres of the Russian Ridge Open Space Preserve with CAL FIRE to restore and maintain the grasslands, reduce fuel loading and provide interagency live fire training. The treatment area will be divided into a minimum of two areas that will be burned on a rotation. The burning will be conducted by hand with torches and fusees (highway flares). Burning will be conducting for one or two days during the July through January period. The area proposed for burning will be contained by existing roads, trails, disk lines and hand lines. Trees and sensitive areas will be protected from impact during the burn. No plant or wildlife species state or federally listed as threatened or endangered have been identified in the project area. Heavy equipment will avoid cultural resources. A smoke management plan approved by the Bay Area Air Quality Management Plan will be implemented to avoid impacts to sensitive resources from smoke. J R-10-37 Page 4 CEQA Determination CAL FIRE acted as the lead agency for this project and reviewed the conditions of the Vegetation Management Prescribed Bum at Russian Ridge Open Space Preserve under CEQA. CAL FIRE found that this project is consistent with its Program Environmental Impact Report for vegetation management bums (SCH # 80100262). As a responsible agency under CEQA, the District reviewed CAL FIRE's vegetation management bum plan and has concluded that the proposed project, as described above, remains consistent with CAL FIRE's Program Environmental Impact Report and related mitigation measures which it finds meets the requirements of CEQA. The environmental review conducted by CAL FIRE sufficiently identifies all potential significant environmental impacts as a result of this project and identifies the appropriate mitigation measures to reduce the potential impacts to a less than significant level. These mitigation measures include: 9 Heavy equipment will not be allowed on current or potential slide areas. * Heavy equipment use will be minimized on slopes over 35%. * No heavy equipment, soil or brush berms will be allowed within 50 feet of a watercourse or lake transition zone. 9 Equipment will not be allowed on soils when the moisture content is at/or above field capacity. 0 All watercourses areas below lake transition zone will be kept free of slash and debris. Accidental deposits will be cleaned up. Needed erosion control structures, such as gully plugs or erosion control devices may be installed to prevent accelerated erosion as needed. * Buffer strips of vegetation will be left between treated areas and watercourses. * Vegetation in natural drainages will be left to trap sediment. 9 These methods will not be used in mid-late spring when the soil erosion potential from spring rains is high and corresponds with ineffectual treatment of young brush stands with a high moisture content. 0 A CAL FIRE bulldozer will be available on site during the bum. MROSD equipment will prepare the fire lines using a mower and disc machine. * Geologic hazard areas are marked and will be avoided. e Riparian vegetation will not be disturbed. * Dense stands or large areas of mature chaparral will not be burned. * The majority of any areas containing conifer and oak trees have been eliminated from the bum area. Some small areas may be burned on the perimeter of the grass bum. Conifer and/or oak trees will be protected through use of cooler prescriptions and/or chaparral understory will be cleared from trunks. 9 Fire will be low-intensity and is not expected to harm trees. e The project will be burned in a pattern to create and maintain a mosaic of old and young R-10-37 Page 5 i growth with diverse habitat structure. • Spring burning will be avoided because plant species diversity might be adversely affected in such a large burn. • Adjacent areas will be burned only after project site recovers sufficiently to create a pattern of young and old growth with diverse habitat structure. • All personnel participating on the burn will be briefed on how to recognize the San Francisco garter snake and California red-legged frog. Any sighting of these species during the operation will be communicated to the Incident Commander. The Incident Commander will halt the burning operation at the soonest feasible time and location given containment and safety constraints. A California Department of Fish and Game biologist will be contacted and consulted regarding species protection measures and future actions. • Through coordination with the local Air Pollution Control District, the project has been rated for air pollution potential, and an appropriate Smoke Management Plan has been prepared that will minimize the air quality impacts of this project. • There are two cultural resources sites within the project area and one site just outside the project area. All three sites will be avoided by heavy equipment or any soil disturbance. The fire will be allowed to burn across the two sites within the project area. • Straight line boundaries and other strong linear configurations will be avoided as much as feasible. 9 Area will not be 100% cleared through burning operations; unburned areas will be left to add textural variety. • Project will not be burned upon highly visible slopes and/or visual impact expected to be minimal. Since these measures will be implemented as part of the overall project, it has been determined that the proposed project remains consistent with the environmental document prepared by CAL FIRE and that no further CEQA analysis is required. NEXT STEPS If approved by the Board, the burn will be conducted dependent upon weather and resource availability. Attachments: 1. Exhibit 1 —CAL FIRE Russian Ridge Vegetation Management Agreement- Boundary Map 2. Exhibit 2—Russian Ridge 2010 Burn i Prepared by: Cindy Roessler, Senior Resource Management Specialist Contact Person: Cindy Roessler, Senior Resource Management Specialist i I R-10-37 Page 6 Graphics prepared by: Brian Crowley, GIS Intern I f � I f I Exhibit 1 —CAL FIRE Russian Ridge Vegetation Management Agreement- Boundary Map Russian Ridge VMP Rx 1 .taring lwofo d i Mt met Wfef L1 LS D N ip tlr, ua 'j P^nY7 wke r 7 P ^T l l4 fi/ at t ��i t i��.�-- •� �yt tr. t �,�' f * r--- � Nam„^ '� �t, � ,-7a t Alj jv }J)j\ � it `s\\ t it _~✓ ~y�� I,+ ,� 't�� • }> — a \„ J y��11 rC�p+` rti (itv1�'��' � l 'AC/ii,.> �� c�' ✓_` t�A �+ s � � /r� rlI>r L t :r�..r 1 \``�� l r � .�P• � i Y it ri. _t •� J( i1 fii i t f{�_ 1` '' r ,�p��� P '• r i \ _.''� ram.. -°a 'A7 °\ �A It ��;� •! 0 0.25 0.5 1 Miles VMP Boundary 0 1,250 2,500 5,000 Feet Nor no srva i Exhibit 2—Russian Ridge 2010 Burn Coal Al � T9 i € Creek ' f Vr `` S Ot i •1 : p' i r F cn +� S ` ems 41 Ot • S z ° BurAV- n w ; r Ar@d Rua n s�.. R i d g, ref 5 a>s jindego : .1 Ranc •s , ly WAK Tank Attachment 1: Russian Ridge 2010 Burn Midpenir.,ula Region. Q Cpen Spac eur area Q Pam,g Area • :•.ater Tank er«X1 :c ra k-RC`D rl 4oaaside Parking FAt c ar- •a7c :ao: I Midpeninsula Regional Open Space District R-10-48 Meeting 10-11 April 14, 201 Q AGENDA ITEM 9 AGENDA ITEM One-Year Update on the District's Defensible Space (Fire Clearance) Program and Determination that the recommended actions are categorically exempt from the California Environmental Quality Act. GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Cons=ider updates to the Defensible Space Permit System Administrative Guidelines to allow neighboring property owners, their contractors, and/or tenants to perform fire clearance work on District land along property boundaries. SUMMARY In April 2009, the Board of Directors approved launching a new Defensible Space Program (Program) that allows neighboring property owners,their contractors, and/or tenants to perform work on District land to increase defensible space around occupied structures and reduce wildland fire fuel loading. Reduction of fuel loading helps emergency personnel to better protect jstructures during a wildfire and reduces the potential of a fire spreading between neighboring property and District preserves. After an extensive public outreach, the District has received eight(8) inquiries and processed one(1) permit application to date. To further improve the effectiveness,practicality, and expediency of the Program, District staff recommends five (5) changes and/or clarifications to the Administrative Guidelines as set out in this report. DISCUSSION The District's Defensible Space Program was launched in April 2009 to allow neighboring property owners, their contractors, and/or tenants to perform work on District land for the purpose of increasing defensible space around occupied structures and reducing wildland fire fuel loading. The program is designed to strengthen relationships with neighboring property owners while achieving the mutually beneficial goal of reducing accumulated fuels and increasing defensible space along preserve boundaries. Reduction of fuel loading helps Calfire R-10-48 Page 2 and other emergency personnel to better protect neighboring structures during a wildfire and reduces the potential of a fire spreading between neighboring property and District preserves. The Defensible Space Program (Program) is jointly administered by staff from both the Planning and Operations departments. Creation of the Program is an implementation item identified in the District's draft wildland fire policy. The Program Administrative Guidelines establish the process that staff uses to solicit permit requests, review applications, and approve applications for permits. Program Implementation During the first year, District staff conducted extensive public outreach to notify 455 neighboring landowners with structures located within 200 feet of District boundaries of the new Program. In addition to targeted mailings, the outreach letter and application packet were distributed to neighboring fire agencies and posted on the District's website. Also, a Defensible Space exhibit was presented at the 2009 Volunteer Recognition Event and the September 2009 South Skyline area ice cream social event. Moreover, the Spring 2010 District newsletter features an article on the Program. As a result of outreach efforts, to date only one person has contacted the District and successfully completed installation of defensible space surrounding their home adjacent to Bear Creek Redwoods Open Space Preserve. An additional seven persons adjacent to Windy Hill, Rancho San Antonio, Fremont Older, Purisima Creek, Pulgas Ridge, and El Sereno Open Space Preserves have contacted the District to discuss the Program. After discussions, these persons decided not to pursue the permit application process. Due to the low response from neighboring homeowners, staff time required to administer the program has been minimal (with the exception of completing the initial outreach mailing). The Defensible Space Program has also been used to work with lessees to improve Defensible Space surrounding leased structures located on District properties. These projects include defensible space surrounding the communication facilities at Black Mountain in Rancho San Antonio Open Space Preserve, the communication facility at Pulgas Ridge Open Space Preserve, and the access road serving the Bear Creek stables. Additional Defensible Space inspections are planned for the Woodhills home in Fremont Older Open Space Preserve in 2010. Recommended Changes to the Administrative Guidelines Based on experience after administering the Program for one (1) year, District staff recommends the following changes to the Administrative Guidelines (See Attachment 1). • Specify"up to" 100 feet of clearance instead of"at least" 100 feet of clearance to be consistent with local laws and regulations. In some instances, especially in low to moderate fire severity zones, clearance of only 30 feet may be required. • Clarify that vegetation removal is generally allowed up to 100 feet slope distance, which will allow field staff to run a measuring tape out to 100 feet regardless of slope(unless additional distance or horizontal distance is specified by the fire agencies). R-10-48 Page 3 • Indicate that homeowner's or contractor's proof of insurance must indicate that coverage extends to work completed on adjacent District land. This is a legal requirement that was not specifically noted in the first year version of the guidelines. • Allow the General Manager to assign a designee for signatory approval of general permit requests. Any permits requiring a variance from the Administrative Guidelines will continue to require General Manger approval. This designation was not specifically stated in the first year version of the guidelines. • Extend program coverage to "qualifying"structures instead of"occupied" structures. Non-occupied structures, including communication facilities and evacuation roads, are often required by fire agencies to maintain Defensible Space. Please see Attachment 2 for a list of qualifying structures. FISCAL IMPACT The main fiscal impact of the Defensible Space Program is the expenditure of staff time p p �' p , primarily from the Planning, Operations, and Real Property Departments. Due to low participation in the Program to date, this cost has been minimal so far. PUBLIC NOTICE j The initial outreach to neighboring property owners was sent during Summer of 2009 to all property owners having a structure located within 200 feet of a District Preserve (with the exception of Ravenswood and Stevens Creek Preserves) regardless of the fire severity rating of their property. Continued discussion and partnering with the Los Altos Hills Fire District(Fire District) has resulted in an additional Fire District sponsored outreach effort targeted to 11 property owners with structures located within 100 feet of Rancho San Antonio Open Space Preserve. The Fire District is sponsoring a Program to inspect and pay for implementation of defensible space on these properties as well as the adjoining District land. If all 11 property owners choose to participate, a total of 22 acres will be treated, of which 3 acres are located on District property. District staff provided mapping assistance to the Fire District, a template outreach letter, and has agreed to perform environmental review prior to any work being completed on District-owned portions of the project. CEQA COMPLIANCE This project consists of a one(1) year review of the District's Defensible Space Program that allows qualifying adjacent property owners to receive a permit from the District to access District lands for the purpose of modifying vegetation in conformance with the Program's Administrative Guidelines.District staff will continue to review all Program applications to ensure that projects are consistent with the Administrative Guidelines and that proposed fuels p J reduction and vegetation removal will not result in a significant impact to the environment. If during review, an individual project is determined to require additional field work that is above and beyond that authorized for this program and may have a potentially significant effect on the environment, then the appropriate, additional environmental review under CEQA, taking into account all site specific information on affected resources, will be completed prior to issuance of a permit. R-10-48 Page 4 The District concludes that the general actions authorized under the Program will not have a significant effect on the environment. It is categorically exempt from the California Environmental Quality Act (CEQA) under section 15304 of the CEQA Guidelines as follows: Section 15304 exempts minor public or private alterations in the condition of land, water, and/or vegetation, which do not involve removal of mature, scenic trees except for forestry and agricultural purposes. This project applies under Section 15304 because the recommended actions will involve only minor alteration to land and vegetation and will not impact sensitive environmental resources. NEXT STEPS If approved by the Board, the Administrative Guidelines will be updated to reflect staff recommendations and the District will continue to offer the Program to interested and qualified applicants. Staff will distribute a postcard style outreach notice annually to adjacent landowners reminding them of the availability of the Program. Attachments: I. Proposed revisions to the April 2009 District Defensible Space Permit System Program Administrative Guidelines 2. List of structures qualifying for Defensible Space implementation on District properties 3. Copy of 2009 outreach letter and attachment Prepared by: Julie Andersen, Resource Planner I Kirk Lenington, Senior Resource Planner Contact person: Julie Andersen, Resource Planner I I �I I i ATTACHMENT 1: PROPOSED REVISIONS TO: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Defensible Space Permit System Program Administrative Guidelines The Mission of the Midpeninsula Regional Open Space District is to acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. Introduction The Midpeninsula Regional Open Space District(District) was created through the efforts of local conservationists who were successful in placing a voter initiative on the ballot in 1972. The District acquires land and operates and maintains a system of public open space preserves, trails, and other facilities for public use, education, and enjoyment. The District's 26 open space preserves range in size from 55 to over 17,000 acres. The open space preserves are managed in a natural condition in order to protect the environment and wildlife habitat and to provide public access for low-intensity recreation. The diverse ecosystems on the preserves include redwood, oak and fir forests, chaparral-covered hillsides, riparian corridors, meadows, grasslands, coastal landscapes, and shoreline frontage along San Francisco Bay. Resource stewardship on District lands is a responsibility that requires an understanding of the natural environment and processes affecting the land. One of these processes is wildland fire. Fire is a natural occurrence on the landscape, and we must find ways to live safely with fire. In many locations, District preserves border privately-owned lands. Managing and reducing vegetation along these boundaries will help adjacent landowners better protect their homes in the event of a wildland fire. Background "Defensible space" as defined by California Government Code is the area adjacent to a structure or dwelling where wildfire prevention or protection practices are implemented to provide defense from an approaching wildfire or to minimize the spread of a structure to wildlands or surrounding areas. California Government Code Section 51182 requires private property owners in areas designated as very high fire hazard severity zones to maintain defensible space of at least 100 feet from all sides of an occupied structure, or within the property boundary, whichever comes first. Local regulations can require defensible space be extended beyond property lines when necessary to protect occupied structures, subject to written consent of the adjacent landowner. Some private structures are located less than 100 feet from District property lines. The District actively coordinates with fire agencies and communities on fire planning efforts. Partnerships with neighboring property owners can promote public health and safety, protect natural resources, and reduce the impacts of wildland fire. In striving to develop and strengthen partnerships with neighboring property owners, the District is introducing a Defensible Space Pen-nit System Program (Program) that enables District neighbors to better protect their homes and other occupied structures from wildland fire. The Program allows applicants to perform work on District property around homes and other occupied structures (generally within 100 feet) to increase their defensible space. Purpose The Program will enable District neighbors who are issued a pen-nit to create defensible space by reducing vegetation around their homes and other occupied structures. Goals of the Program include: (1)promoting public health and safety, (2) protecting natural resources, (3) forging partnerships with 1 of 4 neighboring property owners, (4) coordinating with local fire agencies, and (5) reducing the impacts of wildland fire on District lands and adjacent private property. Administrative Guidelines The following Guidelines will assist District staff in reviewing Program permit applications and will aid in detennining if a permit for fuels reduction and vegetation removal projects will be granted to an applicant. The Guidelines set forth will be used to administer the Program. f0f a pefi d of one yea upon whieh time Any needed revisions will be brought before the board for approval. eontintiation the progr-am-. 1. Prior to issuance of a permit, property surrounding occupied structure(s) must be compliant with California Public Resources Code 4291 and California Government Code Section 51182, which require defensible space of at least up to 100 feet from each side of the structure, or within the property boundary, whichever comes first. However, applicants who demonstrate that clearing of their property is part of a single work plan in conjunction with clearing on District property will also be considered. Applicants who have already met defensible space requirement on their own property will be granted priority review over other applicants. All applicants will be asked to provide a copy of their fire hazard inspection (obtained through their local fire agency, or approved FireSafe Council fire contractor) prior to District issuance of a pen-nit documenting compliance. 2. Fuels reduction and vegetation removal will generally be limited to within 100 feet slope distance of oeetipied qualifying structures. 3. If greater than 100 feet of defensible space from occupied structures is requested, applicants must provide the written recommendation of a local fire agency or qualified fire management professional identifying the additional fuels reduction activities (due to site specific factors such as slope and density) recommended to occur on District land. 4. Any and all costs associated with fuels reduction and vegetation removal activities will be the responsibility of the applicant. 5. Each proposed project will be subject to District environmental review. Any additional environmental review required by local, state, or federal environmental regulations will be at the cost of the applicant. 6. Access to the work site shall be through the applicant's property unless otherwise approved. 7. Only the following may be removed: live trees less than 6 inches in diameter(measured at 4.5 feet above ground level), dead trees less than 8 inches in diameter, and shrubs less than 4 inches in diameter(measured at 1 foot above the base of the shrub). Exceptions for larger dead or diseased trees that may pose a fire or safety hazard will be considered. 8. Removal of non-native vegetation shall take priority over removal of native vegetation when reviewing proposed work plans. 9. Depending on fuels conditions at the site, the applicant may be required to enter into a multi- year stewardship agreement with the District to maintain that portion of District property for which work is proposed at the applicant's sole cost. 10. The applicant may be asked to post or provide a notice to neighbors and adjacent property owners prior to issuance of a pen-nit. 11. If a contractor will be used to complete the work, the contractor must maintain any license required by law to perform the work. In some instances a licensed landscape contractor, timber operator, arborist, forester or other licensed professional may be required. 12. The applicant and their contractor must have general liability insurance indicating coverage on both the primary property and adjoining District properties at coverage levels acceptable to the District. 13. The District will evaluate applications for their consistency with these Guidelines and the 2 of 4 District's resource management policies and practices; some applications will require modifications and in some cases may be denied. 14. Removed material may not be sold, bartered, exchanged, traded or otherwise used for commercial purposes by the applicant or their contractor(s). 15. All debris must be removed from District property, or chipped and left onsite at the property from which it was removed. If the work area includes known or suspected Sudden Oak Death (SOD) infected vegetation, any removal must be approved by the District and be consistent with the District SOD protocols. 16. No burning of material will be allowed on District property. 17. No work will be allowed in environmentally sensitive areas as determined by the District. This may include habitat for any species of concern, erosion or sediment prone areas, water bodies, or other areas that have the potential for a significant environmental impact. 18. If a recipient is unable or falls to adhere to the permit conditions, the District will terminate the permit and will deten-nine the appropriate action needed to restore or repair the area to the satisfaction of the District. The applicant will be solely responsible for all costs of restoration. 19. Other stipulations and requirements may be identified in the pen-nit, such as access restrictions, seasonal work restrictions, tree diameter exceptions (in the event of disease or safety concerns), wildlife habitat needs, and other Best Management Practices to ensure environmental protection and to avoid any significant environmental impact as a result of the work (such as measures to avoid the spread of SOD, protect water quality, or to avoid impact to any species of concern). 20. A variance from the Guidelines may be approved by the General Manager on a case by case basis upon the recommendation of District staff in the event of special circumstances applicable to the particular facts and circumstances of the property involved and provided the work will be consistent with the goals and purposes of the Program and will not result in adverse environmental impact. 21. Failure of the occupied structure to be in compliance with applicable planning, building, and zoning laws may be grounds for permit denial. Implementation Process Perinit Eligibility- Who Can Apply Adjacent property owners, tenants, homeowners associations, educational institutions, civic groups and other organizations are eligible to submit applications under the Program to propose fuels reduction and vegetation removal on District preserves adjacent to private property in order to increase defensible space around homes and other occupied structures. Qualifying Applications Applications will not be considered and will be returned to the applicant if they: 1. Are incomplete. 2. Do not provide a fire hazard inspection notice documenting that the applicant is in compliance with defensible space requirements or do not provide a recommended fuels treatment for the property and adjacent District land that is prepared by a qualified fire professional or local fire agency. 3. Support commercial use of removed material by applicant or their contractor. 4. Support private property improvements inconsistent with defensible space and fuels reduction, or that impedes compliance within private property boundaries. 5. Exceed fuels reduction requirements or other appropriate local agency requirements (CalFire, local fire agency, or Firesafe Council) or are inconsistent with the applicant's submitted fuels reduction recommendations. 3 of 4 Evaluation Process District staff responsible for resource management will evaluate applications according to the following criteria: 1. Proposed project aligns with the District's mission and the goals of the Program. 2. Proposed project is consistent with defensible space requirements as recommended by a qualified fire professional from the State of California (CalFire), other applicable agency(local fire agencies), or an applicable agency- approved FireSafe Council or contractor. 3. Proposed project includes a clear, concise work plan, consisting of a project timeline, project map, explanation of the types and quantities of vegetation to be removed or modified, the expected outcome of the project, and a follow-up schedule to maintain the defensible space zone on District property. 4. Proposed project does not conflict with District resource protection policies and goals (including but not limited to protection of cultural resources, sensitive species, water resources, habitat, reduction of forest disease, removal of exotic species, and erosion control). Application Process Interested persons must complete a Program pennit application form and submit it to the District for review. Instructions for completion are included on the application fonn. If needed, applicants may call the District at (650) 691-1200 with questions when completing the pennit application. Permit Approval Process Permit approval will follow the steps identified below: 1. District receives a completed application. 2. District staff reviews the application and identifies environmental factors within or adjacent to the proposed work area(such as sensitive species or habitats, cultural resources, soil conditions, and hazardous materials). 3. Applicant is contacted to arrange for a site visit. 4. District staff will assess the area to detennine if there are any other environmental factors to be evaluated. 5. District directs revision of proposed work plan as needed. 6. Upon final review and approval, a pennit will be issued. 7. For pennit requests, approval is within the authority of the General Manager or his/her designee. For permits requiring a variance from the Administrative Guidelines; pennit approval is solely within the authority of the General Manager. Once issued, the permit is a contractual agreement between the District and the applicant. General Program requirements as well as project specific conditions will be included with the pennit Post Project Site Inspection As needed, a post project site inspection will be completed to determine if the project has been conducted in compliance with all of the terms and conditions of the pennit. Noncompliance with any pennit condition can result in denial of future pennit requests and/or an assessment for any damages or costs incurred by p the District as a result of noncompliance. 4 of 4 ATTACHMENT 2: STRUCTURES QUALIFYING FOR DEFENSIBLE SPACE IMPLEMENTATION ON DISTRICT PROPERTIES The following is a list of structures qualifying for Defensible Space Implementation under the Midpeninsula Regional Open Space District's Defensible Space Pennit System Program in accordance with the Draft Wildland Fire Policy: Qualifying structures: 1.) Buildings or structures occupied by humans where there is no indication that the structure is not in compliance with applicable building, planning, or zoning laws. If there is an indication of noncompliance, the owner of such structure shall provide documentation to the District's satisfaction that the structure is in compliance with such laws, including applicable setback limits, prior to issuance of a defensible space pen-nit. 2.) Structures that pose an ignition hazard to District property such as: hazardous materials storage sheds and tanks, oil derricks, solar battery storage sheds, equipment workshops, and communication facilities. Fire clearance distance around these structures shall be set by the local fire authority based on site specific characteristics such as fire hazard severity zone, topography, fuels, and slope. 3.) Access routes designated by the fire agency having authority for safe ingress and egress of emergency vehicles and resident evacuation during a wildfire event. The above structures are considered categorically exempt for fuels reduction activities consistent with the District's Defensible Space Program under CEQA Section 15304(i), Minor Alteration to Land, provided that the activities will not impact sensitive environmental resources. Sites that will be considered under the existing District Defensible Space Policy but are not categorically exempt from CEQA include: 4.) Federal, State or locally designated historic structures and cultural resources sites 5.) Structures or habitat used by special status species Regional '..... OpenSpaee I Midpeninsula Regional Open Space District June 17 2009 Dear ace Open S Neighbor: P P g Midpeninsula Regional Open Space District is pleased to announce the launching of a new Defensible Space Perm it Programg that allows neighbors whose homes are located within 100 feet of District boundaries to of a District lands. One of the primary determinants vegetation on adjacent Distr► ry reducing ve P increase their fire safety by re g g J � home's ability to survive a wildfire is the quality of the surrounding defensible space". Defensible space is an area around a structure where fuels and vegetation are treated,cleared or reduced to slow the spread of wildfire towards the structure and to provide room for firefighters to safely fight fires and protect homes. California State Code requires property owners to create a defensible space zone of 100 feet from occupied structures on their property,or to within their property boundary, whichever comes first. In an effort to work together with our neighbors to increase the fire safety of their homes and communities, the District has created a Defensible Space Permit Program allowing neighbors to achieve a total of 100 feet of defensible space around their homes where the 100 feet overlaps District land. Neighbors with homes located within 100 feet of District boundaries who would like to participate in this program are asked to: I. Schedule a home inspection with their local fire department or agency to identify and document the defensible space work that needs to be completed. 2. Call the District at(650) 691-1200 to request a copy of the program guidelines and permit application. District staff will review each request and arrange a meeting with applicants to discuss the project and perform an onsite environmental review. If approved, a permit will be issued to perform the work. i You can learn more about creating defensible space and find other valuable fire safety information at: • CALFIRE: www.fire.ca.gov/communications/communications_firesafety_1.00feet.php • Santa Clara County Office of the Fire Marshal: www.sccgov.org/portal/site/fmo • Santa Clara County Firesafe Council: www.sccfiresafe.org • San Mateo County Firesafe Council: www.smcfiresafe.org • South Skyline Firesafe Council: www.southskylinefiresafe.org • Santa Cruz County Resource Conservation District: www.redsantacruz.org/Resources/fireprevention.htmi • Firewise: www.firewise.org For more information about this program please contact Julie Andersen, Resource Planner at the District, or visit www.openspace.org. Sincerely, Stephen E. Abbors,General Manager Midpeninsula Regional Open Space District Flyer Flace Attachment: CALFIRE Defensible Space y SA:ja:jb 33o Distel Circle Los Altos,CA 94022 6w 691 1200 1 F 650-691-0485 www.0penspace org ' Midpeninsula Regional Memorandum ! ' I Open Space District To: MROSD Board of Directors Through: Steve Abhors, General Manager From: Sand Sommer, Strategic Plan project mana er Y b p J g C5S9- Date: April 6 2010 Re: District Strategic Plan Update Introduction Strategic planning is about forming strategies—an ever-evolving, ongoing attempt to determine the best pattern of behavior to achieve the District's mission. The Strategic Plan will build the bridge between the mission and annual action plan by defining priorities for the organization. The process consists of forming, choosing, adjusting, and implementing the organizational and programmatic strategies that will carry out the Board's and leadership's intentions. This approach will improve our ability to focus on what actions are most important to meet the PP P Y P challenges of the dynamic environment, and will ultimately lead to improved financial and organizational sustainability. Background In 2009, Board participated in several strategic planning discussions, most notably a Board workshop on May 14, 2009 which included a discussion of strategic vision, goals and issues. At these meetings, several criteria were expressed by the Board for the Strategic Plan, including that: • The investment of time made by the organization should yield something of commensurate value. • The result should be a useful product (easily updated, living document). • The document should be short and concise. The last Board activity related to the strategic plan effort occurred in January 2010, when the Board appointed an Ad Hoc Committee to direct and work with staff on the development of the Strategic Plan. Current Status Staff began work on the District's Strategic Plan in summer 2009. An I I-person staff working group was created comprised of staff from each department. In December 2009, staff turnover led to a reconfiguration of the working group and the development of a better focus for the group. Page 1 of 2 As their initial task, the working group created draft vision and values statements, intended to create a common description of the foundations of the District's mission. These were presented to all field and administrative staff at workshops held at each staff office in December, 2009. Staff feedback was provided and staff expressed their sense of priorities through a dot-voting exercise. The working group is currently developing a summary of these workshops, to be provided to the Board as part of the first workshop. In the first three months of 2010, the working group has directed its attention to a review of strategic planning theory and strategic plans from a variety of sources in order to develop a methodology which is "state of the art."The group focused most closely on the strategic plans of "sister" organizations (local government open space agencies and land conservation trusts). A Scope of Work is being developed based on this research and in keeping with the criteria expressed by the Board. Next Steps Staff intends to schedule the first meeting with the Board of Directors for early June. The purpose of this meeting will be to provide the Board with an orientation to the proposed process and schedule for creating the Strategic Plan. In addition, the Board members will begin work on the first step, the development of an identity statement. This statement will help to provide further guidance for the creation of the full Strategic Plan. Page 2 of 2 100" DEFINSIBLE Why 100 Feet , Following these simple steps can # dramatically increase the chance of your home surviving a wildfire. t i :Y4 A Defensible Space of 100 feet around your home is required by law.' The goal is to protect your home while providing a safe area for firefighters. —Clearing an area of 30 feet immediately surrounding your home is critical.This area requires the greatest reduction in flammable Tree:: acecC vegetation. p reduce fire spe Trees trimmed , —The fuel reduction zone in the remaining ";< at least lo• omchimney 70 feet(or to property line) will depend on r the steepness of your property and the vegetation. so' 70 Spacing between plants improves the chance (or to property line) of stopping a wildfire before it destroys your �•• home.You have two options in this area: Create horizontal and vertical spacing cowertreelimbs �; between plants. The amount of space will removed to reduce depend on how steep the slope is and the "fire ladder" size of the plants. Large trees do not have to be cut and removed as long as all of the plants Space plants and shrubs to prevent fire from spreading beneath them are removed.This eliminates a vertical "fire ladder." When clearing vegetation, use care when operating equipment such as lawnmowers. One small spark may start a fire;a string trimmer is much safer. Remove all build-up of needles and leaves �;ok,_— - Reduced Fuel Zone from your roof and gutters. Keep tree limbs ,oft. trimmed at least 10 feet from any chimneys and remove dead limbs that hang over your home or garage.The law also requires a screen over your chimney outlet of not more than V2 inch mesh. 1.These regulations affect most of the grass,brush,and timber-covered private lands in the Slate.Some fire department jurisdictions may have additional requirements.Some activities may require permits for tree removal.Also,some activities may require special procedures for,1)threatened and endangered species.2)avoiding erosion,and 3)protection of water quality.Check with local officials if in doubt.Current t --30 it.---►a - Reduced Fuel Tone regulations allow an insurance company to require additional 70 ft. clearance.The area to be treated does not extend beyond your property.The Stale Board of Forestry and Fire Protection has i approved Guidelines to assist you in complying with the new r r r law.Contact your local CDF office for more details. Reprinted with permission R , couNCH � a , ATTACHMENT 1: PROPOSED REVISIONS TO: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Defensible Space Permit System Program Administrative Guidelines The Mission of the Midpeninsula Regional Open Space District is to acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. Introduction The Midpeninsula Regional Open Space District (District) was created through the efforts of local conservationists who were successful in placing a voter initiative on the ballot in 1972. The District acquires land and operates and maintains a system of public open space preserves, trails, and other facilities for public use, education, and enjoyment. The District's 26 open reserves range op p p in size from 55 to over 17,000 acres. The open space preserves are managed in a natural condition in order to protect the environment and wildlife habitat and to provide public access for low-intensity recreation. The diverse ecosystems on the preserves include redwood, oak and fir forests, chaparral-covered hillsides, riparian corridors, meadows, grasslands, coastal landscapes, and shoreline frontage along San Francisco Bay. Resource stewardship on District lands is a responsibility that requires an understanding of the natural environment and processes affecting the land. One of these processes is wildland fire. Fire is a natural occurrence on the landscape, and we must find ways to live safely with fire. In many locations, District preserves border privately-owned lands. Managing and reducing vegetation along these boundaries will help adjacent landowners better protect their homes in the event of a wildland fire. Background "Defensible space" as defined by California Government Code is the area adjacent to a structure or dwelling where wildfire prevention or protection practices are implemented to provide defense from an approaching wildfire or to minimize the spread of a structure to wildlands or surrounding areas. California Government Code Section 51182 requires private property owners in areas designated as very high fire hazard severity zones to maintain defensible space of at least 100 feet from all sides of an occupied structure, or within the property boundary, whichever comes first. Local regulations can require defensible space be extended beyond property lines when necessary to protect occupied structures, subject to written consent of the adjacent landowner. Some private structures are located less than 100 feet from District property lines. The District actively coordinates with fire agencies and communities on fire planning efforts. Partnerships with neighboring property owners can promote public health and safety, protect natural resources, and reduce the impacts of wildland fire. In striving to develop and strengthen partnerships with neighboring property owners, the District is introducing a Defensible Space Permit System Program (Program) that enables District neighbors to better protect their homes and other occupied structures from wildland fire. The Program allows applicants to perform work on District property around homes and other occupied structures (generally within 100 feet)to increase their defensible space. Purpose The Program will enable District neighbors who are issued a permit to create defensible space by reducing vegetation around their homes and other occupied structures. Goals of the Program include: (1)promoting public health and safety, (2)protecting natural resources, (3) forging partnerships with 1 of 4 s � � neighboring property owners, (4) coordinating with local fire agencies, and (5) reducing the impacts of wildland fire on District lands and adjacent private property. Administrative Guidelines The following Guidelines will assist District staff in reviewing Program permit applications and will aid in determining if a permit for fuels reduction and vegetation removal projects will be granted to an applicant. The Guidelines set forth will be used to administer the Program_ , ups fime,aAny needed revisions will be brought before the board to-for approvals, eenfinuatien of the pr-egFafn. 1. Prior to issuance of a permit, property surrounding occupied structure(s) must be compliant with California Public Resources Code 4291 and California Government Code Section 51182, which require defensible space of atleast-W to 100 feet from each side of the structure, or within the property boundary, whichever comes first. However, applicants who demonstrate that clearing of their property is part of a single work plan in conjunction with clearing on District property will also be considered. Applicants who have already met defensible space requirement on their own property will be granted priority review over other applicants. All applicants will be asked to provide a copy of their fire hazard inspection(obtained through their local fire agency, or approved FireSafe Council fire contractor)prior to District issuance of a permit documenting compliance. 2. Fuels reduction and vegetation removal will generally be limited to within 100 feet slope distance of eeeupied qualifyingstructures. 3. If greater than 100 feet of defensible space from occupied structures is requested, applicants must provide the written recommendation of a local fire agency or qualified fire management professional identifying the additional fuels reduction activities (due to site specific factors such as slope and density)recommended to occur on District land. 4. Any and all costs associated with fuels reduction and vegetation removal activities will be the responsibility of the applicant. 5. Each proposed project will be subject to District environmental review. Any additional environmental review required by local, state, or federal environmental regulations will be at the cost of the applicant. 6. Access to the work site shall be through the applicant's property unless otherwise approved. 7. Only the following may be removed: live trees less than 6 inches in diameter(measured at 4.5 feet above ground level), dead trees less than 8 inches in diameter, and shrubs less than 4 inches in diameter(measured at 1 foot above the base of the shrub). Exceptions for larger dead or diseased trees that may pose a fire or safety hazard will be considered. 8. Removal of non-native vegetation shall take priority over removal of native vegetation when reviewing proposed work plans. 9. Depending on fuels conditions at the site, the applicant may be required to enter into a multi- year stewardship agreement with the District to maintain that portion of District property for which work is proposed at the applicant's sole cost. 10. The applicant may be asked to post or provide a notice to neighbors and adjacent property I owners prior to issuance of a permit. 11. If a contractor will be used to complete the work, the contractor must maintain any license required by law to perform the work. In some instances a licensed landscape contractor, timber operator, arborist, forester or other licensed professional may be required. 12. The applicant and their contractor must have general liability insurance indicating coverage on both the primaa property and adjoining District properties at coverage levels acceptable to the District. 13. The District will evaluate applications for their consistency with these Guidelines and the 2 of 4 I District's resource management policies andpractices; some applications will require modifications and in some cases may be denied. 14. Removed material may not be sold,bartered, exchanged, traded or otherwise used for commercial purposes by the applicant or their contractor(s). 15. All debris must be removed from District property, or chipped and left onsite at the property from which it was removed. If the work area includes known or suspected Sudden Oak Death (SOD) infected vegetation, any removal must be approved by the District and be consistent with the District SOD protocols. 16. No burning of material will be allowed on District property. 17. No work will be allowed in environmentally sensitive areas as determined by the District. This may include habitat for any species of concern, erosion or sediment prone areas, water bodies, or other areas that have the potential for a significant environmental impact. 18. If a recipient is unable or fails to adhere to the permit conditions, the District will terminate the permit and will determine the appropriate action needed to restore or repair the area to the satisfaction of the District. The applicant will be solely responsible for all costs of restoration. 19. Other stipulations and requirements may be identified in the permit, such as access restrictions, seasonal work restrictions, tree diameter exceptions (in the event of disease or safety concerns), wildlife habitat needs, and other Best Management Practices to ensure environmental protection and to avoid any significant environmental impact as a result of the work (such as measures to avoid the spread of SOD, protect water quality, or to avoid impact to any species of concern). 20. A variance from the Guidelines may be approved by the General Manager on a case by case basis upon the recommendation of District staff in the event of special circumstances applicable to the particular facts and circumstances of the property involved and provided the work will be consistent with the goals and purposes of the Program and will not result in adverse environmental impact. 21. Failure of the occupied structure to be in compliance with applicable planning,building, and zoning laws may be grounds for permit denial. j Implementation Process I Permit Eligibility- Who Can Apply Adjacent property owners, tenants, homeowners associations, educational institutions, civic groups and other organizations are eligible to submit applications under the Program to propose fuels reduction and vegetation removal on District preserves adjacent to private property in order to increase defensible space around homes and other occupied structures. Qualifying Applications Applications will not be considered and will be returned to the applicant if they: l. Are incomplete. 2. Do not provide a fire hazard inspection notice documenting that the applicant is in compliance with defensible space requirements or do not provide a recommended fuels treatment for the property and adjacent District land that is prepared by a qualified fire professional or local fire agency. 3. Support commercial use of removed material by applicant or their contractor. 4. Support private property improvements inconsistent with defensible space and fuels reduction, or that impedes compliance within private property boundaries. 5. Exceed fuels reduction requirements or other appropriate local agency requirements (CalFire, local fire agency, or Firesafe Council) or are inconsistent with the applicant's submitted fuels reduction recommendations. 3 of 4 Evaluation Process District staff responsible for resource management will evaluate applications according to the following criteria: I. Proposed project aligns with the District's mission and the goals of the Program. 2. Proposed project is consistent with defensible space requirements as recommended by a qualified fire professional from the State of California(CalFire), other applicable agency(local fire agencies), or an applicable agency- approved FireSafe Council or contractor. 3. Proposed project includes a clear, concise work plan, consisting of a project timeline, project m explanation of the types and quantities of vegetation to be removed or modified the map, p yl� q g , expected outcome of the project, and a follow-up schedule to maintain the defensible space zone on District property. 4. Proposed project does not conflict with District resource protection policies and goals p p J p P (including but not limited to protection of cultural resources, sensitive species, water resources, habitat, reduction of forest disease, removal of exotic species, and erosion control). Application Process Interested persons must complete a Program permit application form and submit it to the District for review. Instructions for completion are included on the application form. If needed, applicants may call the District at(650) 691-1200 with questions when completing the permit application. Permit Approval Process Permit approval will follow the steps identified below: 1. District receives a completed application. 2. District staff reviews the application and identifies environmental factors within or adjacent to the proposed work area(such as sensitive species or habitats, cultural resources, soil conditions, and hazardous materials). 3. Applicant is contacted to arrange for a site visit. 4. District staff will assess the area to determine if there are any other environmental factors to be evaluated. 5. District directs revision of proposed work plan as needed. 6. Upon final review and approval, a permit will be issued. 7. For permit requests, approval is within the authority of the General Manager or h1s,Ihex desis-mce. For permits requiring a variance from the Administrative Guidelines;permit approval is solely within the authority of the General Manager. Once issued, the permit is a contractual agreement between the District and the applicant. General Program requirements as well as project specific conditions will be included with the permit Post Project Site Inspection As needed, a post project site inspection will be completed to determine if the project has been j conducted in compliance with all of the terms and conditions of the permit. Noncompliance with any permit condition can result in denial of future permit requests and/or an assessment for any damages or costs incurred by the District as a result of noncompliance. 4 of 4 i i Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: April 09, 2010 Re: FYIs i i Page 1 of 1 Anna Duong From: Teresa Gibson Sent: Thursday, April 01, 2010 9:53 AM To: Anna Duong Subject: FW: 03/31/2010 -vicki@amon-higa.com - Contact Board -----Original Message ----- From: vicki amon-_higa.com To: Board ; District Clerk_ ; Web ; Information. Sent: Wednesday, March 31, 2010 8:39 PM Subject: 03/31/2010-vicki@amon-hi�p.com -Contact Board First Name: Vicki Last Name: Amon-Higa Email Address: vicki(ieamon-hit a.com Ward /Location: Los Altos Hills Comments: I would like to follow up with regard to Animal Assisted Happiness (AAH) ( - aper— -+ b) spoke e Pspace s an Antonio for AAH which serves special needs children across the south bay. We understand that Der Hollow might be going through some changes and perhaps would be interested in a possible partnership. I would like to connect with the right people to start a conversation. Thank you so much! i I 4/5/2010 Midpeninsula Regional ' Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors General Mana P � er g ` C � From: Michael C. Williams, Real Property Manager Date: April 5, 2010 Subject: Peninsula Open Space Trust(Lobitos Ridge) Property Addition, Purisima Creek Redwoods Open Space Preserve Escrow closed for the subject transaction on March 31, 2010, and title to and possession of this 340 acre � parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of March 17, 2010. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Purisima Creek San Mateo Peninsula Open March 17,2011) Redwoods 066-230-030 Space Trust 340 Fee 10-10 POST(Lobitos Ridge) Mgmt.Status: Dedication Date Closing Date (Open, Other) MU, Status(Fended or Type Purchase Price GIS Code or Withheld) March 31,2010 Closed Withheld Cash 3,075,000 1681 Repair 600,000 Total 3,675,000 Misc.Notes: 1. The District was awarded a grant in the amount of W0,000 frorn the I labitat Conservation Fund for this purchase, 2. As part of this transaction,$600,000 was deposited into escrow to ensure repairs to the historic ranch house, cottage and infrastructure are completed to the District's satisfaction. POST will be reimbursed for their actual out of pocket costs associated with these repairs not to exceed$600,000. 3. Agricultural Leases Also as part of this transaction,the District assumed the two Agricultural leases (grazing&row crops)operating on the property. 4. Rental Residences The District entered into its standard month to month rental agreements with the existing tenants of the ranch house and cottage. 5. Service Fees There are no service fees because the property is not located in the boundaries of the San Mateo County fire agreement or the La Ilonda-Fescadero Unified School District. cc: Board of Directors Administration Accounting Structures insurance value ranch house($250,000).cottage($150,000)&barn($50,000) Operations&Field Offices See attached copies ofagricultural leases and rental agreements Planning GIS Coordinator Public Affairs Legal Structures insurance value ranch house($250,000),cottage($150,000)&barn($50,000) IML ' Midpeninsula Regional Open Space District CLOSING MEMOIZANDUM To: Stephen E. Abbors, General Manager CJ From: Michael C. Williams` "`- Date: April 5, 2010 Subject: License and Management Agreement for the Horstmeyer Property wit h Peninsula Open Space Trust(POST) with Property Addition, Sierra Azul Open Space Preserve A License and Management Agreement was entered into with the Peninsula Open Space Trust on March 30, 2010 and the District assumed management responsibility for this 158.51-acre parcel for a two-year term. I am not aware of any use and management concerns that were not addressed in the March 10, 2010 staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this proposed management agreement. As there were no continents made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of March 10, 2010. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Sierra Azul OSP a Clara County , Management March 10,2010 Sant Mt Umunhum 562-23-004 I OST(Llorstmeyer) 158.51 Agreement 10-09 Area Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIS Code or Other) Status(Intended or Type Withheld) yp N/A Closed Withheld N/A N/A 1827 Misc.Notes: POST took title to the subject property on March 30,2010 which is the effective date of the License and Management Agreement with POST. cc: Board of Directors GIS Coordinator Administration Public Affairs Accounting Legal Operations&Field Offices License&Management Agreement Planning License& Management Agreement Regional 0penSpaee I Midpeninsula Regional Open Spare District April 7, 2010 Office of Congresswoman Zoe Lofgren 102 Cannon House Office Building Washington, D.C. 20515 Dear Congresswoman Lofgren, I wanted to thank you personally for your continued support of the Midpeninsula Regional Open Space District's efforts to clean up the contaminated former Almaden Air Force Base on Mt. Umunhum near San Jose. We just missed you as you were called to a Democratic Caucus meeting, however, Eleen Trang met with us on March 18, 2010 in your Washington, D.C. office to discuss the project and fiscal year 2011 appropriations. Please extend our gratitude to her for the time she spent with us and the interest she showed in our project. Because of the funds that were appropriated this fiscal year with your critical support, we can now begin to remove the threats to drinking water and the environment, and restore the peak to a healthy condition so that the public can enjoy the magnificent mountaintop. The District appreciates all the help you have provided on this important project. Sincerel Steph n E. Abbors General Manager j3o Distel Circle Las Altos,CA 9402? ( 6,0 b9 r i',00 G;o 691 048 ! www opefr,�)J((=of r, Regional OpenSpaee Midpeninsula Regional Open Space District April 7, 2010 Office of Congresswoman Anna Eshoo 205 Cannon House Office Building Washington, D.C. 20515 Dear Congresswoman Eshoo, It was a pleasure to meet with you on March 18, 2010 in your Washington, D.C. office to discuss the cleanup of the contaminated former Almaden Air Force Base on Mt. Umunhum near San Jose. I fully understand why you cannot openly support our appropriations request at this time due to both the number of requests you are currently receiving because of the recession and the fact that Representatives Honda and Lofgren are already sponsoring the project. Even so, I enjoyed being able to talk to you about other District projects on the San Mateo coast and appreciate your continued support for the District. We very much look forward to working with you in any way we can to make the Peninsula and the incredible Santa Cruz mountains a better place to live! Sincerel Step l en E. Abbors General Manager 330 Distel Circle Los Altos;CA 6()7 IaIoo bw ficj1 v%Vvvw operl pa(e 01 o i F . Regional OpenSpaee j Miclpeninsula Regional Open space District April 7, 2010 Senator Dianne Feinstein 331 Hart Senate Office Building Washington D.C. 20510 Dear Senator Feinstein, I want to personally thank you for your continued support of the Midpeninsula Regional Open Space District's efforts to clean up the contaminated former Almaden Air Force Base on Mt. Umunhum near San Jose. I'd also like to thank Lt. Col. Abraham Munoz for meeting with us on March 18, 2010 in your Washington, D.C. office to discuss the project and fiscal year 2011 appropriations. Because of the funds that were appropriated this fiscal year with your key support, we can now begin to remove the threats to drinking water and the environment, and restore the peak to a healthy condition so that the public can enjoy the magnificent mountaintop. The District appreciates all of the support you've given us and we look forward to the day when the former base has been remediated and the peak is ready to serve as one of the Bay Area's premier recreational and educational sites. Sincerely, Stephen E. Abbors General Manager 33o DiStel Circle ros Alto,,,CA 9/,,022 G')o 691 1.�Oo ore, n Regional OpenSpaee Midpeninsula Regional Open Space District April 7, 2010 Senator Barbara Boxer 112 Hart Senate Office Building Washington D.C. 20510 Dear Senator Boxer, I want to personally thank you for your continued support of the Midpeninsula Regional Open Space District's efforts to clean up the contaminated former Almaden Air Force Base on Mt. Umunhum near San Jose. I'd also like to thank Erica Iverson for meeting with us on March 18, 2010 in your Washington, D.C. office to discuss the project and fiscal year 2011 appropriations. Because of the funds that were appropriated this fiscal year with your critical support, we can now begin to remove the threats to drinking water and the environment, and restore the peak to a healthy condition so that the public can enjoy the magnificent mountaintop. The District appreciates all the help you have provided on this important project. Sincerel Steph n E. Abbors General Manager ,,o Di1 teI(Ilile L.os AI ro,,,CA c)40)2 h,o Oqi i 20o tir o 6OA O:,,`3� ,.�,JW l}�)Pnl 1)1f_e()(g, Regional OpenSpaee I Midpeninsula Regional Open Space District April 7, 2010 Congressman Mike Honda 1713 Longworth House Office Building District of Columbia 20515-0515 Dear Congressman Honda, It was a pleasure to meet with you in person on March 18, 2010 in Washington, D.C. to discuss fiscal year 2011 appropriations and for continuing to support the Midpeninsula Regional Open Space District in our efforts to obtain funds to clean up the former Almaden Air Force Base on Mt. Umunhum. Thanks to the funds that were appropriated this fiscal year because of your leadership, we can now begin to remove the threats to drinking water and the environment, and restore Mt. Umunhum's peak to a healthy condition so that the public can enjoy the magnificent mountaintop. The District appreciates the help you have offered should any obstacles need to be resolved with the Corps of Engineers. We look forward to the day when the former base has been remediated and the peak is ready to serve as a recreational and educational site for the public! Sincerely, Stephen E. Abbors General Manager 3,30i DJSIel cifcle Los Altos,CA 94022 b,)i I>oo r,�,n 6Ir1{�„ 5 I wwwou(11itil)at ; i Midpeninsula Regional Memorandum Open Space District To: MROSD Board of Directors Through: Steve Abhors, General Manager From: Casey ase Cleve GI S Coordinator Date: April 8, 2010 Re: 2010 Wall Map and Patrol Map Book Updates This is an update to inform the Board of the completion of the 2010 Wall Map and Patrol Map Book revisions. The last revisions were completed in 2006. The maps were in need of updating to reflect changes in property ownership,trail alignments, District gates, and other map elements. In addition, the Patrol Map Book's extent needed to be expanded. The 2006 version only covered District preserves and the immediate surrounding area, and it excluded important areas such as the recent additions to Purisima Creek Redwoods. The new Patrol Map Book now has full comprehensive coverage within the District's Jurisdictional Boundary and Sphere of Influence. Both the Patrol Map Book and the Wall Map revisions include updated data, and cartographic and technical improvements. Data Updates ma reviews were conducted to note changes or errors th at To update District information, extensivep g existed in previous editions. Many of these changes were field checked by Operations staff. Property interests were updated, a label database was created, and all conservation easements were accurately mapped and added to the District's GIS database for the first time. District staff obtained the latest parcel, road, and trail data from outside agencies and incorporated them into the GIS database. District Staff also made technical improvements that greatly streamlined the Patrol Map Book update process and made it possible to expand the book from 19 pages to 39 pages. As a result,the updated maps are now more comprehensive and accurate than previous editions and the technical improvements made will greatly simplify future Patrol Map Book revisions. Cartographic Improvements Hill-shading, which is a method of representing topography on maps in an intuitive and aesthetic manner, was added to the Wall Map. This new method makes the topography more visible and provides the user with a greater understanding of the Peninsula's landscape. The Patrol Map Book has a new format that follows the convention of other atlases such as The Thomas Guide. The maps are now organized in a systematic grid with overlap between map pages, and each map page is divided into a grid formed by rows and columns. Improvements were also made to the readability of the Patrol Map Book by changing the color and line weights of map elements. Summary As a result,the District now has aesthetically pleasing and easy to use Wall Maps and Patrol Map Books, more updated and accurate data,a dataset that covers a larger extent, and a label database that can be used for future updates and maps. Midpeninsula Regional Memorandum Open P p ! ' I O Space District � 1 To: MROSD Board of Directors Through: Steve Abbors, General Manager From: Galli Basson � Date: April 14, 2010 Re: Update on the Resource Management Grant Proposal Selection This update is being provided to the Board regarding the current status of the Resource Management Grant Program as of April 14, 2010. At the regular meeting of November 14`�',2007, the Board approved the Resource Management Grant Program (See Report R-07-122)to develop and strengthen local partnerships with researchers in support of the District's mission. Last fiscal year, four grant proposals were funded totaling$20,000: Developing a Management Plan for the Invasive Argentine Ant; Wildlife Corridor Stewardship Team Partnership with MROSD; Santa Cruz Mountains Puma Project; and Rancher, Manager,and Scientist Forum on Rangeland Conservation (See Board FYI dated 09/9/2009). On March 10,2010,the District received a proposal from Science and Collaboration for Connected Wildlands for the Bay Area Critical Linkages Project from Kristeen Penrod, Conservation Director. The Bay Area Critical Linkages Project is a collaborative effort that engages scientists, land managers, planners, and other conservation organizations to develop and implement a Regional Connectivity Plan for the San Francisco Bay Region. The Regional Connectivity Plan will identify a linkage design that identifies critical habitat linkages between existing protected open space lands. The Plan will include a set of recommendations to mitigate barriers, restore habitats,and manage the linkages. The ultimate goal of this project is to translate the vision of a connected landscape into land-saving actions. The work resulting from this project will provide the District and other agencies and organizations with tools to inform land acquisition and land management decisions. The Bay Area Critical Linkages Project is a three-year project. The District supplied $9,500 to support the project during fiscal year 09/10, of which $4,500 is being funded through the District's Resource Management Grant Program and the remainder through the General Manager's discretionary fund. We anticipate supplying an additional $20,500 of funding over the next two fiscal years. Midpeninsula Regional Memorandum • ' Open Space District To: MROSD Board of Directors Through: Steve Abbors, General Manager From: Sandy Sommer, Strategic Plan project manager Date: April 6, 2010 Re: District Strategic Plan Update Introduction Strategic planning is about forming strategies—an ever-evolving, ongoing attempt to determine the best pattern of behavior to achieve the District's mission. The Strategic Plan will build the bridge between the mission and annual action plan by defining priorities for the organization. The process consists of forming, choosing, adjusting, and implementing the organizational and programmatic strategies that will carry out the Board's and leadership's intentions. This approach will improve our ability to focus on what actions are most important to meet the challenges of the dynamic environment, and will ultimately lead to improved financial and organizational sustainability. Background In 2009, Board participated in several strategic planning discussions, most notably a Board workshop on May 14, 2009 which included a discussion of strategic vision, goals and issues. At these meetings, several criteria were expressed by the Board for the Strategic Plan, including that: • The investment of time made by the organization should yield something of commensurate value. • The result should be a useful product (easily updated, living document). • The document should be short and concise. The last Board activity related to the strategic plan effort occurred in January 2010, when the Board appointed an Ad Hoc Committee to direct and work with staff on the development of the Strategic Plan. Current Status Staff began work on the District's Strategic Plan in summer 2009. An I I-person staff working group was created comprised of staff from each department. In December 2009, staff turnover led to a reconfiguration of the working group and the development of a better focus for the group. Page 1 of 2 n As their initial task, the working group created draft vision and values statements, intended to create a common description of the foundations of the District's mission. These were presented to all field and administrative staff at workshops held at each staff office in December, 2009. Staff feedback was P p provided and staff expressed their sense of priorities through a dot-voting exercise. The working group is currently developing a summary of these workshops, to be provided to the Board as part of the first workshop. In the first three months of 2010, the working group has directed its attention to a review of strategic planning theory and strategic plans from a variety of sources in order to develop a methodology which is "state of the art." The group focused most closely on the strategic plans of "sister"organizations (local government open space agencies and land conservation trusts). A Scope of Work is being developed based on this research and in keeping with the criteria expressed by the Board. Next Steps Staff intends to schedule the first meeting with the Board of Directors for early June. The purpose of this meeting will be to provide the Board with an orientation to the proposed process and schedule for creating the Strategic Plan. In addition, the Board members will begin work on the first step, the development of an identity statement. This statement will help to provide further guidance for the creation of the full Strategic Plan. Page 2 of 2 I Midpeninsula Regional • ' Open Space District r � To: Board of Directors From: Stephen E. Abbors Date: April 14, 2010 Re: Late FYI � � � � � � Midp2DiOsU|a08giOOai � | � / Open Space District � CLOSING MEMORANDUM � � To: Stephen E. /thboo, General Manager � From: Miohue( C. Williams, Real Manager m� � Date: April 7, 20l0 Su|�cci� ��uc�urlano/�c�kovPropur�'/�ddbion, Coal Creek Open Space Preserve � -' ' A1 its meeting of February 28, 2007,the District Board approved aSettlenxnd Agreement and Mutual � � Release iu the Matter nf Fogarty vs. District ClV44|934 which provided for the purchase of the fee interest iou5.U7 property(see Reood&-O7-37). Escrow closed on March 2l, 20|O, bv taking fee title to � the subject property, the existing conservation easement over this property merged with fee title. I am not aware of any use and management concerns that were not addressed in tile staff report to the 0uuod. In accordance with the Public Notification Policy,neighbors totile property were notified of this | purchase. As there were no comments made by any of the neighbors or members of the public that might � i amendments, c|uuu of escrow naurkm the�uu1 adoption of the Preliminary Use and ��uuu&enocn\ � require ` � Plan, approved 6v the Board o[Directors a1 its meeting of February 28, 2O07. � � The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& � Resolution Number or � Area & Mgmt Agreement) � � � / � � � � � � A.P.N. Approval Date Coal Creek San Mateo MacFarlane/Beckey 5.07 Fee February 28,2007 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIs Code or Other) Status(Intended or Type Misc.Notes: The Settlement Agreement and General Release and Amendment to Settlement Agreement provided for the following conveyances between tile parties: 1. Fogarty/MacFarlane obtained a recorded Lot Line Adjustment in San Mateo County to legalize set back requirements for the residential improvements oil their retained parcel(APN 080-260-190). 2. District conveyed a Quitclaim Deed over a small portion of the MacFarlane/Beckey retained residential � easement by merger of title. � 3. MacFarlane/Beckey conveyed fee title to tile 5.07 acre vacant parcel eliminating the District's conservation across the subject parcel. 5. Macfarlane/Beckey conveyed a Development Restriction over the undeveloped 1.2 acre portion oftheir retained residential parcel(APN 080-260-190). | cc: Board of Directors Administration Accounting Operations&Field Offices Planning GIS Coordinator Public Affairs Legal Midpeninsula Regional Memorandum 9 ' Open Space District E 4 To: MROSD Board of Directors "through: Steve Abbors, General Manager From: Kirk Lenington, Senior Resource Planner Meredith Manning? or Seni Open Space Planner p p Gina Coony, Mt. Umunhum Project Manager Date: April 14, 2010 Re: Update on Mt. Umunhum Remediation and Restoration Project This informational report covers the time period from March 24 through April 13, 2010. Significant progress on each component of the project is presented below: Formerly Used Defense Site (FUDS) No updates. Remediation and Restoration In collaboration with our environmental consultant, Ascent(Refer to Site Planning report below), and the United States Army Corps of Engineers (USACE), the Remediation And Restoration project approach has been modified to better align with the NEPA/CEQA process and schedule constraints. The first phase of the remediation project will concentrate on abating hazardous materials from buildings on site. The second phase will address soil contamination remediation and building demolition. This approach is necessary because the demolition of structures needs to be addressed, from an environmental standpoint, within the context of the overall site planning and evaluation of re-use opportunities. The overall site planning NEPA/CEQA process will require approximately 18 months to complete. The abatement NEPA/CEQA process will take approximately 45 days. Due to the current requirements to obligate the current federal funding for the remediation project by September 30, 2010, this phasing of the remediation project will allow for the abatement work to proceed on schedule. The USAGE will act as the Lead agency for NEPA; the District is the lead agency for CEQA. The District is proceeding with the current Defense Department interpretation of the appropriation language which indicates that the fund must be obligated by September 30, 2010. It has been confirmed with the Office of Economic Adjustment (OEA), a branch of the Department of Defense, that the language in the original authorization bill was that the funding should be "no year"; unfortunately, the appropriation language restricts the funding to "one year". Neither DOD nor OEA can modify the funding appropriation; this must be done through congressional channels. The District is currently working with Rep Honda's office to revise the appropriation language to "no year" funding, which will lift the September 30t" requirement to obligate the federal funds. i Northgate Environmental, hw submitted an invoice for services proviued in the month of February, which is on the Claims List for the meeting of April 14, 2010. Services rendered included completing much of the work in support of the District's preliminary site planning activities. As described in the previous FYI from the March 24, 2010 Board Meeting, Northgate has contracted with four subconsultants to 1) evaluate the structural stability of the Radar Tower (aka monolith) and the Auto Maintenance Building; 2) survey the Radar Tower, Auto Maintenance, and Headquarters Buildings for structural contaminants (primarily asbestos and lead); 3) evaluate the geotechnical stability of the northern slope adjacent to the Radar Tower; and 4) assess the Historical Significance of the entire Air Force Station site. The fees charged on the invoice for the month of February reflect the various subconsultant fees which include analytical laboratory fees (to evaluate building materials for lead and asbestos contaminant levels) and report preparation fees, as well as project management fees from Northgate. Site Planning Ascent Environmental, Incorporated has produced a draft strategic approach to implement environmental review for Mt. Umunhum; staff is currently reviewing the document. Their approach includes two phases of environmental review: 1) Phase 1: Site Facility Hazardous Materials Abatement, and 2) Phase 11: Site Planning for Public Use, Building Demolition and Soil Remediation. Staff will make a presentation to the Board at its regular meeting of April 28 to discuss this phased approach and amend Ascent's contract to produce environmental documents necessary to implement work at Mt. Umunhum. Preparations for the Mt. Tamalpais tour are underway. This tour, scheduled for next Thursday, April 22nd, is for staff and the Ad Hoc Committee to visit the former radar facility on the mountain with Marin Municipal Water District, as well as the area open to the general public administered by CA State Parks. Details and an itinerary will be arriving shortly to members of the Ad Hoc Committee. Regional Open Space Midpeninsula District M e m o ra n d u m To: Board of Directors From: Gordon Baillie, Management Analyst- Subject: Monthly Enforcement Activities Report—January and February, 2010 Date: April 14, 2010 Please find attached the Monthly Enforcement Activities Report for January and February, 2010. This report has been created using the newly implemented "Incidents Database," the completion of which was a key project in the 2009-10 Action Plan. You will notice some changes from the old format. The new reporting system allows for more specificity, and flexibility than the old system. In the new system only the violations, which specifically occurred in the month being reported will show up on the report. For example, if there are no fishing violations in a given month, then that line will no longer be shown on the report. The implementation of the new database also means that data entry is being done at the field offices, and that the information in the database is instantly available at all three offices. This compares with a lag time of up to six weeks in the old system. During FY201 0-11 we will continue to refine the database to provide additional data gathering and reporting capabilities to meet the needs of the Board, public, and District staff. Please feel free to contact me if you have any questions, or have suggestions for the improvement of this report. Monthly Field Activity Summary Report Between 11112010 And 113112010 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS 53 28 0 2 83 ENFORCEMENT 147 Bicycle Citation-Violations 57 Closed area-bicycle 17 1 0 0 18 Citation-Parking Violations 37 Helmet required 1 4 0 0 5 All Written Warnings 36 Closed Area Police Assistance 17 Enter sensitive/hazardous closed area 1 2 0 0 3 Enter temporary/regular closed area 4 3 0 0 7 LAW ENFORCEMENT 1 Dog Law Enforcemetnt-District Lands 1 Dog in prohibited area 2 4 0 0 6 Leash required 9 5 0 0 14 ACCIDENTS t INCIDENTS 7 Other Bicycle Accident 2 After hours 6 5 0 0 11 (� Equestrian Accident 1 Alcoholic beverages-beer/wine only 3 0 0 0 3 Damaging/removing geological features 0 1 0 0 1 Other First Aid 2 Damaging/removing plants 2 0 0 0 2 Search&Rescue 2 Other District Violation 1 0 0 0 1 Smoking-undesignated area 2 0 0 0 2 MUTUAL AID 4 Unlawful construction 0 0 0 1 1 Bicycle Accident 1 Vehicles prohibited 2 3 0 1 6 Lost Person Search 1 Weapons Traffic Control Only 1 Possession of/discharging paint ball gun, BB 3 0 0 0 3 Vehicle Accident 1 NON DISTRICT VIOLATIONS 4 0 0 2 6 Bicycle Minor bicycling without helmet 1 0 0 0 1 Other Littering 3 0 0 0 3 Trespass 0 0 0 1 1 Vandalism,damage<$400 0 0 0 1 1 57 28 0 4 89 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 34 7 41 Prohibited Areas(Signed) 1 0 1 o ted eas(S g ed) Prohibited Areas(Red curb) 1 0 1 'JCR Juvenile Contact Report Wednesday,April 14,2010 Page 1 of 3 Prohibited Areas(On fire trail) 0 1 1 Prohibited Areas(Nondesignated area) 2 5 7 Prohibited Areas(Blocking traffic) 2 0 2 Prohibited Areas(After hours) 28 1 29 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 3 1 4 Disabled Parking—Paved/Marked. 1 0 1 No parking 1 1 2 Parking—State Highway 1 0 1 _ 37 8 45 DATE OCCURENCES OF SPECIAL INTEREST Jan 06 While on a docent-led hike a visitor fainted. Rangers and paramedics responded and evaluated the Rangers: 5 IR 10SO07 patient. Although the victim asked to walk out on her own it became obvious that she would need to be carried out on a litter. Once in the parking lot, she was transported to a hospital by a friend. Preserve Los Trancos Location Jan 07 A but was unlawfully constructed out of downed limbs near the pond. Rangers disassembled the Rangers: 2 IR 10F007 structure and spread the material around the area.. Rangers were unable to identify any individuals associated with the structure. Preserve Picchetti Ranch Location East side of pond Jan 09 Hikers contacted State Parks dispatch to advise they were lost somewhere off Skyline Trail south of Rangers: 7 MA 10So11 Highway 9. Rangers met with State and Santa Clara County park rangers,and Santa Clara County Police: 6 Sheriffs deputies. The hikers were located by County park rangers near the Savannah-Chanelle Winery. They were checked by paramedics and transported back to their vehicle at Highway 9 and 35. Preserve Location Sanborn/Skyline County Parks off the Skyline Trail south of Hwy.9 Jan 09 Witnesses reported to District staff that the victim of a mountain bike accident had been traveling at Rangers: 3 AR 1OSO09 about 15-20 mph. The accident resulted after the individual rode over a drain dip, became airborne, Police: 1 crashing 20 feet past the drain dip, rolling twice,and coming to a stop approximately 25 feet from where he originally hit the ground. A witness stated that she saw the victim roll,with his bicycle still attached to him. The victim suffered major trauma and was transported by helicopter to Stanford Hospital. Preserve Purisima Creek Location Jan 10 District rangers responded to a bicycle accident,with a report of head trauma. Patient care was Rangers: 5 AR 10F010 provided, and a landing zone established. A decision was made to transport the injured bicyclist by ground ambulance. The bicyclist said this was his first time riding on dirt trails. The individual had become airborne after hitting a drain dip, and landed approximately 30 feet away. Preserve Fremont Older Location Jan 10 Two individuals were cited for collecting plants(mushrooms)and released. Approximately ten pounds of Rangers: 1 IR 10SO12 Chantrelle mushrooms were taken into evidence. Preserve Long Ridge Location Wed�zesday,Apr1114,2010 Page 2 ref 3 Jan 15 Motorcycles were observed operating illegally in El Corte de Madera OSP. District 1—gers and San Rangers: 4 IR 10SO17 Mateo County deputies positioned themselves at various gates.When the motorcyclists attempted to exit the preserve,they saw the rangers and turned back into the preserve. Rangers were unable to make contact. The search had to be discontinued, but a subject driving a van possibly associated with the motorcyclists was identified. Since this incident there has been further evidence of motorcycle activity in the preserve and District rangers are continuing work to apprehend the violators. Preserve El Corte de Mad Location CM 06, CM 08 Jan 17 A individual was found deceased and hanging from a ceiling beam inside the pool house at Hicks Creek Rangers: 3 IR 1OF015 Ranch. SCCSO and the SCCo Coroners Office responded, investigated and removed the body. Police: 4 Preserve Sierra Azul Location Hicks Creek Ranch Jan 23 Mountain View Communications relayed a report that an airplane had crashed somewhere in the Rangers:01 IR toso22 Woodside Hills. Air to ground radio traffic had been monitored which indicated the possibility of an Police: 3 aircraft crash. Skyline Ranger Staff spent most of the rest of the day searching District Land for a down airplane. District rangers, and numerous other local agencies, responded to the Windy Hill area. Incident Command was established by CAL FIRE at Windy Hill and then moved to the Skyline Field Office. The search continued until after nightfall when CAL FIRE terminated activities in San Mateo County based on new information that the crash might have occurred near Stevens Creek Reservoir. A further search was initiated under the control of CAL FIRE's Santa Clara Unit. District staff stayed on duty until released by the incident commander later in the evening. The following day responsibility for the search was assumed by the Civil Air Patrol. No aircaft was found, and the concensus is that the report was a hoax. Preserve Location Windy Hill, Coal Creek, Monte Bello Jan 29 Rangers contacted a person who had returned to his vehicle after hiking on the Bald Mountain Trail.The Rangers: 3 IR 1OF019 person said that his hiking companion was an"at risk"person who was paranoid, used Police: 7 methamphetamine, and distraught over the death of a parent. He was also reported as carrying a knife and screwdrivers and had made statements about wishing to be killed by a law enforcement officer. The ranger requested SCC SO. An extensive search was made of the area, but the individual was not found. Santa Clara County Sheriffs office continue to pursue the case. Preserve Sierra Azul Location Jan 30 Three indivdivals were cited for smoking, littering,firing a potatoe guns,and possessing alcohol. Rangers: 4 IR 10SO24 Police: 3 Preserve Monte Bello Location Jan 30 Two juvenile were observed by rangers riding dirt motorcycles on Monte Bello Rd. One of the individuals Rangers: 3 IR 10S023 was from a neighboring property. Both individuals were cited and released to family. The father of one of the juveniles later called to complain that his son should not have been issued a citation. Preserve Monte Bello Location DATE VANDALISM DETAIL Jan 11 Ranger staff received information from a Maint. Supervisor,that a break-in had occurred at the"Smith" barm just inside IR 10SO15 RR Gate RR07. A window had been broken. No items appeared to be missing. The structure is used for storage. The barn and surrounding area is closed to the public. Preserve Russian Ridge Location Barn inside RR07 Jan 29 Graffiti on sign post. VL Preserve Picchetti Ranch Location Crittenden Rd Wednesday,Aprll 14,2010 Page 3uof 3 Monthly Field Activity Summary Report Between 21112010 And 212812010 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS 42 37 0 7 86 ENFORCEMENT 130 Bicycle Citation-Violations 45 Bicycle after hours 0 1 0 0 1 Citation-Parking Violations 23 Closed area-bicycle 4 0 0 0 4 All Written Warnings 45 Helmet required 1 4 0 1 6 Police Assistance 17 Trail use speed limit 1 1 0 0 2 Closed Area LAW ENFORCEMENT 7 Enter sensitive/hazardous closed area 0 0 0 1 1 Law Enforcemetnt-District Lands 7 Enter temporary/regular closed area 1 7 0 0 8 Dog ACCIDENTS/INCIDENTS 3 Dog in prohibited area 5 3 0 1 9 Hiking/Running Accident 2 Leash required 11 3 0 0 14 Other Other First Aid 1 After hours 9 6 0 0 15 MUTUAL AID 2 Allowing grazing without permission 0 0 0 1 1 Traffic Control Only 1 Damaging/removing plants 0 3 0 0 3 Interference with use of District lands 0 0 0 1 1 Vehicle Accident 1 Other District Violation 0 0 0 1 1 Smoking-undesignated area 7 0 0 0 7 Unlawful construction 0 0 0 1 1 Vehicles prohibited 3 0 0 0 3 Permit Camping without permit 0 8 0 0 8 Permit Required 0 1 0 0 1 NON DISTRICT VIOLATIONS 3 1 0 3 7 Other Furnish Alcoholic Beverages to a Minor 1 0 0 1 2 Littering 0 0 0 1 1 Picking/taking vegetation/natural resources 0 1 0 0 1 Reckless driving-off-street parking facility 1 0 0 0 1 Resist, Obstruct, Delay Peace Officer 1 0 0 1 2 45 38 0 10 93 PARKING VIOLATIONS CITE WARNING TOTALS *JCR Juvenile Contact Report Wednesday,April 14,2010 Page I of 3 DISTRICT 21 6 27 Disabled Parking: Permit Required unpa 1 1 2 Prohibited Areas(Signed) 1 0 1 Prohibited Areas(On fire trail) 0 1 1 Prohibited Areas(Nondesignated area) 2 0 2 Prohibited Areas(Blocking traffic) 0 1 1 Prohibited Areas(Blocking gate) 0 2 2 Prohibited Areas(After hours) 17 1 18 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 2 1 3 No parking after hours 2 0 2 No parking 0 1 1 23 7 30 DATE OCCURENCES OF SPECIAL INTEREST Feb 07 A subject was seen riding a mountain bike in a seasonally closed area. When he saw the ranger he Rangers: 3 IR 10S028 jumped off of his bike,turned the bike around, and rode off. The subject was caught, and cited for closed area violation and for resisting arrest. Preserve Long Ridge Location Near Gate LR12 Feb 13 Two subjects were cited for after hours use and released. They also admitted that they were planning to Rangers: 2 IR 10S031 Camp- Preserve Long Ridge Location Area of Turtle Rock Feb 13 A mountain lion was reported as being clearly visible in a tree approximately 20 feet from the Fault Trail. Rangers: 6 IR 10S030 District staff responded and confirmed the sighting. For safety, rangers cleared and closed the preserve. The connector trail to Palo Alto's Foothills Park was also closed,with the cooperation of Palo Alto rangers. The preserve was checked the next day and re-opened when it was confirmed that the mountain lion had left the area. Preserve Los Trancos Location Feb 14 A subject was stopped for not wearing a bicycle helmet. He became visibly angry upon being informed Rangers: 2 IR 1OF042 that he was required to wear a helmet. The subject fled, but was later identified as being a coach at a Police: 1 local high school. He was postively identified through a driver's license picture, and a request was sent to the District Attorney's office to have charges of failure to wear a bicycle helmet,and resisting an officer,filed against the indvidual. Preserve Fremont Older Location into the Prospect Parking Lot Feb 14 Two subjects were contacted for after hours use. They were both drinking champagne and one of them Rangers: 2 IR 10SO32 was an minor under 21 years old. Her companion was cited for furnishing alcohol to a minor and for after hours use. The minor was cited for after-hours use and warned for minor in possesion of alcohol. Preserve Monte Bello Location Feb 16 Numerous horse tracks and manure were found on District land suggesting loose grazing horses, Rangers: 1 IR 1OF034 possibly originating from a neighboring property.The violation was forwarded to the Real Property Specialist. Preserve Sierra Azul Location North fuel break at Burton Property Wednesday,April 14,2010 Page 2 of 3 Feb 16 Two subjects were stopped in the Loma Prieta area of Sierra Azul for wood cutting removal. One Rangers: 1 IR 1OF033 subject fled and the other was cited by CAL FIRE.The chainsaws and an associated vehicle are owned Police: 1 by the suspect who fled.The saws were taken as evidence and the vehicle was reported to CHP. Preserve Sierra Azul Location Loma Prieta Ranch Feb 17 While on vehicle patrol southbound on Highway 35,a suspect was observed in the parking lot"spinning Rangers: 4 IR 10S036 donuts." The suspect admitted to the actions, and stated he had damaged his vehicle earlier on Alpine Rd.and was testing it before heading home. He was cited and released. i Preserve Skyline Ridge Location Parking lot Feb 20 Seven subjects were contacted for smoking marijuana. All seven subjects were cited for smoking in a Rangers: 2 IR 10SO40 non-designated area and given verbal warnings for the possession of marijuana. One subject was Police: 2 arrested by SMSO on outstanding warrants. The others were released. Preserve Thornewood Location Feb 25 A suspect was contacted and cited for parking in the handicapped parking lot without a placard. Rangers: 2 IR 10SO42 Because of gardening equipment in the bed of the vehicle,and the location which was close to a large marijuana garden located in 2008, it is suspected that the individual may have been involved with marijuana growing. SMSO was requested, but was later cancelled. Preserve Skyline Ridge Location Disabled parking lot Feb 27 Five subjects(four adults and one juvenile)were cited for after hours use and released. They were also Rangers: 2 IR 10SO43 given verbal warnings for possession of marijuana. Preserve Long Ridge Location Near Gate LR01 DATE VANDALISM DETAIL Feb 03 Tagging on seasonal closure gate VL Preserve Windy Hill Location Picnic area Feb 18 Paintball paint splatter on reg. sign&mtn. lion warning sign. VL Preserve Monte Bello Location MB08 3&Fxxw4 CdYl4tlt, m iu as.c1+ei ii's r,,.. A,.,e. o+ 1A x iw.. .t v.fi ..u. 4 ,Y ry sS,i n..n.wWe.Y.. , .r r vvY`k,w"er *4M2gJb9,Y Fltrn. vWSritli uY.3APNxs.vu 4d u Y^a!# v.,mn[n. .dxa V ma.a N Wednesday,April 14,2010 Page 3 of 3