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Home My Public Portal About20100428 - Agenda Packet - Board of Directors (BOD) - 10-12 Midpeninsula Regional Open Space District Meeting 10-12 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday,April 28,2010 CLOSED SESSION FOR MIDPENINSULA RE(i]ONAL OPEN SPACE DISTRICT RICT BEGINS AT 5:00 P.M. PUBLIC SESSION BEGINS AT 7:00 P.M. 330 Distel Circle Los Altos,California AGENDA 5:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION I Closed Session: Public Employees Performance Evaluation Pursuant to Government Code Section 54957.Title of Employees: General Manager, General Counsel and Controller 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-PUBLIC SESSION ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:10* CONSENT CALENDAR I Approve Minutes—March 10, 2010 2 Approve Revised Claims Report 3 Approve Written Communications—Response to Aviva Garrett 7:20* BOARD BUSINESS 4 Resolution in Support of the State Parks and Wildlife Conservation Trust Fund Act of 2010 R. Jurgensen 5 Authorization to amend the contract with Ascent Environmental, Inc. to provide consulting services and prepare CEQA/NEPA documents for Phase I Abatement of the Mount Umunhum Remediation Project in an amount not to exceed$50,000 for a Total Contract Amount Not To Exceed$75,000—M. Manning Meeting 10-12 Page 2 6 Adoption of an Amendment to the Use and Management Plan for Thornewood Open Space Preserve for a Minor Intervention, Long-Term Management Approach of Schilling Lake—M. Manning 7 Amend the contract with BAGG Engineers to conduct construction monitoring for the Pond DR06 Repair project located in the Former Wool Ranch Area of La Honda Creek Open Space Preserve and Determine that the recommended action is exempt from the California Environmental Quality Act—J. Andersen INFORMATIONAL REPORTS— Written or oral reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff-, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order, TOADDRESSTHE'BOARD.- the Chair will invite public comment on agenda items at the time each item is considered by the Board qfDirectors, You ma-v address the Board concerning other matters during Oral Communications. Bach speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication,which the Board appreciates. Consent Calendar:All items on the Consent Calendar m(tv be approved without discussion by one motion. Board members,the(;eneralAfanager, and members oJ'the public may request that(in item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200. Notification 48 hours,prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of regular Board meeting will be made available for public inspection at the District's Administrative Oft-ice located at 330 Distel Circle,Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the April 28,2010 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on April 23,2010 at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at hit www.o)cirspALe.ojg. Signed this 23rd day of April 2010,at Los Altos,California. District Clerk Date: 04/23/10 1 Claims No. 10-09 Meeting 10-12 Date 4/28/10 Midpeninsula Regional Open Space District # Amount Name Description 12630 $25,000.00 Restoration Design Group Planning&Design Services For The Alpine Road Long-Term Management Project 12631 $14,892,02 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 12632 $11,189.79 The Ferguson Group Legislative Consultant-Lobbyist For Mt.Umunhum 12633 $9,352.76 *1 First National Bank Office Supplies/Printer Cartridges/Four Projectors/Cables For Projectors/Video Conferencing Expenses/Memory Cards 12634 $8,997.50 Ascent Environmental CEQA/NEPA Strategy For Mt. Umumhum Remediation&Planning 12635 $6,831.53 California Surveying&Drafting Supply GPS Unit&Software 12636 $6,000.00 John Veverka Consulting Services-Interpretive Systems Plan For District 12637 $5,925.00 Bartel Associates Actuarial Consulting Services 12638 $5,846.89 *1 First National Bank Field Supplies/Sunscreen/Eight Firebox Flashlights/Supplies For Equestrian Steps At Thornewood/Two GPS Units/Boat Supplies For Schilling Lake/Hazardous Fire Area Signs/Poison Oak Cream/Chainsaw Pack/Chipper Parts/Wheel Barrow 12639 $5,158.81 Telecommunications Engineering Furnish&Install New Antenna At Black Mountain Associates 12640 $4,714.50 Shute,Mihaly&Weinberger LLP Legal Services-ECDM Staging Area And Trails Improvement Project 12641 $3,271.47 VP II District Logo Bandanas For Giveaways/Two Canopies With District Logo 12642 $3,162.68 KBM Workspace Office Furniture-AO 12643 $2,928.95 Tannerhecht Architecture Architecture Services For The SFO Remodel&Shop Building Project 12644 $2,719.98 Office Depot Office Supplies/Binders/Copy Paper/Calendars/USB Flash Drives/Dry Erase Board/Bookcase For FFO 12645 $2,487.24 Sierra Consulting Preparation Of Pest Control Recommendations For Maintenance Spraying 12646 $2,472.63 Dell Business Credit One Laptop For Public Affairs Department/Microsoft Software For Staff-AO&FFO 12647 $2,238.75 Concern Employee Assistance Program Quarterly Fee 12648 $2,125.12 Big Creek Lumber Materials For Equestrian Steps At Thornewood 12649 $1,926.64 *1 First National Bank Uniform Expenses/Fire Helmets/Eleven Hat Boxes/Baton End Caps 12650 $1,755.00 Liebert Cassidy Whitmore Legal Services&Advice 12651 $1,724.01 All Premium Promotional Products Event Table Dressings With District Logo 12652 $1,721.79 Patsons Media Group Printing Services-Fremont Older Trail Brochures 12653 $1,672.65 *1 First National Bank Conferences&Training Expenses-Red-Legged Frog Survey Training/Basic Firefighter Training/City Attorneys Conference Expenses/Hazardous Waste Certification/PRAC Conference Expenses 12654 $1,500.00 Interactive Design Group Digital Story Project-Dog Point-Of-View 12655 $1,500.00 Santa Clara County/Cities Managers' Two Enrollments In Leadership Academy Association 12656 $1,471.60 Almaden Press Printing Services-Patrol Map Books 12657 $1,266.90 LFR Levine Fricke Engineer&Design Services-ECDM Staging Area Project 12658 $1,254.35 CMK Automotive Vehicle Maintenance&Repairs 12659 $1,175.00 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM 12660 $1,154.54 *1 First National Bank Rental Residence Expenses-Refrigerator/Water Filter Supplies /Water Heater Anode 12661 $1,122.60 Tires On The Go Tires 12662 $1,094.72 Accountemps Accounting Temp 12663 $856.14 Wright,Elizabeth Reimbursement-Wildland Firefighter Training Expenses 12664 $679.74 *1 First National Bank Business Related Meals/Board Meetings/ABC Meeting/ LAFPAC Meeting/SOD Training Page 1 of 3 Claims No. 10-09 Meeting 10-12 Date 4/28/10 Midpeninsula Regional Open Space District # Amount Name Description 12665 $678.84 *1 First National Bank Vehicle Supplies,Service&Repairs-Motorcycle Equipment/ Water Truck Parts/Fire Extinguisher&Mounting Brackets 12666 $638.94 Sol's Mobile Service Tractor Repair 12667 $628.03 Grainger Chemical Spill Kits/Storage Cabinet-FFO 12668 $616.41 Gou,Vicky Reimbursement-Nonprofit Tech Conference Expenses 12669 $600.00 California Department Of Fish&Game California Natural Diversity Database Software 12670 $565.90 Metro Mobile Communications Radio Carrying Cases&Battery 12671 $550.72 *1 First National Bank Chairs For Events 12672 $525.28 *1 First National Bank Advertising/Subscription/Books-Plant ID Book/Eleven Copies Of California Legal Source Books For Rangers/Dish Network! Survey Monkey Monthly Subscription/Volunteer Match Subscription 12673 $511.53 Pouncing Pachyderm Productions Design&Fabrication Services-Daniels Nature Center Sign Panels 12674 $509.75 West Payment Center Legal Research Fees/Law Of Easements&Licenses Subscription 12675 $436.90 California Water Service Company Water Service-FFO 12676 $425.00 Gorman,Michael Reimbursement-Trail Management Training 12677 $412.93 Gilroy Motorcycle Center Three Motorcycle Helmets 12678 $373.75 Jackson-Hirsh Laminating Supplies 12679 $365.00 Bill's Towing&Recovery Towing Services 12680 $311.09 *1 First National Bank Volunteer/Docent Events&Supplies-Safey Sleeves/ Respiratory Masks/Name Badges 12681 $309.38 Sanguinetti, David Reimbursement-Mileage 12682 $276.35 Big Creek Lumber Lumber For Coal Creek Barn Project 12683 $256.37 Safety Kleen Solvent Tank Service-SFO 12684 $246.41 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch 12685 $232.96 Target Specialty Products Vehicle Spill Cleanup Kit/Safety Glasses 12686 $222.91 San Jose Water Company Water Service-RSA County Park 12687 $200.00 All Star Glass Windshield Replacement For Maintenance Truck 12688 $198.84 Summit Uniforms Uniform Expenses 12689 $188.71 *1 First National Bank Out Of Town Business Meeting Expenses-Washington DC Trip For Mt. Umunhum 12690 $185.44 Cascade Fire Equipment Company Fire Protection Clothing 12691 $176.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 12692 $175.42 *1 First National Bank Website/Internet Expenses-Internet For FFO/Web Hosting! Subscription to Email Service Provider For Sending Email Blasts 12693 $174.80 *1 First National Bank Mulch For AO Garden 12694 $155.84 Madco Oxygen&Welding Gas Tanks 12695 $155.41 Barron Park Supply Plumbing Supply-Flush Valve 12696 $133.28 The Workingman's Emporium Uniform Expenses 12697 $121,68 Lab Safety Supply Safety Glasses/Ear Plugs 12698 $119.50 Staples Office Supplies/Break Room Supplies/Wrist Rest/Name Tags 12699 $105.00 *1 First National Bank Membership Dues-SERCAL Membership 12700 $104.93 *1 First National Bank Photo Contest Prizes 12701 $100.00 *1 First National Bank San Mateo County Notice Of Exemption Filing Fees For Sare Property&Cooley Landing 12702 $93.56 *1 First National Bank Veterinary Service&Supplies For Twix 12703 $89.19 Gartside, Ellen Reimbursement-Sandbags For Slender False Brome Removal 12704 $86.27 Wright, Leslie Reimbursement-Communications/Dispatch Meeting Expenses 12705 $77.48 Forestry Suppliers Field Supplies-Magnifiers 12706 $67.02 McKowan, Paul Reimbursement-Volunteer Supplies Page 2 of 3 Claims No. 10-09 Meeting 10-12 Date 4/28/10 Midpeninsula Regional Open Space District # Amount Name Description 12707 $65.00 Normal Data Consulting Services-Insurance Tracking Database Development 12708 $64.00 American Red Cross CPR Recertification Fee&CPR Masks 12709 $56.25 Fitzsimons, Renee Reimbursement-Mileage 12710 $54.61 Sears Fire Pumper Hose For Maintenance Truck 12711 $50.00 San Mateo County Health Department Tick Testing 12712 $40.70 United Parcel Service Parcel Shipping 12713 $31.00 Roessler,Cindy Reimbursement-Mileage 12714 $25.74 Sunnyvale Ford Vehicle Maintenance&Repairs 12715 $21.54 Minton's Lumber&Supply Split Rails For RSA Parking Lot 12716 $19.25 ID Plus Name Tags For Staff Total $160,022.21 '1 Urgent Check Issued 4/9/10 The total amount for First National Bank is$23,641.57 Page 3 of 3 Claims No. 10-09 Meeting 10-12 Date 4/28/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12630 $25,000.00 Restoration Design Group Planning&Design Services For The Alpine Road Long-Term Management Project 12631 $14,892.02 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 12632 $11,189.79 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 12633 $9,352.76 *1 First National Bank Office Supplies/Printer Cartridges/Four Projectors/Cables For Projectors/Video Conferencing Expenses/Memory Cards 12634 $8,997.50 Ascent Environmental CEQA/NEPA Strategy For Mt.Umumhum Remediation&Planning 12635 $6,831.53 California Surveying&Drafting Supply GPS Unit&Software 12636 $6,000.00 John Veverka Consulting Services-Interpretive Systems Plan For District 12637 $5,925.00 Bartel Associates Actuarial Consulting Services 12638 $5,846.89 *1 First National Bank Field Supplies/Sunscreen/Eight Firebox Flashlights/Supplies For Equestrian Steps At Thornewood/Two GPS Units/Boat Supplies For Schilling Lake/Hazardous Fire Area Signs/Poison Oak Cream/Chainsaw Pack/Chipper Parts/Wheel Barrow 12639 $5,158.81 Telecommunications Engineering Furnish&Install New Antenna At Black Mountain Associates 12640 $4,714.50 Shute,Mihaly&Weinberger LLP Legal Services-ECDM Staging Area And Trails Improvement Project 12641 $3,271.47 VP II District Logo Bandanas For Giveaways/Two Canopies With District Logo 12642 $3,162.68 KBM Workspace Office Furniture-AO 12643 $2,928.95 Tannerhecht Architecture Architecture Services For The SFO Remodel&Shop Building Project 12644 $2,719.98 Office Depot Office Supplies/Binders/Copy Paper/Calendars/USB Flash Drives/Dry Erase Board/Bookcase For FFO 12645 $2,487.24 Sierra Consulting Preparation Of Pest Control Recommendations For Maintenance Spraying 12646 $2,472.63 Dell Business Credit One Laptop For Public Affairs Department/Microsoft Software For Staff-AO&FFO 12647 $2,238.75 Concern Employee Assistance Program Quarterly Fee 12648 $2,125.12 Big Creek Lumber Materials For Equestrian Steps At Thornewood 12649 $1,926.64 *1 First National Bank Uniform Expenses/Fire Helmets/Eleven Hat Boxes/Baton End Caps 12650 $1,755.00 Liebert Cassidy Whitmore Legal Services&Advice 12651 $1,724.01 All Premium Promotional Products Event Supplies With District Logo 12652 $1,72139 Patsons Media Group Printing Services-Fremont Older Trail Brochures 12653 $1,672,65 *1 First National Bank Conferences&Training Expenses-Red-Legged Frog Survey Training/Basic Firefighter Training/City Attorneys Conference Expenses/Hazardous Waste Certification/PRAC Conference Expenses 12654 $1,500.00 Interactive Design Group Digital Story Project-Dog Point-Of-View 12655 $1,500.00 Santa Clara County/Cities Managers' Two Enrollments In Leadership Academy Association 12656 $1,471.60 Almaden Press Printing Services-Patrol Map Books 12657 $1,266.90 LFR Levine Fricke Engineer&Design Services-ECDM Staging Area Project 12658 $1,254.35 CMK Automotive Vehicle Maintenance&Repairs 12659 $1,175.00 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM 12660 $1,154.54 *1 First National Bank Rental Residence Expenses-Refrigerator/Water Filter Supplies /Water Heater Anode 12661 $1,122.60 Tires On The Go Tires 12662 $1,094.72 Accountemps Accounting Temp 12663 $856.14 Wright, Elizabeth Reimbursement-Wildland Firefighter Training Expenses 12664 $679.74 *1 First National Bank Business Related Meals/Board Meetings/ABC Meeting/ LAFPAC Meeting/SOD Training Page t of 3 Claims No. 10-09 Meeting 10-12 Date 4/28/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 12665 $678.84 *1 First National Bank Motorcycle Equipment/Water Truck Parts/Fire Extinguisher& Mounting Brackets 12666 $638.94 Sol's Mobile Service Tractor Repair 12667 $628.03 Grainger Chemical Spill Kits/Storage Cabinet-FFO 12668 $616.41 Gou Vick Reimbursement- y e t Nonprofit Tech Conference Expenses 12669 $600.00 California Department Of Fish&Game California Natural Diversity Database Software 12670 $565.90 Metro Mobile Communications Radio Carrying Cases&Battery 12671 $550.72 *1 First National Bank Chairs For Events 12672 $525.28 *1 First National Bank Advertising/Subscription/Books-Plant ID Book/Eleven Copies Of California Legal Source Books For Rangers/Dish Network/ Survey Monkey Monthly Subscription/Volunteer Match Subscription 12673 $511.53 Pouncing Pachyderm Productions Design&Fabrication Services-Daniels Nature Center Sign Panels 12674 $509.75 West Payment Center Legal Research Fees/Law Of Easements&Licenses Subscription 12675 $436.90 California Water Service Company Water Service-FFO 12676 $425.00 Gorman,Michael Reimbursement-Trail Management Training 12677 $412.93 Gilroy Motorcycle Center Three Motorcycle Helmets 12678 $373.75 Jackson-Hirsh Laminating Supplies 12679 $365.00 Bill's Towing&Recovery Towing Services 12680 $311.09 *1 First National Bank Volunteer/Docent Events&Supplies-Safey Sleeves/ Respiratory Masks/Name Badges 12681 $309.38 Sanguinetti, David Reimbursement-Mileage 12682 $276.35 Big Creek Lumber Lumber For Coal Creek Barn Project 12683 $256.37 Safety Kleen Solvent Tank Service-SFO 12684 $246.41 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch 12685 $232.96 Target Specialty Products Vehicle Spill Cleanup Kit/Safety Glasses 12686 $222.91 San Jose Water Company Water Service-RSA County Park 12687 $200.00 All Star Glass Windshield Replacement For Maintenance Truck 12688 $198.84 Summit Uniforms Uniform Expenses 12689 $188.71 *1 First National Bank Out Of Town Business Meeting Expenses-Washington DC Trip For Mt. Umunhum 12690 $185.44 Cascade Fire Equipment Company Fire Protection Clothing 12691 $176.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 12692 $175.42 *1 First National Bank Website/Internet Expenses-Internet For FFO/Web Hosting! Subscription to Email Service Provider For Sending Email Blasts 12693 $174.80 *1 First National Bank Mulch For AO Garden 12694 $155.84 Madco Oxygen&Welding Gas Tanks 12695 $155.41 Barron Park Supply Plumbing Supply-Flush Valve 12696 $133.28 The Workingman's Emporium Uniform Expenses 12697 $121.68 Lab Safety Supply Safety Glasses/Ear Plugs 12698 $119.50 Staples Office Supplies/Break Room Supplies/Wrist Rest/Name Tags 12699 $105.00 *1 First National Bank Membership Dues-SERCAL Membership 12700 $104.93 *1 First National Bank Photo Contest Prizes 12701 $100.00 *1 First National Bank San Mateo County Notice Of Exemption Filing Fees For Sare Property&Cooley Landing 12702 $93.56 *1 First National Bank Veterinary Service&Supplies For Twix 12703 $89.19 Gartside, Ellen Reimbursement-Sandbags For Slender False Brome Removal 12704 $86.27 Wright,Leslie Reimbursement-Communications/Dispatch Meeting Expenses 12705 $77.48 Forestry Suppliers Field Supplies-Magnifiers 12706 $67.02 McKowan,Paul Reimbursement-Volunteer Supplies Page 2 of 3 ` � Claims No. 10-09 ' Meeting 18'12 Date 4/2010 Revised Midpeninsula Regional Open Space District # Amount Name Description 12707 *05,00 Normal Data Consulting Services'Insurance Tracking Database Development 12708 $84.00 American Red Cmoo CPR Recertification Fee&CPR Masks 12709 $5625 Fitzsimons, Renee Raimbvrsement-Mi|eego 12710 *54.61 Soem Fire Pumper Hose For Maintenance Truck 12711 $nuou San Mateo County Health Department Tick Testing 12712 $40.70 United Parcel Service Parcel Shipping 12713 *3100 Roessler,Cindy Reimbursement'Mileage 12714 *25.74 Sunnyvale Ford Vehicle Maintenance&Repairs � 12715 $21.54 Minton'u Lumber uSupply Split Rails For RSA Parking Lot � 12716 *1825 ID Plus Name Tags For Staff � � 12717R $15.e80.44 Ascent Environmental CEQ/VNEPA Strategy For Mt. UmumhumRameuianon&Planning 12718n $8.511.71 California Surveying&Drafting Supply GPS Unit&Software 12719R $2.800.00 Jones Hall Drafting Promissory Note&Reviewing Transactional Documents � For Land Acquisition � 12720R *1.200.00 Macro Corporation Project Management Services'Implementation Of District's New Radio System 12721n *1.088.47 Cagwin&oomanjLandscape Service&Repair Irrigation System'*O Contractors � 12722n $651.e3 Cascade Fire Equipment Company piepumporEquipment-ri||pioings � 12723R $600.00 Macro Corporation Black Mountain Microwave Study For Districts New Radio System 12724n $562.27 Ame,iGuo pmpone-nenta|uooiuenoee 12725n $548.16 United Site Services Sanitation Services'Sierra Azu|&Fremont Older � 12725R $48175 Hsieh, Benny Reimbursement'Conference Phone � 12727n $375.00 eomaon.Gom neimbumammnt-Reg|mtmUpnpo,Red-LeqnedFmgvVnmohup � 1272en *198.27 Hammond,Tracy Reimbumement-UnifvnnExpenso 1272en $182.e5 California Water Service Company ways,Oumice-xD � 12730n $120�00 Ruiz,Ana neimbusement-CenPxono 12731 R $102.32 San Jose Water Company Water Service-Rental Residence � 12732n $n7�aO Tvp|ov. oaviu Reimuu�ement-Canoom|a*savmunvn0fpvm Pu rchasing � Officers Membership Total o183,520.58 `1 Urgent Check Issued*m/1V The total amount for First National Bank io$23.641.s7 � � � Page om, �� Midpeninsula Regional • ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: April 28, 2010 Re: Written Communications � � DRAFT �� ~ RESPONSE April 29, 2010 PREPARED BY STAFF � � wwwu ��rn "u° ~~w,�~�vDERA»x��N AvivuGurnz �� l555jBoh|monRoad Saratoga, C/\ 95050 BE: Request for Dog Use a1 £| ScrcnmOpen Space Preserve Dear Ms. Garret, Thank you for your letter dated February 27, 2010 that follows your prior letter dated September 10, 2009 in which you reiterate an interest in having the remainder of El Sereno Open Space Preserve(Preserve) open <o dogs oo |cuuh. This request, although seemingly simple u/first glance, does require considerable staff time to comply with the District's Board-approved use and management planning process. Along with evaluating tile Pvcacrvc`s site uuitubi|ity for expanded dogs-on-leash use, the District is also responsible for reviewing the proposal at publicly-noticed meeting with the Use and Management Cumroi8cc, must assess and prepare the proper documentation to identify the potential environmental � implications for this action as required by the California Environmental Quality Act(CE0&)` respond to any public comments in support of or opposition to the proposal, and then proceed with full Board review and consideration of this item as ail amendment to the Preserve's Use and Management Plan. Once this ia completed and assuming Board approval of the itern, signs and maps are then modified to reflect the change inuse. � With this in mind and given staff limitations, the District had to weigh this request with all other project proposals and priorities located across tile District's 27open opuuc preserves, which now encompass over 58,000oorea. Staff reviewed these projects against a set of criteria to determine which projects would move forward ua part of the District's 2Ol0-| \ Action Plan. Although Your request for dog access was not initially a component of the Action Plan as part of this screening process, we have determined that should projects bede|uycdorremuovedfionnthc |im&ductoununticipo1edfaotom, whiohnuuyoucur, oiufT would then recornmend that the Board move forward with your proposal during the Midyear Action Plan Review that occurs inNovenuhcr/[>cccnnbcr. Staff will contact you iu the fall to let you know the status Of Your request as we begin to review the Midyear Action Plan. If you have any questions regarding this |o8or, please feel free tocall Ana Ruiz, Planning Manager, a1(650) 69|'l200. |n the mean drne, we encourage you to visit other open space preserves that currently allow dog access, which are listed oil Our vvchoite at . Again, thank you for your comments. Sincerely, Mary Davey, Board President co: K4flOBD Board m[Directors Stephen E. &hbom, General Manager /\nu Ruiz` Planning Manager �� f I 15555 Bohiman Road Saratoga, CA 95070 27 February 20 = Anna Ruiz 00't EV E Nonette Hanko Santa Clara County Open Space Authority MAR 16 ZU;, 330 Distel Circle Los Altos, CA 94022 11 ..IA 1111E-0111111�h I Dear Ms. Ruiz and Ms. Hanko: My neighbors Cynthia Riordan and Connie Puglia, along many other residents in the Bohlman Road neighborhood in the unincorporated area of Saratoga, have petitioned the Santa Clara County Open Space Authority in September 2009 to allow dogs on leashes at the Bohiman Road entrance to the Sereno Open Space District. We know that leashed dogs are allowed to enter this open space area from the Overlook entrance, and we and other local Bohiman Road residents want to be able to walk into the open space district, but at the same time we feel the need to keeps our dogs with us as protection against mountain lions. (My husband acquired our dog for the primary purpose of protecting me as I walk.) We do not feel safe walking without our dogs. In May 2009, Cynthia Riordan spoke with Andrea Christensen in your office, and she received a letter from Nonette Hanko in your office, who both indicated that if we would submit our petition by September 2009, you would address the request in April at your planning meetings for the next fiscal fiscal year. 1 was disappointed to learn from Ms. Riordan that you will not be addressing this request until some time in the future, and, to quote Ms. Hanko, only"if there is a lull in our scheduled projects. We want to ask you to reconsider this decision and address our request at your April planning meetings. The petition we submitted is signed by many of our neighbors on Bohiman Road, starting at the lower junction of On Orbit Drive and Bohlman Road, and continuing up to neighbors who live immediately adjacent to the Sereno�Open Space District. So there is broad support from the local residents who would be most affected by dog traffic for allowing leashed dogs in the open space district. We believe that effecting this policy change would be straightforward, with the main change being to change the sign at the Bohlman Road entrance to indicate that leashed dogs are i allowed. It seems that such a change should not be too costly to implement, and hopefully your budget would allow for it. Sincerely yours, Aviva Garrett avivagarrett@gmail.com 408-867-8851 Midpeninsula Regional Open Space District IZ-10-63 Meeting 10-12 April 28, 2010 AGENDA ITEM 4 AGENDA ITEM Resolution in Support of the State Parks and Wildlife Conservation Trust Fund Act of 2010. GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution to support the State Parks and Wildlife Conservation Trust Fund Act of 2010. SUMMARY The State Parks and Wildlife Conservation Trust Fund Act of 2010 is currently in circulation in order to qualify for the November ballot. This resolution supports the proposed statewide initiative which would create a stable source of funding for California's parks by levying new fees dedicated to state parks and wildlife conservation. DISCUSSION As a result of continued and worsening budget cuts, California's vital state park system is not only in disrepair but literally on the verge of closing its gates forever. A stable and adequate source of funding is necessary to prevent losing this valuable public resource. The State Parks and Wildlife Conservation Trust Fund Act of 2010, prepared for the November ballot, and currently in the signature-gathering process, promises to give Californians the chance to vote on free, year-round admission to state parks in exchange for a new $18 vehicle license fee specifically dedicated to state parks and wildlife conservation. This fee will provide reliable, stable and adequate funding to protect California's state parks for today, tomorrow and the future. As a result, the General Manager recommends that the Board adopt the attached Resolution in support of this effort. FISCAL IMPACT No fiscal impact is anticipated from the acceptance of this information. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. R-10-63 Page 2 CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEP If approved by the Board, staff will send the resolution to the California State Parks Initiative. Attachment: 1. Resolution Prepared by: Rudy Jurgensen, Public Affairs Manager Contact person: Same as above RESOLUTION 10- RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUPPORTING THE STATE PARKS AND WILDLIFE CONSERVATION TRUST FUND ACT OF 2010. The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: WHEREAS, California's parks, once considered the best in the nation, are falling apart because of chronic underfunding; and WHEREAS, twice in the past two years, state parks were on the brink of being shut down; and WHEREAS, nearly 150 state parks were shut down part-time or suffered deep service reductions because of budget cuts, and more park closure proposals and budget cuts are expected this year; and WHEREAS, the State Parks and Wildlife Conservation Trust Fund would provide a stable, reliable and adequate source of funding for the state park system, for wildlife conservation and for increased and equitable access to those resources for all Californians; and WHEREAS, funding for the Trust Fund would come from an $18 annual State Park Access Pass surcharge on all California cars, motorcycles and recreational vehicles that would be collected by the Department of Motor Vehicles as part of the annual vehicle license fee; and WHEREAS, California vehicles subject to the State Park Access Pass surcharge and all occupants of those vehicles would receive free day-use admission to all state parks throughout the year; and WHEREAS, there are nearly 80 million visits to state parks every year, where the abundance of outdoor activities entices visitors to exercise and lead healthier lifestyles; and WHEREAS, parks contribute to public health by protecting forests and natural areas that are sources of clean air and water and by combating climate change by reducing greenhouse gases; and WHEREAS, parks protect the state's wide diversity of plants and animals, preserve an unparalleled collection of historic and cultural assets and provide exciting educational opportunities for young and old alike; WHEREAS, the State Parks and Wildlife Conservation Trust Fund would protect California's 278 state parks so that all Californians can enjoy their benefits; THEREFORE BE IT RESOLVED, the Midpeninsula Regional Open Space District supports the State Parks and Wildlife Conservation Trust Fund Act of 2010. IN WITNESS WHEREOF, we, the Board of Directors of Midpeninsula Regional Open Space District do hereby adopt this resolution this, the 28`h day of April, 2010. s Midpeninsula Regional ' Open Space District R-10-47 Meeting 10-12 April 28, 2010 AGENDA ITEM 5 AGENDA ITEM Authorization to Amend a Contract with Ascent Environmental, Inc., to Provide Consulting Services and Prepare CEQA/NEPA Documents for Phase I Abatement of the Mt. Umunhum Remediation Project in an Amount Not to Exceed $48,000 for a Total Contract Amount Not to Exceed $73,000. GENERAL MANAGER'S RECOMMENDATIONS l. Determine that the proposed action does not constitute a project under the California Environmental Quality Act (CEQA) based on findings as set out in this report. 2. Authorize the General Manager to amend a contract with Ascent Environmental, Inc., for an additional $48,000 that includes an $8,000 contingency, for a total contract amount not to exceed $73,000, to provide environmental services and prepare CEQA/NEPA documents in support of Phase I Abatement for the Mt. Umunhum Remediation project at Sierra Azul Open Space Preserve. SUMMARY The District is rapidly proceeding with site remediation and site planning of the former radar station atop Mt. Umunhum. Remediation will start with hazardous materials abatement. These remediation activities are federally-funded and require discretionary approval from the Board. As a result, these activities are subject to both federal (National Environmental Policy Act or NEPA) and state (California Environmental Quality Act or CEQA) environmental review requirements. The project began with an accelerated schedule to meet stringent federal requirements for obligating funds. Earlier this year, under the General Manager's authority, the District entered into a short-term contract with Ascent Environmental, Inc. to outline a schedule and prepare a cost estimate to complete the required NEPA/CEQA environmental review processes, for an amount not to exceed $25,000. The contract amendment of$48,000 recommended in this report, would expand the current scope of services to authorize preparation of the NEPA/CEQA documents and related services necessary to proceed with abatement activities to remove and safely dispose of lead and asbestos-containing substances at Mt. Umunhum. If approved, the total contract amount for this phase of the project would not exceed $73,000. I R-10-47 Page 2 JI DISCUSSION Federal Appropriation The District obtained Congressional funding in the amount of$3.2 million under a Federal Department of Defense appropriations bill for the 2010 federal fiscal year. Staff was notified of the appropriation in December 2009, which carries a deadline to obligate the funds by the end of the current federal fiscal year that ends on September 30, 2010. Due to the urgency, staff must promptly begin the environmental review process. In addition to CEQA review, the abatement project at Mt. Umunhum also requires federal environmental review under the National Environmental Quality Act (NEPA) as a condition of the federal funding. Ascent Environmental, Inc. Staff conducted research on firms with expertise in both CEQA and NEPA environmental review processes, particularly in relation to former defense sites. Staff evaluated qualifications, expertise, and availability. There were a small number of finns offering a similar nature and level of expertise required for this project, and an even smaller number of firms who were able to begin work immediately. After determining qualifications, staff and General Counsel negotiated competitive rates with Ascent Environmental, Inc., (Ascent) of Sacramento, California. Due to funding deadlines and the need to begin remediation work immediately, the General Manager, under his contractual authority, approved retaining Ascent to begin work with the District to develop an appropriate approach to environmental review. The District's Professional Consultant Selection Policy authorizes the General Manager to approve the selection of a particular consultant given special circumstances. These special circumstances are applicable to this project for the reasons set out in this report. Ascent has the expertise necessary to continue moving the project forward and has already proven to be a valuable asset to the District. To help guide initiation of the environmental review process, Ascent has developed an approach in support the District efforts to: 1)move forward in full compliance with environmental laws while meeting applicable deadlines; 2) demonstrate progress to support subsequent Congressional funding requests; and 3) proceed with abatement of lead and asbestos to prepare the site for future re-use. Ascent has participated in initial meetings and discussions with the Army Corps of Engineers (USACE), who will assist the District with abatement and site clean-up. Contract Terms For a project of this scope, the typical lead time required to contract with a consulting firm takes at least two months. This includes preparing the Request for Qualifications, advertising, staff review, interviews, rating of qualifications, selection, and rate and contract negotiations. Additional time is required to introduce new consultants to the project and project team to ensure services begin promptly. The timing constraints on this project directly effect disbursement of federal funding and cannot accommodate the time required for the standard contracting process. Moreover, the District cannot show rapid and substantial progress on the ground to enhance the potential to obtain additional federal funding without first completing the NEPA and CEQA environmental review. Therefore, staff recommends amending the contract with Ascent to authorize their continued project services to allow staff to continue work without delay. Phased Approach To date, Ascent has assisted staff in determining the most prudent course of action to take given the complexity of the project, tight deadlines, and yet-evolving answers regarding timing and R-10-47 Page 3 funding from federal lawmakers in Washington, DC and federal agencies in Sacramento. Ascent has worked with staff and General Counsel to create a two-phased approach to move the project forward. Phase I includes NEPA/CEQA review of the lead-based paint and asbestos abatement work to be undertaken by the USACE. Phase 11 includes environmental review of subsequent District demolition/remediation and site planning actions. The scope and nature of Phase 11 tasks will be presented to the Board at a future meeting after staff has fully assessed the required tasks and services for this phase. Completion of Phase I under this amendment will include the following principal tasks: • Coordination with USACE (NEPA Lead Agency) • Assistance with regulatory agency meetings • Preparation of a Categorical Exclusion Document required by NEPA • Preparation of an Initial Study and Negative Declaration required by CEQA • Assistance with response to public agency and other comments on project documents • Completion of all procedural requirements to finalize the NEPA and CEQA documents FISCAL IMPACT Federal Appropriations As described earlier in this report, the District will receive $3.2 million in federal appropriations by September 30, 2010, specifically for abatement of hazardous materials and structure demolition. All proposed consultant fees up to $50,000 associated with Phase I NEPA/CEQA for abatement of hazardous materials are expected to be fully reimbursed by federal funding. District Budget At the Regular Board meeting of March 24, 2010, $180,000 was approved as part of the FY201 0-11 budget for site remediation at Mt. Umunhurn (Report R-10-53). The $48,000 requested in this report is included within in that $180,000 item. PUBLIC NOTICE Notice has been provided as required by the Brown Act. CEQA COMPLIANCE The recommended actions do not constitute a project under CEQA; no CEQA review is required. NEXT STEPS Staff will amend the contract with Ascent and work closely with them to begin work immediately on preparing environmental review documents for Phase I abatement. Prepared by: Meredith Manning, Senior Planner Contact person: Gina Coony, Mt. Umunhurn Site Manager Midpeninsula Regional Open Space District R-10-58 Meeting 10-12 April 28, 2010 AGENDA ITEM 6 AGENDA ITEM Adoption of an Amendment to the Use and Management Plan for Thornewood Open Space Preserve for a Minor Intervention, Long-Term Management Approach to Schilling Lake. USE AND MANAGEMENT COMMITTEE'S RECOMMENDATIONS 1. Determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) based on the findings as set out in this report. 2. Amend the Use and Management Plan for Thornewood Open Space Preserve to implement a long-term management plan for Schilling Lake that adopts a minor intervention approach as outlined in this report. SUMMARY A range of management options for Schilling Lake is described in a 2008 Technical Memorandum by Wetlands and Water Resources, Inc. Staff presented these options to the full Board in 2008, and received authorization to perform an inundation modeling study that was completed in 2009. Results of the inundation study informed staff's analysis and recommendation for long-term management of the lake, which staff presented at a March 19, 2010 Use and Management Committee (Committee) meeting. At this meeting, the Committee unanimously recommended forwarding to the full Board a minor intervention management approach for the lake that includes: (1) removal of six redwood trees growing on the earthen dam to maintain dam integrity, (2) partial removal of duckweed to enhance lake aesthetics and water quality, and (3) cattail removal near the spillway to allow unimpeded flow of water through the spillway to help with the flushing of duckweed. DISCUSSION Background The Board of Directors directed staff in 2007 to investigate long-term management and enhancement options for Schilling Lake, a half-acre, man-made lake located along a tributary to Dennis Martin Creek draining to Middle Searsville Lake in the Town of Woodside (Exhibit A). As part of this evaluation, staff contracted with Wetlands and Water Resources, Inc. (WWR), who produced a 2008 Technical Memorandum (TM) outlining five management options, cost estimates, and regulatory considerations for each option, as discussed herein. Schilling Lake is R-10-58 Page 2 formed by a 200-foot-long, un-engineered earthen dam first constructed in the late 1800s by pioneering lumberman Dennis Martin, and enhanced in 1910 by Augustus Schilling. Although sediment deposition has reduced the lake volume by 75% over the last century, the lake still holds approximately three (3) acre-feet of water (approximately I million gallons, or 1.5 Olympic-sized swimming pools). Staff estimates the lake will fill completely with sediment within another 50 years, partly due to its close proximity to the Pilarcitos Fault and San Andreas Fault Zone, which can reactivate many shallow- and deep-seated landslides in an area underlain by highly erosive sandstone geology. Study Results At the regular meeting of September 24, 2008, the Board of Directors received an update on management and enhancement options for Schilling Lake (Report R-08-103). The update summarized several key findings, outlined potential management and enhancement options, and described in detail the preferred alternative: minor intervention. In 2007, a dam engineer presented staff with concerns regarding the integrity of the earthen dam, most notably due to the presence of 17 large trees on the dam crest. Because of this concern, staff determined the need to complete a downstream inundation study for the lake to further inform the development of a long-term management recommendation. At the regular meeting of November 12, 2008, the Board of Directors approved funding for a preliminary inundation study (Report R-08-129). The inundation study consisted of hydraulic modeling to establish or refute the potential for downstream flooding, and map the extent of downstream inundation that could be expected in the event of a partial or total dam breach or failure. Results of the first study showed potential for inundation, flooding, and damage to structures between Schilling Lake and Middle Searsville Lake. However, the model was run under extremely conservative parameters based on sandy soil brought up in one hand-augered sample of the dam material. The hydraulic modeling process was iterative, spending only the funds necessary to answer questions that would inform the next step. Therefore, staff returned to the Board seeking authorization to complete a thorough geotechnical analysis of the dam and run the model a second time with much more accurate inputs (Report R-09-57). The second model run showed that dam failure at the current lake volume posed no risk ot'downstream looding at any residences, other structures, or road/stream crossings between Schilling Lake and Searsville Lake, including Old La Honda Road, Portola Road, and Family Farm Road (Exhibit B). Management Options and Implications To form the basis for identifying long-term lake management options, WWR gathered and reviewed existing information, then characterized existing conditions and ecological functions of the lake. They developed options for sustainable management and enhancement activities that: 1) Are compatible with the mission of the District; 2) Enhance habitats for targeted wildlife species, if applicable; 3) Can be implemented by District staff, where feasible; 4) Require minimum capital investment; and 5) Are cost effective. These options are presented in Attachment C and were presented to the Use and Management Committee (Committee) at a public meeting held on March 19, 2010. At this meeting, the Committee unanimously recommended that the following preferred management option be forwarded to the full Board of Directors for review and consideration: R-10-58 Page 3 Recommended Use and Management Plan Amendment: Long-Term, Minor Intervention Management Approach for Schilling Lake (tree, duckweed, and cattail removal) Tree Removal Six redwood trees growing along the earthen dam would be removed because they do not respond well to pruning. Should one or more of them fall, damage to the dam surface would be significant. The remaining 12 madrone and oak trees will be pruned to reduce windthrow potential. Duckweed Removal The District would undertake minor efforts to manage the physical aquatic habitat and biological communities by regularly removing duckweed from the lake. At certain times of the year, duckweed covers 100% of the lake surface, and regular, partial removal would allow greater sunlight penetration, improving overall water quality and aesthetics. Cattail Removal The District would simultaneously remove a small amount of cattails growing across the spillway entrance to allow the floating duckweed to leave the lake with spillway overflow, where it will not survive. Long-term Monitoring Despite the lack of inundation risk to downstream structures, staff intends to periodically monitor the dam as part of an ongoing maintenance program to ensure public safety and prolong the life of the dam and spillway. Long-term monitoring is inexpensive and requires little staff time. Public Input Thirteen (13) members of the public attended the onsite Use and Management Committee meeting held on March 19, 2010. Attendees unanimously supported staff s recommendation, including redwood tree and floating vegetation removal, and no objections were heard. A request, which is now part of the management recommendation, was made to include cattail removal at the spillway entrance. Policy Implications n m Thornewood Open Space Preserve contains multiple landscape featuresremaining from the i Schilling and Thorne estates, including the man-made lake. The Committee's recommendation to perform minor intervention is intended to prolong the life of the lake by reducing the probability of dam failure from tree windthrow, enhance visitor enjoyment, and improve wildlife habitat with minimal capital or operational cost. The Committee's recommendation for minor intervention takes into account other more immediate priorities in other open space preserves. FISCAL IMPACT Partial funds in the amount of$15,000 for this project were included in the Planning Department's budget for Fiscal Year 2010-11. The total cost to implement all recommended actions is estimated at $22 000. As a result, staff expects to return to the Board at mid-year to request $7,000 in additional funds. Annual staff time will also be needed to collect and remove floating vegetation and cattails, and monthly staff time to perform visual inspection and routine monitoring of dam and spillway integrity. R-10-58 Page 4 PUBLIC NOTICE For the Use and Management Committee, notices were sent to neighbors and interested parties by mail and follow-up phone calls were also made. Thirteen (13) members of the public, one (1) representative from the Town of Woodside, eight (8) staff, and three (3) committee members attended the Committee meeting for a total group of twenty-five (25) people. Property owners of land located adjacent to or within 300 feet of Thornewood Open Space Preserve and interested parties have been mailed written notices of this proposed Use and Management Plan Amendment. Notice has also been provided as required by the Brown Act. CEQA COMPLIANCE This project includes removal of six redwood trees growing on an earthen dam, as well as duckweed and cattail removal and is categorically exempt under Section 15301 of the California Environmental Quality Act Guidelines as described below. C'ategorical exemption 15301 —Existing Facilities This section exempts minor maintenance of existing facilities and topographical features involving negligible expansion of existing use. This project falls under Subsection 15301 (9), which exempts maintenance of existing landscaping, native growth, and water supply reservoirs, excluding the use of pesticides. This project will maintain a reservoir and existing vegetation without expanding use. NEXT STEPS Should the Board approve the Use and Management Plan amendment, staff will: 1. Begin project implementation, including submittal of a tree removal permit to the Town of Woodside. 2. Return to the Board at mid-year to request approximately $7,000 to complete all recommended action items. Attachment(s) 1. Attachment A: Exhibit A, Vicinity Map 2. Attachment B: Exhibit B, Inundation Study Map 3. Attachment C: Long-Term Management Options presented to the Use and Management Committee Prepared by: Meredith Manning, Senior Planner Contact person: Same Graphics prepared by: Gretchen Laustsen, Open Space Planner I d s. Schilling Lake Watershed -" 0 1 ® Deep-seated Landslides Portola B9ad - aa San Andreas Fault Zone Q� �ocaa — Searsville Pilarcitos Fault va lake 84 Middle Lake r,rA as c 4 I boa , i • Skyline Boulevar 351 �x Y Project Site r I -j i, 84) m V Exhibit A: SchillingLake, Thornewood OSP VicinityMa Midpeninsula Regional P Open Space District April 2010 e0 0.125 0.25 0.5 Miles • � x + Sed!"SVWs ' InundationAL .�; Depth (ft) �� b7kio 1 -3 AIM 5-7 "° r rn5s ��, si ,� _ w a r 10-15 15-20 r I 20 30 �+.- s -.. ' tk A,� '.-��yih•.y - .q �,,.` e t .r �i�rS'r,• M -"{ 6 ._,+' �.� � ... .L .ff�..�.A8 ..- 'w .lai'�' .' e, � '�-�` �'�J�" '� •GAR •a s zj— ti i ak 41 Ae gn� we'i j, ' far♦tom-f :.,R•-'� �. t;7 a {I ,toe 3 nr^•¢,L i .. ' = F •,i��h`r .M�,• '�' 4 rr s !)A^ Me X jjj d fr tiyo� T yam('*�[" _ _-'` '•i � �t+�� Nk • tierce i s i! i r ti s w F Project Site r rf •!+ � * '�. .i. _.r _ 4 $ "ems,.. ,.. • }r AV M F � Y • F � �( r , .. •`r • � •yf 1 �P �to � •1' ♦ py�y y1 _ •S �3 sa Exhibit B: Schilling Lake, Thornewood OSP Inundation Study Map Midpeninsula Regional Open Space District April 2010 e � • Miles 0 0.05 0.1 0.2 Ram Open Space'Distriictna' Memorandum To: Use & Management Committee Directors Hassett, Riffle, and Siemens From: Meredith Manning, Senior Planner Copy: Ana Ruiz, Planning Manager; Michael Williams, Acting General Manager; Steve Abbors, General Manager Date: March 18, 2010 Re: Thornewood OSP Schilling Lake Management Plan meeting Friday March 19 The following summarizes the large amount of technical information gathered to investigate tong-term management options for Schilling Lake at Thornewood Open Space Preserve. It also gives background to understand staff's recommendation to the Committee, which will occur onsite at the take tomorrow, Friday, March 19 beginning at 1:30pm. PURPOSE of COMMITTEE MEETING Obtain Committee consensus on a long-term management option to forward to the full Board of Directors for their consideration. SUMMARY The Board of Directors directed staff in 2007 to investigate tong-term management and enhancement options for Schilling Lake, a half-acre, man-made lake located along a tributary to Dennis Martin Creek draining to Middle Searsville Lake. As part of this evaluation, staff contracted with Wetlands and Water Resources, Inc. (WWR), who produced a 2008 Technical Memorandum (TM) outlining five management options, cost estimates, and regulatory considerations for each option, discussed below. Schilling Lake was first constructed in the late 1800s by pioneering lumberman Dennis Martin, and enhanced in 1910 by Augustus Schilling. Since then, 75% of the original take capacity has fitted in with sediment. Staff estimates the lake will fill completely with sediment in another 50-75 years partly due to the close proximity to the Pilarcitos Fault and San Andreas Fault Zone which can reactivate many deep-seated landslides in the watershed. The TM also included a brief analysis by a dam engineer who raised concerns regarding the integrity of the earthen dam, most notably due to the presence of 17 large trees along its crest. Because of this concern, staff obtained authorization from the Board in 2008 to evaluate the integrity of the earthen dam that forms the lake. The evaluation included a hydraulic modeling effort that characterized the potential extent of downstream inundation should Schilling Lake Dam fail. The first round of modeling concluded that there was a potential for inundation, flooding, and damage to structures between Schilling Lake and Middle Searsville Lake resulting from a dam breach; however, the model was run under extremely conservative parameters based on sandy soil brought up in one hand-augered sample of the dam material. The hydraulic modeling process was iterative, spending only the funds necessary to answer questions that would inform the next step; therefore, in 2009, the Board authorized staff to complete a thorough geotechnicat analysis of the dam and run the model a second time, with much more accurate inputs. The second model run showed that dam failure at the current lake volume posed no risk of downstream flooding at any of the road/stream crossings between Schilling Lake and Searsville Lake, including Old La Honda Road, Portota Road, and Family Farm Road. MANAGEMENT OPTIONS AND STAFF RECOMMENDATION To form the basis for identifying management options, WWR gathered and reviewed existing information, then characterized existing conditions and ecological functions of the lake. They developed options for sustainable management and enhancement activities that: 1) Are compatible with the mission of the District; 2) Enhance habitats for targeted wildlife species, if applicable; 3) Can be implemented by District staff, where feasible; 4) Require minimum capital investment; and 5) Are cost effective. Option 1: No action. No cost. The lake would continue to gradually fill in with sediment and would eventually transform from open water to emergent marsh habitat and ultimately to riparian woodland. This option is not recommended because taking a "do nothing" approach will allow trees to continue to grow along the earthen dam, which will eventually destabilize the dam or block the spillway. Option 2: Minor Intervention - Tree Removal. Cost $18,000. Six redwood trees would be removed and the remaining 12 madrone and oak trees pruned to reduce windthrow potential. This option targets removal of redwood trees, which do not respond well to pruning, and whose mature heights can exceed hundreds of feet. This option: 1) reduces the risk of tree windthrow that can lead to dam failure ors spillway blockage, or both b existing redwood P Y g Y g trees that are growing on the dam face; 2) recognizes that the cost to fall the trees increases with each passing year. STAFF'S RECOMMENDATION Option 3: Minor Intervention - Duckweed and Tree Removal. Cost $20,000. In addition to the tree removal actions under Option 3, the District would undertake minor efforts to alter the structure and functions of the physical aquatic habitat and biological communities by regularly removing duckweed from the lake. Along with the benefits outlined in Option 3: 1) at certain times of the year, duckweed covers 100% of the take surface, and regular partial removal would allow greater sunlight penetration, potentially induce growth of submerged vegetation, improve water quality, and increase dissolved oxygen concentrations for the benefit of non-target species, and improve visual aesthetics for Preserve users. Option 4: Moderate Intervention - Re-introduction of Special Status Species . Cost not evaluated. This option was removed from consideration following consultation with regulatory agencies, especially the US Fish Et Wildlife Service, who determined that the take provided poor habitat value for targeted species, and declined funding for habitat enhancement. This option is not recommended because: 1) tack of sufficient quality habitat in the area to support target species; 2) high effort for relatively small potential success; 3) lack of funding support by resource agencies; 4) uncertainty regarding regulatory concerns and requirements. i Pace 2 of 3 Option 5: Major Intervention - Reestablish Lake Depth. Cost $225,000 Sediment would be dredged from the lake bottom to deepen open water habitat and inhibit a gradual transition to emergent marsh habitat and eventually riparian woodland. This option includes actions under Option 4 (duckweed and tree removal). This option is not recommended because: 1) high project cost for unknown benefit to target species; 2) unknown regulatory concerns regarding "take" of species given that agencies may need to assume presence in the take; 3) dredging would need to be performed at regular intervals to maintain desired lake depth; 4) increasing lake depth means increasing volume of water behind dam, which could increase the potential for flooding of downstream structures if the dam were to fail; and 5) a new inundation study would be required. Option 6: Major Intervention - Active Transition to Riparian Woodland. Cost $305,000 The Jake's transition to riparian ecosystem would be hastened by draining the lake, lowering the spillway and dam, and re-vegetating. This option serves as a partial restoration that reduces the water holding capacity of the dam. This option is not recommended because: 1) results of the inundation study show no risk of downstream flooding and therefore eliminates the need to consider a reduction of water storage capacity for downstream public safety; 2) high project cost to facilitate an already occurring trajectory; and 3) unknown regulatory concerns of implementing project. OTHER PROJECTS IN THE VICINITY OF THE LAKE The District obtained the property containing the lake in 1978 and has implemented one repair in 1998 to prevent a landslide from collapsing the north side of the concrete retaining wall forming part of the spillway. Non-native trees were removed in the area in 2008 by staff, who is also leading an ongoing effort to eradicate Slender False Brome on District and neighboring property. The new Bridle Trail joins with the Schilling Lake Trail uphill of the spillway, but otherwise does not impact the lake or dam. Final work to deconstruct the old Dennis Martin Trait, to be implemented this summer, does not occur in the vicinity of the lake or dam. POLICY CONSIDERATIONS Thornewood Open Space Preserve contains multiple cultural landscape features remaining from the Schilling and Thorne estates, including the man-made lake. Staff's recommendation to perform minor intervention would potentially prolong the life of the lake by reducing the probability of dam failure due to tree windthrow, as welt as enhance visitor enjoyment and improve habitat for local wildlife by managing the duckweed growth without incurring great capital or operational cost. Staff's recommendation for minor intervention also reflects the many other more immediate priorities located at other open space preserves, which include habitat enhancements where target species are present, contaminant remediation, access improvements to open new areas to the public, and projects with grant deadlines. NEXT STEPS Staff expects to forward the Committee's recommendation to the full Board in late spring of this year. Fl,igr> 3 of 3 Midpeninsula Regional Open Space District R-10-62 Meeting 10-12 April 28, 2010 AGENDA ITEM 7 AGENDA ITEM Contract Amendment with BAGG Engineers to Include Construction Monitoring for the Pond DR06 Repair Project located in the Former Wool Ranch Area of La Honda Creek Open Space Preserve. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to amend a contract with BAGG Engineers for an additional $17,910, for a total contract amount not to exceed $3 8,685, to include permit-required construction monitoring for the Pond DR06 repair project located at the fanner Wool Ranch Area of La Honda Creek Open Space Preserve. SUMMARY In July 2009, the District contracted with BAGG Engineers (BAGG) to conduct geotechnical investigations, prepare a topographic survey, and develop an interim and a long-term repair plan for the failing earthen berm at Pond DR06 to preserve the pond as breeding habitat for the California red-legged frog (Rana aurora drqvtonii) (CRLF) and as a cattle water source. An interim repair was prepared by BAGG and implemented by District staff in the fall of 2009 to prevent total berm failure during the forecasted El Nino winter. BAGG also prepared long-term repair plans that are currently under permit review at San Mateo County. The initial contract was issued only for geotechnical investigations and repair design. To complete the project, San Mateo County is requiring construction oversight and sign-off by the engineer of record to ensure that the project is implemented according to plans. The proposed contract amendment of$17,910 covers expenses related to construction oversight. DISCUSSION The Pond DR06 repair project is the first action item undertaken by the District to implement the 2009 Pond Management Plan for the Former Wool Ranch pond complex at La Honda Creek Open Space Preserve. The project was identified as an "urgent"priority because of the actively R-10-62 Page 2 failing earthen berm in a known CRLF breeding pond. Although the pond supports breeding of CRLF, as evidenced by the presence of egg masses, current conditions cause the pond to dry too quickly to allow tadpoles to fully mature. The repair will deepen the pond and add a new, native, clay lining to lengthen the ponding duration and facilitate successful breeding of CRLF. The pond is also considered suitable habitat for the San Francisco garter snake (Thamnophis sirtalis tetrataenia) (SFGS), which is a species listed as endangered under both the State and Federal Endangered Species Acts. Although SFGS has not been detected at the pond, the pond is an excellent site for the future introduction of the snake. The pond repair will provide an opportunity to increase the number of CRLF, which is the primary prey species for the SFGS. The pond repair project involved coordination with multiple regulatory agencies, including the United States Fish and Wildlife Service (USFWS), the California Department of Fish and Game, the United States Army Corps of Engineers, the Regional Water Resources Control Board, and San Mateo County. During project permitting, the District also worked closely with the San Mateo County Resource Conservation District (RCD) to assess the value of the current agricultural grading exemption process and its applicability for pond repair projects. This experience has strengthened working relationships between the District and RCD, which will facilitate future partnering opportunities to implement joint resource management projects. For this project, the USFWS issued the District an Endangered Species Act Recovery Pen-nit to perform ongoing monitoring and restoration activities for CRLF. The Recovery Pen-nit is valid for future pond repair projects and prescribed fire efforts to recover SFGS and protect CRLF at the Fortner Wool Ranch. The Recovery Permit will reduce future biological monitoring costs by allowing the work to be performed either directly by District staff or jointly with consulting biologists. FISCAL IMPACT The Planning Department budget for FY201 0-11 includes $86,000 to complete the Pond DR06 repair project. Of this amount, $17,910 would be allocated to fund the recommended contract amendment with BAGG to perform the required construction oversight and monitoring. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that amending the consultant agreement to include construction management services for the Pond DR06 repair project does not constitute a project under the California Environmental Quality Act (CEQA)because such services do not have the potential to result in either a direct physical change, or a reasonably foreseeable indirect physical change, in the environment. A Mitigated Negative Declaration for Pond DR06 repair implementation was previously approved by the Board on September 23, 2009. R-10-62 Page 3 NEXT STEPS If the contract amendment is approved by the Board, staff will authorize BAGG to perform construction oversight and monitoring for the Pond DR06 repair, which is scheduled to occur between June and October 2010 for a two to four week period. Required permits are either in place or pending. An on-call consulting biologist has been retained for the project and a request for bids and qualifications has been released to hire a construction contractor. Staff expects to return to the Board in June 2010 for authorization to award the construction contract. Attachment: 1. Map of Pond DR06 repair project area Prepared by: Julie Andersen, Resource Planner I Contact person: Julie Andersen, Resource Planner I Midpeninsula Regional Open Space District Preserves and Surrounding i ' tot Ik..m�y nw ant , Nn lr w.wMer1 iirihW. ,aa#r alwa 11n1. �lUstip...wMY..pN.tile y.4f. �vv..lr.+ev.w.n!twlrla p .rml wiwa.!WwA � ��b�Wwww N k 4n iwrlrirn MA Nra• A w cvrywwd J oiw S�pOD:m.d I.nd m to yan . w� ww*pw.an.w p�nnVs1 kv�x aMmmM.matmR +lr++.n^.t^Mm+MAr..w`.wr7.,nlwdMF+l lw.wrynr . tla• t+1n+t nw4.,<.,4tn .rr.e ,n tlw ,.N.uy aeaaa,+rwtiw+� �� General Project Area La Honda Creek Open Space Preserve 11 ram, ✓�°a• 4 ,C '�� .'y�e. � I, ..,..d 5 d iht Ari N- ti. IIA 1 f)K( � -. t A y ) r +y r � -� �L- _��"� frrnrKr 11vro1 to Hnndi ,, "• Creek OSP Project Vicinity 12 Midpeninsula Regional • ' Open Space District To: Board of Directors From: Stephen E. Abhors Date: April 28, 2010 Re: FYI Midpeninsula Regional Memorandum Open Space District r � To: MROSD Board of Directors Through: Steve Abhors, General Manager From: Cindy Roessler, Senior Resource Management Specialist Date: April 21, 2010 Re: Quarterly Resource Management Report h resource management activities in the period of October 2009 Attached please end a summary of the b through March 2010. Integrated Resource Planning and Mana emeet Program g g g Quarterly Summary: October 2009—March 2010 Resource Planning and Management Department Progress Project/Description Cultural and Historic Resources Alma College Conditions Assessment Planning Consultants prepared and submitted draft Phase I Conditions Assessment. Ecological Restoration Picchetti Ranch Stream Restoration Operations Volunteers installed plants alongside restored Public Affairs creek section. Planning of final phase underway for summer Skyline Ridge Tree Farm Restoration Operations 2010 construction. Negotiating possible mitigation funding from Caltrans. Education/Interpretation Interpretive Plan Consultant Operations Hired and toured preserves with consultant to Public Affairs develop an interpretive system plan. Updated docents on Sudden Oak Death Operations research at MROSD. Provided field training Sudden Oak Death Public Affairs to Environmental Volunteers at Los Trancos. Revised signboards and website. Conducted media outreach and received good coverage. Operations Conducted first docent-led hike to Driscoll Driscoll Ponds Planning ponds to view frog,newt and turtle activity at Public Affairs night, and discuss grazing program. Central Coast Invasive Weeds Symposium Operations Field staff attended. Made presentation on MROSD's resource California Native Plant Society Operations management program to Chapter Councils of the California Native Plant Society. Environmental Remediation Began work with US Army Corps of Mt Umunhum/Almaden AFS Remediation Planning Engineers for federally funded cleanup efforts Public Affairs at former Air Force Base. Recruited and hired a pro'ect manager for the project. Completed debris site cleanup and water well Driscoll Ranch Remediation Planning abandonment to meet requirements of Water Board closure of site. Consultants prepared draft Constraints Mindego Ranch Landfill Removal Planning Evaluation Report for the landfill removal activities. Began field work to evaluate potential erosional mercury sites on District lands in Guadalupe River Watershed Mercury Total response to Technical Report Requirement Maximum Daily Load(TMDL) Planning from Water Board and began coordinated monitoring program development with other responsible parties in response to Water Board re uirement. Page 1 of 3 Integrated Resource Planning and Manag, --nt Program Quarterly Summary 3rd& . Quarters,October 2009 through March 2010 Rare,Threatened and Endangered Species Management Hired consultant and developing preliminary Operations designs for boardwalk, trail and educational Alpine Pond Long Tenn Management Plan Planning facilities, and restoration of native aquatic Public Affairs wildlife. Researching grant opportunities for funding. Completed design and permitting for project. Driscoll Pond DR06 Repair Project Planning Awaiting USFWS Biological Opinion,then staff will release bid documents for contractor selection. Expect construction in June/July. Resources Inventory Operations Conducted late season hydrologic monitoring Driscoll Ponds Monitoring Planning and surveys and subsequent early season monitoring at Driscoll Ranch ponds. District-wide Pond Database Operations Completed surveys to identify and assess Planning ponds for District-wide and database. Resource Program Planning and Policy Development RWQCB Maintenance 5-Year Permit Planning Continued to work with Water Board staff to obtain 5-Year Permit. Contractor completed installation of defensible space along access road to Bear Creek Redwoods OSP and communications Wildland Fire Defensible Space Program Planning facility at Black Mtn. (Monte Bello OSP). Defined scope of fuels reduction project at Rancho San Antonio OSP with Los Altos Hills Fire. La Honda Creek Master Plan Resources Element Planning Evaluated potential trail alignments as alternatives tooptions presented in plan. Vegetation Management Applied fungicide and removed bays around specimen oaks in Los Trancos, Russian Ridge Sudden Oak Death Operations and Skyline Ridge. Reapplied fungicide at research sites in Rancho San Antonio and El Corte de Madera. Dug, flamed, mulched, pulled, and sprayed bull thistle,broom, fennel, gorse, Harding grass,milk thistle,purple starthistle, slender false brome, smilo grass, stinkwort, thistles, Operations vinca, and yellow starthistle at Bear Creek Invasive Plant Control Public Affairs Redwoods,Coal Creek, El Corte de Madera, El Sereno, Fremont Older, La Honda, Los Trancos, Mills Creek, Monte Bello, Picchetti, Pulgas, Purisima Creek, Ravenswood, Russian Ridge, Saratoga Gap, Skyline Ridge, Thornewood, and Windy Hill. Page 2 of 3 Integrated Resource Planning and Management Program Quarterly Summary 3d o--,-'Quarters,October 2009 through March 2010 Vegetation Management(cont.) In 2009, coordinated control of 53 acres of slender false brome on private property. Slender False Brome Operations Presentations made at CA Invasive Plant Public Affairs Council conference, Weed Management Areas,and Bay Area Early Detection worksho Controlled Harding grass and drill seeded Prescribed Bums Operations native grasses at 2009 bum area at Russian Ridge. Participated in Central Coast Rangeland Conservation Grazing Operations Coalition training. Conducted annual fall grazing monitoring. Purisima-to-the-Sea Properties Operations Developing detailed management plans for Grazing Management Plan Planning individual properties as they are acquired. Real Property Water Quality Protection Big Dipper Ranch Road Removal—DFG Fisheries Planning Negotiated with San Mateo County for Restoration Grant adinpermit. Rogue Valley Pond Planning Completed hydrologic assessment of pond at Rancho San Antonio OSP. Reviewed proposed flood control project and Permanente Creek Flood Control Project Planning conducted site meeting with Santa Clara Valley Water District. Contractor completed geotechnical investigation of impoundment. Staff Schilling Lake Planning developed recommended management actions for presentation to Use and Management Committee. El Corte de Madera Creek OSP Watershed Plam-iing Completed erosion control and revegetation Protection Program Operations projects. White Oaks Trail Rehabilitation Operations Designed trail reroute to eliminate erosion Planning proble s. Conducting CEQA review. Developed and submitted grant funding for Thomewood OSP Proposition 50 Grant Planning American Recovery and Reinvestment Act. Construction postponed until 2010. Wildlife Management Giant Salamander Research Operations Coordinated surveys for giant salamanders to enable genetic studies. Stanford Study on Argentine Ants Operations Coordinated surveys for Argentine ants in preserves. Deer Surveys Operations Conducted annual fall deer surveys. Public Affairs Coordinated additional radio-collaring of Mountain Lion Studies Operations mountain lions in Sierra Azul area. Presentation to docents. S:\Resource Management\Quarterly&Annual RM Reports to Board\2009 quarterly reports\Resource Management Quarterly Summary_Q3_Q4_200920 I O.doc Page 3 of 3 Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: April 28, 2010 Re: Late FYIs Mdennsua Regional O i penp iSpace(Dist ict Memo ran d u m To: MROSD Board of Directors Through: Steve Abbors, General Manager From: Kirk Lenington, Senior Resource Planner Gina Coony, Mt. Umunhum Project Manager Date: April 14, 2010 Re: Summary of Mt. Umunhum Remediation and Restoration Project Reports: • Structural Summary Report • Slope Stability Report • Hazardous Materials Survey Reports The following is a summary of information contained in the final reports prepared for the Mt Umunhum remediation project by Northgate Environmental and their sub-consultants. The research, evaluation and recommendations described within these reports have been completed to support and inform both the remediation project and future site planning. Structural Summary Roort The Structural Summary Report prepared by Jax Kneppers, a consultant to Northgate Environmental, focused on two buildings which could be retained on site due to their potential for re-use, should the site planning efforts conclude that re-use is a viable option. Potential for re-use for building 102, the Radar Tower, is largely a result of the overwhelming response this building evokes (both positive and negative) because it is considered an important visual "landmark" atop Mt Umunhum. Building 211 is an Automotive Maintenance Building, replete with sunken service bay, which could serve the District well operationally. In summary, the Structural Report indicates the following: Radar Tower: I. The Radar Tower building, a cast in place concrete structure, was designed and built to extremely high standards. Overall, the building remains in very good structural condition. Concrete samples taken at the radar tower tested at 4000 psi, which is high strength concrete. 2. There are diagonal cracks evident on the east and west walls of the building, assumed to have been the result of the 1989 Loma Prieta earthquake. If the building is to be retained, these cracks would need to be repaired utilizing epoxy injection; 3. It is believed that the Loma Prieta earthquake weakened the lateral integrity of the east wall. Therefore, if building is retained, the east exterior wall openings it would ne,_ (o be in-filled with high strength cone. _ and doweled into the existing walls to re-establish lateral stability. 4. Currently there are many existing floor slab openings which provided for vertical access for conduits and ducts. These will need to be filled-in with high strength concrete and doweled into adjoining slab areas if the building is retained. S. The existing vertical access is via a pre-fabricated metal stairway. If the building is retained, this stairway will either need to be repaired and reinforced or replaced. 6. The existing rooftop guardrail is in a deteriorated state and does not meet current guardrail code requirements. If the building is retained, the guardrail will need to be replaced with a new, code compliant guardrail. Automotive Maintenance Building: 1. The Automotive Maintenance Building is a steel frame structure with metal siding, concrete slab on grade, depressed concrete service bay, and roll up doors. 2. The existingstructure was observed to be in good condition. The existing metal siding appeared to be properly lapped and in good condition. 3. The concrete slab did have some cracks of up to I". If the building were retained, these would need to be epoxy filled. 4. If the building were to be retained, there should be a more comprehensive assessment of all steel connections: Loose connections should be "tuned-up" (tightened, repaired, or replaced). Any areas of rust should be wire brushed and painted. NOTE: The structural report only addresses structural concerns. It is at a concept level, and has been based on site inspections and concrete sampling. Should either the Radar Tower of the Automotive Maintenance Building be retained, additional evaluation for mechanical, electrical, plumbing, accessibility and fire life safety code requirements will need to be completed. The Structural Summary Report is available upon request. Slope Stability Report The Slope Stability Report prepared by Joyce Associates, a consultant to Northgate, evaluated the slope stability and potential for future slippage along the slope north of the RadarTower In summary, the Slope Stability Report indicates the following: l. The Radar Tower does not lie within a landslide area and has not been affected by landslide movement since it's construction; 2. Approximately two rockslides have occurred along the north slope within the last 10-20 years; 3. These rockslides have encroached on the distance between the radar tower and the top of the slope; 4. While future rockslides can be anticipated, slippage will be gradual and there is not imminent danger to the radar tower building; 5. Should the rauar tower structure be retained on site, tiion the potential for further slope slippage will need to be mitigated either through rock bolting or construction of a buried shoring system. The Slope Stability Report is available upon request. Hazardous Materials Survey Reports Hazardous Materials Survey Reports were completed by IHI Environmental for Northgate Environmental. Buildings 102 (Radar Tower), 207 (Headquarters Building) and 211 (Automotive Maintenance Building) were surveyed to determine the types of hazardous materials, specifically asbestos and lead based paint, present within these structures. Buildings 102 and 211 were selected for the survey because they could potentially be retained for re-use. Building 207 is representative of many similar structures on site. It is anticipated that this 3- building sampling will closely represent what will be discovered in other structures on site. In summary, the Hazardous Materials Survey Reports found: 1. Common asbestos containing materials were found throughout all buildings sampled. These include: a. Floor tiles, roofing mastic, cement wall panels, caulks and sealants, gypsum joint compound, pipe insulation, fire-proofing, fire door cores, duct flashing; 2. Less common asbestos containing materials found included: a. asbestos in the exterior paint at the radar tower, in the silver roof paint at building 207, and in the textured paint on the walls of the oil well and stairway at building 211; 3. Lead-based paint was detected in almost all paint samples; 4. Lead ceiling panels on 5`" floor of radar tower; 5. Lead in ceramic tiles glazing at 51h floor restroom in radar tower; 6. Suspected PCB-containing light fixture ballasts in all buildings. The Hazardous Materials Survey Reports are available upon request.