Loading...
HomeMy Public PortalAbout2003-09-23 Regular Meeting41 COUNCIL MINUTES REGULAR MEETING - SEPTEMBER Of 2001 The Regular Meeting of the Bal Harbour Village Council was held on Tuesday, September 23, 2003, in the Council Chambers, at Bal Harbour Village Hall. The meeting was called to order at 4:08 p.m. by Mayor Tantleff. Those present were: Also present: Mayor Daniel S. Tantleff Assistant Mayor Seymour "Sy" Roth Councilman Peg E. Gorson Councilman Joel S. Jacobi Alfred J. Treppeda, Village Manager Jeanette Horton, Village Clerk Ellisa Horvath, Deputy Village Clerk Richard J. Weiss, Village Attorney Absent: Councilman Howard J. Berlin As a quorum was determined to be present, the meeting commenced. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mr. Edward Akelaitis and Officer Paul Eppler. 3. APPROVAL OF MINUTES: A motion was offered by Assistant Mayor Roth and seconded by Councilman Jacobi to approve the minutes of the July 15, 2003 Regular Meeting, September Il, 2003 First Budget Hearing, and September ll, 2003 Special Council Meeting. The motion carried unanimously (4-0), with Councilman Berlin absent, and the minutes were approved as submitted. 4. PRESENTATIONS: Chief Hunker commended the VIN (Vice Intelligence & Narcotics) Unit and advised that for the past 6 months they have conducted major investigations, working with the DEA and HIDTA. He advised that one case resulted in the seizure of over $8 million worth of cocaine off the street. Chief Hunker reported that the second case involved a subject who was selling Ecstasy, within 100 feet of Bay Harbor Elementary. He explained that over the past 6 months, the Unit has seized over $608,000 in forfeiture proceeds (as of today, $450,000 of that money has been cleared). Citizen Presentations — Ms. Cubela / Security Officer Wu: Captain Roye reported that on July 31 st, detectives and officers responded to a newborn abandoned on the beach. He advised that Alex Wu, Security Chief for Majestic Condominium, received a call from a resident that their housekeeper was missing and supplied the police with a passport, which helped to identify the mother of the baby. Captain Roye explained that Yvette Cubela, security guard for the Sheraton Hotel, spotted the mother washing off in the ocean. Ms. Cubela alerted the police to the woman, which also helped to identify her. Captain Roye advised that Ms. Cubela was presented with a plaque at the Sheraton. Captain Roye presented Mr. Wu with a plaque, on behalf of the Village and Police Department, Regular Council Meeting 09/23/2003 1 12 thanking him for his assistance. Employee of the Month — PSA Edward Akelaitis: Captain Klingman explained that Ed Akelaitis was selected as the Employee of the Month (July 2003) for the thorough and professional manner that he addresses all of his responsibilities (code enforcement, animal control, police dispatch, vehicle maintenance, and the completion of police reports and parking enforcement), as well as his assistance with the Village's 41h of July Fireworks display. Captain Klingman presented Mr. Akelaitis with the "Employee of the Month" plaque for July 2003. Mayor Tantleff presented Mr. Akelaitis with a check, on behalf of the Village. Officer of the Month — Officer Paul Eppler: Captain Klingman explained that Officer Eppler was selected as the Officer of the Month (August 2003) for his quick thinking and attention to duty, resulting in the arrests of subjects that robbed an employee of Carpaccio Restaurant (Bal Harbour Shops). Captain Klingman presented Officer Eppler with the "Officer of the Month" plaque for August 2003. Mayor Tantleff presented Officer Eppler with a check, on behalf of the Village. S. PUBLIC HEARINGS: None 6. ORDINANCES SECOND READING/PUBLIC HEARINGS: None. 7. ORDINANCES FIRST READING: None. 8. RESOLUTIONS/PUBLIC HEARINGS: A resolution was read, by title, by the Village Clerk, establishing sanitary sewer rates for 2003/2004. Mayor Tantleff opened the public hearing. There being no comments, Mayor Tantleff closed the public hearing. A motion was offered by Assistant Mayor Roth and seconded by Councilman Jacobi to approve this resolution. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi aye. Thus becoming: RESOLUTION NO. 648 RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, ESTABLISHING SANITARY SEWER RATES FOR THE 2003/2004 FISCAL YEAR; ESTABLISHING AN EFFECTIVE DATE. A resolution was read, by title, by the Village Clerk, adopting an assessment roll for the Security District. Mayor Tantleff opened the public hearing. Regular Council Meeting 09/23/2003 2 43 Babak Raheb, resident — 128 Balfour Drive, addressed the Council and reviewed the budget for the Security District. He thinks that the budget request of $284,350.00 is $50,897 more than last year. Mr. Raheb stated that the Village has $51,899 surplus, so he doesn't see the necessity of increasing the budget. He stated there is $9,000 budgeted for landscape materials for the next year and the $6,500 that was budgeted last year was not used. He reviewed maintenance of equipment, which to date has cost $5,352 and has been increased to $16,500 (an increase of over 200%). He reviewed the legal fees. Mr. Raheb stated that the City of Bal Harbour decided to create a special taxing district, so the City, not the Security District, should be responsible for the legal fees. He stated that at the last meeting he requested the Village Attorney and Council for a legal opinion as far as the legality of this District. Mr. Raheb advised that a phone call to the Attorney General wouldn't cost the City anything, but the City decided that it didn't want to get a legal opinion and are now asking the residents of the District to pay for attorneys' fees. He advised that for the past 16 years, this budget was submitted to the District residents, through the Association Board. Mr. Raheb stated that the City appointed the Civic Association as its goveming body. He advised that this year the Village has bypassed the decisions that are in the by-laws. Mr. Raheb stated that every resident has the right to vote directly, on increases/decreases of assessment. He advised that the City has bypassed those procedures and he objects to that. Mr. Raheb stated that Mr. Treppeda has written that the Civic Association is currently considering canceling the agreement with the Village. He advised that the Civic Association canceled that agreement. Mr. Raheb stated that the upcoming resolution has to depend on whether the City will accept that or challenge it. He advised that the Civic Association has ruled that resolution 316 is now canceled and if it is canceled, then it will bring into question the authority again of the Village. Mr. Treppeda questioned where Mr. Raheb got the $52,000 surplus in the Security fund. Mr. Raheb responded that it is shown that the Village has spent $180,554 and collected $223,000 last year, which results in a $51,899 surplus. Mrs. Horton advised that those figures are only through August 28th and the books don't close until September 30th. She stated that more money has been spent than what is shown there. Mr. Treppeda stated that the surplus, as of today, is approximately $22,000. He doesn't think that is a large surplus to have and explained that the Village has a surplus of $2.8 million in the general fund alone. Mr. Treppeda thinks that it's smart to have a surplus. Mrs. Horton stated that bills have been paid in September that are not reflected in this figure. She advised that the legal fees were $21,000+ and Kent Security fees aren't reflected. Mr. Treppeda stated that when the budget is made for the next year, they are a few months away from the end of the budget year, so they don't know how the budget is going to come out, until the end of the fiscal year. Mr. Raheb questioned if they have an audited expenditure for the $21,000. Mrs. Horton advised that she has the bill from the attorney for the Civic Association and the auditor doesn't come in until November and he will go through everything then. She reported that a budget is a projection of the expenses for the year. Mr. Raheb stated that resolution 316 indemnifies the Civic Association and the Village should pay the costs for the attorney fees, not the Civic Association. Mayor Tantleff read a letter received from Dan Holder, President — Shaker Villas. He advised that the Council did raise the assessment of what the apartment units were paying. Dina Cellini, resident —211 Bal Cross Drive, addressed the Council and advised that she agrees with the points that Mr. Raheb had. She reviewed the line item management fee and advised that there is an increase from $7,500 to $15,000 and questioned who decided what Regular Council Meeting 09/23/2003 3 that management fee would be. Mrs. Horton advised that it was increased because the Village has enterprise funds (water, sewer, & tourism) and they all pay $15,000. She explained that the Village does the same type of paperwork and it has been $7,500 for 13 years. Mrs. Horton advised that it was raised so it was the same as the other funds, to cover labor costs, etc. Ms. Cellini advised that the original resolution doesn't address the idea of a management fee for the Village, so she doesn't think there's a precedent for even $1 dollar to be paid to the Village. She stated that is one objection. Ms. Cellini also objected to the contingency being increased $15,000, especially due to the $20,000+ surplus. She reviewed Professional Services and questioned if the Civic Association or Village has taken into account an approximately $9,000 overcharge that Kent Security has admitted charging at the March/April meeting. Ms. Cellini stated that the Civic Association has never addressed whether or not that sum of money was taken off of the amount that is still owed them. Mrs. Horton advised that she understands from Kent that was the difference between Tony's salary and Ray's salary. She explained that it's not a credit coming, but it means that the bills will go down each month, which they have. Sandra Dunn, resident — 208 Park Drive, addressed the Council and advised that it may not be $9,000, because Ray was given a raise. She explained that it wasn't actually a credit; it was the difference in the guard salaries. Ms. Cellini doesn't recall that and advised that she recalls at the meeting that Gill Neumann said that the Association was charged $9,000 too much. She advised that the Civic Association has never explained that to the members, so to get this new budget and see that Kent Security is given a 3% increase and the various charges haven't been reconciled that they have overcharged, is inappropriate. Mr. Treppeda stated that the amount being spent this year, up to now, is $150,000 for guard service. He explained that the $170,000 is what is budgeted (2003/2004 fiscal year) and $150,000 has been spent so far (2002/2003 fiscal year). Mrs. Horton advised that a bill was received for $6,300, which will be paid before the end of September. Ms. Cellini stated that the idea of the guard services is still in a state of limbo. She advised that the Chief made a recommendation to the Civic Association and the Association keeps putting the decision about the security guard company off. Ms. Cellini questioned if the state of limbo is supposed to last indefinitely or if a decision is going to be made and if the recommendation of the Chief is going to be taken or if the lowest bidder is going to be taken. She questioned where that stands. Mr. Treppeda advised that as soon as the Association gives the Village 30 days notice, then that can be answered. He explained that the Agreement was not canceled yet. Ms. Cellini advised that the Agreement was canceled two meetings ago. Mr. Treppeda advised that the Village was never given the notice that is required. Ms. Dunn explained that the Village Attorney is reviewing some questions that were asked and the Agreement has not been canceled yet, because those questions have not been answered yet. Ms. Cellini advised that a motion was made at the Civic Association meeting to cancel the resolution and the residents don't know what was done behind closed doors. She stated that at the meeting she attended, the 7 Board of Directors voted to cancel the resolution. Mr. Treppeda advised that until that action is followed up in writing, it will not happen. Ms. Cellini questioned what it is pending. Mr. Weiss advised that after the Village received notification that was where the Association was going, the Village needed to look at all their post orders, the way the gate is operated, the way the Village is going to take over the responsibilities to make sure that it's smooth, etc. He explained that they are in the process of completing their research on that and completing a scenario so that when the Village takes it over, it is done smoothly. Mr. Weiss advised that there may be certain procedures that were being followed in the guardhouse that the Village may not want to continue using. He explained that the Village asked the Civic Association to Regular Council Meeting 09/23/2003 4 45 hold off giving the official notice until they can finish and make sure that everything is done nicely and smoothly. Ms. Cellini questioned if the Village intends to accept...Mr. Weiss advised that they have the right to cancel the agreement and the Village is going to tell them shortly that it is ready to accept the notice. He advised that, at that point, there will be 30 days notice. Mr. Weiss stated that a lot of people rely on that guard service and the gate needs to be done properly, so the Village has to make sure that it's done correctly. Ms. Cellini questioned in the meantime if the Civic Association is still subject to the various laws (sunshine law, etc.). Mr. Weiss advised that they are and that they are operating as they were operating. Ms. Cellini stated that Mr. Weiss previously indicated that they were subject to the sunshine law at another meeting. Mr. Weiss advised that the Village is moving ahead with the transition. Ms. Cellini clarified that the Civic Association has not formally asked the Village to take over and the Village has not formally accepted it. Mr. Weiss agreed. Ms. Cellini clarified that things are status quo as they were. Mr. Weiss agreed. Gabriela Webster, resident — 30 Park Drive #15, addressed the Council and advised that she supports Mr. Holder's letter. She advised that she is in agreement, along with many of the homeowners, and she wants to thank the Council for their attention and consideration to all homeowners involved. Ms. Webster stated that security assessment bills for apartment owners are sent to the 11 owners or associations of the buildings. She questioned if it's possible to send the bills to the apartment owners, since they are sent to the homeowners. Ms. Webster explained that she gets her ordinance, hearings, etc. that the city sends. Mrs. Horton advised that the Village can't do that, because it doesn't know who a lot of the owners are and some are out of town, etc. Mayor Tantleff questioned the President of the Civic Association if she has any opposition to the Village making sure that the apartment owners get a copy of their bill. Ms. Dunn advised that she doesn't. Mayor Tantleff stated that the Village can do its best. Ms. Webster stated that the Village can use the same database that it uses for newsletters, etc. Mrs. Horton advised that the Village has a lot of mail returned from the apartments from that database. Mayor Tantleff stated that the Village can't guarantee to get it there...Mrs. Horton advised that the Village can try. Mr. Treppeda stated that Mrs. Horton was following the way that it has been done. He doesn't think that the Code gets real specific, so the Village would have to establish and divide the total for the first unit and additional units, by how many units there are. Ms. Webster stated that the Village does the formula anyway. Mayor Tantleff questioned if this is something that should go to the Civic Association first, before the Village does anything. Ms. Dunn doesn't know. Mr. Treppeda questioned if the problem is that some of the managers are charging people more than they should and it's not divided equally. Ms. Webster advised that is part of it and it's also a matter that some of the buildings are owned by individuals, but the other associations...She stated that it's a very large item and is a $9,600 bill in the budgets for the small buildings. Ms. Webster advised that it gets paid anyway, so it's a matter of if it's possible to remove it from the association's budget and pass the cost directly. She thinks that it's just a courtesy. Mayor Tantleff suggested that Mrs. Horton look at this and bring it back to the October meeting. Ms. Webster agreed. Mrs. Horton advised that the bills are due out after this meeting; they go out October 1. She stated that to wait for the October meeting, the bills will go out late because the software would have to be changed, etc. Ms. Webster thinks that the database for the newsletters, etc. could be used. Mrs. Horton stated that can't be used, because it's different software. She explained that everything would have to be changed for the apartments. Mrs. Horton advised that it can be done, but it's a lot of work. Nicole Jacomo, resident — 97 Camden Drive, addressed the Council and stated that the Council has to take into account that different buildings do this differently. She explained that Regular Council Meeting 09/23/2003 5 it can't be done as a blanket decision for the entire condo world, because one building might pass it along to the tenants and another might not. Ms. Jacomo suggested that Mrs. Horton contact each person to figure that out. Ms. Webster stated that it's no different than the homeowners getting their bill and she would like to receive hers. Mrs. Horton advised that it would be according to the building by-laws. Mrs. Horton will look into it. Mr. Raheb reminded Mr. Weiss that (resolution) 316 is for a one year period and if the Association does not give a written notice within the next 7 days, because it expires October 30 of each year, then the 316 will stay in affect. He stated that many times Mr. Weiss and Mr. Treppeda have said that things that happen inside the Association and however they follow their by-laws is not the Village's concern. Mr. Raheb questioned how attorney fees ($21,000 legal fees for Civic Association) can be collected, if the Village doesn't care how they run their business. He advised that it's a private corporation that they operate and they have said that the internal operations of the Association is not the Village's responsibility and it doesn't enforce any of the Florida statutes in regards to that, but it charges $21 ,000 to give the Association legal advice. Mr. Weiss advised that the legal advice was not given to the Civic Association. He explained that if they have legal advice relating to the police department, they charge that to a police department budget, even though they are giving the advice to the Council and the Village Manager. Mr. Weiss stated that some of the questions that Mr. Raheb has raised have caused the attorneys to look into various things, which is his right, and the Council has directed the attorneys to do it, but they haven't been giving advice back to the Civic Association, they give advice to the Council on Civic Association matters, so it is properly charged to the Civic Association budget. Mr. Raheb stated that this is the City of Bal Harbour and Bal Harbour budgets. He advised that as a resident and taxpayer of Bal Harbour, he can ask the Council regarding questions of legality and he doesn't think that money should be charged to the residents of the Security District, because they were not involved. Mr. Raheb stated that this is a Bal Harbour situation and Bal Harbour taxes. He advised that Bal Harbour is operating as a city and people pay taxes as a city, besides what they pay in the Security District, they pay taxes on their properties, so they have the right as a taxpayer to ask the Council questions. Mr. Raheb advised that when they're asking legal questions of the Council, whether or not it's regarding the tax district, is irrelevant. He doesn't think that the legal fees should be paid by the residents of that district, because it was asked to the Council. Mr. Raheb stated that if the Council says that it did not do work for the Association, they answered the question, then the residents shouldn't pay for it. Assistant Mayor Roth questioned if a condominium called and asked advice, if they would be charged. Mr. Weiss advised that he wouldn't give them advice, because they stay away from having individual clients in Bal Harbour. He stated that if there was a question relating to the water fund, in each one of the individual budgets, there is a certain amount of money within the water fund for legal services, so in setting the fee for water services, there is a small legal component to that. Mr. Weiss stated that the fee is allocated to the particular department. Ms. Dunn stated that she reviewed the assessment with Mr. Treppeda. She explained that nobody wants anything to increase, but with the cost of living, etc. things do go up. Ms. Dunn thinks that the increases are appropriate and are in keeping with what the residents expect from the community. She discussed the increase in the legal fees and advised that over the years it has been the same and this year it's $21,000, but she knows that every time someone has a question having to do with the District they go to Mr. Treppeda, who then asks the Attorney. Ms. Dunn stated that as much as she doesn't want to have to pay, she feels that it is the right thing to do, because the District is using the Attorney's time and Regular Council Meeting 09/23/2003 6 47 service. She explained that if she had a question and contacted an attorney, then she would be billed for that, so she thinks it's fair that the District be charged. Ms. Dunn thinks that the assessment is in keeping with the cost of living and the increases. She stated that as the President of the Civic Association Board, she did review it and thinks that it's fair. Assistant Mayor Roth stated that a budget is an estimate and educated guess. He stated that it is almost impossible to come out at the end of a period and have a zero balance, so a little more is estimated. Assistant Mayor Roth discussed the contingency reserve and advised that any good management has a contingency reserve, for unexpected things that happen. He stated that sometimes the fund might run over in particular categories, so the contingency would be used for that. Assistant Mayor Roth thinks that it's a compliment to the Security District that they enter the year with a surplus. He stated that most condominiums try to end up with a budget surplus, which is rolled over to the next budget. Mayor Tantleff closed the public hearing. A motion was offered by Assistant Mayor Roth and seconded by Councilman Gorson to approve this resolution. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi ave. Thus becoming: RESOLUTION NO.649 RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, ADOPTING AN ASSESSMENT ROLL FOR THE SECURITY DISTRICT; PROVIDING FOR AN EFFECTIVE DATE. 9. RESOLUTIONS: A resolution was read, by title, by the Village Clerk, supporting the Florida FTAA's efforts to promote Miami as the natural location for the permanent secretariat of the Free Trade Area of the Americas. A motion was offered by Assistant Mayor Roth and seconded by Councilman Gorson to approve this resolution. The motion carried with the vote as follows: Mayor Tantleffave; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi aye. Thus becoming: RESOLUTION NO.650 A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF BAL HARBOUR, FLORIDA, SUPPORTING THE FLORIDA FTAA'S EFFORTS TO PROMOTE MIAMI AS THE NATURAL LOCATION FOR THE PERMANENT SECRETARIAT OF THE FREE TRADE AREA OF THE AMERICAS. A resolution was read, by title, by the Village Clerk, endorsing the "No Place for Hate" Campaign. Nancy Powell, member of Miami -Dade County Community Relations Board and Chair of the No Place for Hate Campaign, discussed the campaign. Regular Council Meeting 09/23/2003 7 A motion was offered by Assistant Mavor Roth and seconded by Councilman Gorson to approve this resolution. The motion carried with the vote as follows: Mavor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi aye. Thus becoming: RESOLUTION NO. 651 A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF BAL HARBOUR, FLORIDA, ENDORSING THE "NO PLACE FOR HATE" CAMPAIGN, WHICH IS BEING SPEARHEADED BY THE ANTI -DEFAMATION LEAGUE AND THE MIAMI-DADE COUNTY COMMUNITY RELATIONS BOARD. 10. NORTHERN TRUST BANK OF FLORIDA — SAM KATZ: Mayor Tantleff explained that Northern Trust is here to give the Council an overview of the General Employee Pension Plan and to introduce the new Chairman and CEO. Mayor Tantleff reported that his brother-in-law works for Northern Trust Bank. Doug Reagan, Chairman and Chief Executive Officer of the Northern Trust Bank of Florida, introduced himself. He advised that they take their responsibility to the Village very serious and will come to the meetings as necessary. Mr. Reagan explained that Northern Trust will give an overview of the assets under their care and answer any questions. Sam Katz, Vice President — Estate & Trust Investments and Trust Officer/Relationship Manager to Northern Trust, advised that they regularly correspond with Mrs. Horton, Mr. Treppeda, the recordkeeper and plan administrator, the auditors, performance monitors, etc. He reviewed the history of Northern Trust with the Village (since the 1980s). Marshall Hall, Vice President — Trust Investments and Investment Officer to the Plan, distributed and reviewed the Economic Forecast and Pension Trust information, dated September 23, 2003, the Total Return for Selected Fiscal Periods (08/31/03) and article in The Wall Street Journal. He reported that they expect interest rates to go up (long term and short term) and in the stock market they anticipate a rate of return of 8%, looking at a year. 11. REPORTS AND RECOMMENDATIONS: A. MAYOR AND COUNCIL: Mayor Tantleff reported that the Miami -Dade County League of Cities Installation Dinner is Thursday, October 2nd B. VILLAGE ATTORNEY: Mr. Weiss advised that his firm is paid on an hourly basis and does not charge the Village for phone calls or to attend meetings. He requested a cost of living increase, to the hourly fees. Mr. Treppeda advised that the cost of living this year is 2.1%. A motion was offered by Assistant Mayor Roth and seconded by Councilman Gorson to approve a 2.1 % cost of living increase for the Village Attorneys. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi aye. Regular Council Meeting 09/23/2003 8 49 C. VILLAGE MANAGER: Request to Expend State Forfeiture Funds for Space Needs Assessment and Preliminary Master Plan for New Police Facility and Governmental Center: Mr. Treppeda explained that there have been preliminary discussions on looking into a possible new govemment center. He advised that Chief Hunker found some problems with the current police facility, with serious concems about the safety and adequacy of the current station. Mr. Treppeda reported that the Chief went to a training seminar and came into contact with two of the premier companies that work on police and government complexes. He explained that at the June Council meeting, the Council approved $7,000 in forfeiture funds for a space needs study. Mr. Treppeda advised that he is asking for an additional $12,240.00. He explained that a Committee of the Chief, Building Official and he reviewed the following proposals: 1. Architects Design Group, Inc. $19,240.00 2. McClaren, Wilson & Lawrie, Inc. $22,303.00 Mr. Treppeda advised that the Committee is recommending Architects Design Group, Inc. A motion was offered by Assistant Mayor Roth and seconded by Councilman Jacobi to approve the expenditure of $12,240.00 in Forfeiture Funds. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mavor Roth aye: Councilman Berlin absent: Councilman Gorson aye; Councilman Jacobi aye. Chief Hunker introduced Mr. Reeves, an associate of Architects Design Group, Inc. Appointment of Police Retirement Board Member: Mr. Treppeda advised that he reported at the last Council meeting that Sean Clancy resigned from the Police Retirement Board. He explained that a notice was posted on Channel 20 for 5 weeks requesting resumes. Mr. Treppeda reported that Joe DeCollibus submitted a resume. He explained that a background check was done on Mr. DeCollibus and no derogatory information was found. Mr. Treppeda reported that he is known from his service on the Civic Association Board. He advised that Mr. DeCollibus is the only one who submitted a resume. Mayor Tantleff stated that he has had conversations with Ms. Cellini regarding this and he thinks that it's appropriate in the future that if Channel 20 is going to be the Village's mode of communication, then in the next newsletter, everyone should be told that all vacancies for boards, etc. will be posted on Channel 20. He also suggested putting something by the Reception desk notifying people of Channel 20. A motion was offered by Assistant Mavor Roth and seconded by Councilman Gorson to appoint Joe DeCollibus as a member of the Police Retirement Board. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent: Councilman Gorson aye; Councilman Jacobi ave. Approval of Funds for Cleaning, Patching, and Sealing of West Parking Lot: Mr. Treppeda reported that the following bids were received: 1. Blewett Paving $ Seal Coat, Inc. $4,245.00 Regular Council Meeting 09/23/2003 9 5t 2. Arrow Asphalt & Engineering, Inc. $3,757.00 3. Driveway Maintenance Co., Inc. $3,170.00 Mr. Treppeda recommended approving up to $3,700.00 for Driveway Maintenance Company. He explained that he is asking for more than the bid, because they are going to negotiate to have the work done on the weekend. A motion was offered by Councilman Jacobi and seconded by Assistant Mayor Roth to approve up to $3, 700 for Driveway Maintenance Co., Inc. to clean, patch, and seal the Village Hall Parking Lot. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent: Councilman Gorson aye: Councilman Jacobi aye. Approval of Security District Funds to Replace Perimeter Fence Near Bal Bay Drive Entry Gate: Mr. Treppeda explained that this is for the fence between the Village Hall Parking Lot and the Security District. He advised that the Civic Association President approached him on this and they would like to raise the fence from 4 feet to 6 feet. Mr. Treppeda requested approval of up to $4,500. He stated that the lowest bid is lower than that, but he hasn't checked the companies out yet. Mr. Treppeda stated that he is also requesting $500 more, for the Public Works Department to cut the trees and remove the old fence. 1. Cardinal Fence $4,000.00 2. Banbin $2,980.00 3. Fence Master $3,947.00 Dina Cellini, resident — 211 Bal Cross Drive, questioned if the Village Manager will always make public requests to the Council for expenditures of the Security District fund. She questioned if Mr. Treppeda has to ask the Council to approve funds for landscaping materials, etc. Mr. Treppeda advised that it depends on how much it is. He explained that he is allowed to spend up to $2,500. Ms. Cellini clarified that whenever there is an expenditure over $2,500, he will publicly ask the Village for permission to spend Security District funds. Mr. Treppeda responded that is the procedure. Mr. Weiss clarified that if the Village Council approves a contract for landscaping services that's within the budget, then every time a bill is received from them, it doesn't come before the Council. Ms. Cellini questioned if it's only for items that are not in the budget. Mr. Weiss clarified that it's for items that are not in the budget. He stated that these expenses are going to be dealt with like any other Village expenses, so if there's a contract to be approved, it will come to the Council. Ms. Cellini clarified that any contracts will be done publicly. Mr. Weiss agreed. A motion was offered by Assistant Mavor Roth and seconded by Councilman Jacobi to approve up to $4,500.00 in Security District funds to replace the 4-foot perimeter fence, with a 6-foot fence. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi aye. Resort Tax Committee Recommendations: Mr. Treppeda reviewed the following items that were recommended for approval by the Resort Tax Committee, at their meetings on August 21, 2003 and September 11, 2003: 1) New York Sales Mission (September) $ 10,000.00 Regular Council Meeting 09/23/2003 10 51 (Catering, Decor, Venue Rental, Audio -Visual, Design & Printing of Invitations, E-Blasts to Generate Attendance, Prize Trips to Include Airfare, Hotel Rooms in Bal Harbour, Meals, and Shopping Certificates) 2) Celebrity Charity Event in Bal Harbour (Saks Fifth Ave — September 5) $ 2,000.00 (Co -partnering with Event Organizers to Promote Event and Generate Traffic to the Restaurants at the Shops, Help to Attract a National Celebrity, Help with Pre and Post Event Publicity Outreach to the Media) 3) ABAV Trade Show in Brazil (October) $ 3,500.00 (Sponsor A Destinational Booth) 4) La Cumbre (September 10-12) $ 5,000.00 (Sponsor a Destinational Booth at the Trade Show in Miami Beach) 5) Annual Contribution to GMCVB $ 200,000.00 TOTAL: $220,500.00 A motion was offered by Assistant Mavor Roth and seconded by Councilman Jacobi to approve $220,500.00 in Resort Tax funds for the above listed items. The motion carried with the vote as follows: Mayor Tantleff ave; Assistant Mayor Roth aye; Councilman Berlin absent; Councilman Gorson aye; Councilman Jacobi aye. 12. OTHER BUSINESS: Joe DeCollibus, resident — 20 Park Drive #6, advised that there are Coconut palm trees in the Security District neighborhood that are dying (turning yellow). He will contact Mr. Treppeda to advise which trees are having a problem. 1J. ADJOURN: There being no further business to come before the Council, a motion was offered by Assistant Mayor Roth and seconded by Councilman Jacobi to adjourn. The motion carried unanimously (4-0), with Councilman Berlin absent, and the meeting adjourned at 5:14 p.m. Mayor Daniel S. Tantleff Attest: Jeanette Horton, MMC Village Clerk /elh Regular Council Meeting 09/23/2003 11