HomeMy Public PortalAbout2/18/2009Citv of Greencastle
City Hall
One North Locust Street, P.O. Box 607
G reencastle, Indiana 46135
765.6519211
tglenn(@cityofgreencastle.com
Teresa P. Glenn
Clerk Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
MINUTES
February 18, 2009 4:30 PM City Hall
I. Call to Order: Roll Call
A. Mayor Murray called meeting to order at 4:26 PM; upon roll call all members present.
II. Special Requests
A. None heard.
III. Approval of Minutes
A. Regular Session — January 21, 2009
1. Motion by Trudy Selvia to approve as presented, second by Thom Morris,
unanimous approval.
IV. Department Reports
A. Fire Department — Bill Newgent
B. Police Dept. — Tom Sutherlin
' C. Department of Public Works — Brad Phillips
D. Planner— Shannon Norman
1. Norman shared that MS4 inspections are progressing. Demonstrated spill kits
purchased with MS4 money.
E. Water & Wastewater — George Russell
1. Trudy Selvia asked regarding reimbursement from the School regarding fuel leak
issue. George Russell commented that the school hired Spiker for repairs and they
will be liable for those expenses.
2. George Russell reported a leak detected at Oxford Automotive related to the
sprinklers. Mayor Murray asked George Russell to check with other communities to
see what they are doing with vacant buildings with sprinkler systems.
F. Attorney — Laurie Hardwick
1. Thom Morris asked regarding Fire Inspections and what happens if fail; notice
issued and time for re- inspection at which time a citation will be issued. Also, asked
if Police Reserves are paid; Hardwick stated that they are volunteering their time and
no salary is issued.
V. Old Business
VI. New Business
A. Kreager Brother
1. Change order #3
® a) George Russell reported on this change order to the North Jackson Street
Lift Station.
(1) Contract price increase is $60, 955.96 net 30 days. Motion by Thom
Morris to accept as written, second by Trudy Selvia, unanimous
approval.
B. Personnel Policy Revision
1. Laurie Hardwick reported on the Personnel Policy Revision. Councilor Jinsie
Bingham asked for provision be included in policy stating that all employees must
provide proof of legal citizenship. Thom Morris brought up issue of tobacco use on
page 24, letter N; change first sentence to read "use of all tobacco products are
prohibited in city vehicles." Suggested that center paragraph be removed. Motion by
Thom Morris to accept document as is allowing the Mayors office to correct tobacco
use section, second by Trudy Selvia, unanimous approval.
VII. Approval of Claims
A. Water
1. Motion by Trudy Selvia to approve claims as presented, second by Thom Morris,
unanimous approval.
B. Wastewater
1. Motion by Thom Morris to approve claims as presented, second by Trudy Selvia,
unanimous approval.
VIII. Adjournment
A. Motion by Thom Morris to adjourn at 5:01 PM, second by Trudy Selvia, unanimous
approval.
Susan V. Murray, Mayor
ATTEST:
4 W I-11
Teresa P. Glenn, Clerk Treasurer