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HomeMy Public PortalAbout20201014 - Agenda Packet - Board of Directors (BOD) - 20-23 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, October 14, 2020 Special Meeting starts at 6:00 PM* Regular Meeting at 7:00 PM* A G E N D A Consistent with Governor Gavin Newsom's Executive Order N-29-20, the Governor has allowed local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body or state body to avoid public gatherings, and has suspended all contrary provisions of the Brown Act. THIS MEETING WILL BE VIA TELECONFERENCE ONLY 1. The meeting can be viewed in real-time at: https://openspace.zoom.us/j/83894486820 or listen to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Webinar ID 83894486820). 2. Members of the public may provide written comments by submitting a public comment form at: https://www.openspace.org/public-comment • Comments on matters not on the agenda must be submitted prior to the time the board president calls for public comments. • Comments on agenda items must be submitted prior to the time public comment on the agenda item is closed. • All comments shall be subject to the same rules as would otherwise govern speaker comments at the board of directors meeting. • Electronic comments on agenda may only be submitted via the public comment form. Comments via text or social media (Facebook, Twitter, etc.) will not be accepted. Any comments received after the deadline, will be provided to the Board after the meeting. 6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION ROLL CALL 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: San Mateo County APN(s): 050-470-050 and -090 Agency Negotiator: Allen Ishibashi, Senior Real Property Agent Negotiating Party: Alycia Moulton, Senior Management Analyst Under Negotiation: Easement Exchange Terms Meeting 20-23 Rev. 1/3/20 ADJOURNMENT 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL ORAL COMMUNICATIONS This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section. ADOPTION OF AGENDA SPECIAL ORDERS OF THE DAY • Introduction of Staff o Viri Acosta, Public Affairs Administrative Assistant o Alex Casbara, Planner III o Ariel Starr, Real Property & Natural Resources Administrative Assistant CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve September 23, 2020 Minutes 2. Claims Report 3. Award of Contract for Construction Management and Inspection Services, scheduled to extend between November 2020 and Spring 2022, and to provide HVAC Peer Review for the Administrative Office Project (R-20-107) Staff Contact: Tanisha Werner, Senior Capital Project Manager, Engineering & Construction Department General Manager’s Recommendations: 1. Authorize the General Manager to enter into contract with Nova Partners, Incorporated, of Mountain View, California for a not-to-exceed base contract amount of $475,498. 2. Authorize a 15% contract contingency of $71,325 to be reserved for unanticipated issues, thus allowing the total contract amount to not-to-exceed $546,823. 4. Contract Amendment with Engineering/Remediation Resources Group, Inc., for the Madonna Creek Ranch Cleanup at Miramontes Ridge Open Space Preserve (R-20-109) Staff Contact: Aaron Hébert, Senior Resources Management Specialist General Manager’s Recommendations: Authorize the General Manager to increase the contract amount of $143,945 with Engineering/ Remediation Resources Group, Inc., by an additional $93,146 for a new, not-to-exceed contract amount of $237,091 BOARD BUSINESS Public comment on agenda items at the time each item is considered by the Board of Directors. Written public comments will be provided to the Board prior to the meeting and posted on the District’s website Rev. 1/3/20 at www.openspace.org. All written comments submitted in accordance with the guidance posted on the District’s website will be read into the record. 5. 2020 State Legislative Session Review (R-20-108) Staff Contact: Joshua Hugg, Governmental Affairs Specialist General Manager’s Recommendations: Receive a report on the concluded 2020 state legislative session. No Board action required. 6. Board of Directors Self-Evaluation Process (R-20-111) Staff Contact: Ana Ruiz, General Manager General Manager’s Recommendations: 1. Review the list of potential facilitators, submit rankings, and confirm the top three to four firms to be interviewed for the selection of a facilitator for the Board Self-Evaluation Process and Retreat. 2. Select one of the following to assist the General Manager with the logistics in preparing for the Self-Evaluation Process and Retreat: a. Form a Board Evaluation Ad Hoc Committee and authorize the Board President to appoint three members of the Board of Directors to serve on the Ad Hoc Committee. b. Delegate this role to the Board President and Vice-President. INFORMATIONAL MEMORANDUM • Update on the Ward Boundary Redistricting Project INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and Rev. 1/3/20 available for review on October 8, 2020, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Jennifer Woodworth, MMC District Clerk September 23, 2020 Board Meeting 20-22 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, September 23, 2020 The Board of Directors conducted this meeting in accordance with California Governor Newsom’s Executive Order N-29-20. All Board members and staff participated via teleconference. DRAFT MINUTES SPECIAL MEETING – CLOSED SESSION President Holman called the special meeting of the Midpeninsula Regional Open Space District to order at 5:00 p.m. ROLL CALL Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: None Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Real Property Manager Mike Williams, Senior Real Property Agent Allen Ishibashi, and Real Property Specialist I Jasmine Leong District Clerk Jennifer Woodworth announced this meeting is being held in accordance with Governor Newsom’s Executive Order allowing Board members to participate remotely. The District has done its best to conduct a meeting where everyone has an opportunity to listen to the meeting and to provide comment. The public has the opportunity to comment on the agenda, and the opportunity to listen to this meeting through the internet or via telephone. This information can be found on the meeting agenda, which was physically posted at the District’s Administrative Office, and on the District website. Ms. Woodworth described the process and protocols for the meeting. 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: San Mateo County APN: 080-282-080 Agency Negotiator: Allen Ishibashi, Senior Real Property Agent Negotiating Party: Jacob Guenther and Tamara J. Shimizu Under Negotiation: Loan Terms Meeting 20-22 Page 2 Staff left the closed session after the first agenda item concluded. 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1) Title of Employee: Controller General Counsel General Manager CONFERENCE WITH LABOR NEGOTIATORS. Government Code Section 54957.6 Agency designated representatives: Board Appointee Evaluation Committee (Directors Holman, Riffle, and Siemens) Unrepresented Employees: Controller General Counsel General Manager Public comment opened at 5:00 p.m. District Clerk Jennifer Woodworth announced no public comments were submitted for this item. Public comment closed at 5:00 p.m. The Board convened into closed session at 5:01 p.m. President Holman adjourned the special meeting of the Midpeninsula Regional Open Space District at 6:48 p.m. REGULAR MEETING President Holman called the regular meeting of the Midpeninsula Regional Open Space District to order at 7:00 p.m. ROLL CALL Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: None Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Chief Financial Officer Stefan Jaskulak, Assistant General Manager Brian Malone, Assistant General Manager Susanna Chan, District Clerk/Assistant to the General Manager Jennifer Woodworth, Planning Manager Jane Mark, Chief Ranger Matt Andersen, Area Superintendent Brad Pennington, Engineering & Construction Manager Jason Lin, Senior Capital Project Manager Tanisha Werner, Real Property Manager Mike Williams, Senior Real Property Agent Allen Ishibashi, and Real Property Agent I Jasmine Leong Meeting 20-22 Page 3 President Holman announced this meeting is being held in accordance with Governor Newsom’s Executive Order allowing Board members to participate remotely. The District has done its best to conduct a meeting where everyone has an opportunity to listen to the meeting and to provide comment. The public has the opportunity to comment on the agenda, and the opportunity to listen to this meeting through the internet or via telephone. This information can be found on the meeting agenda, which was physically posted at the District’s Administrative Office, and on the District website. President Holman described the process and protocols for the meeting. ORAL COMMUNICATIONS District Clerk Jennifer Woodworth announced no public comments were submitted for this item. ADOPTION OF AGENDA Motion: Director Cyr moved, and Director Siemens seconded the motion to adopt the agenda. ROLL CALL VOTE: 7-0-0 CONSENT CALENDAR Public comment opened at 7:05 p.m. District Clerk Jennifer Woodworth announced no public comments were submitted for the Consent Calendar. Public comment closed at 7:05 p.m. Motion: Director Kishimoto moved, and Director Cyr seconded the motion to approve the Consent Calendar. ROLL CALL VOTE: 7-0-0 1. Approve September 9, 2020 Minutes 2. Claims Report 3. Award of Contract for Project Management of Fire Resiliency and Fuel Reduction Work and Associated Biological Monitoring Services at Coal Creek Open Space Preserve (R-20-103) General Manager’s Recommendations: 1. Authorize the General Manager to enter into a contract with Overstory Land Stewardship for the base contract price of $62,627 to manage a project that will create and improve fuel breaks along existing open space roads and trails at Coal Creek Open Space Preserve. 2. Authorize a 10% contingency of $6,263 to be expended only if additional work is required beyond the base contract scope of work, for a not-to-exceed total contract of $68,890. 4. Second Reading and Adoption of the Revised “Ordinance for Use of Midpeninsula Regional Open Space District Lands” (R-20-105) Meeting 20-22 Page 4 General Manager’s Recommendations: 1. Waive second reading, read by title only, and adopt the Ordinance for Use of Midpeninsula Regional Open Space District Lands. 2. Adopt the Bail Schedule as revised. BOARD BUSINESS 5. Fiscal Year ending June 30, 2020 Annual Year End Report (R-20-106) Chief Financial Officer Stefan Jaskulak provided the FY2019-20 year end report highlighting various projects completed, such as closing a gap of the San Francisco Bay Trail in the Ravenswood Open Space Preserve and a new ADA-accessible loop trail in Bear Creek Redwoods Open Space Preserve; land protected, including additions to the Tunitas Creek, El Corte de Madera, and Purisima Creek Open Space Preserves; and continued work on various projects, such as fire protection and Climate Action Plan implementation. Mr. Jaskulak highlighted numerous actions taken in response to COVID-19 to protect the District’s workforce and members of the public. The members of the Board commended staff on their response to COVID-19 and their ability to continue to deliver on projects and support the District’s mission with enthusiasm, dedication, and grace. Public comment opened at 7:40 p.m. District Clerk Jennifer Woodworth announced no public comments were submitted for this item. Public comment closed at 7:40 p.m. No Board action required. 6. Authorization to enter into a Funding Agreement with Peninsula Open Space Trust to conduct a Newt Mortality and Population Study along Alma Bridge Road in collaboration with partners (R-20-104) Director Riffle recused himself from participating in this potential transaction between POST and the District due to his employment with POST, which is categorized as a remote interest under California Government Code section 1091. Director Riffle left the meeting at 7:41 p.m. Ms. Ruiz commented on the proposed newt study and its ability to support the work previously completed by citizen scientists that have studied newt mortality in the area. The proposed study may also help support future grant applications to pursue funding for a wildlife crossing project for newts along Alma Bridge Road. Senior Resource Management Specialist and Interim Land & Facilities Manager Julie Andersen provided the staff presentation describing the data already gathered by citizen scientists and the need to work with partners to pursue and implement a solution that addresses newt mortality Meeting 20-22 Page 5 along Alma Bridge Road. Ms. Anderson outlined several conceptual ideas for newt crossings, including modifying existing culverts, directional fencing, etc., and any crossings would require support from the County of Santa Clara and Valley Water, which would own and manage the relevant infrastructure. Neal Sharma, Wildlife Linkages Program Manager with Peninsula Open Space Trust, described the proposed study, which will look at the size of the breeding adult newt population, proportion of adult newts crossing Alma Bridge Road, percentage of the population killed by vehicles, and the carrying capacity for Lexington Reservoir. Mr. Sharma outlined how the study results will be used, including sharing the data with various agencies and stakeholders, supporting future grant funding requests, developing newt crossing alternatives, and adding to baseline data for determining the efficacy of newt crossing structures. Ms. Andersen provided an overview of the project timeline and next steps for the project. Director Kishimoto requested clarification regarding this study and its relation to the UC Davis newt study. Ms. Andersen reported the UC Davis study is running in parallel and that the proposed study would complement the US Davis proposal to design potential crossing structures. Public comment opened at 8:12 p.m. District Clerk Jennifer Woodworth read the following comments into the record. Beatrice Bui stated it would be helpful to consider studies that already exist and inquired if tunnels could be built. Annette Herz supported saving newts stating action is needed immediately and should not be delayed for an additional study to be completed. Kathleen Feigelman requested the District build a tunnel now, and additional research is not needed. Merav Vonshak stated urgent action is needed to prevent additional newt mortality. Kira Ord urged the Board to proceed with an investigation of what can be done to protect newts and their access to land and water without mass newt mortality. Public comment closed at 8:15 p.m. Motion: Director Kishimoto moved, and Director Holman seconded the motion to authorize the General Manager to enter into a Funding Agreement and contribute $150,000 for Peninsula Open Space Trust and partner agencies to conduct a Newt Mortality and Population Study from October 2020 to June 2021. Director Kishimoto acknowledged the work completed by citizen scientists and their dedication and expressed hope that other agencies will be able to use the data to support actions to prevent newt mortality. Director Kishimoto commented on one of the comments shared at the Planning Meeting 20-22 Page 6 and Natural Resources Committee on this topic that the District should have a net zero impact for its public access projects. ROLL CALL VOTE: 6-0-0 Director Riffle rejoined the meeting at 8:20 p.m. 7. Oral Update on Midpeninsula Regional Open Space District COVID-19 Response General Manager Ana Ruiz provided the update describing visitor attendance at District preserves and reported the District’s volunteers are beginning to return to the preserves to work on stewardship projects and volunteer trail patrol, including the Advanced Resource Management Stewards. Ms. Ruiz reported on several virtual events coming up featuring the District and its preserves. Ms. Ruiz provided updates on various other projects that had been impacted by COVID-19 and have also required crisis management, preparation, and response in light of recent statewide catastrophic fires. Public comment opened at 8:42 p.m. District Clerk Jennifer Woodworth announced no public comments were submitted for this item. Public comment closed at 8:42 p.m. No Board action required. INFORMATIONAL MEMORANDUM • Beatty Parking Area and Trail Connections Project Update Public comment opened at 8:43 p.m. District Clerk Jennifer Woodworth read the following comments into the record. Annette Herz opposed building a new parking lot for in the Beatty area due to its potential negative impact on migrating newts. Merav Vonshak supported postponing the Beatty parking area project and hopes it will not be implemented due to the significant negative impact it will have on newts in the area. Public comment closed at 8:43 p.m. Director Siemens stated that the planning for the Beatty parking area should move forward in parallel to the newt study, with construction postponed until after the newt topic had been addressed. Director Kersteen-Tucker supported bringing this item forward for a discussion by the full Board of Directors. Directors Cyr and Hassett also supported bringing this item forward for full Board discussion. Meeting 20-22 Page 7 INFORMATIONAL REPORTS A. Committee Reports Director Kishimoto reported the Planning and Natural Resources Committee met on September 22, 2020 and discussed the Rancho San Antonio multimodal access study. B. Staff Reports No staff reports. C. Director Reports Director Kishimoto reported the next virtual event for the Green Streets Symposium will be next week. ADJOURNMENT President Holman adjourned the regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:57 p.m. ________________________________ Jennifer Woodworth, MMC District Clerk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 20-23 MEETING DATE: October 14, 2020 Fiscal Year to date EFT:56.79% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount 2423 EFT 09/25/2020 10343 - Granite Rock Company Retainage - BCR Public Access/RW Bay Trail Connection Proj. - Aug 2020 230,120.44 2412 EFT 09/25/2020 12111 - Agbayani Construction Corporation South Area Field Office Renovation Project - Aug 2020 225,180.40 81411 Check 09/25/2020 10413 - Downtown Ford Purchase - Ford F550 Truck M236 89,198.13 81409 Check 09/25/2020 *10845 - City of Mountain View - Finance Jul - Sep 2020 Dispatch Services 59,738.00 2414 EFT 09/25/2020 11457 - Andreini Brothers Inc ADA Barrier Removal Project thru Aug 2020 40,726.50 81414 Check 09/25/2020 *10258 - Hunt Living Trust Semi-annual interest payment due Oct 1 2020 37,500.00 2411 EFT 09/25/2020 *12052 - 4984 EL Camino LLC A02/A03/A04 Rent - Oct 2020 36,678.00 2457 EFT 10/02/2020 12050 - Wiss, Janney, Elstner Associates, Inc.Mt. Um Radar Tower Assessment Proj. - 5/31/20 - 8/2/20 36,018.25 2452 EFT 10/02/2020 12100 - Questica Ltd.Budget Software Annual Softwarelicense fee - 8/1/20 - 9/29/21 32,048.96 2430 EFT 09/25/2020 12020 - Panorama Environmental, Inc.CEQA: Prescribed Fire Program Development - May 2020 30,974.19 2424 EFT 09/25/2020 11593 - H.T. Harvey & Associates RW Bay Trail Construction Monitoring & Environ. Consult. - March - July 2020 22,632.23 81406 Check 09/25/2020 11772 - Ahern Rentals, Inc.Equipment Rentals - Excavator, Roller, Dozer - 8/13 - 9/21 22,101.94 81427 Check 10/02/2020 11420 - Doug Edwards Livestock fencing/pen at Tunitas Creek Ranch 17,835.00 2432 EFT 09/25/2020 12100 - Questica Ltd.Budget Software annual maintenance/hosting - 9/30/20 - 9/29/21 17,711.00 2445 EFT 10/02/2020 *10214 - Delta Dental Dental Benefits - October 2020 17,562.40 2433 EFT 09/25/2020 11479 - Rootid, LLC Website Maintenance/Wireframe Milestone 1 & Tech Specs 14,141.25 2447 EFT 10/02/2020 10546 - Ecological Concerns, Inc.Coal Creek Road IPM - June 2020 10,864.80 81415 Check 09/25/2020 10774 - Langley Hill Quarry Excavation and Back-fill With Drain Rock at Dyer/LH Road Work 10,638.73 81425 Check 10/02/2020 10813 - ALMADEN PRESS Fall Newsletter printing 10,635.15 2453 EFT 10/02/2020 12013 - Rincon Consultants, Inc.Madonna Creek Ranch Remediation - 3/16/20 - 6/30/20 8,663.04 2454 EFT 10/02/2020 12117 - Signet Testing Laboratories, Inc.SAO Special Inspection Services - Aug 2020 7,423.90 2448 EFT 10/02/2020 *10419 - Lincoln National Life Insurance Co.AD&D/Life/LTD - October 2020 7,418.03 81412 Check 09/25/2020 10509 - Geocon Consultants Inc Purisima Upland Demolition and Site Cleanup - 6/1/20 - 8/9/20 6,140.00 2431 EFT 09/25/2020 11523 - PGA Design, Inc.MRO Alma Peer Review Apr 2020/Alma Cultural Landscape Rehab Mar 2020 5,879.00 2425 EFT 09/25/2020 11998 - Hanford Applied Restoration & Conservation Revegetation/Plant Maint - Aug 2020 - RV 4,660.00 81429 Check 10/02/2020 11141 - Jarvis Fay & Gibson LLP Legal Services - Aug 2020 3,877.50 81410 Check 09/25/2020 11520 - Community Initiatives Latino Outdoors - LCW 2020 Virtual Wildflower Hike 3,500.00 81433 Check 10/02/2020 12140 - A&F Souvenir, ULC Mountain lion face masks - online store 3,125.00 2420 EFT 09/25/2020 11545 - Erin Ashford Photography LLC Video editing - New Employee Welcome 2,994.00 81407 Check 09/25/2020 10141 - Big Creek Lumber Co Inc Lumber/Bridge Materials - PCR 2,967.13 81419 Check 09/25/2020 11627 - South Bay Access Solutions Parking Lot Gate Maintenance ECdM 2,860.00 2435 EFT 09/25/2020 12082 - Sicular Environmental Consulting La Honda Forest Management Plan - July 2020 2,800.00 2416 EFT 09/25/2020 12109 - Christine Sculati Grants Program Support - Aug 2020 2,750.00 2441 EFT 09/25/2020 11830 - Zions Bank - Corporate Trust Div.Note paying agent fee 2018 GO/2015 Refunding bonds 2,700.00 81432 Check 10/02/2020 *10309 - Verizon Wireless Wireless Service - 8/13/20 - 9/12/20 2,519.96 2437 EFT 09/25/2020 *11730 - Standard Insurance Company RV Basic/Supplemental Life - October 2020 2,285.85 2446 EFT 10/02/2020 11940 - Dickenson, Peatman & Fogarty Legal servs - San Gregorio Adjudication thru June 30,2020 2,170.00 2451 EFT 10/02/2020 *10212 - Pinnacle Towers LLC Tower Rental Skeggs Point - Oct 2020 2,042.30 2429 EFT 09/25/2020 11906 - Law Offices of Gary M. Baum Legal Services - Aug 2020 2,022.55 2440 EFT 09/25/2020 11780 - Terry J Martin Associates Inspection/Construction Monitoring - Aug 2020 1,764.00 2415 EFT 09/25/2020 12145 - Barnes, Michael District Housing Rental refund 7/01/20 - 9/06/20 1,572.32 2444 EFT 10/02/2020 11699 - Dakota Press RSA Multimodal Study notification postcards 1,479.25 81430 Check 10/02/2020 10189 - Life Assist First Aid Supplies 1,471.67 2455 EFT 10/02/2020 *10213 - Vision Service Plan-CA Vision Premium - Oct 2020 1,446.48 2439 EFT 09/25/2020 10152 - Tadco Supply Janitorial Supplies - RSACP Restroom 1,378.91 2436 EFT 09/25/2020 10952 - Sonic.net Internet Services - Oct 2020 1,170.00 2438 EFT 09/25/2020 10302 - Stevens Creek Quarry, Inc.Drain & Base Rock 1,044.07 81426 Check 10/02/2020 10184 - Continuing Education of the BAR Subscription Neighbor Dispute/CA Municipal Law Handbook 2020 1,038.61 2450 EFT 10/02/2020 10925 - Papé Machinery T044 Repairs 1,001.69 81421 Check 09/25/2020 10234 - WJ Sorich Enterprises Sorich Road Fees 1,000.00 81422 Check 09/25/2020 11165 - Woodhams Electrical Electrical Repairs at Bluebrush 985.00 Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors page 1 of 8 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 20-23 MEETING DATE: October 14, 2020 Fiscal Year to date EFT:56.79% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 81413 Check 09/25/2020 *11551 - Green Team of San Jose Garbage Service (RSACP) 842.13 81408 Check 09/25/2020 *10454 - California Water Service-949 Water Service (FFO) 774.47 2443 EFT 10/02/2020 10021 - Coastal Chimney Sweep Chimney Inspection and Cleaning - Skyline residences 703.70 2419 EFT 09/25/2020 10524 - Ergo Works Ergo Supplies - Wireless Keyboard/Sit - Stand Desktop 663.60 2426 EFT 09/25/2020 10224 - Jurich, Michael Refund - Rental Deposit 650.00 2442 EFT 10/02/2020 10170 - Cascade Fire Equipment Company Foam for fire pumpers 648.52 2417 EFT 09/25/2020 11013 - Confidence UST Services, Inc.SFO Fuel Tank Annual Inspection 600.00 2456 EFT 10/02/2020 11586 - W H Dempsey Engineering Drain clean at Dyer residence 580.00 81420 Check 09/25/2020 11852 - Western Exterminator Co.Exterminator Service (RSA-Annex)426.50 81416 Check 09/25/2020 *11335 - Pitney Bowes Global Financial Services LLC Postage Meter Lease 6/30/20 - 9/29/20 422.37 2421 EFT 09/25/2020 11151 - Fastenal Company Safety/PPE supplies 412.89 2418 EFT 09/25/2020 10243 - Downing, Brendan Refund of rental deposit 375.00 2434 EFT 09/25/2020 10099 - San Francisco Bay Bird Observatory Badger/Burrowing Owl Suitability Study - August 2020 375.00 81424 Check 10/02/2020 12041 - A T & T Mobility (FirstNet)EOC Emergency phones- September 2020 355.05 81417 Check 09/25/2020 10093 - Rene Hardoy AO Gardening Services 325.00 2428 EFT 09/25/2020 10626 - Koff & Associates, Inc.Board Appointee Compensation Study 2020 300.00 81418 Check 09/25/2020 10151 - Safety Kleen Systems Inc Solvent Tank Service (FFO)216.90 2427 EFT 09/25/2020 12040 - JW Heating and Air Conditioning Repair Drain Line - 895 La Honda Rd 200.00 2422 EFT 09/25/2020 10187 - Gardenland Power Equipment Chainsaw parts/service 168.81 81428 Check 10/02/2020 10287 - Grainger, Inc.Hose Assembly 136.56 2413 EFT 09/25/2020 10294 - AmeriGas - 0130 Propane Tank Rental (FFO) 99.19 81431 Check 10/02/2020 10182 - Royal Brass Inc Hose Assembly 79.71 2449 EFT 10/02/2020 10190 - MetroMobile Communications Radio Repair for P98 75.00 81423 Check 10/02/2020 11880 - A T & T (CALNET3)Mt. Um Safety Phone 47.69 1,065,933.72 *Annual Claims **Hawthorn Expenses A### = Administrative Office Vehicle HC = Hendry's Creek P### = Patrol Vehicle SCNT = Stevens Creek Nature Trail AO2, AO3, AO4 = Leased Office Space HR = Human Resources PCR = Purisima Creek Redwoods SCS = Stevens Creek Shoreline Nature Area BCR = Bear Creek Redwoods IPM = Invasive Plant Maintenance PIC= Picchetti Ranch SFO = Skyline Field Office CAO = Coastal Area Office ISM = Invasive Species Management PR = Pulgas Ridge SG = Saratoga Gap CC = Coal Creek LH = La Honda Creek RR = Russian Ridge SJH = Saint Joseph's Hill DHF = Dear Hollow Farm LR = Long Ridge RR/MIN = Russian Ridge - Mindego Hill SR= Skyline Ridge ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio T### = Tractor or Trailer ES = El Sereno M### = Maintenance Vehicle RV = Ravenswood TC = Tunitas Creek FFO = Foothills Field Office MB = Monte Bello SA = Sierra Azul TH = Teague Hill FOOSP = Fremont Older Open Space Pres.MR = Miramontes Ridge SAO = South Area Outpost TW = Thornewood GP = General Preserve OSP = Open Space Preserve SAU = Mount Umunhum WH = Windy Hill Abbreviations page 2 of 8 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT Wells Fargo Credit Card - August 2020 MEETING # 20-23 MEETING DATE 10-14-20 GL Date Amount Description 9/8/2020 17,700.14 Fiber internet server for AO, FFO 9/8/2020 7,576.85 Repairs to Transfer Case - WT02 9/8/2020 7,500.00 Rental of Green Climbing Mower 6/30 - 7/27 9/8/2020 7,200.00 RSA - Tree Maintenance Work 9/8/2020 6,459.05 Cylance antivirus 1yr 175 licenses 9/8/2020 5,109.69 FFO - Debris Removal from Upper Lot 9/8/2020 4,342.58 Hedgerow Farms - Native Grass Seed 9/8/2020 3,975.00 Programming Consulting - Incident/Permit Database - 7/2020 9/8/2020 3,433.44 M88 service/repair 9/8/2020 3,113.42 Telephone Service for District - TPX Communications 9/8/2020 2,581.11 Hedgerow Farms - Native Grass Seed 9/8/2020 2,500.00 Sponsorship for CAl-IPC Symposium (includes 8 spots for webinar) 9/8/2020 2,225.00 Visitor counters and shuttle docks 9/8/2020 1,956.50 Hand sanitizer 9/8/2020 1,782.00 County Environ. Health Services - Regulatory oversight cleanup project 9/8/2020 1,759.51 Hedgerow Farms - Regreen seed 9/8/2020 1,744.50 SMC Application - Genrl Plan Conform So. Cowell Ranch 9/8/2020 1,482.40 Hedgerow Farms - Native Grass Seed 9/8/2020 1,445.00 Maintenance Management School Registration 11/2 - 11/6 - Viik 9/8/2020 1,357.77 Routine service T-56 9/8/2020 1,299.70 Debris Disposal 9/8/2020 1,212.40 Event Center Gates for Arena Corals 9/8/2020 1,197.49 Windy Hill portable restroom rental - Valley Services 9/8/2020 1,030.72 Stabilizer bar for rear hitch - T56 9/8/2020 1,002.80 Hedgerow Farms - Native Grass Seed 9/8/2020 1,000.00 Sponsorship of virtual Glamp In event 9/8/2020 966.92 P115 Service and Repair 9/8/2020 943.92 Gravel for Toto driveway 9/8/2020 924.18 Request for Bid Ad in the San Jose Mercury 9/8/2020 890.00 Annual Employment Labor Relations Conference - Basnight 9/8/2020 882.62 Combo padlocks for supply 9/8/2020 852.04 10 pair binoculars for rangers 9/8/2020 752.10 Law of Easements & Licenses In Land 2020-01 Sub 6/5 - 7/4 9/8/2020 690.40 Water Trailer rental 8/4 BCR Phase II Trails 9/8/2020 675.78 Laptop replacement batteries x 14 9/8/2020 668.78 SFO water system chlorine injector pump repair 9/8/2020 653.67 Logitech webcam x 10 9/8/2020 649.39 Field Tools and Supplies for EMO Truck 221 9/8/2020 643.00 Server room fire system maintenance 9/8/2020 599.02 Parking sign posts - Redwood 9/8/2020 577.28 FOOSP - Sanitation Services 9/8/2020 557.82 SA/Kennedy Rd - Sanitation Services 9/8/2020 548.64 SMCTC - 2016 Redwood Park defaulted property tax bills 9/8/2020 548.38 Fire Boots - Gorman 9/8/2020 528.33 Long Ridge fire water tank project 9/8/2020 528.00 Request for Bid Ad in the Palo Alto Weekly 9/8/2020 521.89 Hazardous Liquid Absorbent 9/8/2020 505.83 Hose fittings - water storage tanks 9/8/2020 487.00 Pre-employment physical 9/8/2020 477.41 Property Research Subscription - July 2020 9/8/2020 466.65 Tools / Supplies 9/8/2020 460.00 SFO Debris box 9/8/2020 459.90 Zoom - Monthly subscription for virtual public meetings 9/8/2020 452.10 Toilet for Bergman old house 9/8/2020 450.00 Website hosting - August 2020 9/8/2020 449.00 Water Heater repair @ 4411 Alpine 9/8/2020 445.00 GFOA Budget Award submission 9/8/2020 438.60 12 gallons hand sanitizer 9/8/2020 427.00 CalOsha Reporter - Safety Database Subscription 9/8/2020 425.00 SA/Mt Um - Pedestrian Canopy Rental @ Summit 9/8/2020 425.00 SA/Mt Um - Pedestrian Canopy Rental @ Summit 6/15 - 7/12 9/8/2020 365.98 City of Campbell permit fees - SAO 9/8/2020 363.17 SFO garbage / recycle 9/8/2020 339.00 NBI Webinar - Real Estate Transaction Documents - Stevenson 9/8/2020 333.13 SCC Fee for Bldg Permit Mt Um Upper Shelter Repair 9/8/2020 330.00 Monthly rental for storage unit 9/8/2020 327.40 Wildland fire pants - Smutnak 9/8/2020 327.18 Dog Waste Bags - Fremont Older 9/8/2020 327.17 Dog Waste Bags - Pulgas Ridge 9/8/2020 315.00 CPPB Exam Scheduling Fee for J. Ward 9/8/2020 309.95 No parking signs for Bear Creek Rd 9/8/2020 309.00 CA Master Municipal Clerk - Leadership Series Academy Reg -Soria 9/8/2020 307.19 Fire nozzles for hose reels SFO 9/8/2020 306.35 Parts for water tank - LR 9/8/2020 288.44 Gas leak detector tool kit 9/8/2020 287.60 Hand sanitizer for restrooms 9/8/2020 279.28 8 solar panel battery tenders for AO vehicles 9/8/2020 276.98 SA/Mt Um - Fencing Rental @ Summit 9/8/2020 264.82 Desk Work Top 9/8/2020 248.45 Grass seed storage bins 9/8/2020 247.93 CalWater - AO Water Service 9/8/2020 245.76 Keyboard and mouse combo sets x 5 9/8/2020 239.25 Metal gate - Miramontes Ridge 9/8/2020 228.65 Marketing email - August 2020 9/8/2020 227.39 Sign posts, hardware, parking stoppers 9/8/2020 223.69 Oil for Transfer Case - WT02 9/8/2020 222.63 Computer headset x 8 ipad mini case x 1 hard drive dock x 1 9/8/2020 222.38 Chain saw chaps (2 pairs) + shipping 9/8/2020 221.45 Concrete for signs, sign hardware, construction wood 9/8/2020 218.00 Lexis Nexis Online Subscription - 7/1 - 7/30 9/8/2020 206.38 Battery - M213 9/8/2020 204.29 Plumbing repairs to Silva residence fire water tank 9/8/2020 200.00 Remote admin tool 1 month service 9/8/2020 199.40 WH portable restroom hand sanitizer dispenser rental add-on 9/8/2020 195.47 DHF - Wasp/Fly Traps and Materials for Pig Fence 9/8/2020 180.62 Hand tool handles 9/8/2020 179.88 Annual Fluxx Grantseeker Subscription Fee 9/8/2020 179.24 M213 Service and Repair 9/8/2020 175.00 Nat'l Assoc of Interp Organizational, virtual training -Tjosvold 9/8/2020 172.83 CalWater - Water Service for Rentals (16060 Skyline) 9/8/2020 170.00 CA Park & Recreation Society Membership Renewal - Dolan 9/8/2020 165.00 CPRS Training Registration Fees - Fickes 9/8/2020 162.00 Request for Bid Ad in the Half Moon Bay Review 9/8/2020 158.59 American Flag for AO Office Building 9/8/2020 158.55 Office Supplies - Paper 9/8/2020 158.05 Plaque Engraving for Michael Jurich Retirement Gift 9/8/2020 153.49 Hedgerow Farms - grass seed for Madonna Creek Project 9/8/2020 152.55 Digital level 9/8/2020 150.53 DHF - Materials for Feeders 9/8/2020 148.02 Coleman cooler, work light and water filters 9/8/2020 143.18 M233 Service and Repair 9/8/2020 143.12 Menlo Park Fire permit closeout 9/8/2020 142.89 Service and Repair - P97 9/8/2020 142.58 FFO - Kitchen Supplies 9/8/2020 141.68 DHF - Fence Panel 9/8/2020 136.26 Grease Hydraulic Zerk Fittings 9/8/2020 129.32 USB flash drive x 5 and network switches x 2 9/8/2020 126.69 SMC Temp encroachment permit fee 9/8/2020 125.00 Registration for Cal-IPC Symposium 2020 - Dolan 9/8/2020 119.04 Gate Remote Control - RSACP 9/8/2020 119.04 Gate Remote Control - SAO 9/8/2020 117.99 FFO - Office Supply/Laminator 9/8/2020 113.66 DHF - Water Heater Improvements 9/8/2020 113.27 Blue Def - Diesel Exhaust Fluid 9/8/2020 110.00 Membership - International Institute of Municipal Clerks - Soria 9/8/2020 109.96 DHF - Egg Room Water Heater Supplies 9/8/2020 104.91 CalWater - Water Service for Rentals (Hawthorns Alpine) 9/8/2020 100.00 SMC Emergency Managers Assoc Membership - Barresi 9/8/2020 100.00 Cal-IPC Membership Renewal for symposium 9/8/2020 100.00 CAL IPC Membership - Fahey 9/8/2020 100.00 American Trails Annual Membership - Mort 9/8/2020 99.77 Tools and Supplies 9/8/2020 99.19 SFO propane 9/8/2020 99.00 Yearly registration for Mt. Um audio tour 9/8/2020 95.09 Hotel accomodations ranger academy - Cowan 9/8/2020 90.00 Society of Outdoor Recreation Professionals membership - Skinner 9/8/2020 85.78 RSACP - Locks for Soap Dispensers 9/8/2020 85.00 GFOA Budget Training - Bower 9/8/2020 84.92 Replacement Duty Belt 9/8/2020 79.71 Fuel on District CC by mistake instead of Gas card 9/8/2020 76.81 CO / Smoke detectors 811 La Honda Gordon Ridge 9/8/2020 76.25 Office Supplies - Paper 9/8/2020 75.42 Online photo storage annual subscription 9/8/2020 75.00 MB Campsite pay phone 9/8/2020 75.00 Cal IPC Symposium Webinar 10/30 - Fahey 9/8/2020 72.42 iPad mini case x 2 9/8/2020 71.70 Water Detecting Putty for Fuel Tanks 9/8/2020 70.54 SMC Possessory int tax - Big Dipper 9/8/2020 68.70 PPE Supplies 9/8/2020 66.27 Copies for Special Project Binders (4) - BCR Trail Construction 9/8/2020 65.44 Grease Gun Coupler 9/8/2020 60.00 Dept. of Pesticide Regulation QAC Renewal 9/8/2020 60.00 Hand sanitizer disp install chg - WH restroom 9/8/2020 59.72 Painting and power tool equipment 9/8/2020 59.38 Hose repair parts 9/8/2020 57.87 Lighting repair - 16995 Skyline 9/8/2020 56.80 Postage stamps 9/8/2020 56.64 Computer Mice 9/8/2020 56.64 DEF Fluid 9/8/2020 56.52 Fuel for District Vehicle - M215 9/8/2020 56.00 SCC CEQA NOE filing fee - Mtn Lion Study 9/8/2020 55.30 Office Supplies 9/8/2020 55.24 GP - Office Supplies 9/8/2020 55.08 HDMI Cable x 10 9/8/2020 54.01 Lower Windy Hill parking lot water 9/8/2020 53.53 18171 B Pheasant Rd - Bathroom Faucet 9/8/2020 53.49 Silicon Valley Bicycle Coalition Bike Summit from 8/6 - 8/7 Hufana 9/8/2020 53.42 CalWater - Water Service for Rentals (13130 Skyline) 9/8/2020 52.50 SJWC El Sereno CEQA Notice of Exemption Filing 9/8/2020 50.30 Angle stops/supply lines - Bluebrush House 9/8/2020 50.00 IIMC - Managing Up, Across & Down: Multi-Level Org Int - Soria 9/8/2020 50.00 Hubspot software for Contact Database migration/CRM testing 9/8/2020 50.00 FFO Backup Internet Service - Ridge Wireless 9/8/2020 49.50 Web Forms - August 2020 9/8/2020 49.06 Visitor counter supplies 9/8/2020 49.00 Social Media Management - August 2020 9/8/2020 48.96 Plumbing repair parts SFO 9/8/2020 48.42 Water coolers 9/8/2020 47.89 Computer Mice 9/8/2020 47.00 Respirator fit test 9/8/2020 43.38 Refreshments for CZU Fire MOS Task Force 9/8/2020 40.35 FFO - Kitchen Supplies 9/8/2020 40.19 Refreshments - CZU Fire MOS Task Force 9/8/2020 39.00 Web PDF viewer - August 2020 9/8/2020 37.81 Drill pump/garden hose 9/8/2020 35.00 Lost key fee for Green Climber Mower 9/8/2020 35.00 Lost key fee for Mower 9/8/2020 34.72 M18 SFO Chipper key / sprocket 9/8/2020 33.00 Postage 9/8/2020 32.69 Anode rod for water heater - Bluebrush House 9/8/2020 32.04 First Aid Supplies 9/8/2020 31.34 Handle for Medical Oxygen Cylinders 9/8/2020 30.24 FOOSP - Water Service 9/8/2020 30.00 Social media training - Capio - Lau 9/8/2020 29.34 Bottled Water FFO 9/8/2020 29.29 Web site analytics + service fee - August 2020 9/8/2020 29.00 Midpen Web Store - August 2020 9/8/2020 28.87 Business lunch - Gary Baum/South Cowell site tour 9/8/2020 28.71 Paint sample for red barn 9/8/2020 27.19 Water heater parts - Bluebrush House 9/8/2020 26.19 High Visibility Vest 9/8/2020 25.92 Black Mountain campground electricity 9/8/2020 25.21 Drinking Water for visitors 9/8/2020 25.00 Software for virtual event streaming 9/8/2020 25.00 Reg fee for AEOE Environmental Ed Certification Prog - Vuoso 9/8/2020 25.00 SERCAL Presenter Registration - Reyes 9/8/2020 25.00 Fastrak Balance Replenishment Charge 9/8/2020 25.00 Water Treatment/Distribution - Continuing Ed - Davison 9/8/2020 24.99 Email List Management - August 2020 9/8/2020 24.95 Hunter safety course req. by CDFW bull frog removal activities 9/8/2020 22.35 Drill bit and wood screws 9/8/2020 22.25 Transaction fee for visitor counters 9/8/2020 21.83 Lockable storage tote 9/8/2020 21.74 iPad power cord 9/8/2020 20.00 Ongoing subscription - Sacramento Bee 9/8/2020 19.70 Visitor counter supplies 9/8/2020 19.62 Project binders 9/8/2020 19.00 Paper towels, spray paint 9/8/2020 17.13 M213 Supplies 9/8/2020 15.96 Ongoing subscription - Los Alto Times 9/8/2020 15.91 Visitor counter supplies 9/8/2020 15.71 Postage 9/8/2020 15.26 Hose repair, virex measure 9/8/2020 15.08 Visitor counter supplies 9/8/2020 15.00 Fee for non-recycled hazardous waste manifest 9/8/2020 13.00 Stihl chainsaw parts 9/8/2020 12.06 Visitor counter supplies 9/8/2020 11.99 DropBox 1 month service for board file storage 9/8/2020 11.51 Electrical breakers -Stevens Creek house 9/8/2020 10.94 Visitor counter supplies 9/8/2020 10.24 Spray Paint 9/8/2020 10.00 SPUR 8/6 webinar New Future of the Office reg fee - J.Lin 9/8/2020 9.20 Postage - Constr Services proposals 9/8/2020 8.77 Visitor counter supplies 9/8/2020 8.18 ATV 10 Rokon throttle cable 9/8/2020 7.79 Door Letter B 16060 Skyline Blvd, Unit B 9/8/2020 7.00 GIS request desk subscription 9/8/2020 6.86 Valve Box for TRAFx bike counter - RSA 9/8/2020 (3.49) Credit on Overcharge of Carriage Bolts 9/8/2020 (50.00) Refund Shipping fee for Bergman toilet 9/8/2020 (65.40) Credit for return of rental equipment 9/8/2020 (149.00) Refund for Director Kishimoto - virtual Healthy Soils Summit 9/8/2020 (472.30) Refund airline ticket - Jaskulak 9/8/2020 130,917.01 Wells Fargo Bank Credit Card August 2020 Rev. 1/3/18 R-20-107 Meeting 20-23 October 14, 2020 AGENDA ITEM 3 AGENDA ITEM Award of Contract for Construction Management and Inspection Services, scheduled to extend between November 2020 and Spring 2022, and to provide HVAC Peer Review for the Administrative Office Project GENERAL MANAGER’S RECOMMENDATIONS 1. Authorize the General Manager to enter into contract with Nova Partners, Incorporated, of Mountain View, California for a not-to-exceed base contract amount of $475,498. 2. Authorize a 15% contract contingency of $71,325 to be reserved for unanticipated issues, thus allowing the total contract amount to not-to-exceed $546,823. SUMMARY Midpeninsula Regional Open Space District (District) has requested proposals from qualified engineering firms to assist with a heating, ventilation, and air conditioning (HVAC) system design peer review and to provide construction management and inspection services for the Administrative Office Project (Project). The peer review services will verify the adequacy, constructability, and cost effectiveness of the HVAC design. The inspection and construction management services will supplement in-house expertise to ensure that the day-to-day construction activities of this large-scale, complex building renovation project stay on track. A Request for Proposals (RFP) was issued on June 24, 2020 and six firms submitted proposals. After a competitive selection process, Nova Partners, Incorporated, (Nova) was identified as the most qualified firm. The General Manager recommends awarding a contract to Nova for a base amount of $475,498, with a 15% contingency of $71,325 to cover additional construction-related services if unanticipated issues arise during the next 15 to 18 months through project close-out. Sufficient funds are included in the Fiscal Year 2020-21 (FY21) budget. Funding for future year budgets will be requested as part of the annual Budget and Action Plan process. BACKGROUND The District has been evaluating options to address the lack of sufficient administrative office space to meet ongoing and long-term business needs since 2015, as the organization began to undergo significant internal restructuring to accelerate project delivery, expand public service delivery, and ensure sufficient resources to manage public land and access facilities. At the July 2017 public meeting, the Board adopted a resolution to enter into a purchase and sale agreement for the building located at 5050 El Camino Real, Los Altos, CA (R-17-90). Escrow closed on the purchase on February 1, 2019. R-20-107 Page 2 The District is finalizing the Project design and intends to start construction in March 2021. Support from a construction management firm to provide a team of experts to prepare for construction activities, assist with inspections and construction management services over the year-long construction schedule, and finalize project close-out will ensure that the project remains on track, within the approved budget, and ready for occupancy by March 2022 (reminder that office staff must vacate the current premises by a specific timeframe once the sale terms of the property are finalized). An inspector and construction manager would work in collaboration with the District’s Senior Capital Project Manager to oversee day-to-day construction activities and advise on/assist with the design, construction, and occupancy phases of the Project. This support is considered critical to the project’s success given the large-scale and long duration of the construction phase and the fact that large office building renovations are outside the expertise of an open space district with technical design and construction considerations that are unlike those of typical outdoor public recreation facilities. In addition, to ensure that the HVAC design for the new office building meets District needs and supports a healthy work environment, particularly in light of increased awareness of air filtration systems in preventing exposure to infectious diseases and the planned repurposing of select HVAC elements within the building, an expert peer review for the HVAC system design is highly recommended. DISCUSSION Consultant Selection A Request for Proposals (RFP) was issued on June 24, 2020 on BidSync and a project announcement was emailed to several firms. A pre-proposal meeting and site tour was held on July 7, 2020. Eight firms attended these meetings and six of these firms submitted proposals on August 4, 2020. The following table summarizes the fee schedule for each consultant. Consultant Proposal Price Gilbane Building Company $ 248,196.00 Mack 5 Services $ 426,470.00 * Nova Partners, Incorporated $ 475,498.00 Skanska $ 510,531.00 Cumming Management Group $ 571,765.00 Swinerton Management and Consulting $ 890,603.00 *NOTE: The Mack 5 Services fee does not include an additional $30,000 for reimbursable expenses such as printing and construction management software. Proposals included team background, an organization chart, team qualifications, relevant experience, and an acknowledgement of the District’s standard agreement and insurance requirements. The proposals also provided proposed fees, approach to project delivery, quality control processes, and demonstrated each team’s ability to help deliver the Project on schedule. Nova, a local firm with offices in Mountain View, was deemed the most qualified given their project team’s diverse field of knowledge, prior experience with construction project management and public contracts, and expertise in delivering building renovation projects. Nova demonstrated a strong knowledge of the Project’s intent, deliverables and goals, and submitted a quality proposal to perform the scope of work at a reasonable price. Nova presented a matrix showing how the various tasks would be distributed amongst their team. This display was unique to Nova and clearly communicated their commitment to meeting the project goals. Nova’s R-20-107 Page 3 proposal stood out from their peers in their clear distribution of duties, thoughtful construction schedule, and identification of personnel with the appropriate skillset to support a successful project. The selection process for this type of service is based on qualifications, with consideration given to the fee. In light of other fee proposals, Nova’s fee was negotiated down from $555,124, resulting in a $79,626 savings from their original fee. Nova’s fee includes the services of a dedicated inspector, construction manager, and a principal. For these reasons, the General Manager recommends entering into an agreement with Nova to complete the Project. The Nova project team consists of experts in the following fields: • Ground-up construction • Tenant improvement projects • Structural upgrades • Construction management • Inspection services • Cost control The Nova team has a strong track record of delivering building renovation projects in a municipal setting. They have also successfully collaborated on other projects with Noll and Tam Architects, the project designer. Examples of Nova’s relevant projects include: • City of Los Altos Community Center – constructability review and construction management services for a $38.4M, 24,000 square foot new building construction project • IDEO Lion Building – design and construction of tenant improvements for a $27M, 75,000 square foot building renovation project • City of Palo Alto Public Safety Building – design and construction management services for a $48.2M, 135,000 square foot new building construction project • Marin County Emergency Operations Facility and Sheriff’s Office – design and construction management services for a $80M, 328,000 square foot building renovation project Services identified for this solicitation include a peer review of the HVAC system, and construction management and inspection services. Nova will deliver the construction management and inspection services with their in-house team; peer review services will be delivered by Interface Engineering (Interface). Interface specializes in the design of sustainable engineering systems, such as natural ventilation, radiant heating and cooling, and commissioning. The peer review service is estimated at $6,000; the construction management and inspection services are estimated at $469,498. The Project’s current cost estimate at 50% construction documents includes an allocation of $143,858 for construction management, testing, and special inspection services. The cost for Nova’s contract was not anticipated as part of this estimate. The cost estimate was limited to special inspections to ensure that specific material/construction meet engineering and building code standards, including concrete, compaction testing, framing, and structural steel. The Nova contract is instead for day-to-day inspections and monitoring of ongoing construction work to ensure that the manner in which the work is completed adheres to the construction documents and technical specifications (i.e. construction oversight). Although the Nova contract was not R-20-107 Page 4 contemplated in the 50% cost estimate, the aggregate Project total with the Nova contact remains below the Board-approved construction cost budget of $27.4M. Staff and the design team have been performing value engineering throughout the design of this Project. Each time a major design change occurs, such as changing the Boardroom ceiling material or updating the Boardroom dais and glass partition, the team has reviewed the advantages and disadvantages of various options, projected cost, value added, and other relevant factors both internally and with the Board (including the prior Ad Hoc Committee). Any new issues that may arise moving forward during construction will continue to be value engineered, and would be done the assistance of Nova. FISCAL IMPACT At each major milestone, the District presents a revised cost estimate to ensure that the Project design remains within the May 2019 Board-approved project budget of $27.4 million (R-19-64). At this current time, the 50% construction document cost estimate is approximately $24.78 million (excluding the request for automating the operable windows) and below the Board approved project budget of $27.4 million. The design team will provide one final project cost estimate once the plans have been resubmitted to the City of Los Altos for permit approval, which is anticipated in October 2020. Funding sources for the Project include using Committed for Infrastructure reserve funds, any future additions to the reserve, rent income, parity bond proceeds, and interest earned from the parity bonds. Partial reimbursement is also expected from the future sale of the current 330 Distel Circle office. To begin the surplus property sale process of the existing building, the District issued a notice of surplus sale on November 22, 2019 and is currently in negotiations with a potential buyer. The FY21 adopted budget includes $8,488,000 for the New Administrative Office (AO) Facility project #31202. There are sufficient funds in the project budget to cover the recommended action and expenditures through the end of the fiscal year. A 15% contingency is requested to cover unforeseen costs associated with supporting construction, including, but not limited to, increased construction duration due to delays associated with COVID-19, additional contractor oversight, and assistance resolving permit amendments with governing agencies to address unforeseen construction conditions. Funding for future year budgets will be requested as part of the annual Budget and Action Plan process. New Administration Office (AO) Facility #31202 Prior Year Actuals FY21 Adopted FY22 Projected FY23 Projected Estimated Future Years TOTAL Acquisition: $31,742,406 $0 $0 $0 $0 $31,742,406 **Planning/Design/ Construction/Closeout: $1,744,869 $8,488,000 $18,305,058 $0 $0 *$28,537,927 Total Budget: $33,487,275 $8,488,000 $18,305,058 $0 $0 $60,280,333 Acquisition and associated costs Spent-to-Date (as of 10/6/2020): ($31,742,406) $0 $0 $0 $0 ($31,742,406) Spent-to-Date (as of 10/6/2020): ($1,744,869) ($12,525) $0 $0 $0 ($1,757,394) Encumbrances: $0 ($227,450) $0 $0 $0 ($227,450) Nova Partners, Inc. Contract: $0 ($250,000) ($225,498) $0 $0 ($475,498) 15% Contingency: $0 $0 ($71,325) $0 $0 ($71,325) Budget Remaining (Proposed): $0 $7,998,025 $18,008,235 $0 $0 $26,006,260 *Amount includes Board approved project budget of $27.4M R-20-107 Page 5 **FY22 Projected budget overstated by $519,942, already stated in prior year actuals due to acceleration of the project The recommended action is not funded by Measure AA BOARD COMMITTEE REVIEW No Board Committee review has occurred for this Project. PUBLIC NOTICE Public notice of this Agenda Item was provided as required by the Brown Act. CEQA COMPLIANCE Award of contract is not subject to the California Environmental Quality Act. NEXT STEPS If approved, the General Manager will execute the contract with Nova. Responsible Department Head: Jason Lin, Engineering & Construction Department Manager Prepared by: Tanisha Werner, Senior Capital Project Manager, Engineering & Construction Department Rev. 1/3/18 R-20-109 Meeting 20-23 October 14, 2020 AGENDA ITEM 4 AGENDA ITEM Contract Amendment with Engineering/Remediation Resources Group, Inc., for the Madonna Creek Ranch Cleanup at Miramontes Ridge Open Space Preserve GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to increase the contract amount of $143,945 with Engineering/ Remediation Resources Group, Inc., by an additional $93,146 for a new, not-to-exceed contract amount of $237,091 SUMMARY Midpeninsula Regional Open Space District (District) is under contract with Engineering /Remediation Resources Group to clean a debris site on the former Madonna Creek Ranch property within Miramontes Ridge Open Space Preserve. During debris removal activities, significant volumes of additional debris and soil contaminants beyond the contract scope of work were encountered below the ground surface that require proper removal and disposal. The additional debris and contaminated soil will cost $93,146 to dispose. The Fiscal Year 2020-21 (FY21) budget contains sufficient funds to complete the recommended actions in the current project budget. DISCUSSION In November of 2019, Rincon Consultants, Inc., (Rincon) completed surface and subsurface investigations of the Madonna Creek debris site and identified the approximate extent of debris and the presence of contaminants, including lead and petroleum products. On March 11, 2020, the Board of Directors (Board) awarded a contract to Rincon to develop a remediation plan for the former Madonna Creek Ranch Cleanup project (R-20-23). Rincon developed the plan and the District entered into the voluntary cleanup program with the San Mateo County Health Department. On August 26, 2020 (R-20-92), the Board awarded a contract to Engineering/ Remediation Resources Group to clean the debris, contaminants, and install erosion control on the site with the work to be substantially complete by October 1, 2020. Staff anticipated that some unidentified materials might be encountered during the cleanup due to the subsurface nature of the project. Despite conservative estimates, a $21,325 allowance, and a 15% contingency of $15,994, much more debris and contaminants were encountered than what is allowed for under the current Board-approved contract. Specifically, soil that was expected to be re-used on site (based on limited testing) was ultimately deemed to be unsuitable for reuse based on additional, more robust testing per San Mateo County due to concentrations of lead above the residential standard (see Attachment 1). The residential standard is used at this R-20-109 Page 2 location given the site’s adjacency to the perennial Madonna Creek that drains into Pilarcitos Creek through the City of Half Moon Bay. At least 12 car batteries removed from the site are the likely source of lead, although 3 cars, numerous appliances, and other garbage removed from the disposal site may also contribute lead. Due to the increased debris, extra excavation, and loss of reusable soil, staff authorized change orders using the full contingency and allowance to (1) rent equipment for greater material sorting and (2) procure rip-rap to protect and stabilize the excavation site with over steepened slopes (in lieu of filling with the onsite soil). The contaminated soils remain on site and are placed on and covered by plastic sheeting away from the creek, awaiting off-haul. The proposed contract amendment would provide the additional funds to properly off-haul and dispose the contaminated soil. Large-scale soil import to fill-in areas like the excavated debris site is generally infeasible for District projects because ‘clean soil’ or fill cannot be effectively tested for soil pathogens (phytophthoras), which stunt and kill vegetation. Unfortunately, no suitable borrow soils are known to exist on the property. Given that the site occupies a narrow space between farm fields and a perennial riparian corridor, slope stabilization of the excavated site near the creek was best accomplished using rip-rap rather than through extensive grading to avoid impacts to the active farm field and to keep to the tight construction window. The area of excavation is now stabilized with erosion control blankets, native grass seed, and riprap. The site is located adjacent to a dam on Madonna Creek that is being evaluated for future removal to provide fish passage. Removal of the dam would require extensive grading in proximity of the excavation site. Therefore, the design intent of the Madonna Creek cleanup project also focused on stabilizing slopes and revegetating with native grasses and fast-growing willows until the larger creek restoration/dam removal project is further developed to determine if there is a more opportune time to conduct extensive grading in the area that can also soften the contours of the excavated site. FISCAL IMPACT The FY21 adopted budget includes $261,874 for the Remediation Plan & Ranch Dump Clean Up - Madonna Creek Ranch MAA01-004 project. There are sufficient funds in the project budget to cover the recommended action and expenditures. Remediation Plan & Ranch Dump Clean Up - Madonna Creek Ranch MAA01-004 Prior Year Actuals FY21 Adopted FY22 Projected FY23 Projected Estimated Future Years TOTAL Total Budget: $0 $261,874 $10,000 $4,000 $10,000 $285,874 Spent-to-Date (as of 10/02/2020): $0 ($6,835) $0 $0 $0 ($6,835) Encumbrances: $0 ($141,477) $0 $0 $0 ($141,477) Engineering/Remediation Resources Group, Inc. Contract Amendment: $0 ($93,146) $0 $0 $0 ($93,146) Budget Remaining (Proposed): $0 $20,416 $10,000 $4,000 $10,000 $44,416 The following table outlines the Measure AA Portfolio 01 Miramontes Ridge: Gateway to the Coast Public Access, Stream Restoration and Agricultural Enhancement allocation, costs-to-date, projected future project expenditures and projected portfolio balance remaining. R-20-109 Page 3 MAA01 Miramontes Ridge: Gateway to the Coast Public Access, Stream Restoration and Agricultural Enhancement Portfolio Allocation: $27,774,000 Life-to-Date Spent (as of 10/02/20): ($6,835) Encumbrances: ($141,477) Remaining FY21 Project Budgets: ($20,416) Future MAA01 project costs (projected through FY23): ($117,146) Total Portfolio Expenditures: ($285,874) Portfolio Balance Remaining (Proposed): $27,488,126 The following table outlines the Measure AA Portfolio 01 Miramontes Ridge: Gateway to the Coast Public Access, Stream Restoration and Agricultural Enhancement allocation, projected life of project expenditures and projected portfolio balance remaining. MAA01 Miramontes Ridge: Gateway to the Coast Public Access, Stream Restoration and Agricultural Enhancement Portfolio Allocation: $27,774,000 Projected Project Expenditures (life of project):   MAA01-003 Zion Property Purchase $0 MAA01-004 Remediation Plan Development and Ranch Dump Clean Up - Madonna Creek Ranch ($285,874) Total Portfolio Expenditures: ($285,874) Portfolio Balance Remaining (Proposed): $27,488,126 BOARD COMMITTEE REVIEW No Board Committee reviewed this item. The original award of contract was brought to the full Board on August 26, 2020. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE In accordance with the State California Environmental Quality Act (CEQA) Guidelines, this project was deemed exempt under Section 15330 “Minor Actions to Prevent, Minimize, Stabilize, Mitigate or Eliminate the Release or Threat of Release of Hazardous Waste or Hazardous Substances” upon the award of contract. NEXT STEPS If approved, the General Manager will amend the contract and authorize the proper disposal of the contaminated soils as soon as practical. Attachment(s) 1. Photos Responsible Department Head: R-20-109 Page 4 Kirk Lenington, Natural Resources Department Prepared by: Aaron Hébert, Senior Resources Management Specialist Zach Alexander, Capital Project Manager III Contact person: Aaron Hébert, Senior Resources Management Specialist A Attachment 1: Contaminated Soil Piles Attachment 1: Excavation Area (erosion control in progress) R-20-108 Meeting 20-23 October 14, 2020 AGENDA ITEM 5 AGENDA ITEM 2020 State Legislative Session Review GENERAL MANAGER’S RECOMMENDATION Receive a report on the concluded 2020 state legislative session. No Board action required. SUMMARY Midpeninsula Regional Open Space District (District) legislative consultants from Public Policy Advocates, LLC (PPA) and Environmental and Energy Consulting (EEC) will provide a briefing on the concluded 2020 State of California legislative session. The briefing will include an overview of actions significant to the District taken during the session, in light of COVID-19 impacts to the state, and provide forecasts for the 2021 session, which begins on December 7, 2020. The Board of Directors (Board) last received a briefing on the 2020 legislative session on July 8, 2020. DISCUSSION The 2020 Legislative Program, which the Board approved at its February 12, 2020 meeting, reflects Board policy positions on a variety of issues affecting the District, its mission, and its annual strategic goals. The annual Legislative Program guides staff in determining priority legislation to track during the year. Staff and the District’s legislative consultants actively use the Legislative Program to communicate District positions on bills, budget recommendations, and other legislative items to the respective authors and/or legislative committees as appropriate. Throughout the 2020 session, staff fielded time-sensitive requests from partners and monitored evolving pieces of legislation based on Board Policy 1.11 (Attachment 1). Legislation deemed a priority by the Board pursuant to this policy was tracked, and, when appropriate, either supported or opposed (Attachment 2). COVID-19 In response to the threat of COVID-19, Governor Newsom initiated a statewide health order on March 19, 2020, effectively shutting down all activities deemed nonessential across the state. Due to the highly compressed timeline and magnitude of the crisis, both houses significantly reduced the slate of bills under consideration, impacting most of the priority bills and issues of interest to the District. R-20-108 Page 2 Legislative Tracking and Statistics: The Legislative Tracking Matrix (Attachment 2) reflects final legislative results where the District took a position. Bills are labeled as approved if they were signed into law by the governor, failed if they were vetoed by the governor or did not make it to his desk, or removed if the bill was rendered inactive due to adjustments in the legislature’s post-COVID workload (approximately 75% of all bills were removed for consideration due to COVID). At the conclusion of the session, of the 24 bills on which the District took a position, three were approved by the governor, eight failed or were vetoed by the governor, and 13 were removed due to COVID. A number of the COVID-removed bills may be reintroduced in 2021. Just five of the 24 bills on which the District took positions were considered priority 1 bills. Of the three priority 1 bills supported by the District, two failed and one was signed into law (AB 1788 (Bloom): Rodenticides). The two priority one bills opposed by the District, AB 1190 (Irwin): Drones and AB 235 (Mayes) Endangered Species Petitions, failed due to COVID removal and a missed deadline, respectively. Legislative Categories In addition to the written reports (Attachments 3 and 4), EEC and PPA typically discusses legislation and topics covering the following during their oral briefing: • California budget • Potential state funding measures • Cap and trade/Greenhouse Gas Reduction Fund/Climate change • Wildlife corridors • Water legislation • Wildfire prevention/forest health • Workers compensation • Other COVID-19-related legislation FISCAL IMPACT There is no fiscal impact associated with this briefing. BOARD COMMITTEE REVIEW Legislative updates are periodically brought to the Legislative, Funding, and Public Affairs Committee (LFPAC) throughout each year. The most recent LFPAC review was January 28, 2020 (Attachment 5). PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. R-20-108 Page 3 NEXT STEPS This concludes the 2020 legislative session. The Governmental Affairs Specialist will bring legislative items and proposals to LFPAC and the Board as needed in preparation for the 2021 legislative session. Attachments: 1. Board Policy 1.11, Positions on Ballot Measures and Legislative Advocacy 2. 2020 Priority Bill Legislative Status as of October 1, 2020 3. EEC Legislative Report to the Board – September 30, 2020 4. PPA Legislative Report to the Board – October 1, 2020 5. LFPAC Minutes – January 28, 2020 Responsible Department Head: Korrine Skinner, Public Affairs Manager Prepared by: Joshua Hugg, Governmental Affairs Specialist Attachment 2 MROSD Legislative Tracking Matrix 10/14/2020 Color Key:Approved Failed Removed due to COVID Measure Author Focus Area Goal Topic Status Brief Summary Position Priority AB 2482 Stone, Mark D Climate Protect the positive  environmental values of  open space lands Agriculture:  environmental  farming programs  and grants. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Would require the Department of Food and Agriculture, upon appropriation by the  Legislature of additional funds, to administer the State Water Efficiency and  Enhancement Program (grant program) to provide grants to agricultural operations to  implement irrigation systems that reduce greenhouse gases and energy use and  increase water use efficiency, as prescribed. The bill would also require the  department to fund culturally competent training on irrigation and nutrient  management, authorize the department to contract with qualified third parties to  measure grant program outcomes, and require the department to adopt guidelines for  the grant program. Support 2 AB 2619 Stone, Mark D Climate Protect the positive  environmental values of  open space lands Coastal resources:  Program for  Coastal Resilience,  Adaptation, and  Access. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Would establish the Program for Coastal Resilience, Adaptation, and Access for the  purpose of funding specified activities intended to help the state prepare, plan, and  implement actions to address and adapt to sea level rise and coastal climate change.  The bill would create the Coastal Resilience, Adaptation, and Access Fund in the State  Treasury, and would authorize the California Coastal Commission and specified state  agencies to expend moneys in the fund, upon appropriation in the annual Budget Act,  to take actions, based upon the best scientific information, that are designed to  address and adapt to sea level rise and coastal climate change, as prescribed. Support 2 AB 2954 Rivas, Robert  D Climate Protect the positive  environmental values of  open space lands California Global  Warming  Solutions Act of  2006: climate  goal: natural and  working lands. Died in Senate  Appropriations  Committee  Would require the State Air Resources Board, in collaboration with the California  Environmental Protection Agency, the Natural Resources Agency, the Office of  Planning and Research, and other relevant departments, to identify by July 1, 2021, an  overall climate goal for the state’s natural and working lands, as defined, to sequester  carbon and reduce atmospheric greenhouse gas emissions. As part of this process, the  bill would require the state board, in collaboration with the same agencies and  departments, to among other things, identify practices, policy incentives, and potential reductions in barriers that would help achieve the climate goal for integration into the  next update to the scoping plan that immediately follows the identification of the  climate goal and, on or before January 1, 2022, report to the Legislature recommended policy incentives that the state could enact to help reach the climate goal. Support 2 SB 1296 Durazo D Climate Protect the positive  environmental values of  open space lands Natural resources:  the Nature and  Parks Career  Pathway and  Community  Resiliency Act of  2020. Died in Senate  Appropriations  Committee  Current law establishes various environmental and economic policies and  programs.This bill would establish the Nature and Parks Career Pathway and  Community Resiliency Act of 2020, which would require state conservancies, the  Wildlife Conservation Board, and the Natural Resources Agency to establish  independent grant programs to support climate‐beneficial and climate resiliency  projects that incorporate partnerships with nonprofit organizations that provide  certifications and placement services for jobs and careers in the natural resources  field, as specified. Support 2 Midpeninsula Regional Open Space District Priority Bill Status as of October 1, 2020 1 Attachment 2 MROSD Legislative Tracking Matrix 10/14/2020 SB 795 Beall D Climate Protect the positive  environmental values of  open space lands Economic  development:  housing:  workforce  development:  climate change  infrastructure. Died in Assembly  Appropriations  Committee   This bill, upon appropriation by the Legislature, would make up to $2,000,000,000  available in each fiscal year for the purpose of providing emergency economic recovery and development, climate change, and disaster response. Support 2 SB 1100 Atkins D Climate Protect the positive  environmental values of  open space lands Coastal resources:  sea level rise. Removed due to  COVID‐related  reduction of bills  at the request of  leadership This bill would, as part of the procedures the California Coastal Commission is required  to adopt, recommendations and guidelines for the identification, assessment,  minimization, and mitigation of sea level rise within each local coastal program, as  provided. Support 2 SB 1323 Skinner D Climate Protect the positive  environmental values of  open space lands Carbon  sequestration:  state goals:  natural and  working lands:  registry of  projects. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Would require, no later than July 1, 2021, that the Natural Resources Agency, in  coordination with the California Environmental Protection Agency, the State Air  Resources Board, and the department establish carbon sequestration goals for natural  and working lands, as defined. The bill would require the board to include specified  carbon dioxide removal targets as part of its scoping plan. Support 2 AB 1922 Rivas, Luz D Education Connect people to open  space and a regional  environmental  protection vision Pupil instruction:  science  requirements:  climate change. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Current law requires the adopted course of study for grades 1 to 6, inclusive, and the  adopted course of study for grades 7 to 12, inclusive, to include certain areas of study,  including, among others, English, mathematics, social sciences, science, and visual and  performing arts, as specified. This bill, with respect to both of the above‐referenced  adopted courses of study, would require the science area of study to include an  emphasis on the causes and effects of climate change. The bill would require that  appropriate coursework including this material be offered to pupils as soon as  possible, commencing no later than the 2021–22 school year. Support 2 AB 3256 Garcia, Eduardo D Funding Strengthen  organizational capacity  and long‐term financial  sustainability to fulfill the  mission Climate risks:  bond measure. Failed deadline in  Assembly The California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access  For All Act of 2018, approved by the voters as Proposition 68 at the June 5, 2018,  statewide direct primary election, authorizes the issuance of bonds in the amount of  $4,000,000,000 pursuant to the State General Obligation Bond Law to finance a  drought, water, parks, climate, coastal protection, and outdoor access for all  program.This bill would state the intent of the Legislature to enact a bond measure  that would address climate risks to the State of California. Support 1 AB 1190 Irwin D Governance Protect the positive  environmental values of  open space lands Unmanned aircraft: state and local regulation: limitations. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Would, among other things, prohibit a state or local agency from adopting any law or  regulation that bans the operation of an unmanned aircraft system. The bill would also  authorize a local agency to adopt regulations to enforce FAA regulations regarding the  operation of unmanned aircraft systems and would authorize local agencies to  regulate the operation of unmanned aircraft and unmanned aircraft systems within  their jurisdictions, as specified. The bill would also authorize a local agency to require  an unmanned aircraft operator to provide proof of federal, state, or local registration  to licensing or enforcement officials. Oppose 1 2 Attachment 2 MROSD Legislative Tracking Matrix 10/14/2020 ACR 179 Voepel R Governance Strengthen  organizational capacity  and long‐term financial  sustainability to fulfill the  mission Special Districts  Week Removed due to  COVID‐related  reduction of bills  at the request of  leadership This measure proclaims the week of May 17, 2020, to May 23, 2020, to be Special  Districts Week.Support 2 SB 1372 Monning D Habitat  Connectivity Protect the positive  environmental values of  open space lands Wildlife corridors  and connectivity:  Wildlife and  Biodiversity  Protection and  Movement Act of  2020. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Current law requires the Department of Fish and Wildlife, contingent upon funding  being provided by the Wildlife Conservation Board or from other appropriate bond  funds, upon appropriation by the Legislature, to investigate, study, and identify those  areas in the state that are most essential as wildlife corridors and habitat linkages, as  well as the impacts to those wildlife corridors from climate change, and requires the  department to prioritize vegetative data development in these areas. This bill would  additionally require the department to investigate, study, and identify impacts to those wildlife corridors from state infrastructure projects, including transportation and water  projects, large‐scale development projects not covered by an existing natural  community conservation plan or habitat conservation plan, and planned or potential  land conversions. Support 1 AB 2987 Flora R Planning and  Permitting Strengthen  organizational capacity  and long‐term financial  sustainability to fulfill the  mission Local agency  public contracts:  bidding  procedures. Removed due to  COVID‐related  reduction of bills  at the request of  leadership The Uniform Public Construction Cost Accounting Act authorizes a public agency to  elect to become subject to uniform construction cost accounting procedures. The act  authorizes bidding procedures for public projects, as specified. Those bidding  procedures include procedures for the publication or posting and electronic  transmission of notice inviting formal bids. This bill would authorize a public agency, as  an alternative to the publication or posting requirement, to meet the notice inviting  formal bids requirement by transmitting notice electronically, as specified, and  publishing the notice electronically in a prescribed manner on the public agency’s  internet website at least 14 calendar days before the date of opening the bids. Support 2 AB 3005 Rivas, Robert D Planning and  Permitting Protect the positive  environmental values of  open space lands Leroy Anderson  Dam and  Reservoir:  environmental  review,  permitting, and  public contracting. Vetoed by  Governor Would require the Department of Fish and Wildlife, within 15 days of receipt of the  notification from the Santa Clara Valley Water District, to inform the department  whether the Anderson Dam project, as defined, will not substantially adversely affect  an existing fish and wildlife resource. If the department determines that the project  will substantially adversely affect an existing fish and wildlife resource, the bill would  specify the process by which the department is to issue a final agreement to the  district that includes reasonable measures necessary to protect the affected resource. Support 2 SB 940 Beall D Planning and  Permitting Protect the positive  environmental values of  open space lands Housing Crisis Act  of 2019: City of  San Jose. Signed by  Governor The Housing Crisis Act of 2019 does not prohibit an affected county or an affected city  from changing a land use designation or zoning ordinance to a less intensive use if the  city or county concurrently changes the development standards, policies, and  conditions applicable to other parcels within the jurisdiction to ensure that there is no  net loss in residential capacity. This bill would authorize the City of San Jose to  proactively change a zoning ordinance to a more intensive use and use the added  capacity to subsequently change a zoning ordinance applicable to an eligible parcel, as  defined, to a less intensive use as long as there is no net loss in residential capacity.  The bill would require that the change to a zoning ordinance to a less intensive use  pursuant to these provisions occur within one year of the change to the zoning  ordinance to a more intensive use. Support 2 3 Attachment 2 MROSD Legislative Tracking Matrix 10/14/2020 AB 235 Mayes I Stewardship Protect the positive  environmental values of  open space lands Endangered  species: candidate  species: petitions:  takings. Failed deadline in  Senate This bill would require the commission to accept a petition for consideration  concurrent with a taking if the commission finds that the petition provides sufficient  information to indicate that the petitioned action may be warranted, but the  geographic proliferation of the species may lead to significant economic hardship or an  impact on critical infrastructure during the above‐described review of an accepted  petition, and if a preponderance of the evidence presented in the petition shows there  is no direct threat to the species that would lead to its decline during that period. Oppose 1 AB 1788 Bloom D Stewardship Protect the positive  environmental values of  open space lands Pesticides: use of  second generation  anticoagulant  rodenticides. Signed by  Governor This bill, the California Ecosystems Protection Act of 2020, would prohibit the use of  any second generation anticoagulant rodenticide, as defined, in this state until the  director certifies to the Secretary of State that, among other things, the Department of  Pesticide Regulation has completed a reevaluation of second generation anticoagulant  rodenticides and the Department of Pesticide Regulation, in consultation with the  Department of Fish and Wildlife, has adopted any additional restrictions necessary to  ensure that continued use of second generation anticoagulant rodenticides is not  reasonably expected to result in significant adverse effects to nontarget wildlife, as  provided. Support 1 AB 2373 Rubio, Blanca D Stewardship Protect the positive  environmental values of  open space lands Structural pest  control: second  generation  anticoagulant  rodenticides. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Current law provides for the licensure and regulation of structural pest control by the  Structural Pest Control Board in the Department of Consumer Affairs. This bill would  require a licensee, beginning July 1, 2021, to complete a training course of at least one  hour on the ecological impact of second generation anticoagulant rodenticides, as  defined, on wildlife with respect to primary and secondary poisoning. The bill would  require the training course to be developed by the board or a provider approved by  the board, and to meet and apply to the continuing education requirements for  licensees established by the board. Support 2 AB 2502 Quirk D Water Protect the positive  environmental values of  open space lands Groundwater  sustainability  plans: impacts on  managed  wetlands. Removed due to  COVID‐related  reduction of bills  at the request of  leadership The Sustainable Groundwater Management Act requires all groundwater basins  designated as high‐ or medium‐priority basins by the Department of Water Resources  that are designated as basins subject to critical conditions of overdraft to be managed  under a groundwater sustainability plan or coordinated groundwater sustainability  plans by January 31, 2020. The act prescribes that plans contain certain required  contents and requires that plans contain, where appropriate and in collaboration with  the appropriate local agencies, additional analyses or components, including, among  others, control of saline water intrusion, wellhead protection areas and recharge  areas, a well abandonment and well destruction program, well construction policies,  and impacts on groundwater dependent ecosystems. This bill would add impacts to  managed wetlands, as specified, to the additional analyses or components that a plan  is required to contain when appropriate. Support 2 AB 2518 Wood D Water Protect the positive  environmental values of  open space lands Voluntary stream  restoration  landowner  liability. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Would exempt a landowner who voluntarily allows land to be used for such a project  to restore fish and wildlife habitat from civil liability for property damage or personal  injury resulting from the project if the project is funded, at least in part, by a state or  federal agency that promotes or encourages riparian habitat restoration, unless the  property damage or personal injury is caused by willful, intentional, or reckless  conduct of the landowner or by a design, construction, operation, or maintenance  activity performed by the landowner. Support 2 4 Attachment 2 MROSD Legislative Tracking Matrix 10/14/2020 SB 1448 Bradford D Wildfire Connect people to open  space and a regional  environmental  protection vision Fire prevention:  electrical  corporations:  wildfire mitigation  plans: workforce  diversity. Failed deadline in  Assembly Would require an electrical corporation’s wildfire mitigation plan to include a  description of how the electrical corporation will develop sufficient numbers of  experienced personnel necessary to complete the work described in the plan, as  provided. Support 2 AB 1659 Bloom D Wildfire Protect the positive  environmental values of  open space lands Large electrical  corporations:  wildfire  mitigation:  securitization. Failed deadline in  Senate Would enact the Wildfire Prevention and Community Resilience Act of 2020 and would  require the Natural Resources Agency, in consultation with the Public Utilities  Commission, to adopt an interim expenditure plan and an expenditure plan that are  focused on reducing wildfire risk on the ground and in communities through activities  such as defensible space implementation, home hardening, improved public safety,  including expenditures to add trained emergency medical technicians to the  workforce, and other authorized activities, as well as to prepare residents for wildfires  through public education and outreach, as provided. The bill would establish the  Wildfire Prevention and Community Resilience Fund and, upon appropriation by the  Legislature, would require moneys in the fund be used for the implementation of those plans. Support 1 AB 2475 Flora R Wildfire Protect the positive  environmental values of  open space lands Electrical  corporations:  electrical grid  monitoring  equipment pilot  program. Removed due to  COVID‐related  reduction of bills  at the request of  leadership Would require the state’s 3 largest electrical corporations, and authorize other  electrical corporations, as part of the utility’s wildfire mitigation plan, to include a pilot  program proposal for the installation of monitoring equipment on transmission and  distribution lines in targeted high fire‐threat areas designated by the commission. Support 2 AB 3074 Friedman D Wildfire Protect the positive  environmental values of  open space lands Fire prevention:  wildfire risk:  defensible space:  ember‐resistant  zones. Signed by  Governor Current law requires a person who owns, leases, controls, operates, or maintains an  occupied dwelling or structure in, upon, or adjoining a mountainous area, forest‐ covered land, brush‐covered land, grass‐covered land, or land that is covered with  flammable material that is within a very high fire hazard severity zone, as designated  by a local agency, or a building or structure in, upon, or adjoining those areas or lands  within a state responsibility area, to maintain a defensible space of 100 feet from each  side and from the front and rear of the structure, as specified. A violation of these  requirements is a crime. This bill would require a person described above to use more  intense fuel reductions between 5 and 30 feet around the structure, and to create an  ember‐resistant zone within 5 feet of the structure, as provided. Support 2 5 Midpeninsula Regional Open Space District Board Policy Manual Positions on Ballot Measures and Legislative Advocacy Policy 1.11 Chapter 1 – Administration and Government Effective Date: 4/13/16 Revised Date: N/A Prior Versions: N/A Board Policy 1.11 Page 1 of 3 Purpose To establish a policy governing positions on local and state ballot measures/propositions and state and federal legislative advocacy. It is intended to cover all matters before the Legislature and the voters. Definitions For the purposes of the Positions on Ballot Measures and Legislative Advocacy policy, the following terms and definitions shall be used: Measure – may be included on a municipal, county, or district ballot and includes ordinances, initiatives, referenda, advisory measures, issuance or refunding of bonds, city or county charter amendments, or any other measure or proposition a legislative body may submit to the voters within the body’s jurisdiction. Ballot Proposition – can be a referendum or an initiative measure that is submitted to the electorate for a direct decision or direct vote. Propositions may be placed on the ballot by the California State Legislature or by a qualifying petition signed by registered voters. Initiative – power of the electors to propose legislation, and to adopt or reject them. Any proposed ordinance may be submitted to the legislative body by means of a petition. Referendum – applies to the process for repealing newly enacted legislation. Within specified time limits, the electors may file a petition protesting the adoption of that legislation. Local Legislation – typically ordinances, which are the laws of a city, charter, or district, often having the force of law, but only within the local jurisdiction. State or Federal Legislation – bills or proposed legislation under consideration by the legislature at the state or federal level. ATTACHMENT 1 Board Policy 1.11 Page 2 of 3 Policy 1. Positions on Matters Before the Voters a. From time to time the Board of Directors may be asked or may desire to take a position on local or state measures. The Board may consider taking a position on the measure/proposition if the measure/proposition: i. Would directly impact the District’s finances, responsibilities, legal authority, or operations; AND ii. Is in line with or inconsistent with the District’s mission and/or commitment to preserve open space within its boundaries and sphere of influence. The Board, by majority vote, may direct the General Manager to research the measure/proposition and return to the Board at a future meeting with information and a General Manager recommendation. At that time, the Board may vote to take a position on a measure/proposition. b. Measures/propositions determined to not impact District business may nonetheless be analyzed by the General Manager when directed by a majority vote of the Board, of which the analysis report would include possible alternatives for Board action, but no position recommendation. 2. Local, State, and Federal Legislative Advocacy a. The Legislative, Funding, and Public Affairs Committee (LFPAC) receives periodic updates regarding the District’s legislative program. When LFPAC determines that proposed legislation may affect District business, it may direct the General Manager to prepare a recommendation for consideration by the full Board or where there is not adequate time to convene the full Board, may direct the General Manager to take action to support or oppose the legislation without full Board approval. In such cases, the General Manager or designee shall report to the Board any actions taken to support or oppose legislation at or before the next Board meeting. b. When time is so short that neither the full Board nor LFPAC can be convened to consider positions to support or oppose local, state or federal legislation, the General Manager is authorized to take a position on behalf of the District if the legislation: i. Is related to the District’s mission; AND ii. Would directly impact the District’s business, such as project delivery, operations, finances, legal authority, or other District responsibilities; AND iii. The position being taken is consistent/inconsistent with existing District policy, past action, or District Strategic Plan; OR iv. The legislation carries other considerations that make it contrary to the District’s interests. In such instances, the General Manager or designee shall report to the Board any actions taken to support or oppose the legislation at or before the next Board meeting. c. Full Board action is required regarding legislation that is not clearly within the criteria listed above under Section 2.b. or guided by direction previously given by LFPAC. ATTACHMENT 1 Board Policy 1.11 Page 3 of 3 3. Full Board action is required to support or oppose any type of grassroots advocacy action, such as social, political, or economic movements, that are not legislation. 4. Board members representing the District in their official capacity on regional or other bodies may, at his or her discretion, take actions based on the principles above consistent with previously approved Board positions and policies. 5. This policy is not intended to limit the prerogative of individual Board members from expressing their individual support for or opposition to any local ballot measure, State proposition, State or Federal legislation, or grassroots advocacy actions. However, in doing so, the member should clearly state they are speaking for themselves, and not in an official capacity on behalf of the Board or the District. Individual Board Members who take a position in support or opposition to ballot measure or legislation for which the Board has not previously taken a position are encouraged as a professional courtesy to include the language for identification purposes only parenthetically following their signature referencing their position on the Board. ATTACHMENT 1 From: Environmental & Energy Consulting To: Midpeninsula Regional Open Space District Date: September 30, 2020 Re: EEC 2020 Post-Session Update As the 2020 legislative session draws to a close, below is a summary of the current status of Midpeninsula Regional Open Space District’s (Midpen) legislative and Budget priorities. As a reminder, the California Budget deadline previously passed and all Fiscal Year 2020-2021 Budget conversations and decisions have concluded. The deadline for the Governor to sign or veto bills was September 30th; therefore, the fate of all bills introduced in the 2020-2021 legislative session have been determined. All chaptered bills will go into effect on January 1st, 2021 unless they included an urgency clause. California Budget: Conservation Priorities Governor Newsom signed the FY 20-21 State Budget on June 29th. The final 2020 Budget Act was a $202.1 billion spending plan to strengthen emergency response, protect public health and safety, and promote economic recovery while closing a $54.3 billion budget shortfall caused by the COVID-19 recession. Key takeaways of the final budget include: o Retention of baseline funding for the Department of Fish and Wildlife and the Department of Parks and Recreation; o Retention of funding for the Habitat Conservation Funding; o Inclusion of $4M for the Cutting the Green Tape Initiative at the California Natural Resources Agency; and o Reappropriation and expansion of the original $10M to the Wildlife Conservation Board (WCB) to support San Jose Water Company (SJWC) land acquisitions. Senator Beall secured a reappropriation and expansion of the $10M to the Wildlife Conservation Board in the FY20-21 Budget. This reappropriation did two important things: first, it extended the encumbrance or expenditure deadline for the funds to June 30, 2025; and second, it expanded the eligibility of projects to include the acquisition, planning, design, development, public access, rehabilitation, restoration, protection, and expansion of wildlife corridors and open space, including projects to improve connectivity and reduce barriers between habitat areas in the Upper Guadalupe, Los Gatos Creek, Saratoga Creek and adjacent areas from the San Jose Water Company and other land owners. Midpen has been working closely with WCB to coordinate the distribution of these funds, and most immediately plans to use a portion of these funds to support the acquisition of the 182 El Sereno acquisition from SJWC along with several components of the Highway 17 project. Cap-and-Trade/Greenhouse Gas Reduction Fund ATTACHMENT 3 Governor Newsom’s Greenhouse Gas Reduction Fund (GGRF) final proposal for the FY20- 21 Budget was significantly altered from previous proposals in response to COVID-19 impacts and the anticipated recession. Due to the anticipation of significantly reduced and unstable Cap-and-Trade auction revenues, the Governor introduced a “pay-as-you-go” Cap- and-Trade funding calculation that would establish quarterly appropriations from the Greenhouse Gas Reduction Fund. His proposal also prioritized the following three investments, which would need to be made whole prior to appropriating funds to any additional priorities: 1) Forest Health and Fire 2) Air Quality 3) Safe Drinking Water With this proposal, CalFire would receive funding for the Forest Health and Fire Prevention programs. The Governor has expressed interest fuel load management as one of his wildfire priorities to be addressed within this. Ultimately, because Cap-and-Trade auction revenues were reported at very low numbers, it resulted in the assumption that no new funds would be available for new appropriations. The FY20-21 GGRF appropriations, including the three investments cited above, were completely deferred until next year. We can assume the Governor's office will work off the their proposal from May, but they have not said anything publicly. Policy Measures After an unconventional and chaotic legislative year, during which public officials and stakeholders were faced with reacting to the unprecedented impacts of COVID-19 in real- time, the outcomes of Midpen’s high priority bills that moved forward include: •SB 1372 (Monning) Wildlife corridors and connectivity: Wildlife and Biodiversity Protection and Movement Act of 2020 o Midpen Position: Support, Priority 1 o Outcome: Held in Committee •AB 1788 (Bloom) Pesticides: use of second-generation anticoagulant rodenticides o Midpen Position: Support, Priority 1 o Outcome: Signed •AB 1190 (Irwin) Unmanned aircraft: state and local regulation: limitations o Midpen Position: Opposed, Priority 1 o Outcome: Dead •AB 3005 (R. Rivas) Leroy Anderson Dam and Reservoir: permitting, environmental review, and public contracting o Midpen Position: Support, Priority 2 o Outcome: Vetoed •SB 940 (Beall) Housing Crisis Act of 2019: City of San Jose. o Midpen Position: Support, Priority 2 o Outcome: Signed ATTACHMENT 3 " SB 795 (Beall) Economic development: housing: workforce development: climate change infrastructure o Midpen Position: Support, Priority 2 o Outcome: Dead " AB 2954 (Rivas) California Global Warming Solutions Act of 2006: climate goal: natural and working lands o Midpen Position: Support, Priority 2 o Outcome: Dead " SB 1448 (Bradford) Fire prevention: electrical corporations: wildfire mitigation plans: workforce diversity o Midpen Positions: Support, Priority 2 o Outcome: Dead SB 1372, authored by Senator Monning, was introduced by in partnership with the Wildlife Corridor Working Group (WCWG), whose membership includes Midpen. The overall goal of SB 1372 was to facilitate the migration of critical wildlife populations by improving coordination between relevant agencies and ensuring wildlife corridors are integrated into CalTrans projects. Currently, Caltrans recognizes projects within a Regional Conservation Investment Strategies (RCIS), but because RCIS s are not statewide, many projects are left out. SB 1372 looked to solve this by developing an alternative strategy. Unfortunately, due to the nature of the 2020 legislative environment, and the restrictions placed on the legislature to limit their bill packages to urgent or no-cost bills, SB 1372 was held in committee. The WCWG is committed to re-introducing this bill in 2021 and continuing conversations with the related Agencies. AB 1788, authored by Assemblymember Bloom, is a two-year bill that was introduced in 2019. AB 1788 would place restrictions on the use of second generation anti-coagulant rodenticides, which have been shown to be fatal to wildlife. This bill was supported by the AB 1788 Coalition whose membership includes Midpen. After passing out of the legislature, AB 1788 was presented to the Governor on October 4th. Governor Newsom signed the bill on September 29th, and it will go into effect on January 1, 2020. AB 1190, authored by Assemblymember Irwin, was introduced in 2019 and would provide a framework for local agencies to regulate the use of unmanned aircraft systems and provide qualified immunity to local agencies operating drone recreation areas. Midpen took an oppose position to this bill because it would restrict Midpen s rights to regulate the use of potentially destructive drones on Midpen property. After many conversations we were able to successfully block AB 1190 from moving during the 2019-2020 legislative session. Funding Measures Several large-scale conservation funding measures were attempted during this past legislative session as an opportunity to revitalize and stimulate communities suffering from the economic, health and safety, and injustices resulting from COVID-19, wildfires, and climate change. Unfortunately, because legislators were forced to respond to the extreme ATTACHMENT 3 and unprecedented district impacts of these emergencies, coupled with the precarious nature of the legislative process due to COVID-19, all of them ultimately failed to pass during the 2019-2020 session. Several 2020 state bond measures were introduced by legislative members, including SB 45 (Allen), AB 352 (E.Garcia), AB 1298 (Mullin), and AB 3256 (E.Garcia). Although strong and sustained efforts were made by legislative leadership and stakeholders to place a bond on the 2020 ballot as a critical economic stimulus tool, ultimately none of the bond measures made it to the Governor’s desk, largely due to the compressed and volatile legislative timeline. When it became clear that it was unlikely that the legislature would approve a bond for the November ballot the Assembly and Senate introduced a joint $100B Economic Stimulus Plan. This plan would offer economic recovery without raising taxes through mechanisms including Senator Hertzberg’s novel tax-incentive proposal. Unfortunately, the legislature was also unable to fully entertain this proposal due to the impacts of the pandemic. Immediately thereafter, as the legislative session was winding down, wildfires began erupting throughout the state. Attention on an economic stimulus plan shifted to a wildfire funding package and interested stakeholders across the state came together to develop policy language. The package was eventually introduced as AB 1659 (Bloom). The bill was introduced a few days before the last day of session, but its last-minute introduction led to its failure to be heard on the Senate Floor. ATTACHMENT 3 Legislative Update to the Midpeninsula Regional Open Space District Board By Public Policy Advocates, LLC October 1, 2020 Environmental Protection & Restoration Wildfire prevention and preparedness: Wildfire prevention and preparedness continued to be an important topic in 2020. Midpen supported or worked on several bills in this area, including funding (see EEC report), modernizing vegetation management statutes, and minimizing wildfire threats posed by electric transmission and distribution lines. The most successful of these efforts was the passage of Assembly Bill 3074 (Friedman, D- Burbank)i. AB 3074 is the continuation of a billii worked on last year but vetoed by Governor Newsom. Midpen supported this year’s scaled back version because it would modernize defensible space protections through the creation of a third defensible space zone called an ember-resistant zone in high fire severity zones. The importance of the five-foot ember resistant zone has been validated in lab tests and is supported by numerous fire science experts as an effective way to protect structures. Many experts believe the ember resistant zone or zone zero is the most important component of a defensible space strategy. AB 3074 seeks to improve educating Californians living in high fire hazard areas about these life and property saving benefits. PPA assisted with getting AB 3074 on the Governor’s desk where he signed the measure. When introduced, Senate Bill 1348 (Stern, D-Thousand Oaks) was intended to expand funding for vegetation management and target areas of concern such as along the roadside. The bill, however, expanded from that original concept and that expansion gave Midpen an opportunity to introduce the concept of funding for ecologically sensitive fire management policies. Working with Senator Beall’s staff, several amendments on this topic were proposed to Senator Stern. While all the amendments were not taken, the final version gave a positive nod to the issue and highlighted the need in fuels management policies to also address the spread of flammable nonnative grasses and weeds. SB 1348 came up again later in the Session when new language was added that would change private property rights regarding fuel reduction efforts. The change was intended to make the process of creating defensible space around one’s property less burdensome but was also clearly infringing on the private property rights of the adjacent landowner. This was of great concern to Midpen for several reasons including the potential to make fuel load worse if invasive species were not given proper consideration. PPA assisted Midpen in successfully negotiating language with the author’s office to restore written permission but local governments were given more flexibility on this point as they develop their own local ordinances. Midpen eventually went Attachment 4 Legislative Update to the Midpeninsula Regional Open Space District Board By Public Policy Advocates, LLC October 1, 2020 Page 2 of 4 neutral on the bill which was steps away from the Governor’s desk when time ran out at the end of session leaving the bill still on the Assembly Floor at midnight. Senate Bill 182 (Jackson, D-Santa Barbara) would impose certain fire hazard planning responsibilities on local governments and requires cities and counties to make specified findings on fire standards prior to permitting development in the very high fire hazard severity zone. Midpen specifically was in support of language that improved clarity and ease implementation of mandates requiring that state-funded forest conservation easements address forest health and resiliency maintenance and improvement. This language in SB 182 would be consistent with the legal structure of conservation easements and resolve issues that have perplexed state granting agencies, land trusts, and landowners in the wake of the passage of previous legislation on this topic. This language, however, fell victim to the author’s need to narrow the bill and reduce as much opposition as possible. The bill was vetoediii by the Governor without the preferred conservation easement fix. Lastly on this topic, Midpen supported Assembly Bill 2475 (Flora, R-Ripon), which would have required California’s three largest electrical corporations, and authorize other electrical corporations, to include a pilot program proposal for the installation of monitoring equipment on transmission and distribution lines. With so much electrical infrastructure running either through Midpen lands (much of which is in very high fire zones), or proximate to it, the additional monitoring AB 2475 would have promoted would help minimize the threat of wildfire by requiring utilities to have greater real-time intelligence on the health of electric assets. With more advanced real-time line-level data and insights, utility operators will be better equipped to prevent electric utility failures and related ignitions from occurring. This bill was put on hold due to bill limits imposed because of COVID-19. Administrative Needs (i.e. Revenue Stability, Workplace Regulation, and Governance) Workers Compensation: The most significant workers’ compensation development was the enactment of Senate Bill 1159 (Hill, D-San Mateo)iv creating a COVID-19 illness rebuttable presumption of work-relatedness for employees required to work outside the home by their employers. The bill codifies and extends Governor Newsom’s Executive Order N-62-20 issued in May, which was limited for a duration of 60 days. The measure is restricted to certain categories of workers. Firefighters, peace officers and healthcare workers will continue to have the presumption. The bill also maintains the rebuttable presumption for employees who contract COVID-19 after being exposed to an “outbreak” of such cases at a particular work location. Outbreak is defined for small employers (from 5 to 100 employees) to be 5 or more contracted cases at a specific worksite and for large employers (more than 100 employees) to be 5% or more COVID-19 contracted cases. Both presumptions will sunset on January 1, 2023. Legislative Update to the Midpeninsula Regional Open Space District Board By Public Policy Advocates, LLC October 1, 2020 Page 3 of 4 PPA actively engaged on the measure due to the application of Labor Code Section 3363.5, which provides that a person who performs voluntary services for a public agency as authorized by the governing body by adoption of a resolution shall be deemed to be an employee for purposes of workers’ compensation. Since Midpen has adopted this policy since 1994, volunteers fell under the definition of the rebuttable presumption created by Executive Order N- 62-20. However, the categorical limitations amended into Senate Bill 1159 remove the applicability of the rebuttable presumption for volunteers. It should also be noted that two other pieces of legislation, Assembly Bill 196 (Gonzalez, D-San Diego) and Assembly Bill 664 (Cooper, D-Elk Grove), would have gone further by creating a conclusive presumption of COVID- 19 illness as being work-related for workers’ compensation purposes. Both bills died in the waning moments of the Legislative Session. COVID-19 Exposure Reporting: Another COVID-19 bill that was enacted in an acceptable form was Assembly Bill 685 (Reyes, D-San Bernardino)v. Although technically not a workers’ compensation bill, AB 685 will require employers to provide written notice and instructions to workers who have been exposed to COVID-19 at a particular work location and will strengthen the authority of the California Division of Occupational Health and Safety (Cal/OSHA) to enforce health and safety standards to reduce the spread of the virus at the worksite, including suspending operations in the immediate area if an imminent hazard of exposure to the infection is found. The bill was narrowed to prevent imposing new liability provisions. Federal COVID-19 Funding Relief for Special Districts: We have been engaged for several months as a supporter of Federal legislation to provide additional funds for COVID-19 relief to include a provision directing a portion of the funds to be allocated to special districts. HR 7073 by Congressman John Garamendi and S. 4308 by Senators Kyrsten Sinema and John Cornyn would require states to distribute 5% of future COVID-19 relief funds to special districts within 60 days of receiving funds from the federal treasury. These provisions have been discussed in the context of the ongoing discussions about enacting a second federal stimulus package. It has been estimated that up to $800 million would be available for California special districts if enacted. Landlord/Tenant Stabilization Fund: In the early stages of the 2020-21 Budget process, Senate leadership put together a landlord/tenant stabilization fund proposal. This proposal would have created a three-party agreement to resolve unpaid rents among renters, landlords and the state. Senator Caballero (D-Merced) and Senator Bradford (D-Inglewood) introduced Senate Bill 1410 regarding COVID-19 emergency: tenancies. SB 1410 outlines the terms of the tenant-owner rent stabilization agreement, which would protect tenants from eviction during the state of emergency, or for the unpaid rent from the state of emergency. The state of California will pay the unpaid rent in the form of a tax credit and the tenant will repay the state of California by installments over the span of ten years starting in 2024, without interest. Owners of real property would be eligible to participate in this program. We are asking for clarity around how Legislative Update to the Midpeninsula Regional Open Space District Board By Public Policy Advocates, LLC October 1, 2020 Page 4 of 4 public entities qualify as owners of real property. Neither the Senate leadership proposal nor SB 1410 advanced most likely due to lack of funding. Teeter Plan: Governor Newsom issued Executive Order N-61-20, which among other things established a property tax penalty waiver program for taxpayers who are unable to pay due to financial hardship beyond their control caused by the COVID-19 crisis. A reduction in penalty payments would negatively affect Teeter Plan Counties as the Teeter Method allows counties to calculate an upfront payment plan to remit payments to special districts with the penalties ultimately remaining with the counties. PPA met with representatives of the Treasurer Tax Collector Association, County Assessors Association and CSAC and confirmed that the April 10 property tax payment had been remitted as usual and little or no impact has been observed to date. The Legislative Session concluded with no further action on this topic. California Uniform Public Construction Cost Accounting Act: Assembly Bill 2987 (Flora, R-Ripon) would have allowed California Uniform Public Construction Cost Accounting Act (CUPCCAA) member agencies to notice bidding opportunities for projects over $200,000 on the CUPCCAA signatory agency website in lieu of noticing in print newspapers. Midpen supported AB 2987 because it would have provided an additional incentive for agencies to opt-in to CUPCCAA, reward those agencies that have already joined, and provide an avenue for feedback on the efficacy of public agency internet website noticing. Due to CUPCCAA’s multi-venue public works projects opportunity notice requirement as well as CUPCCAA’S oversight and advertising requirements, it is the appropriate arena to establish this new policy. This bill was put on hold due to bill limits imposed because of COVID-19. ### i Assembly Bill 3074 (Friedman); Chapter 259, Statutes of 2020 ii Assembly Bill 1516 (Friedman); Vetoed 10/13/2019; Veto Message iii Senate Bill 182 (Jackson); Vetoed 09/30/2020; Veto Message iv Senate Bill 1159 (Hill); Chapter 85, Statutes of 2020 v Assembly Bill 685 (Reyes); Chapter 84, Statutes of 2020 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT LEGISLATIVE, FUNDING, AND PUBLIC AFFAIRS COMMITTEE Administrative Office 330 Distel Circle Los Altos, CA 94022 Tuesday, January 28, 2020 DRAFT MINUTES CALL TO ORDER Director Hassett called the meeting of the Legislative, Funding, and Public Affairs Committee to order at 2:00 p.m. ROLL CALL Members present: Larry Hassett and Zoe Kersteen-Tucker Members absent: Jed Cyr Staff present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant General Manager Brian Malone, District Clerk/Assistant to the General Manager Jennifer Woodworth, Public Affairs Manager Kori Skinner, Governmental Affairs Specialist Joshua Hugg ORAL COMMUNICATIONS No speakers present. ADOPTION OF AGENDA Motion: Director Kersteen-Tucker moved and Director Hassett seconded the motion to adopt the agenda. VOTE: 2-0-0 (Director Cyr absent) COMMITTEE BUSINESS 1.Select Committee Chair for Calendar Year 2020 Public comment opened at 2:00 p.m. Attachment 5 LFPAC Page 2 January 28, 2020 No speakers present. Public comment closed at 2:00 p.m. Motion: Director Hassett moved, and Director Kersteen-Tucker seconded the motion to select Director Kersteen-Tucker as Committee Chair for Calendar Year 2020. VOTE: 2-0-0 (Director Cyr absent) 2. Approve the October 8, 2019 Legislative, Funding, & Public Affairs Committee Meeting Minutes. Motion: Director Hassett moved, and Director Kersteen-Tucker seconded the motion to approve the October 8, 2019 Legislative, Funding, and Public Affairs committee meeting minutes. Public comment opened at 2:01 p.m. No speakers present. Public comment closed at 2:01 p.m. VOTE: 2-0-0 (Director Cyr absent) 3. Draft 2020 Legislative Program (R-20-14) Governmental Affairs Specialist Joshua Hugg described the District’s legislative program, its purposed, and reviewed the District’s legislative priorities for the upcoming 2020-21 legislative session, including supporting efforts to eliminate the use of second-generation anticoagulant rodenticides, effective guidelines for wildland fire fuel reduction, and supporting wildlife and trail corridors. Additionally, the District seeks to strengthen organizational capacity and long- term financial sustainability to fulfill the mission, such as through a potential climate change bond, Proposition 68 implementation, and issuance of green bonds. Director Kersteen-Tucker suggested including the environmental values of “working lands” in Goal 2 for the next year. Mr. Hugg reported regional priorities include seeking grant and mitigation opportunities through implementation of several regional funding measures through, such as San Francisco Bay Restoration Authority Measure AA and Santa Clara Valley Transportation Authority Measure B. Federal priorities include advocating for fully funding the federal Land and Water Conservation Fund, supporting policies that protect and designate national monuments within our region, and supporting habitat connectivity projects. Director Kersteen-Tucker suggested remaining up to date on the “Connect the Coast” initiative to ensure District trails in the coastal areas connect to regional trails. Director Kersteen-Tucker requested a future update on SB50 related to affordable housing requirements and whether there is a “carve-out” for coastal communities. LFPAC Page 3 January 28, 2020 Mr. Hugg provided a general overview of SB50 and reported additional information may be provided at the next committee meeting. Public comment opened at 2:39 p.m. No speakers present. Public comment closed at 2:39 p.m. Motion: Director Hassett moved, and Director Kersteen-Tucker seconded the motion to approve the motion to forward a recommendation to the Board of Directors for approval with any additional changes to the Legislative Program requested by the committee. VOTE: 2-0-0 (Director Cyr absent) General Manager Ana Ruiz reported staff may be further consolidating the legislative priorities before they are presented to the Board of Directors, but no substantive changes will be made. Mr. Hugg provided an update on statewide and regional issues that do not directly affect the District’s immediate interests or are related to the built and urban environments as opposed to open space. Ms. Ruiz provided comments related to the possibility of the District taking an increased role in advocating for various regional issues that may not have a direct impact or nexus on the District’s mission. Director Hassett spoke in favor of expressed caution related to focusing District resources on issues that are not directly within the District’s mission citing concerns about staff and District capacity to advocate for a wide range of issues. Director Kersteen-Tucker agreed and shared her concerns regarding District capacity to advocate for a wide range of issues. Director Kersteen-Tucker suggested that the Board may weigh in on these issues on an ad hoc basis and determine where the District can have the greatest impact. ADJOURNMENT Director Kersteen-Tucker adjourned the meeting of the Legislative, Funding, and Public Affairs Committee at 2:52 p.m. ____________________________ Jennifer Woodworth, MMC District Clerk Rev. 1/3/18 R-20-111 Meeting 20-23 October 14, 2020 AGENDA ITEM 6 AGENDA ITEM Board of Directors Self-Evaluation Process GENERAL MANAGER’S RECOMMENDATIONS 1. Review the list of potential facilitators, submit rankings, and confirm the top three to four firms to be interviewed for the selection of a facilitator for the Board Self-Evaluation Process and Retreat. 2. Select one of the following to assist the General Manager with the logistics in preparing for the Self-Evaluation Process and Retreat: a. Form a Board Evaluation Ad Hoc Committee and authorize the Board President to appoint three members of the Board of Directors to serve on the Ad Hoc Committee. b. Delegate this role to the Board President and Vice-President. SUMMARY The Board of Directors (Board) directed the General Manager to investigate options for a Board self-evaluation process, including options for a facilitator to assist with the process at an upcoming Board retreat. Staff compiled a list of possible facilitators (Attachment 1) for Board review and ranking to determine the top three or four candidates to be interviewed by the Board. To assist in finalizing the logistics of the Board self-evaluation process and retreat, the General Manager requests the Board’s assistance either by the formation of an Ad Hoc Committee or via working with the President and Vice-President. Guidance on logistics is desired for the preparation of sample facilitator interview questions, development of materials for distribution ahead of the retreat (e.g. survey questions), and preparation of the retreat agenda. Funds for this work are included in the Fiscal Year 2020-21 (FY21) training and professional development budget. DISCUSSION At its June 24, 2020 meeting, the Board directed the General Manager to research options for a Board self-evaluation process. The Board felt that now is an opportune time to reflect as a body on its activities, conduct, and communications now that the two newest members have reached their two-year anniversaries. To support this process, staff compiled a list of eleven potential facilitators for consideration. In order to efficiently rank and discuss the facilitators, Board members are asked to submit their preliminary rankings to the District Clerk prior to the October 14, 2020 Board meeting date. During the October 14 Board meeting, Board members will R-20-111 Page 2 finalize their rankings and select the top three to four facilitators to interview for the final selection of a facilitator who will be the best fit for this process and for the Board. Suggested areas the Board may want to consider when ranking the facilitators are as follows: • What type of experience do they have working with public agency elected officials, particularly when elected members represent different geographic wards/districts and different constituency groups? • What experience do they have working with others in reviewing and updating Board procedures and protocols? • Do they have experience working with entities that are becoming more known/visible and increasing their level of public engagement, community activity, and public interest? • Do they have a broad range of experience in working with a variety of organizations, including various types of public agencies and their staffs, and non-profits and community groups, such as those the District coordinates with on a regular basis? To assist with the logistics of the self-evaluation process and upcoming retreat discussion, the General Manager requests Board assistance via either an Ad Hoc Committee or by working directly with the Board President and Vice-President. Guidance is desired to prepare sample facilitator interview questions, to develop materials for distribution ahead of the retreat (e.g. survey questions), and to prepare the retreat agenda. FISCAL IMPACT Formation of a new compensable Ad Hoc Committee is not expected to result in any new fiscal impact. The FY21 Budget anticipates both Committee and Board meeting attendance for Board Directors. According to Board Policy 6.06 (Meeting Compensation, Reimbursement of Authorized Necessary Expenses for Performance of Official Duties, and Adoption of Ethics Training Requirements Pursuant to Government Code Section 53232 et seq. (AB1234)), the maximum allowable total compensation per Board member is one hundred dollars ($100.00) per day and six hundred dollars ($600.00) per calendar month. The FY21 Budget contains sufficient funds for Board compensation related to meeting attendance. The FY21 Budget also contains sufficient funds for the facilitator and other Board training/professional development costs. BOARD COMMITTEE REVIEW This item does not require Board committee review. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. R-20-111 Page 3 NEXT STEPS Depending on the Board’s selected action, either Committee members would be appointed by the Board President and begin working with the General Manager or the General Manager would work directly with the Board President and Vice-President to prepare for the self-evaluation process. The goal is to hold the self-evaluation retreat discussion in December 2020 but after the December 7, 2020 FY22 planning retreat. Attachments 1. List of potential facilitators to be ranked Responsible Department Head: Ana Ruiz, General Manager Prepared by: Ana Ruiz, General Manager Attachment 1 Board Self-Evaluation Facilitation Options: 1. Marilyn Manning The Consulting Team, LLC Mountain View, CA Worked with Midpen Board in 2015 2. Pamela Miller Miller Consulting 3. Jim Delia Delia & Associates San Francisco, CA 4. Municipal Resource Group LLC, Danville, CA 5. Kevin Duggan International City Managers Association (ICMA) Bay Area Worked with Midpen Board in 2015 6. BHI Management Consulting Brent Ives Tracy, CA Worked with Midpen Board in 2013 7. Rauch Communication Consultants Martin Rauch Campbell, CA 8. Tamayo Group Michelle Tamayo Cardiff-by-the-Sea, CA 9. Former Midpen General Counsel Sheryl Schaffner 10. MIG Louis J. Hexter Berkeley, CA 11. Kandice S. Taylor-Sherwood Sherwood HR Consulting Marilyn Manning, Ph.D., CEO The Consulting Team, LLC 945 Mountain View Avenue Mountain View, CA 94040 M@TheConsultingTeam.com 650-965-3663 www.theconsultingteam.com Qualifications and Experience • Founder and CEO of The Consulting Team, LLC, an organizational development and management consulting firm providing services to multiple industries for over twenty years. • Specialized services in leadership skills, executive coaching, strategic planning, meeting facilitation, conflict mediation, organizational and individual assessments, and training. • Dr. Manning is one of only a few international speakers holding both the certified management consultant (CMC) and certified speaking professional (CSP) designations. • POST certified (Peace Officers Standardized Training) to do team building for law enforcement. • Keynote speaker at various professional association meetings. • Board of Directors and committee chair affiliations: o El Camino Hospital Foundation Board of Directors: development committee chair; Planned Giving Council o Trustee Palo Alto University o Board member Los Altos Community Foundation o Past president National Speakers Association (NSA), CA. o Past NSA national committee chair: strategic planning, certification, scholarships, fundraising, and the Foundation o Past board president Institute of Transpersonal Psychology • Keynote speaker at various professional association meetings. • Facilitation, conflict mediation, coaching, strategic planning, goal setting, and staff training for over 50 cities, 5 counties, 100 private companies, numerous universities and public sector districts. • Project leader: strategic planning, customer service, leadership programs. • Certified to administer the Personal Profile, 360’ leadership feedback, Emotional Intelligence, and over 30 other assessment tools. Education Ph.D., M.A. Psychology - Institute of Transpersonal Psychology, Palo Alto, CA (1984) M.A. Social Science - San Jose State University (1981) Publications and Awards • Over 100 published articles and 7 books published in 8 languages: o The Communication Coach o Developing as a Professional: 50 Tips for Getting Ahead o Leadership Skills o Professionalism in the Office o Office Management o One Stop Guide to Workshops o Starting Your Own Business Miller Consulting Group https://millermcg.com/ Miller Consulting Group We are dedicated to the growth and development of individuals and organizations. Our team of consultants are highly respected professionals who bring their diverse backgrounds and world experiences to enrich our consulting engagements. We offer a wide array of individual and organizational development, training and management consulting services. Whether it is training, coaching, strategic planning or organization- wide change, our team is able to successfully customize services to meet your needs as well as those of your organization. About MCG Our approach and values We value the power of the human experience and the strength that each individual and organization has within them to meet the challenges of today’s dynamic world. We help our clients access that strength through facilitating honest and authentic conversations; interactive, inquisitive and experiential learning; and aid in developing the skills necessary to be compassionate, authentic and effective leaders in local government. What we do We are dedicated to the growth and development of individuals and organizations. Our team of consultants are highly respected professionals who bring their diverse backgrounds and world experiences to enrich our consulting engagements. We offer a wide array of individual and organizational development, training and management consulting services. Whether it is training, coaching, strategic planning or organization- wide change, our team is able to successfully customize services to meet your needs as well as those of your organization. How we do it Our team’s experience, knowledge and skills are combined with your life experiences, knowledge and skills to create a powerful learning environment. We believe that adults learn best not only by doing, but in reflecting on the action, so our trainings and other engagements are highly experiential. We focus on developing conversations that are meaningful, insightful and lead to systemic and sustainable transformation – individually and organizationally. Pamela Miller Pamela Miller has over 38 years of experience working in public, private, and non-profit sectors in California, North Carolina, and Michigan. She is a dynamic and effective leader, facilitator and trainer, with exceptional organizational, analytical, and communication skills. She is successful at forging strong and effective relationships with elected officials, boards of directors, professional staff, and community members. Having worked a number of years for others in the fields of executive management and training and development, Pamela has started her own consulting group. Practiced in facilitating adult education, Pamela successfully incorporates her leadership experience into her human and organizational development work. Pamela holds a Master’s Degree in Organizational Leadership and Bachelor’s Degree in Business Administration. Pamela Miller started the Miller Management & Consulting Group (www.millermcg.com) in 2014. She currently serves as the Executive Director for the California Association of Local Agency Formation Commissions (CALAFCO). CALAFCO is a 501(c)3 nonprofit educational association designed to support the work of Local Agency Formation Commissions (LAFCo) in California. She is the former Executive and Institute Director for Continuing Education for Public Officials (CEPO). Today, Pamela’s firm partners with the City Clerks Association of California (CCAC) to provide the Master Municipal Clerk Academy (MMCA). She is the Institute Director for the MMCA and as such is the Professor of Record for the MMCA at the University of Riverside Extension. Prior to starting Miller Management & Consulting Group, Pamela served as the Executive Director for Continuing Education for Public Officials, Inc. (CEPO, Inc.), a non- profit organization that provided leader development and training to current and emerging leaders in the public sector in California. For ten years, she was designing and delivering training programs for CEPO, focusing on both leader development and advanced-level training for members of the City Clerks Association of California (CCAC) and the California Clerks of the Board of Supervisors Association (CCBSA). Prior to returning to her native California in 2012, Pamela lived in Benton Harbor, Michigan, where she worked as Vice President for The Consortium for Community Development (the Consortium), a non-profit 501(c)3 organization. Her work there included systems and individual capacity building, as well as community development. She served as an executive-on-loan to both the City of Benton Harbor’s Emergency Manager and the area School District. In this capacity, she provided municipal leadership and expertise, assisting the state-appointed Emergency Manager in the implementation of the City’s new strategic plan and creating a stronger, more sustainable local government. This included developing a comprehensive composite of legislative processes, procedures, and policies, as well as serving as an advisor to the Emergency Manager and his core leadership team as needed. Her work in Benton Harbor began as a consultant and advisor to the ConnectUp! Fund, managing a multi- million dollar community advised fund for grass roots organizing, individual, and community capacity building. Additionally, Pamela spearheaded several critical community initiatives in the K-12 arena. She led the development and establishment of a local College Access Network and Center (BH CAN), offering support services to students in the areas of post secondary preparedness, career assessment, and post secondary success. Pamela also led the implementation of the Benton Harbor Promise, a local program that pays for post secondary tuition and fees for all graduating seniors and was instrumental in the formation of the Promise Foundation. Pamela also assisted in delivering personal growth workshops, including, Blueprints, Your Life by Design©, to residents of the area, having trained over 500 residents between 2007 and 2012. Her public sector experience includes serving as Administrative Manager for the County Executive Office and Clerk of the Board of Supervisors for Napa County, as Deputy City Clerk for the City of Vallejo and as a consulting analyst to the Contra Costa County Flood Control District’s clean water program. In addition to her public sector experience, she has 25 years of private sector management and customer care experience, including project management and strategic planning for telecommunications, internet, and employment services companies. Pamela earned a Master’s Degree in Organizational Leadership and Bachelor of Arts Degree from Siena Heights University. She has also earned a certification in Total Quality Management, completed the National Community Development Institute’s Community Builders Leadership Institute, and holds the Certified Municipal Clerk accreditation. Through the years, Pamela has served on a number of state association, community and non-profit Boards and Committees, and is co-director and provider of the Alameda County Leadership Academy, Contra Costa Leadership Academy and Sacramento Valley Leadership Academy. http://deliaconsulting.com/ Producing Individual and Organizational Success Mission & Focus Delia and Associates works with corporate, government and non-profit clients to provide tailored organizational and human resources consulting and a broad selection of custom training solutions to meet specific client needs. Our primary focus is on increasing strategic, leadership and operational capabilities in order to produce tangible and measurable results, particularly in response to change. We work best with leaders, teams and individuals in small to medium-sized organizations who want to move quickly and deliberately. What We Do Given the economic conditions we face today, organizations are caught up in the “crisis of now” yet urgently need to improve organizational performance. If left unattended, any business or enterprise will lose its ability to function, to meet its goals, to retain and serve clients, and in some cases, its ability to survive. Delia and Associates is an organizational development consulting firm with a proven track record of increasing clientsʼ capabilities and performance by improving group dynamics and communication, organizational structure, and organizational culture. Services begin by working collaboratively with clients to diagnose problems, assess needs and develop a blueprint for action. Our key objective is to eliminate organizational dysfunction and increase effectiveness. www.deliaconsulting.com phone 650.787.9196 www.deliaconsulting.com phone 650.787.9196 Producing Individual and Organizational Success Leadership Development & Coaching Coaching is an interactive, professional partnership focused on helping individuals to develop additional skills in their current or new position or to prepare them for future growth in the organization. Coaching is a confidential activity - what is shared with a coach is not shared beyond the coaching relationship. Optimally the manager of the person being coached is included in the process to aid in reinforcing changed behavior and to provide opportunities and resources that enhance new skill development. Coaching can be particularly helpful for supporting new executives and managers during their transition into a new role. Solution-Based Services: • Help in identifying key goals and objectives and developing personal action plans. • Serve as a confidential sounding board for ideas, issues or concerns. • Provide impartial feedback and consultation to help increase awareness and improve professional and/or interpersonal skills. • Administer and interpret personality assessment instruments to help understand personal styles/preferences. • Administer and interpret 360 feedback instruments to better understand how the individualʼs performance is experienced and viewed by others. • Help keep the person being coached stay on track. www.deliaconsulting.com phone 650.787.9196 Producing Individual and Organizational Success Team Development Teamwork doesn't happen overnight nor does it happen by accident. Every project team, executive team, or Board of Directors experiences common stages of team development with many predictable and manageable “getting started” issues. Working together early on to address these core team issues will improve the working relationships within the team and determine its overall success. Team building is a key component of the “real work” and should not treated like a separate activity. Effective team development ensures that the right things happen by design, not by chance. Solution-Based Services: • Provide confidential consultation and coaching to executive or team leaders about the basic elements of effective team building. • Facilitate team meetings to help get through the “storming” stage successfully. • Guide the team in defining its purpose, roles, responsibilities and reaching agreement on ground rules. • Supply the team with assessment instruments and other tools to help understand personal styles and differences and their impact on the dynamics within the team. • Coach the team to develop decision-making and problems solving skills and team processes to help prevent and resolve conflict. • Guide the team to set goals and develop action plans in order to implement strategic plans. www.deliaconsulting.com phone 650.787.9196 Producing Individual and Organizational Success About Us – Jim Delia Jim Delia is the Principal Consultant with Delia and Associates with more than 15 years of hands-on experience helping companies, government organizations and non-profit agencies plan and implement strategic, organizational and personal changes. He coaches and consults leaders, teams and individuals to develop and improve professional skills, solve problems and improve performance. Jim tailors his services to meet the multi-faceted needs of his clients. His experience covers a broad range of industries including construction, health and human services, travel, transportation, advertising and the public sector. Jim uses a variety of approaches, techniques and assessment tools, including the Strength Deployment Inventory® and Myers Briggs Type Indicator®. Each engagement is designed specifically for the individual client. In addition to his work improving organizational performance, Jim has developed and delivered numerous professional skills development courses and he is a faculty member for the USDA Graduate School. Prior to launching Delia and Associates, Jim was a Vice President, Client Services, at Right Management Consultants in San Francisco. He also held a variety of positions with the County of San Mateo focusing on human resources, organizational consulting and training. Born and raised in New York, Jim was educated in Hawaii and Boston and received his bachelorʼs degree from the University of California at Berkeley. Jim has organized several successful community fundraising events for local area schools and he is an active member of the Rotary Club of Burlingame. He also serves on the City of Burlingameʼs Civil Service Commission. Jim is an avid San Francisco Bay sailor and has earned a number of American Sailing Association certifications. He often functions as skipper/facilitator for popular teambuilding events held on 30 to 50 foot sailboats. Contact Information: Jim Delia Delia and Associates P.O. Box 6591 San Mateo, CA 94403 p. 650.787.9196 f. 650.347.3231 jdelia@deliaconsulting.com Municipal Resource Group LLC https://solutions-mrg.com/ Our Story In 2008, six colleagues, combined their experience and skills to form a new consulting firm with the intention to provide cities, counties and government agencies with professional strategic services. The result was Municipal Resource Group, founded on a shared commitment to create for clients innovative and transformational solutions to leadership, governance, human resource, financial management and other complex organizational challenges. The six member group grew as the firm affiliated with top retired public-sector executives and leading subject matter experts with decades of experience who wanted to serve organizations in both the public and private sectors. In 2014, Municipal Resource Group made a quantum leap to a full-service professional firm of 27 consultants, as cities and counties recovering from the Great Recession reached out for organizational assistance in strategic planning and assessing the current status of their workforces. Municipal Resource Group rebranded in 2018, changing its name to MRG to reflect the firm’s evolution to include private-sector entities among its more than 250 clients. From healthcare to high tech, retail to regulatory, MRG’s team of more than 60 affiliated consultants offer their clients an ever-broadening range of expertise. As we enter the 2020’s, MRG has launched a new office in the Los Angeles region. Although MRG has long been working with clients in Southern California, we are broadening our team to include some of the most talented consultants in the region to be more available to the needs of Southern California. All the services that MRG is known for are now readily available in the Los Angeles area, including staffing strategies, coaching for performance and remediation, employee relations and performance management, labor relations, and investigations, among other services. The rebranding builds on MRG’s track record of success. MRG has consolidated its practice areas into a set of seven core services: • Leadership Development and Strategic Services • Project Management and Organizational Audits • Workplace Investigations " Training, Coaching and Staff Development " Chief Executive Officer Evaluations " City Council and Board Governance " Financial Management and Fiscal Sustainability Services Specific to Elected Official and Chief Executives  Executive Performance Review and Goal Setting, Board Development and Strategic Planning, Confidential Conflict Resolution " Executive-level Performance Evaluation  Annual performance evaluation and follow-up status evaluations for City Manager, Superintendent of Schools, City Attorney " Coaching and support for Chief Executives " Elected Officials  Board Self Evaluation and related workshops; development of Board Conduct expectations and related workshops and written materials " Advice and guidance for elected officials concerning expectations, standards and chief executive transition planning " 360 degree feedback for elected and appointed officials Kevin Duggan https://www.linkedin.com/in/kevin-duggan-bb60556/ https://www.ca-ilg.org/sites/main/files/file- attachments/a_key_ingredient_for_success__an_effective_city_council_city_manager_ relationship.pdf?1498671576 Experience Senior Advisor – International City and County Management Association (ICMA)/League of California Cities July 2019 – Present Serve as the volunteer Senior Advisor for ICMA and the League of CA Cities for Alameda and San Mateo Counties. West Coast Regional Director – International City/County Management Association (ICMA) May 2011 – June 2019 Served as the ICMA staff liaison to members and professional organizations in California, Oregon, Washington, Nevada and Alaska. Worked with the ICMA West Coast Board Members, state association/affiliate organization leadership and West Coast Senior Advisors and Senior Advisors. Coordinated with ICMA headquarters staff the provision of services to members on the West Coast. City Manager – City of Mountain View July 1990 – April 2011 Served at City Manager of the City of Mountain View, population 75,000, on the San Francisco Peninsula. Also served as Executive Director of the Mountain View Revitalization District and the Shoreline Regional Park Community. Lead a workforce of 600 providing a wide variety of municipal services. During this period also served as President of the City Manager's Department of the League of California Cities and President of Cal-ICMA City Manager – City of Campbell, CA October 1984 – July 1990 Served as City Manager for the City of Campbell and Executive Director of its Redevelopment Agency. Previously served in a variety of positions with the City of Campbell from June of 1971 to October of 1984. Education San Jose State University Master of Public Administration (MPA) San Jose State University Bachelor's degree in Political Science Brent Ives, BHI Management Consulting https://www.bhiconsulting.com/ About Brent Ives In 1997, after 20 years as a technical manager and an additional nine as a contract trainer and consultant, Brent Ives decided to form BHI Management Consulting in order to best share his knowledge of management and organizational behavior, his experiences, lessons learned and hard knocks. It was clear to him that the need was especially great among Special Districts, public agencies, nonprofits and small businesses. Since that time, BHI has trained hundreds of managers from all walks of the public sector and business. Throughout, we have always employed a practical, no-nonsense style. What’s been found is that many smaller organizations grow so fast they find themselves with few experienced and trained managers to handle issues that expansion brings.They find themselves needing strategy, structure and guidance to adjust their organization to its increasing scale. In some cases, years go by before they seek remedial help. BHI has experience lending its expertise to both young and established organizations. We are dedicated to helping your organization lay an improved foundation to support your current situation and the direction in which you are headed. We do not espouse programs in which academics train managers how to manage. We believe that managers should mentor, guide and train managers. Seasoned managers are sensitive to the workplace variables that make the difference between one approach and another. They know the program that works in someone else’s organization will not be a cookie-cutter fix for yours. We have yet to hear from a client who parted company with BHI unhappy with our services or products. Please take a look at our webinars, on-demand training and other resources. And please don’t hesitate to call or email. This free initial consultation will be a few minutes well spent. Board Workshops BHI offers a wide variety of workshops, retreats and study sessions facilitated by our Principal, Brent Ives, the founder of BHI , shares his expertise to help find common ground around common objectives. He applies BHI ‘s outcome-oriented principles to your needs. Brent Ives has a broad range of experience in facilitating and moderating groups including district boards, nonprofit boards, county boards of supervisors, and city councils. He works with elected Boards, Commissions and/or Councils nearly every week. Workshops he has presented include strategic planning, public survey and information gathering, employee input groups, mission and vision seminars, and board unity-of-purpose workshops. His expertise, skillful preparation, on-the-ground-experience, practical style, clear objectives and collaboration with you, our client, are keys to achieving the excellent results BHI has brought to client after client. Graphical means of representing your results can be adapted to your purposes. Rauch Communication Consultants, Inc. https://rauchcc.com/ MARTIN RAUCH President Martin manages the San Jose office, which is devoted primarily to the planning and implementation of strategic communication programs for public agencies throughout the state. Working closely with the Board of Directors and senior managers, he tailors public involvement projects that range from individual events to major multi-year projects. He is an expert at effectively communicating to the public about financial needs and realities of water agencies, providing the proper venues for citizens to ask questions and provide input, and then communicating that public input back to public agency staffs and boards. Martin, his staff, and affiliates have daily experience implementing virtually every type of communication activity from productive public meetings, to small stakeholder meetings, eye-catching mailers, interactive websites and more. These experiences on past projects directly mirror activities that may be needed by the District and provide him and his staff with a broad base of knowledge which they can apply to this project. Martin also conducts strategic planning sessions for the Boards and senior managers of client organizations, as well as training in effective Board meetings, roles and relationships of Board members and managers and other related topics. He specializes in the preparation and facilitation of a wide variety of meetings. These complex events include focus groups, citizen’s advisory committees, community presentations and public meetings. Mr. Rauch has served as a speaker and seminar leader for the Association of California Water Agencies (ACWA), California Association of Sanitary Agencies (CASA), California Special Districts Association (CSDA) and others. He was a regular faculty member of the Special District Institute, is a regular speaker for CSDA, and is on the Board of the Special District Leadership Foundation. He is the principle author of the Special District Leadership Foundation certificate course on strategic planning, as wells as Governance Foundations. He has been invited as a speaker to other statewide associations. Prior to his work for public agencies, he served for several years as a community organizer and educator for nonprofit organizations, organizing community groups and producing educational and information materials. He holds a Bachelor of Arts degree with High Honors from the University of California at Santa Barbara. Martin’s formal training also includes completion of Business Mediation Training at UC Berkeley, as well as courses in Facilitating and Mediating Effective Agreements. Martin is a certified Balanced Scorecard Professional (BSP) from the Strategy Management Group and The George Washington University College of Professional Studies. Board Governance Is your Board struggling to work together, with your Chief Executive, neighboring agencies, or fellow JPA members? • Improve Board Effectiveness • Clarify Roles and Relationships • Improve Working Relationships • Update Policies and Procedures Tamayo Group https://tamayogroup.com/ Michele Tamayo, Specialist in Leadership & Organizational Development With 25+ years of consulting experience in both the public and private sectors, Michele focuses on strategic planning and meeting design and facilitation. She uses a collaborative approach with clients to create innovative strategies that result in practical solutions. Some of the results she has helped clients achieve include: • Strategic business plans that provide clear roadmaps for success • Effective teams that work well together & produce high-quality results • Improved communication & relationships among board members & management teams • Effective business meetings, designed & facilitated to produce focused plans & results • Enhanced leadership & communication skills through targeted 1-to-1 coaching process • Improved organizational systems that engage employees, increase efficiencies & enhance customer service Michele has served on the faculties at San Diego State University, The University of California, San Diego, and Miramar College. Her educational background includes an M.A. in Organizational Communication and a B.A. in Speech Communication and Public Relations, both from San Diego State University. She has earned a certificate in Intercultural Relations from Stanford University and holds a lifetime Community College Teaching Credential for the State of California. Michele is co-author of The Confident Leader, a book designed to help managers and supervisors effectively lead and develop others. It offers practical techniques for mastering fundamental leadership and relationship building skills. She is the immediate past Board Chair for The San Diego Hunger Coalition and has served in various leadership roles in several non-profit organizations including: San Diego Community Research Group, Rancho Encinitas Academy League, The Grauer School, and Kids Korps USA. TEAM DEVELOPMENT Work groups must function as cohesive teams in order to achieve high-quality results. Our proven team development process systematically transforms groups into effective high-performing teams. Our 4-phase process ensures teams have a common, compelling vision, clear goals and roles, effective communication and a sense of camaraderie. Sheryl Schaffner Leadership Consulting = Mediation and Facilitation Owner, SF North Bay Law 2751 Fourth St., Suite 168, Santa Rosa, CA 95405 SFNorthBayLaw@gmail.com = 650-833-9060 ________________________ Services Provided Ø Mediation and Facilitation Ø Leadership Consulting, Coaching and Training Ø Board Development Ø Attorney and Hearing Officer Experience and Qualifications Mediation Trained and certified with Santa Clara County Office of Human Relations Dispute Resolution Program and with the Humboldt County Superior Courts Program. Civil Case Mediation Panel member for the Sonoma County Superior Courts and the Humboldt County Superior Courts. Leadership/Management Training and Coaching Currently training to be a Leadership/Management Coach with the Wilfred Jarvis Institute, using the Four Quadrant Leadership System of leadership development. Currently serving as a Leadership/Management Coach on contract with the Midpeninsula Regional Open Space District. ICMA Leadership Academy – Served as Leadership Coach in two rounds of the Academy, based in Silicon Valley. “Go to” informal leadership advisor/coach for elected officials, managers, and staff for help with professional and personal challenges, while serving as legal counsel in client organizations. Mentor/coach for multiple individuals and leaders in generating lasting effectiveness. Sampling of current and recent clients include: County of Sonoma (Deputy County Counsel III) Sonoma County Courts (Mediator) East Bay Regional Park District (Special Counsel) City of Petaluma (Administrative Hearing Officer) Midpeninsula Regional Open Space Dist. (Management Coach, Special Counsel) Town of Atherton (Administrative Hearing Officer) Occasional private parties such as family trusts and non-profits Private clients such as family trusts and non-profits Non-exhaustive list of experience: Owner/Attorney, SF North Bay Law: Jan. 1, 2018 – present. Providing contract services to various public 2 agencies and private individuals and entities. A sampling includes: Mediator for the Sonoma County Court System. Administrative Hearing Officer services to the Cities of Petaluma and Atherton. Interim City Attorney for Burlingame. Special Counsel for East Bay Regional Park District. Management Coach and Special Counsel for Midpeninsula Regional Open Space District. Miscellaneous legal advising for non-profit and individual private clients. Sonoma County, Office of the County Counsel - Deputy County Counsel III: Feb. 4 – Oct. 5, 2020. In-house staff attorney for this California County serving a population of over 500,000, with a staff of over 4,000 employees, and a budget of over $1.9 billion. Duties included: Advising the Board of Supervisors, management and staff for various departments and dependent districts, with an emphasis on public health (COVID-19 related), land use, parks, cannabis regulation, small water districts, contracts and public works. I recently decided to return to private practice and to redirect my energies into growing my mediation, facilitation, administrative hearing officer, and leadership coaching and teaching practice. Midpeninsula Regional Open Space District - General Counsel: March 19, 2012 to Dec. 30, 2017. In-house attorney for this independent special district dedicated to acquiring and protecting open space, with a jurisdiction crossing three counties and managing or owning over 66,000 acres. Appointed by and reported directly to an elected Board of seven Directors, responsibilities included advising the Board, the General Manager and all of the Department Heads and their staff, plus managing outside counsel. City of San Ramon - City Attorney: July 19, 2010 to March 15, 2012. In-house attorney for this full-service city. Appointed by and reported directly to the City Council. Responsibilities included providing legal representation and advice to the City Council, management and all departments on all issues relating to municipal government, as well as management of the Office of the City Attorney and oversight of outside counsel. City of Eureka - City Attorney: October 1, 2006 to July 9, 2010. In-house attorney for this full-service city. Appointed by and reported directly to the City Council. Responsibilities included same range as outlined above for San Ramon, but with the addition of a fire department in the suite of clients advised. State Water Resources Control Board, Office of Chief Counsel - Senior Staff Counsel: June 1999 – Sept. 2006. Lead attorney for the San Francisco Bay and North Coast Regional Water Quality Control Boards, with periodic service to the State Board and other regional water quality control boards. Sacramento Superior Court – Judge Pro Tempore: Sworn in on July 15, 1999, serving on as-needed basis through September 2006, as a part-time judge pro tempore in the small claims division. Remy, Moose and Manley - Associate Attorney: February 1998 to June 1999. RM&M is one of the State’s premiere firms specializing in the California Environmental Quality Act, land use, endangered species, initiatives, energy, waste management, and land conservation. Primarily writ practice. Public and private clients. City of Davis - Councilwoman: 1998 to 2002. Elected office. In that role, also served as Chairwoman of the Yolo County Water Resources Association, City representative on the Lower Putah Creek Coordinating Committee, Yolo County Criminal Justice System Cabinet, County Open Space Task Force, Air Quality Management District, liaison to Finance and Economics Commission, Planning Commission, Alternative Vehicle Task Force, and Natural Resources Commission, leader in green energy and on infill housing issues. Calif. Dept. of Conservation - Staff Counsel: August 1993 to February 1998. Environmental and administrative work in recycling, oil and gas, mining, agricultural land conservation (Williamson Act), and related laws. Co- Chair of the Resources Agency’s Intellectual Property Legal Team, on Steering Committee for the Dept. of General Services–Resources Agency Intellectual Property Legal Team, the Resources Agency Task Force on Public Records Act Issues, the advisory committee to the Senate Task Force on Electronic Access to Public Records, and on the advisory committee to the Joint Task Force on Personal Information and Privacy. Calif. Third Dist. Court of Appeal, the Honorable Rodney Davis - Judicial Extern: fall 1992. Duties included 3 researching and writing calendar memoranda (draft opinions). Legal Services of Northern California: Legal Intern, summer, fall 1991. Responsibilities in discovery, pre-trial motions, depositions, legislative research and negotiations, client contact, and settlement negotiations in a federal class action suit, as well as administrative hearing representation. Volunteer Work (sampling): Superior Court of California, County of Sonoma: spring 2018 to present. Volunteer mediator. Court Appointed Special Advocates for Children: 2007 –2010. Volunteer advocate for neglected and abused children that are wards of the court, tracking their living conditions, health and educational services, coordinating with all the service providers and making reports and recommendations to the court. Yolo Land Trust and Davis Agricultural Land Trust: 1994-2002. Pro-bono Counsel for these 501(c)(3) non-profit groups dedicated to agricultural land conservation Non-legal Work: Teaching, newspaper publishing/editing/management (staff of up to 35), print shop manager, wilderness resort bookkeeper and laborer, waitress, and wild cave explorer and tour guide. EDUCATION Mindfulness Based Stress Reduction Teacher Training with Bob Stahl: currently underway (Sept. – Nov. 2020) Leadership/Management Coach Training with Minh Le of the Wilfred Jarvis Institute, using the Four Quadrant Leadership System of leadership development: currently underway (Aug. – Dec. 2020) University of California at Davis, J.D. 1993. University of California at Berkeley, B.A., 1990. Columbia College (a Calif. Community College), A.S. in Earth Sciences, and an A.A. in Liberal Studies. September 15, 2020 Ana Ruiz, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022 Via email: aruiz@openspace.org Reference: Board Retreat Facilitation Dear Ana: Thank you for contacting me with respect to the Board of Directors Retreat facilitation. I appreciate the desire for taking stock of the Board processes and functionality and to examine its relation to the delegated authority of the General Manager. As you requested, I have prepared a preliminary scope and budget for accomplishing the Board’s objectives. I wanted to mention that I just spent this past Saturday working with a non-profit Board to conduct their annual retreat: six hours via Zoom, with breaks and with breakout rooms. Everyone commented (and I concurred) that the time went by quickly, and that the online format was more engaging than they had anticipated. Please feel free to contact me (415-388-8844) with any questions. I look forward to the opportunity of working with you on this important effort. Sincerely, Louis J. Hexter Sr. Project Manager LJH:ab Midpeninsula Regional Open Space District Board Retreat Facilitation Services Task 1: Project Initiation and Coordination MIG (Lou Hexter) will meet with the General Manager and designated staff and Board representatives to initiate the project, review and refine the work scope, and confirm the timeline. This will be an early opportunity to identify objectives for the retreat and to understand some of the drivers and issues behind this effort. MIG will review materials the District wishes to share in order to become more familiar with the background, including any issues that have already been discussed and explored. MIG will attend regular conference calls to manage the project and to consider issues and opportunities that arise during the time of the assignment. Deliverables  Refined Work Program (Word/PDF)  Project Coordination Calls Professional Time Lou Hexter, Senior Facilitator 8 Hours @ $165.00/Hour .......................... $1,320.00 Task 1.0 Estimated Cost .......................................... $1,320.00 Task 2: Board Self-Assessment MIG will design a brief questionnaire to distribute to all Board members that will be used to gather impressions about the perceived strengths and weaknesses of the group in its deliberative processes, decision-making and communications. All input will be anonymous, and results will be reported in aggregate. MIG will tabulate the responses and provide a summary memorandum of key findings. Results from the self-assessment will inform the design and flow of the retreat agenda. Deliverables  Draft and Final Questionnaire  Summary of Key Findings Memorandum Professional Time Lou Hexter, Senior Facilitator 4 Hours @ $165.00/Hour ............................. $660.00 Ana Padilla, Project Associate 8 Hours @ $100.00/Hour ............................. $800.00 Task 2.0 Estimated Cost .......................................... $1,460.00 Midpeninsula Regional Open Space District | Board Retreat Facilitation Services 2 Task 3: Agenda Development MIG will meet with the General Manager and designated staff and Board representatives to create the Board retreat agenda based on the set of objectives/desired outcomes established in the initiation meeting and refined by results of the questionnaire. The agenda will be distributed at least one week in advance of the retreat and posted publicly in accordance with the Brown Act. Deliverables  Draft and Final Board Retreat agenda Professional Time Lou Hexter, Senior Facilitator 3 Hours @ $165.00/Hour ............................. $495.00 Task 3.0 Estimated Cost ............................................. $495.00 Task 4: Board Retreat Facilitation MIG will facilitate and record the Board retreat as a publicly-noticed and open meeting (assuming six hours in length). Depending on prevailing State and local health department guidelines, the event will be conducted either on a video conferencing platform such as Zoom, or in person at the District offices. If online, we anticipate being able to support the discussion with the aid of PowerPoint for presentation visuals and a whiteboard notetaking tool such as Mural. Deliverables  Board retreat facilitation and graphic recording Professional Time Lou Hexter, Senior Facilitator 8 Hours @ $165.00/Hour .......................... $1,320.00 Ana Padilla, Project Associate 8 Hours @ $100.00/Hour ............................. $800.00 Task 4.0 Estimated Cost .......................................... $2,120.00 Task 5: Documentation of Results MIG will prepare a summary of the results of the Board discussions and a digital copy of the whiteboard or wallgraphic notes. Deliverables  Board Retreat Summary and Graphic Notes Midpeninsula Regional Open Space District | Board Retreat Facilitation Services 3 Professional Time Lou Hexter, Senior Facilitator 2 Hours @ $165.00/Hour ............................. $330.00 Ana Padilla, Project Associate 4 Hours @ $100.00/Hour ............................. $400.00 Task 5.0 Estimated Cost ............................................. $730.00 TOTAL BUDGET Amount Task 1: Project Initiation and Coordination $1,320 Task 2: Board Self-Assessment $1,460 Task 3: Agenda Development $495 Task 4: Board Retreat Facilitation $2,120 Task 5: Documentation of Results $730 Total $6,125 Midpeninsula Regional Open Space District | Board Retreat Facilitation Services 4 RESUME / REFERENCES LOUIS HEXTER, Senior Facilitator Areas of Expertise Meeting Management and Facilitation / Graphic Recording Public Involvement and Outreach / Community Engagement Process Design Education Bachelor of Arts, Urban Studies and Architecture, Stanford University Qualifications Lou Hexter has been a project manager of public involvement, community and organizational development, and strategic planning projects for more than 30 years. He has served in our Berkeley, California, office as a meeting facilitator, graphic recorder and outreach coordinator for a variety of community participation activities and programs, working with community-based and nonprofit organizations in addition to public and private sector clients. Mr. Hexter’s projects have involved inter-agency collaboration, organizational development, strategic planning, public outreach, communications, public outreach, and consensus building. He has also designed and conducted strategic planning, team building, process management workshops and retreats for a wide range of clients at all levels from Board members to management executives to administrative staff. Mr. Hexter has conducted numerous training programs in meeting facilitation, public outreach, graphic recording and management support systems for public agencies and nonprofit organizations. He has received recognition from the International Downtown Association, the American Planning Association and the American Society of Landscape Architects for his work in facilitating community-based planning processes. Relevant Experience  City of Roseville Community Priorities Advisory Working Group Process, Roseville, California  City of Dublin Economic Development Task Force, Dublin, California  Multi-Use Trails Task Force Facilitation Services, East Bay Regional Park District  Marin County Open Space District Inclusive Access Plan, Marin County, California  Tolay Lake Regional Park Master Plan Outreach, Sonoma County, California  UC Davis Aggie Square Community Visioning, Sacramento, California  UCSF Comprehensive Parnassus Heights Plan Community Working Group Process, San Francisco, California  State Water Resources Control Board Public Engagement Training Program, State of California  Alameda County Transportation Commission Meeting Management and Facilitation Training, Alameda County, California References:  Brian Holt, East Bay Regional Park District, Chief of Planning/GIS, (510) 544-2623  Mike Isom, Roseville Community Development Director, (916) 774-5527  Jeff Baker, City of Dublin, Community Development Director, (925) 833-6610 Sherwood HR Consulting https://www.sherwoodhrconsulting.com/ Areas of Expertise DATA GATHERING & ANALYTICS Sherwood HR Consulting can help you make evidenced-based decisions/practices and design and implement creative solutions that meet your business needs. I understand importance of and have built strong skills in gathering, analyzing, and utilizing data to make meaningful decisions. My relationship building skills help me to partner with and influence senior leadership and other stakeholders in improving business outcomes that strategically align with short and long-term organizational goals. Examples of services: • Research Projects • Surveys/questionnaires, Interviews, Interviews, Observation, Focus Groups/facilitates data gathering sessions, Inventories, and/or Documents/Records reviews • Customer Service Surveys • Community outreach and Civic engagement activities • Crowd sourcing and nudging activities • Employee engagement, attitude, opinion surveys, etc. • Data-set Design, Trend Analysis, and Predictive Analytics Using models from the Ash Center for Democratic Governance as a guideline, I can assist you in implementing any predictive analytics project within your organization: Criteria for Problem Ranking: • Data Readiness • Policy Alignment • Operational Impact • Resident /Stakeholder Impact • Level of Use • Potential for Replication • Operational Change TALENT ACQUISITION AND WORKFORCE PLANNING Talent acquisition, retention & workforce management requires planning ahead and the navigation of several complex processes. Stephen Covey once said, “if the ladder is not leaning against the right wall, every step we take just gets us to the wrong place faster.” Sherwood HR consulting can help you meet your staffing challenges and will make sure your ladder is leaning on the right wall through the following services: • STRATEGIC PLANNING FOR TALENT ALIGNMENT: o Environmental Scanning and PESTLE Analysis o Key performance indicators (KPIS) o Business and growth strategies • WORKFORCE MANAGEMENT: o Strategic staffing plans/activities o Supply, demand, and gap analysis techniques o Competency Model Development • TALENT ACQUISITION: o Executive and General Recruitment and Selection Service  Identifying competencies  Developing selection methods  Sourcing high potential candidates  Marketing/Social Media campaigns  Assessment Processes  Job offers/negotiations  Background investigations  After Action Reviews • EMPLOYEE VALUE PROPOSITION A(EVP) DEVELOPMENT AND BRANDING o EVP Statement Development o Social Media  Metrics  Benchmarking  Touchpoint mapping • TALENT ACQUISITION TOOLS o Assessment Centers o Simulations o Behavioral-based interview questions o Activity assessment o Metrics " ONBOARDING AND ORIENTATION PROGRAMS " EMPLOYEE ENGAGEMENT AND RETENTION ACTIVITIES: o Retention metrics o Recognition programs o Organization Culture development o Employee attitude/opinion/engagement activities and surveys " SUCCESSION PLANNING: o Competency development plans to meet future needs o SWOT and PESTLE analysis o Mentoring and coaching programs COACHING Regardless of your goals, true achievement is a result of doing your best to become your best! Sherwood HR Consulting can help you become your best self through executive coaching, career development planning, skill development coaching, and/or personal learning and growth coaching. I offer a wide range of professional one-on-one and group coaching services, which include in person, phone, and video methodologies. My services and activities include: " Visioning, Values, personal mission, and purpose statement exercises " Goal-oriented sessions and evaluation plans " Self-help tools, templates, exercises, and worksheets " Skill development kits " Life Balance and Self-care kits " Managing Across Generations strategies " Gallup Strengthsfinder Assessments " 360-degree feedback processes " Attitude, motivation, and personality assessments " Leadership Lab (models, tools, assessments and activities) " Resource library HR PROJECTS & INTERIM POSITIONS As an interim or project lead, with over 16 years of experience working in various HR functions and organizational levels, I can step-up and assume various managerial and leadership roles to maintain stability, provide support, focus the team, and get things going during critical staffing changes and/or organizational challenges. Examples of project based assignments include: • Policies and Procedures and Personnel Rules revisions • Continuity of Operations Plans • Technology evaluation and implementation • Risk Management o Facilitation of collaborative organizational risk assessments; development of risk philosophy and profiles, alignment guides, matrices, logs, etc.) • Recruitment Projects • Job Analysis • Classification and Compensation studies • Remuneration Studies • Job Descriptions • Benchmarking Recruitment Best Practices • Employment Test Development • Total Rewards Programs • Onboarding programs • Succession planning • Leadership, management, and supervisory academies and programs • Customer Service campaigns • ADA interactive process/workplace accommodations • Investigations • Performance Management o Performance standards o Program development o Automation Kandice S. Taylor-Sherwood B.A. in Psychology and MA in Industrial Organizational Psychology from California State University, Long Beach (CSULB) Kandice has leveraged over 16 years of experience as a supervisor, manager, and Executive Director in public sector Human Resources with strong research and analytical skills gained as university instructor to become a well-rounded HR consultant who uses reliable data and analytics to identify needs and drive results. Coupled with insights acquired while actively managing her own consulting firm, Sherwood HR Consulting, Kandice has developed the capacity to be a creative and strategic thinker who is adept at looking at new ways of doing things. Kandice’s focus as a human resource consultant is leadership coaching and as an OD interventionist facilitating process re-engineering, group idea generation/problem solving, strategic planning, data gathering processes/needs analysis, and general Human Resource activities such as Performance Management systems and processes, Recruitment and Selection, Classification and Compensation, conducting investigations, etc. As a certified master trainer with ASTD and Achieve Global, Kandice has effectively engaged, facilitated, trained, and coached many program attendees in various programs and processes such as: • Process Mapping/Improvement/Re-engineering • Inside-Out Coaching, Gallop Strengthsfinders (Certified coach), IPEC Coaching (Certification in process) • Process Facilitation (Certified by Leadership Strategies); World Café sessions • Performance Management and Documentation • Franklin Covey’s 7 Habits for Managers and Associates, The Seven Habits of Highly Effective People, Great Leaders, The Four Disciplines of execution, Time Management, and Project Management. • Crucial Conversations • Customer Service • Supervisory Skills, The Professions of Management Course, Executive Leadership Series " The DiSC personality inventory and Myers Briggs (Certified) Kandice has provided Keynote addresses, curriculum development, and consultative-type services for some of the following organizations: " California State University Northridge (CSUN) " Long Beach Unified School District " Leadership Long Beach " Orange County Family Justice Center " IMPA-HR, IPMA-HR Southern Region (Keynote address) " NEOGOV (KEYNOTE Address) " Contra Costa Water District " Anaheim School District " Pasadena Unified School District DATE: 10/14/2020 MEMO TO: Board of Directors THROUGH: Ana Ruiz, General Manager FROM: Jamie Hawk, GIS Program Administrator SUBJECT: Update on the Ward Boundary Redistricting Project _____________________________________________________________________________ Midpeninsula Regional Open Space District (District) is required by California Elections Code Section 22000 to adjust its Board of Directors (Board) Ward boundaries following each federal decennial census using the results of that census as the basis for boundary adjustments. Redistricting is the process of dividing a jurisdiction into districts for representation. This process ensures voting power and representation is distributed equally, based on population. In California, redistricting occurs in state, county, and local jurisdictions, as well as many school districts and special districts. Before adjusting the Ward boundaries, the Board is required to hold at least one public hearing on the proposal to adjust the boundaries, and a second public hearing at which the Board votes to approve or disapprove the proposal (Cal. Elec. Code § 22001). 2020 Census: Upcoming Redistricting Project The District plans to hire an experienced consultant to assist with the upcoming Ward Boundary Redistricting Project. Primary tasks will include working with the Board to develop new redistricting criteria, providing recommendations on a public outreach strategy, leading and presenting information during public study sessions, gathering and synthesizing feedback, conducting spatial and demographic analyses, developing redistricting plan scenarios and maps, and providing expert guidance on demographic and legal matters. A request for proposals and qualifications (RFPQ) was released on August 31, 2020 and closed on September 25, 2020. Staff received a total of five proposals that are currently under review by the project team, which includes staff from Information Systems & Technology (IST), Public Affairs, Legal, and the General Manager’s Office. Staff are rating consultants on the following qualifications: project approach, previous redistricting experience, technical expertise, voting rights and legal knowledge, and geographic familiarity. The award of contract amount is not anticipated to exceed $50,000 and the agreement will likely be executed under the General Manager’s authority. The FY21 Budget includes $42,000 in available funding through June 30, 2021. Additional funds will be requested as part of the FY22 Budget to complete the project. General timeline and potential Census delays By law, California special districts cannot modify district (ward) boundaries 180 days prior to the election of any director. The next biennial election is November 8, 2022; therefore, the District must finalize adjustments to ward boundaries, adopt a resolution, and transmit final boundary maps/data to the Registrar of Voters offices prior to May 6, 2022. Staff anticipates the Ward Boundary Redistricting Project to start in January 2021 and finalize by April 2022. A detailed timeline and project plan will be developed with the consultant with this timeline in mind. Due to COVID-19, the census data release date may be potentially delayed by four months from its statutory release date of March 31, 2021. While this will significantly compress the overall project timeline, there will still be ample time to meet the May 6, 2022 deadline and conduct a thorough analysis, receive public input, and develop a thoughtful redistricting plan that satisfies all legal requirements. Background on Previous Redistricting Project (2010 Census) In 2011 during the first public hearing (R-11-88), staff introduced the redistricting process, provided draft redistricting plan scenarios and maps, and presented proposed redistricting criteria. The following seven (7) redistricting criteria were subsequently adopted by the Board (R-11-104). Four criteria are required by law and three are considered optional and District- specific: 1) Comply with all applicable laws (required) State law requires that the District use the federal census as a basis to adjust Ward boundaries so that the divisions are equal in population and in compliance with the Voting Rights Act (discussed below). In adjusting the boundaries of the District, the Board may consider the following factors: (1) topography, (2) geography, (3) cohesiveness, contiguity, integrity and compactness of territory, and (4) community of interests of the District. 2) Ensure that minority voting strength does not diminish as a result of redistricting (required) The Voting Rights Act prohibits actions that dilute minority voting rights by denying minorities an equal opportunity to nominate and elect candidates of their choice. The 2011 redistricting plan successfully brought dissected neighborhood associations back together, particularly in Redwood City. Minority populations per Ward did not significantly decrease as a result of this redistricting plan, ensuring that voting strength of minority communities was kept intact. 3) Keep city representation intact and maintain cohesive neighborhoods and communities, where possible (required) To the greatest extent possible, the 2011 redistricting plan was drawn to respect local government boundaries, neighborhood association boundaries, and communities. The adopted plan ensured all boundary realignments occurred in areas where city representation was already shared and that no additional cities were dissected. 4) Equalize the population count in each Ward to +/- 2.5%, but strive to minimize the variance as much as possible (population equalization is required, but the +/- 2.5% variance value is not required) The population equalization in 2011 met the maximum deviation of +/- 2.5% per ward (actual variance was approximately +/-2.0%). The 2010 populations within each ward ranged from 98,780 to 102,838. 5) Strive to keep wards as similar to the current configuration (not required) To avoid confusion among voters, the 2011 redistricting plan reassigned the least amount of people to new wards (16,309 total) while still keeping communities intact. 6) Avoid altering ward boundaries in the Coastside Protection Area (not required) In 2004, the District underwent a significant public process to determine ward boundary locations in the Coastside Protection Area and successfully avoided altering these boundaries in the 2011 redistricting plan. 7) Keep incumbents in their current ward (not required) To avoid confusion among voters, the 2011 redistricting plan kept all incumbents in their current ward. The redistricting plan that was adopted by the Board on October 9, 2011 met all of the requirements listed above. To date, the adopted ward boundary alignments have remained unaltered. As part of the 2020 Redistricting Project, the Board will have an opportunity in an open public meeting to reevaluate and adopt any changes to the criteria, which would then be used to analyze the 2020 Census data and prepare draft redistricting plan scenarios and maps for Board consideration. ###