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HomeMy Public PortalAbout20130522 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street May 22, 2013 Committee Members Present: Attendance Bob Scrivner, Chairman 2 of 2 Ralph Bray 2 of 2 *Carrie Carroll, Vice-Chair 2 of 2 Jim Branch 2 of 2 *Left the meeting early Committee Members Absent: Shawn Schulte 1 of 2 Staff Present: Matt Morasch, Interim Director of Public Works Britt Smith, PE, Operations Division Director Don Fontana, PE, Stormwater Engineer Shane Wade, PE, Civil Engineer Eric Seaman, PE, Wastewater Utilities Division Director Janice McMillan, Director of Planning and Protective Services Jayme Abbott, Redevelopment and Grants Division Director Bill Lockwood, Executive Director, Parks, Recreation and Forestry Jeremy Cover, Associate City Counselor Drew Hilpert, City Counselor Brenda Wunderlich, Administrative Assistant Vice Chairman Weber called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guest was present: Councilman Carlos Graham; Willeme & Bill Ally; Mike Roberts; Joyce Lamb, Mark Lamb; Mike Flanagan, Red Cross; Heidi Lucas, Wayne Lee, Paul VanHorn, Keith McGowan, Citizens for JeffTran; Tammy & Jeff Oden, Valley View; Jeremy Murray; Vicki Schildmeyer; and Madeleine Leroux, News Tribune; 1) Introductions Those present introduced themselves. 2) Approval of the March 21, 2013 and the April 15, 2013 Committee meeting minutes Councilman Bray moved and Councilwoman Carroll seconded to approve the March 21 and April 15, 2013 minutes, motion carried. 3) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 1. 439 Valley View Court (Bill Alley) (Don Fontana) Minutes/Jefferson City Public Works and Planning Committee May 22, 2013 2 Mr. Fontana explained the City has a planned project to maintain the existing culvert at this location. The maintenance work should improve the flow characteristic of the culvert, but will not improve yard/street flooding at this location. There was discussion among Committee members, staff and those present regarding emergency access, the need to elevate, homeowners solving their own problems, cost of raising the pipe, end of pipe folding up, and cost of flood modeling. Mr. Morasch explained staff will review the issue and bring back further options and costs to the next Committee meeting. 2. Jefferson City Hangar Association Ground Lease Renewal (Bitt Smith) Mr. Smith requested this item be tabled to the June Committee meeting. 1) New Business 1. Permissive Use of Right-of-Way at 413 East McCarty Street for the American Red Cross for Installation of a Flag Pole (Dave Griffith, Requestor) (Britt Smith) Mr. Smith explained the request is to place a flag pole in the right-of-way at the Red Cross building as an Eagle Scout project. Staff support’s the request. Councilman Branch moved and Councilman Bray seconded to refer the permissive use of right-of-way to the City Council with recommendation to approve, motion carried.  Transit Advisory Committee Chairman Scrivner explained to those present this issue would not be discussed at this meeting and would be put on the next Committee agenda. 2. Permissive Use of Right-of-Way at 1502 East McCarty Street for Lamp Posts with Signage (Henry and Linda Stratman, Requestors) (Britt Smith) Mr. Smith explained the request for lamp posts on City right-of-way. Councilwoman Carroll moved and Councilman Branch seconded to refer the permissive use of right-of-way to the City Council with recommendation to approve, motion carried. 3. Cell Tower Leases (Drew Hilpert) a. AT&T Tower Lease at Hyde Park Mr. Hilpert explained AT&T is requesting to place a cell tower on the greenway at Hyde Park. Councilwoman Carroll moved and Councilman Branch seconded to refer the lease for AT&T to the City Council with recommendation to approve, motion carried. b. American Tower Lease at Fire Station No. 3 on Industrial Drive Mr. Hilpert explained this is an extension of a lease. Minutes/Jefferson City Public Works and Planning Committee May 22, 2013 3 Councilman Branch moved and Councilman Bray seconded to refer the lease to the City Council with recommendation to approve, motion carried. 4. Gredell Contract Change Order for Algoa (Eric Seaman) Mr. Seaman explained the change order is to do a more complex engineering design than previously scoped due to changes in MDNR requirements. Councilwoman Carroll moved and Councilman Bray seconded to refer the change order to the City Council with recommendation to approve, motion carried. 5. Sewer Connection Fee (Eric Seaman) Mr. Seaman explained staff requests the Committee to endorse a plan to modify the sewer connection fees as follows: a. Move the sewer connection charge from Section 29-131 of the City Code to Appendix Y of the City Code where it may be reviewed annually. b. Increase the sewer connection charge from #00 per lateral connection to $400 per lateral connection. Councilwoman Carroll moved and Councilman Bray seconded to refer the code changes to the City Council with recommendation to approve, motion carried. 6. Revision to Forestry Article in the City Code (Bill Lockwood/Drew Hilpert) Mr. Lockwood explained the changes are due to tree maintenance issue and would make the property owner responsible for trees on their property. ** Councilwoman Carroll left the meeting at this time (8:56 a.m.). There was discussion among Committee members and staff regarding the public reaction to the changes, the backlog of work, and the nuisance code. Chairman Scrivner requested this item be placed on the June Committee meeting agenda. 7. Transit Planning Documents / Title VI LEP and Public Involvement (Janice McMillan) Ms. McMillan distributed the Title VI document to Committee members. Councilman Bray moved and Councilman Branch seconded to refer the plan to the City Council with recommendation to approve, motion carried. Councilwoman Carroll was absent for this vote. The following items were tabled to the June Committee meeting due to the time: 8. Amendment to Chapter 8.3 Amendments to National Electrical Code (Janice McMillan) Minutes/Jefferson City Public Works and Planning Committee May 22, 2013 4 9. CDBG Program Information (Jayme Abbott) 10. Stormwater Sinkhole Report (Don Fontana) 11. Contract for Operation of Yard Waste and Compost Site (Janice McMillan) 6) Other Topics 1) Planning & Protective Services Monthly Reports 7) Adjourn Councilman Bray moved and Councilman Branch seconded to adjourn the meeting at this time (9:07 a.m.), motion carried. Councilwoman Carroll was absent for this vote.