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HomeMy Public PortalAbout20120412 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street April 12, 2012 Committee Members Present: Attendance Bob Scrivner, Chairman 13 of 13 Bill Luebbert 11 of 13 Shawn Schulte 13 of 13 Bob Weber, Vice Chairman 12 of 13 Committee Members Absent: Dave Griffith 8 of 13 Staff Present: Roger Schwartze, PE, Director of Public Works Matt Morasch, PE, Interim Director of Public Works David Bange, PE, Engineering Supervisor Britt Smith, PE, Operations Division Director Don Fontana, PE, Stormwater Engineer Ron Davenport, Building and Inspection Division Director Shane Wade, PE, Civil Engineer Eric Seaman, PE, Wastewater Utilities Division Director Eric Barron, Senior Planner Janice McMillan, Director of Planning and Protective Services Drew Hilpert, Interim City Counselor Bill Lockwood, Executive Director, Parks, Recreation and Forestry Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 8:10 a.m. A quorum was present at this time. The following guests were present: Gloria Campbell, Chris Criswell with Bartlett & West, and Madeleine Leroux, News Tribune. 1. Introductions Those present introduced themselves. 2. Approval of the March 22, 2012 Committee meeting minutes Councilman Luebbert moved and Councilman Weber seconded to approve the March 22, 2012 minutes as submitted, motion carried. 3. Citizen opportunity to address Council/Staff on Stormwater Issues There was no one present to speak on this issue. 4. Consent Items 1) Vacation of Sanitary Sewer and Acceptance of Right-of-Way on JCMG Property (Matt Morasch 2) Vacation of Right-of-Way for Water Street off Karen Drive (Matt Morasch) Minutes/Jefferson City Public Works and Planning Committee April 12, 2012 2 Councilman Weber moved and Councilman Luebbert seconded to refer the vacation of sanitary sewer and acceptance of right-of-way on JCMG property and the vacation of right-of- way for Water Street off Karen Drive to the City Council with recommendation to approve, motion carried. 5. Old Business 1) Tax Bill Consolidation (Roger Schwartze/Drew Hilpert) Mr. Hilpert explained the changes from the previous Committee meeting had been made to the ordinance. Councilman Luebbert moved and Councilman Weber seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 2) Agricultural Lease at Algoa Wastewater Treatment Facilities (Eric Seaman) Mr. Seaman explained the bids will be in this afternoon and will be on the Council agenda for May. 3) Permissive Use of Right-of-Way for Driveway on Clay Street and Various Routes within the City for Fiber optic (Bluebird-Requestor) (Eric Barron/Britt Smith) Mr. Smith explained the request. The company is working to bring fiber optic cable to rural communities. There was discussion among Committee members and staff regarding the design of the building and landscaping. There was also discussion on the possibility of public parking for the pedestrian/bike bridge across the Missouri River. Committee members requested staff come back with a site plan showing parking to the next Committee meeting. 6. New Business 1) Renewal of Yard Waste Composting and Drop off Contract (Janice McMillan) Ms. McMillan explained the yard waste contract is up for renewal. Staff did an onsite inspection and recommend renewal of the contract. There was discussion among Committee members and staff regarding citizens putting yard waste into the street and suggestions on educating the public. 2) Transit Ordinance Changes (Roger Schwartze) Mr. Schwartze explained the ordinance changes are to allow college students a receive a discounted fare and make a separate item stating bus service will only be provided within the City limits. Councilman Weber moved and Councilman Schulte seconded to refer the amendment to the City Council with recommendation to approve, motion carried. Minutes/Jefferson City Public Works and Planning Committee April 12, 2012 3 3) Cherry Creek Agreement (Drew Hilpert) Mr. Morasch explained the agreement, which will include a permissive use of right-of- way to have the pool house over the City storm water line and a vacation of a sanitary sewer easement. There was discussion among Committee members and staff regarding the storm water pipe being accepted contingent on being cleaned out and a manhole located on one side, including a bond, and/or discontinuing building permits if staff conditions are not met. Chairman Scrivner requested Mr. Hilpert explore the option of a bond or letter of credit. Councilman Weber moved and Councilman Schulte seconded to refer the agreement, with conditions, to the City Council with recommendation to approve, motion carried. 4) Frog Hollow Road Right-of-Way Acquisition (Matt Morasch) Mr. Morasch explained the design of Frog Hollow Road is 70 percent complete at this time and staff will be in the process of obtaining right-of-way for the project. 7. Other Topics  Councilman Luebbert asked if something could be done about Mediacom leaving cable running across gutters, etc. Mr. Smith stated staff could revoke their right -of-way permits until they bury cables.  Councilman Scrivner requested staff review the following intersections to see if they could be improved: 1. Dix Road (Boonville) and Hayselton Drive 2. West Main and Brooks Street 8. Adjourn Councilman Weber moved and Councilman Schulte seconded to adjourn the meeting at this time (9:47 a.m.), motion carried.