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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
October 18, 2012
Committee Members Present: Attendance
Ralph Bray 6 of 7
*Bill Luebbert 7 of 7
Shawn Schulte 5 of 7
Bob Weber, Vice Chairman 6 of 7
*arrived late
Committee Members Absent:
Bob Scrivner, Chairman 6 of 7
Staff Present:
Roger Schwartze, PE, Director of Public Works
Eric Seaman, PE, Wastewater Division Director
David Bange, PE, Engineering Division Director
Britt Smith, PE, Operations Division Director
Matt Morasch, PE, City Engineer
Janice McMillan, Planning & Protective Services Division Director
Don Fontana, Stormwater Engineer
Eric Barron, Senior Planner
Alan Morrison, MPO Planner III
JJ Gates, Parks, Recreation & Forestry
Drew Hilpert, City Counselor
Brenda Wunderlich, Administrative Assistant
Vice Chairman Weber called the meeting to order at 7:30 a.m. A quorum was present at
this time. The following guests were present: Mo McCullough, Jefferson City Area Board of
Realtors; Darryl Winegar, Midwest Block and Brick; Angie McGennis, Heritage Apts/MG LLC;
Chris Bratten, Megan’s Group LLC; Mitch Kliethermes, 2429 Scenic Drive; and Madeleine
Leroux, News Tribune.
1) Introductions
Those present introduced themselves.
2) Approval of the September 25, 2012 Committee meeting minutes
Councilman Schulte moved and Councilman Bray seconded to approve the
September 25, 2012 minutes, motion carried. Councilman Luebbert was absent for this vote.
*Councilman Luebbert arrived at this time (7:39 a.m.).
3) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues
Mitch Kliethermes, 2429 Scenic, spoke regarding a storm water problem at his
residence.
Minutes/Jefferson City Public Works and Planning Committee
October 18, 2012
2
There was discussion among Committee members, staff and Mr. Kliethermes regarding
the collapsed storm water pipe, retaining wall and driveway located over pipe, and whether the
City or homeowner is responsible for the repair. Staff explained the City is only responsible for
the portion of the pipe in the right-of-way but has offered to fix the problem if Mr. Kliethermes
purchases the material and gives the City a permanent easement.
Committee members agreed to support staff decision
4) New Business
1) Request to Reconsider Denial of Permissive Use for Signage for Heritage
Apartments (Angie McGennis, Requestor) (Britt Smith)
Mr. Smith explained this issue was discussed at the July and August Committee
meetings. The requestor did not attend those meetings and requested the Committee
reconsider their request.
There was discussion among Committee members, staff, Ms. McGennis and Mr. Bratten
regarding the property having adequate space for signage, the visibility of the sign, and setting
precedence by allowing the sign on right-of-way.
Councilman Bray moved to reverse the denial of the permissive use of right-of-way for
signage. The motion died for a lack of a second.
2) Request for Sidewalks on Southridge Drive (Gary Bemboom, Requestor)
(Janice McMillan)
Ms. McMillan referred to the letter from Mr. Bemboom included in the packet.
There was discussion among Committee members and staff regarding the sidewalk
master plan, and projects already being designed such as Boonville Road.
Ms. McMillan stated she will notify Mr. Bemboom that the sidewalk priorities are
constantly changing and his request will remain on file.
3) Design Contract Change Order for Hayselton Pump Station (Eric Seaman)
Mr. Seaman explained the change order will fund the evaluation of the pump station and
forcemain alternative locations and alignments.
Councilman Luebbert moved and Councilman Schulte seconded to refer the change
order to the City Council with recommendation to approve, motion carried.
4) Design Contract Change Order for Cole Junction Pump Station (Eric
Seaman)
Mr. Seaman explained the change order will fund the construction engineering services
and provide study and design services to eliminate wet weather overflows in Basin 12.
Councilman Bray moved and Councilman Luebbert seconded to refer the change order
to the City Council with recommendation to approve, motion carried.
5) Autumn Lane/Dix Road Change Order (Matt Morasch)
Minutes/Jefferson City Public Works and Planning Committee
October 18, 2012
3
Mr. Morasch explained the change order is for additional subgrade stabilization, rock
excavation, cub/gutter and rolled stone for the project.
There was discussion among Committee members and staff regarding change order
approvals and the City Administrator having the authority to approve $25,000 purchase and this
request only being a $12,694.40 change order. Committee members requested Mr. Hilpert to
review a change in policy and bring it to the next Committee meeting.
Councilman Luebbert moved and Councilman Schulte seconded to refer the change
order to the City Council with recommendation to approve, motion carried.
6) Animal Shelter Consultant Contract Change Order and Supplemental
Appropriation from Donation Account (Matt Morasch)
Mr. Morasch explained the change order includes services associated with the HVAC
system, canopy addition and various additions to multiple elements in the building.
Councilman Schulte moved and Councilman Bray seconded to refer the change order to
the City Council with recommendation to approve, motion carried.
7) Cemetery Maintenance Contract Bids (Janice McMillan)
Ms. McMillan explained bids were received from five vendors and the evaluations
recommend Lamberson’s Lawn Care. Lamberson’s was not the lowest bid, but with the past
experience, amount of equipment available and number of personnel exceeded the low bidder,
Casteel Landscaping and Construction.
Councilman Schulte moved and Council Bray seconded to accept the bid from
Lamberson’s with the stipulation the additional funds needed for the contract do not come from
the fund balance, motion carried.
8) Posting Construction Wet Weather Overflows (Eric Seaman)
Mr. Seaman explained the Storm Water Quality Committee suggested the following
recommendations for posting:
1. For outfall upstream of Belair School confer with the school. Post at the outfall and every
100 feet downstream facing the school property.
2. Along residential areas, at the outfall and every other lot
3. In uninhabited areas post at outfall and every location there is public accessibility to
the stream.
4. Post signs, maps and an explanation of constructed wet weather overflows on
the website.
5. Post a smaller sign at each outfall below the warning sign that describes the
monetary effort and success in removing overflows in the past and an estimated time
to remove the outfall in question.
6. Inspect signs once they are installed routinely and after flood events. Remove the
signs once the constructed overflows are eliminated.
Committee members requested staff give a presentation on the signage to the City
Council for informational purposes.
9) Proposed Infrastructure Project Priorities for General Revenue Fund (Matt
Morasch)
Minutes/Jefferson City Public Works and Planning Committee
October 18, 2012
4
Mr. Morasch explained the Edgewood and Stadium Intersection was in need of
improvements which will be done with additional striping and optimizing the signal timing. The
second project would be a storm water and sidewalk project in the Eastern Air, Southern Air,
and Western Air area.
Councilman Weber moved and Councilman Schulte seconded to have staff move
forward with the survey and design of the projects as proposed, motion carried.
10) Report on Past Uses of CDBG Funds (Janice McMillan)
Ms. McMillan distributed the CDBG Program Update. She explained the City Council will
be requested to approve a resolution at the Council meeting on November 5.
11) Proposed Bicycle Loop Plan (David Bange)
Mr. Bange explained staff is recommending the Committee endorse the installation of
signage and associated pavement marking for what is known as the JC Bike Loop.
There was discussion among Committee members and staff regarding cost, speed
limits, liability, including distance on the signage. Ms. McMillan stated this would go to the
Environmental Quality Commission to add to the sidewalk plan.
12) Waiver of Sidewalk Construction on East McCarty Street Project (Midwest
Block & Brick and Access Storage, Requestor) (Matt Morasch)
Mr. Morasch explained there were two sites affected by the East McCarty Street Project
that had deferrals for sidewalk construction from the Planning and Zoning Commission. They
are both requesting a waiver of their commitment for payment of sidewalk construction due to
the other businesses and residences located within the project being exempt from paying for the
sidewalks.
There was discussion among Committee members, staff and Mr. Winegar regarding the
deferral, revocation process,
Councilman Weber moved and Councilman Schulte seconded to have the City proceed
with the sidewalk construction at no cost to Midwest Block & Brick.
Councilman Luebbert moved and Councilman Weber seconded amend the motion to
include the Access Storage property. The amendment to the motion was approved.
The motion, as amended was approved.
4) Other Topics
1. Planning & Protective Services Monthly Reports (Janice McMillan)
Ms. McMillan referred the Committee to the building permit and food service inspections
reports included in the packet.
The next Committee meeting will be November 29 following the Council Brown Bagel meeting.
5) Adjourn
Councilman Schulte moved and Councilman Bray seconded to adjourn the meeting at
this time (9:45 a.m.), motion carried.