Loading...
HomeMy Public PortalAbout20130221 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street February 21, 2013 Committee Members Present: Attendance Bob Scrivner, Chairman 8 of 9 Ralph Bray 8 of 9 Bill Luebbert 8 of 9 Shawn Schulte 7 of 9 Committee Members Absent: Bob Weber, Vice Chairman 7 of 9 Staff Present: Roger Schwartze, PE, Director of Public Works David Bange, PE, Engineering Division Director Britt Smith, PE, Operations Division Director Matt Morasch, PE, City Engineer Ron Davenport, Building & Inspection Services Division Director Janice McMillan, Director of Planning and Protective Services Jayme Abbott, Neighborhood Services Coordinator Alan Morrison, MPO Planner Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guest was present: Madeleine Leroux, News Tribune. 1) Introductions Those present introduced themselves. 2) Approval of the January 24, 2013 Committee meeting minutes Councilman Bray moved and Councilman Luebbert seconded to approve the January 24, 2013 minutes, motion carried. 3) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues There was no one present to speak on this item. 4) Old Business 1. Bids for Mulberry Street Apartments Demolition (Janice McMillan) Ms. McMillan referred to the bids received. Staff recommends the contract be awarded to the low bidder, Ahrens Contracting of St. Louis, Missouri. Minutes/Jefferson City Public Works and Planning Committee February 21, 2013 2 Councilman Luebbert moved and Councilman Bray seconded to refer the contract to the City Council with recommendation to approve, motion carried. 5) New Business 1. Amending the Code for Banners on Utility Poles (Britt Smith) Mr. Smith explained changes are due to the reorganization of departments which would make Public Works responsible for the banners. Councilman Schulte moved and Councilman Bray seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 2. Agreement with Cole County for Joint Capital Improvement Program Projects (Matt Morasch) Mr. Morasch explained the agreement outlines the process the City and County will follow in completing the joint capital improvement projects. There was discussion among Committee members and staff regarding the various projects and costs. Committee members requested holding off on the agreement until the Council Work Session to discuss the CIP budget. 3. Agreement with Cole County to Fund the Household Hazardous Waste Program (Janice McMillan) Ms. McMillan explained staff has requested an agreement with Cole County to fund approximately one-third of the cost of the disposal of household hazardous wastes collected at the joint collection facility on Hyde Park. The amount requested is $5,500 per year with a cost escalation schedule. Allied Waste contributes $5,500 to the program, as well. She further explained this reduces illegal dumping and reduces waste in the landfill. 4. Yard Waste Compost Contract (Janice McMillan) Ms. McMillan explained the current contract ends in May. The Finance Department will send out RFP’s to solicit vendors for this service, but extension of the current contract to the end of this fiscal year is also an option. There was discussion among Committee members and staff suggesting the new contract start/expiration date coincide with either the fiscal or calendar year. 5. Update on Airport Runway Project (Britt Smith) Mr. Smith explained there are problems with the milling and overlay project at the Airport. The engineering consultant cored the existing runway which showed the layer below the surface as finely compacted gravel. The most cost effective option would be to do eight inches concrete over the runway. MoDOT and the FAA agree this is needed and the City will only need to match five percent if construction is held off until 2014. 6. Moreland Avenue Neighborhood Improvement Program Update (Matt Morasch) Minutes/Jefferson City Public Works and Planning Committee February 21, 2013 3 Mr. Morasch explained the many of the residents past the creek did not want the project extended. Staff has reduced the design to stop at the creek and add an inlet to solve the storm water problems. There was discussion among Committee members and staff regarding the scope and cost of the project. Councilman Bray moved and Councilman Schulte seconded to accept staff recommendation to reduce the project scope, motion carried. 7. Old Town Budget (Janice McMillan) Ms. McMillan stated the Old Town Revitalization Committee was allocated $10,000 in the FY2013 budget. She explained the present expenses to date and the remaining budget allocations. 8. CDBG Comprehensive Annual Performance Report Draft (Janice McMillan) Ms. McMillan referred Committee members to the draft report. Ms. Abbott explained the CDBG Consolidated Annual Performance and Evaluation Report (CAPER) to the Committee. 6) Other Topics 1) Planning & Protective Services Monthly Reports Ms. McMillan referred Committee members to the reports included in the packet. 2) Engineering Projects Status Report Mr. Morasch explained the report details projects currently under construction and the projects waiting for the CIP budget approval.  Mr. Smith explained the City website now has a link to the City’s road conditions map  Ms. McMillan explained the trash services had been suspended for today due to the weather conditions. Allied Waste will resume service on Friday and Saturday to pick up trash. 7) Adjourn Councilman Bray moved and Councilman Schulte seconded to adjourn the meeting at this time (8:48 a.m.), motion carried.