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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
February 21, 2013
Committee Members Present: Attendance
Bob Scrivner, Chairman 8 of 9
Ralph Bray 8 of 9
Bill Luebbert 8 of 9
Shawn Schulte 7 of 9
Committee Members Absent:
Bob Weber, Vice Chairman 7 of 9
Staff Present:
Roger Schwartze, PE, Director of Public Works
David Bange, PE, Engineering Division Director
Britt Smith, PE, Operations Division Director
Matt Morasch, PE, City Engineer
Ron Davenport, Building & Inspection Services Division Director
Janice McMillan, Director of Planning and Protective Services
Jayme Abbott, Neighborhood Services Coordinator
Alan Morrison, MPO Planner
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this
time. The following guest was present: Madeleine Leroux, News Tribune.
1) Introductions
Those present introduced themselves.
2) Approval of the January 24, 2013 Committee meeting minutes
Councilman Bray moved and Councilman Luebbert seconded to approve the
January 24, 2013 minutes, motion carried.
3) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues
There was no one present to speak on this item.
4) Old Business
1. Bids for Mulberry Street Apartments Demolition (Janice McMillan)
Ms. McMillan referred to the bids received. Staff recommends the contract be awarded
to the low bidder, Ahrens Contracting of St. Louis, Missouri.
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February 21, 2013
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Councilman Luebbert moved and Councilman Bray seconded to refer the contract to the
City Council with recommendation to approve, motion carried.
5) New Business
1. Amending the Code for Banners on Utility Poles (Britt Smith)
Mr. Smith explained changes are due to the reorganization of departments which would
make Public Works responsible for the banners.
Councilman Schulte moved and Councilman Bray seconded to refer the amendment to
the City Council with recommendation to approve, motion carried.
2. Agreement with Cole County for Joint Capital Improvement Program
Projects (Matt Morasch)
Mr. Morasch explained the agreement outlines the process the City and County will
follow in completing the joint capital improvement projects.
There was discussion among Committee members and staff regarding the various
projects and costs. Committee members requested holding off on the agreement until the
Council Work Session to discuss the CIP budget.
3. Agreement with Cole County to Fund the Household Hazardous Waste
Program (Janice McMillan)
Ms. McMillan explained staff has requested an agreement with Cole County to fund
approximately one-third of the cost of the disposal of household hazardous wastes collected at
the joint collection facility on Hyde Park. The amount requested is $5,500 per year with a cost
escalation schedule. Allied Waste contributes $5,500 to the program, as well. She further
explained this reduces illegal dumping and reduces waste in the landfill.
4. Yard Waste Compost Contract (Janice McMillan)
Ms. McMillan explained the current contract ends in May. The Finance Department will
send out RFP’s to solicit vendors for this service, but extension of the current contract to the end
of this fiscal year is also an option. There was discussion among Committee members and staff
suggesting the new contract start/expiration date coincide with either the fiscal or calendar year.
5. Update on Airport Runway Project (Britt Smith)
Mr. Smith explained there are problems with the milling and overlay project at the
Airport. The engineering consultant cored the existing runway which showed the layer below the
surface as finely compacted gravel. The most cost effective option would be to do eight inches
concrete over the runway. MoDOT and the FAA agree this is needed and the City will only need
to match five percent if construction is held off until 2014.
6. Moreland Avenue Neighborhood Improvement Program Update (Matt
Morasch)
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February 21, 2013
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Mr. Morasch explained the many of the residents past the creek did not want the project
extended. Staff has reduced the design to stop at the creek and add an inlet to solve the storm
water problems.
There was discussion among Committee members and staff regarding the scope and
cost of the project.
Councilman Bray moved and Councilman Schulte seconded to accept staff
recommendation to reduce the project scope, motion carried.
7. Old Town Budget (Janice McMillan)
Ms. McMillan stated the Old Town Revitalization Committee was allocated $10,000 in
the FY2013 budget. She explained the present expenses to date and the remaining budget
allocations.
8. CDBG Comprehensive Annual Performance Report Draft (Janice McMillan)
Ms. McMillan referred Committee members to the draft report. Ms. Abbott explained the
CDBG Consolidated Annual Performance and Evaluation Report (CAPER) to the Committee.
6) Other Topics
1) Planning & Protective Services Monthly Reports
Ms. McMillan referred Committee members to the reports included in the packet.
2) Engineering Projects Status Report
Mr. Morasch explained the report details projects currently under construction and the
projects waiting for the CIP budget approval.
Mr. Smith explained the City website now has a link to the City’s road conditions map
Ms. McMillan explained the trash services had been suspended for today due to the
weather conditions. Allied Waste will resume service on Friday and Saturday to pick up
trash.
7) Adjourn
Councilman Bray moved and Councilman Schulte seconded to adjourn the meeting at
this time (8:48 a.m.), motion carried.