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05- May 08, 2013 Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING May 8, 2013 7:00 P.M. Opa-locka Municipal Complex 780 Fisherman Street, 2"d Floor Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:00 PM on Wednesday, May 8, 2013 on the 2nd Floor of the Opa-locka Municipal Complex, 780 Fisherman Street, Opa- locka, Florida. 2. ROLL CALL: The following members of the Opa-locka City Commission were present: Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Vice Mayor, Joseph L. Kelley Commissioner Timothy Holmes, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The invocation was delivered by Vice Mayor Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): Commission Santiago deferred Item 1888. The following Consent Agenda items were pulled: 19-1, 19-9, 19-10 (Santiago), 19-3, 19-4, 19-11 (Johnson), 19-2 and 19-5 (Kelley). These items would be discussed separately under Agenda Item 16—New Items. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to approve the agenda, consent agenda and pull list. There being no further discussion, the motion passed by 5-0 vote. Regular Commission Meeting Minutes—05/08/2013 1 Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes Mayor Taylor requested that the Commission be brief in their comments in hopes that the meeting would be concluded at a decent hour. Commissioner Johnson said that she will try to complete the meetings in a way so all of the citizens concerns are addressed. Commissioner Holmes suggested that the Commission spend more time in their offices to be able to address the concerns before arriving at the commission meeting. 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: 8. APPROVAL OF MINUTES: Regular Commission Meeting—04/24/2013 Clerk Flores informed the Commission that a revised copy of the minutes for the Regular Commission meeting of April 24, 2013 was provided to them prior to the commencement of the meeting. This was as a result of several corrections that were made to the minutes. Those corrections are reflected on pages 30, 32, and 35. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to approve the minutes of the Regular Commission Meeting of April 24, 2013. There being no further discussion, the motion to approve the minutes passed by 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes 9. 24th CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: 12. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: Commissioner Barbara Jordan came forward and presented the City of Opa-locka with a check in the amount of$3,923.00 for the Opa-locka Swim Program. Regular Commission Meeting Minutes—05/08/2013 2 Mayor Taylor along with the City Commission thanked Commissioner Jordan for the grant dollars. 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: Mayor Taylor acknowledged Miguel Diaz de la Portilla, a registered lobbyist. Attorney Miguel Diaz de la Portilla of the Law Offices of Arnstein & Lehr, LLP, 200 S. Biscayne Blvd, 36th Floor, Miami, Florida appeared before the City Commission on behalf of American Traffic Solutions along with Greg Parks who is the principle. Attorney Diaz de la Portilla stated that they are committed to working with the city to do what the program was initially intended to do which is provide safety to the city. He offered to address any questions relating to how the program works for the city and the residents. Commissioner Holmes stated to Attorney Diaz de la Portilla that he didn't know how he could say that the Red Light Program provides safety to the city when he is not a resident of the city. Attorney Diaz de la Portilla responded that according to the Opa-locka Police Department statistics accidents are down, over 80% of the individuals ticketed don't live in the City of Opa-locka, and the program is providing additional safety to the City. Commissioner Holmes asked, how much money are the Red Light Cameras providing to citizens of Opa-locka? Attorney Diaz de la Portilla stated that the primary purpose of the program is to provide public safety. In terms of the financial arrangement, he spoke about meeting with the City Manager to find ways to improve the contractual relationship so that it can be a win win situation from a financial stand point. There are approximately $700,000 in arrears owed to the client. They have decided to work with the city to resolve the outstanding balance and figure out how to generate additional revenue that can be programmed towards whatever public safety programs. He said that Mr. Parks was available to address some of the financial issues and projections available to the City. Mayor Taylor requested that the City Manager get with Attorney Diaz de la Portilla and his client to discuss all options available to the city in order to make this program better. She went on to say that she is committed to providing jobs in the City of Opa-locka. According to the South Florida Regional Planning Council, our city is down 16% in employment which is not a not a good number. Regular Commission Meeting Minutes—05/08/2013 3 Mayor Taylor acknowledged Cora Eutsay, 780 Fisherman Street, Director of the South Florida Workforce Department of Economics who has been hiring residents of the City of Opa-locka. She further announced that Ms. Eutsay would like the City Commission and the residents of Opa-locka to know that they are putting the residents of Opa-locka to work. Since December 2012, over 100 plus citizens of the city were hired and they are still hiring more. Programs subsidizing employers payroll are being offered in order to keep more citizens employed. Charlene Butler, resident of Miami Gardens, came forward and stated that she has a passion for Ex-offenders to rehabilitate their history. She assists offenders in restoring their rights by helping them get employment by working with the South Florida Workforce. Vice Mayor Kelley said he likes the fact that Ms. Eutsay and Ms. Butler are coming before the City Commission, but the jobs program just started a few months ago and it is amazing to him that now the discussion will come up in this setting. He continued by saying he will be hosting a Re-Entry Fair and the South Florida Workforce will be one of the partners. He further said when he got elected in November one of the things he spoke about is jobs and there is a MOU on the agenda because the city is working with South Florida Workforce to provide jobs for citizens and reaching out to business owner's way before now. He reiterated that he is challenged that this conversation will come up at this moment, but anything the city can do to get the citizens of Opa-locka employed he is all for it. Commissioner Johnson asked, of the 100 residents hired, were these individuals classified by zipcode or by the boundaries of Opa-locka? Ms. Butler responded she believes it's by the zip codes within Opa-locka. Commissioner Johnson clarified that the hiring should be according to the boundaries of Opa-locka and not by zipcode. She further said it was mentioned that over 100 Opa-locka residents were hired and she would like to see their actual addresses to make sure those are true numbers. 14a. CITIZENS' FORUM: Faheem Ali of Hanan's Academic Development Center, 13250 NW 28`h Avenue, Opa- locka, Florida, came forward and provided information for a Parenting and Nurturing Program currently available in the city. The center has serviced over 100 families in the City of Opa-locka by helping them develop family morals and values; teach them how to Regular Commission Meeting Minutes—05/08/2013 4 create family rules and develop self worth. The program is funded by the Children's Trust and is free of charge to participants. Faye Quinn, 1216 Sharazad Boulevard, Opa-locka, Florida, came forward and expressed her concerns relating to her high water bill. She requested that someone commit to meeting with her to get the issue resolved. Mayor Taylor requested that the City Manager's staff address the citizens'concern. Johnnie Greene, 2091 Wilmington Street, Opa-locka, Florida, appeared before the City Commission and thanked them for their prayers during the hospitalization of her daughter and for addressing the drainage on Rutland Street. She went on to express her concerns relating to a letter she received from the City of Opa-locka Finance Department to remit payment for a permit renewed in September 2012. The city is requesting an additional $45.00 to the original $75.00 paid and she wants an explanation as to why the city is asking for additional money when it has not been a year since the permit was renewed. Mayor Taylor requested that the City Manager have the appropriate department address the concern. Ms. Greene continued by expressing her opposition regarding agenda item 19-10 which authorized a time change for the City Commission meetings to 5:00 p.m. She asked that the City Commission give consideration to the working citizens of the community that may want to attend the meetings. Eric Redmon 2766 NW 131St Street, Opa-locka, Florida, appeared before the City Commission and spoke in favor of agenda item 19-10. He recommended that the City Commission meeting time be changed to 11:00 a.m. and be used on a trial basis for a three month period, if it doesn't work then the time can revert back to 7:00 p.m. Commissioner Santiago questioned Mr. Redmon about his work schedule. Mr. Redmon indicated that his work schedule varies. Commission Santiago suggested that Mr. Redmon keep in mind that not everyone has a flexible schedule like he does. 15. ACTION ITEMS (items from consent agenda pull list): None 16. NEW ITEMS: 1. (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM EARTH TECH DRILLING FOR THE ABANDONMENT OF WELLS AT THE OLD WATER PLANT AS PART OF THE WATER PLANT Regular Commission Meeting Minutes—05/08/2013 5 DEMOLITION PROJECT, IN AN AMOUNT NOT TO EXCEED SIX THOUSAND NINE HUNDRED THIRTY DOLLARS ($6,930.00) PAYABLE FROM ACCOUNT NO. 64-533822, THIS ITEM IS NOT BUDGETED; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Santiago, seconded by Vice Mayor Kelley to pass the resolution. Commissioner Santiago asked, will this affect the work on Burlington Street? Manager Baker replied, no. Vice Mayor Kelley inquired about the total number of wells. Manager Baker responded that there are a total of 12. Vice Mayor Kelley expressed concerns relating to the method or agency to be used to ensure a safe digging method to prevent liabilities. Manager Baker assured that the city would perform due diligence in making sure safety measures would be taken before notice to proceed on the project commences. Vice Mayor Kelley said he has concerns because he did not see what agency the company will be using to get assistance to verify the location of the wells. The other company that submitted a quote indicated where they will get that information from and the company the city is using did not include that information. Manager Baker said all companies use different methods of identifying the location of the wells, but one approach is a hand dig process of identifying the line to cap it off. Vice Mayor Kelley asked, will the city ask the selected company which process they are using so we will have a better feel for what they are going to do and believe it will work without any repercussions or will it be included in their agreement? Manager Baker stated that the contractor would be required to provide procedures for identifying wells before notice to proceed is issued. Vice Mayor Kelley requested that the City Attorney's office implement specific wording to be included in the contract should any liabilities occur. Attorney Geller acknowledged that those measures would be stated in the contractual agreement. Commissioner Johnson suggested that the wording be included as an amendment to the resolution. Regular Commission Meeting Minutes—05/08/2013 6 Attorney Geller proposed the following language as the amendment to the resolution to be included at the end of Section 2: With the understanding that the contractor shall be required to specify procedures acceptable to the city for identifying the location for all wells to be capped prior to receiving a notice to proceed. Commissioner Holmes asked, when did the city demolish the water plant? Manager Baker said it has been about 10 years since the city's water plant was demolished. Commissioner Holmes suggested that the City Manager's Office contact him should they require assistance in locating the wells. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to amend the above resolution. There being no further discussion, the motion to amend the resolution passed by 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no further discussion, the motion to pass the resolution passed by 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 2. (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE SOUTH FLORIDA WORKFORCE INVESTMENT BOARD ("SFWIB") FOR CITY JOB INITIATIVE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the resolution. Regular Commission Meeting Minutes—05/08/2013 7 Vice Mayor Kelley said the reason he was very intrigued by the discussion made earlier with regards to South Florida Workforce because this item is on the agenda to put an MOU in place. He asked, why the contract ends in June as oppose to going further? Manager Baker said he would have to get clarification from Mr. Beasley as to the time frame of the contract. Vice Mayor Kelley asked the City Attorney if he review the MOU? Attorney Geller said he reviewed the document in detail and he thought the time frame was a short period. The City Commission can amend the resolution to authorize the City Manager to extend the agreement for another six months. Mayor Taylor said any subsidy's with Miami-Dade County ends on June 30th and starts again on July 1st, the State of Florida ends on October 1St Vice Mayor Kelley said he believe it is the opposite. He further requested authorization from the City Commission to meet with the Executive Director to address the date adjustment. Attorney Geller proposed the following language as an amendment to the resolution to be included at the end of Section 2: and authorizes the City Manager to extend this agreement for up to one year, until June 30, 2014, on the same terms and conditions, if agreeable by both parties. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend the above resolution. Mayor Taylor asked Vice Mayor, will the contract go past the city's fiscal year? Vice Mayor Kelley said he wants the contract to end in 2014, because it has no fiscal impact on the city. There being no further discussion, the motion to amend the resolution passed by 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes There being no further discussion, the motion to pass the resolution passed by 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Regular Commission Meeting Minutes—05/08/2013 8 Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 3. (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO TRADE-IN TWO (2) FORD TAURUS SEL VEHICLES, PREVIOUSLY USED BY FORMER CITY COMMISSIONERS, FOR A COMBINED TOTAL OF $29,136; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson referred to Resolution No. 12-8500 adopted by the City Commission which authorized the two vehicles formerly used by commissioners to be sent to the Opa-locka Public Works Department. She asked, will the resolution be rescinded? Manager Baker said based on some communication that took place with the commitment to purchase the additional vehicles for Public Works that the proceeds from the trade-in would assist with the financing requirements of the new vehicles. Commissioner Johnson said for the record, she was given that information after, so it seems like there are meetings before or after the Commission meetings. Commissioner Holmes recalled when the resolution was passed and during that time he made it clear that those two vehicles were too suitable to be used by Public Works and the cars have been sitting at Public Works without being used. Attorney Geller proposed the following language as an amendment to the resolution to be included in the title: to rescind Resolution No. 12-8500 and authorizing and directing and section 2 of the resolution the amendment should read: and to rescind Resolution No.12- 8500. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to amend the above resolution. There being no further discussion, the motion to amend the resolution passed by 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes Regular Commission Meeting Minutes—05/08/2013 9 There being no discussion, the motion to approve the resolution passed by 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 4. (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING THE "OPA-LOCKA 2018" STRATEGIC PLAN AS PRESENTED AND PREPARED BY JAMES ANASTON-KARAS PLANNING & FACILITATION SERVICES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the resolution. Vice Mayor Kelley expressed his concerns regarding the time frames/timelines and asked are there any legal ramifications for not meeting some of the timelines in which have not been completed? Attorney Geller stated that the timelines are not binding, the resolution states that the City Commission is approving the plan. There are no legal ramifications; this only serves as a guide. Vice Mayor said after the resolution passes he does not want to start pulling certain points out of it. Commissioner Johnson asked, would there be any additional costs to the city? Mr. Carras responded, yes. He explained that there would be additional costs if the city were to engage more of his services which would be considered a new agreement. However, the Business Annual Report is written for the City Commission to manage on its own. Commissioner Johnson said good coaching skills is needed and she support the document. There being no further discussion, the motion to approve the resolution passed by 4-1 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes No Regular Commission Meeting Minutes—05/08/2013 10 Vice Mayor Kelley Yes Mayor Taylor Yes 5. (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, REQUESTING APPROVAL OF A CHANGE ORDER FOR JVA ENGINEERING CONTRACTOR, INC., TO PERFORM ADDITIONAL WORK FOR RUTLAND STREET ROADWAY AND DRAINAGE IMPROVEMENTS BETWEEN 23RD AVENUE AND 22ND AVENUE, INCLUDING DRIVEWAY APRONS FROM NW 24TH AVENUE TO NW 22ND AVENUE, IN AN AMOUNT NOT TO EXCEED $149,490.00, PAYABLE FROM CAPITAL PROJECTS FUND, PAYABLE FROM ACCOUNT NUMBER 47-541807, ITEM IS NOT BUDGETED; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the resolution. Vice Mayor Kelley stated that he is not in favor of the current amount for the change order or how the work is structured. The amount the city is paying is too much as it stands now. He would be in favor of a topcoat that blends in with the street. He suggested that staff speak to the company to let them know what the city want because the cost is too expensive. Mayor Taylor suggested that this item be deferred. Manager Baker deferred item 19-5. 6. (19-9) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO DISCONTINUE USE OF THE RED LIGHT CAMERAS, AND NOT RENEW CONTRACT WITH AMERICAN TRAFFIC SOLUTIONS (ATS) UPON EXPIRATION OF CURRENT CONTRACT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Santiago, seconded by Commissioner Holmes for discussion. Commissioner Santiago stated that the red light cameras assist the city with capturing images of illegal activity. He suggested that an amendment is made to the resolution so that the city negotiates a better deal, to relocate some of the cameras to other locations and make it possible for the City of Police to obtain a copy of the video in case of a crime. Regular Commission Meeting Minutes—05/08/2013 11 Commissioner Holmes stated that the cameras are not working for the city. The cameras are costing the citizens tickets they cannot afford. The cameras are not paying for themselves, yet they are costing the taxpayers, costing the city and are not benefiting the city. He further said the city owes the company over$70,000. Commissioner Johnson states she is in support of the red light cameras. This project is a major revenue source to the city. She said she supports Commissioner Santiago's idea to have some of the cameras relocated. Attorney Geller provided the following language as an amendment to the resolution: Unless the contract can be renegotiated upon terms more favorable to the city, and acceptable to the City Commission, including relocation of cameras from some existing locations. Commissioner Holmes said he did not have a problem with his colleagues wanting to amend the resolution; however, he is not in favor of keeping the cameras. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to amend the above resolution. There being no further discussion, the motion to amend the resolution passed by a 4-1 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes No Mayor Taylor Yes There being no discussion, the motion to approve the resolution passed by a 4-1 vote. Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 7. (19-10) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE A TIME CHANGE FOR THE COMMISSION MEETINGS TO COMMENCE AT 5 PM INSTEAD OF 7 PM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. Regular Commission Meeting Minutes—05/08/2013 12 It was moved by Commissioner Santiago, seconded by Commissioner Holmes to pass the resolution. Commissioner Santiago stated that he cannot support the resolution. He asked, if the meeting time changes how will staff support the citizens during the time change? Commissioner Johnson said she too will not support the 5:00 p.m. time change. She suggested that the City Manager look at the staff members required to attend the Commission meetings to make sure there is a need for them to attend all the meetings. Commissioner Johnson further said it was mentioned that some staff come to work at 7:00 a.m., but she has photos of staff coming to work at 11:00 a.m. Exempt staff should plan their schedule at a reasonable time. Commissioner Holmes said the purpose of this resolution is to prevent the citizens and the employees from having to attend the meetings long hours. Although he understood everyone's concerns, Vice Mayor Kelley stated that the 5:00 p.m. time change does not work for his schedule; 7:00 p.m. works better for him. There being no further discussion, the motion to approve the resolution failed by a 4-1 vote. Commissioner Johnson No Commissioner Santiago No Commissioner Holmes Yes Vice Mayor Kelley No Mayor Taylor No 8. (19-11) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ESTABLISHING INDEPENDENCE DAY CELEBRATION EVENT ON THE FOURTH OF JULY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson expressed her support for this celebration, but she said she did not see a line item for funds. She asked, will these funds be raised or will the city pay for it? Commissioner Santiago explained that he will have private sponsors for this event. Regular Commission Meeting Minutes—05/08/2013 13 Commissioner Johnson agreed to assist with seeking contributions for this event. She stated to the sponsor that he make sure the event is diversified. Vice Mayor Kelley informed Commissioner Santiago should he run short on money for the event, there is a line item allocated to the commissioner for these types of events. Commissioner Holmes made a suggestion that each of the Commissioners limit events to no more than two projects per year so they don't put a strain on the local businesses with sponsorships. There being no further discussion, the motion to approve the resolution passed by 4-1 vote. Commissioner Holmes No Commissioner Johnson Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Mayor Taylor Yes 17. PLANNING& ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING ORDINANCES: B. SECOND READING ORDINANCES/PUBLIC HEARING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO APPROVE THE REQUEST OF ZUMA, LLC TO REZONE THE PROPERTY IDENTIFIED BY FOLIO NUMBER 08-2128-007-0260 FROM I-2 TO I-2A; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on March 27, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. Attorney Graham Penn, 200 South Biscayne Blvd, Miami, Florida, came forward representing Trademark Metals. He said they have been tracking the applications because they are concerned about the way this area of the city is moving. Regular Commission Meeting Minutes—05/08/2013 14 He further said they were not opposed to the rezoning, however each of the applicants have a covenant and because there is a long history of non-compliance with environmental standards with the city's site planning standards, he is concerned that there is not a time frame for compliance on those items listed in the covenant. Mayor Taylor said it appears there is a concern that has not been resolved. She suggested that Attorney Penn be allowed to address any issues with the appropriate office before the next City Commission meeting. Attorney Geller said his office has been in contact with Attorney Penn and he was not aware that there were any objectives to the terms of the covenants. Vice Mayor Kelley said this item has been before the City Commission on numerous occasions and while it may not cost a lot for re-advertisement, it cost to make copies. Commissioner Johnson said she did not have any documentation to the grievance Attorney Penn made reference to. Commissioner Santiago said this has been going on for a long time and he will support bringing the item back one more time. Commissioner Holmes asked, will this be spot zoning? Howard Brown, Community Development Director replied, no. Attorney Penn stated that he would put those issues in writing in a formal letter to Attorney Geller. Attorney Geller suggested that these items be deferred to the May 22, 2013 Regular Commission meeting. 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO APPROVE THE REQUEST OF JAVIER PEDRE TO REZONE THE PROPERTY IDENTIFIED BY FOLIO NUMBER 08-2128-007-0040 FROM I-2 TO I-2A; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on March 27, 2013). Sponsored by C.M. 3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO APPROVE THE REQUEST OF JDL UNLIMITED INVESTMENT, INC. TO REZONE THE PROPERTY IDENTIFIED BY FOLIO NUMBER 08-2128-008-0010 FROM 1-2 TO I-2A; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on March 27, 2013). Sponsored by C.M. Regular Commission Meeting Minutes—05/08/2013 15 4. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO APPROVE THE REQUEST OF VELEZA TRUCK ENTERPRISES, INC. TO REZONE THE PROPERTY IDENTIFIED BY FOLIO 08- 2128-007-0020 FROM I-2 TO I-2A; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on March 27, 2013). Sponsored by C.M. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to defer items 18B1, 18B2, 18B3 and 18B4 to the May 22, 2013 Regular Commission Meeting. There being no further discussion, the motion to defer passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 5. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE 12-21, THE GENERAL FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on April 10, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson for discussion. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: To the sponsor, I think if this pass it really doesn't that...I held off on bringing the resolution for the hiring because you have some things in the pipeline, but I think you need to be very cautious on salary increases and your hiring as well as your purchasing. Manager Baker: Yes, Ma'am. Commissioner Johnson: Thank you Madam Mayor. Note: This concludes the verbatim portion of these minutes. Regular Commission Meeting Minutes—05/08/2013 16 Vice Mayor Kelley stated that he had concerns regarding the City Attorney amount that he feels should be higher. He said that he does not want to see any salary increases unless there is a real justification. He further stated that he still thinks there are challenges with the numbers, but the budget amendment has to get done. Commissioner Johnson suggested that the City Commission request the Personnel Forms for salary increases from Sept 1, 2012 - present because it's substantial. There being no further discussion, the motion passed by 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes 6. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE 12-22, THE PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A", REFLECTING CHANGES IN REVENUE SOURCES AS FOLLOWS: CAPITAL PROJECTS FUND (FUND 320), SEVEN HUNDRED SIXTY ONE THOUSAND FOUR HUNDRED AND FIFTY-EIGHT DOLLARS ($761,458); SPECIAL LAW ENFORCEMENT FUND (FUND 165), SEVENTY FIVE THOUSAND DOLLARS ($75,000); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on April 10, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for public hearing. There being no persons to speak, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson for discussion. Commissioner Johnson requested the same verbatim dialogue from the previous ordinance be included on this ordinance. Note: This portion of the minutes is transcribed in verbatim form. Regular Commission Meeting Minutes—05/08/2013 17 Commissioner Johnson: To the sponsor, I think if this pass it really doesn't that...I held off on bringing the resolution for the hiring because you have some things in the pipeline, but I think you need to be very cautious on salary increases and your hiring as well as your purchasing. Manager Baker: Yes, Ma'am. Commissioner Johnson: Thank you Madam Mayor. Note: This concludes the verbatim portion of these minutes. There being no further discussion, the motion passed by 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 7. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE NO. 86-8, ARTICLE 6, SECTION 6.1, R-1 SINGLE FAMILY RESIDENTIAL DISTRICT AND 6.2, R-2 TWO FAMILY (DUPLEX) RESIDENTIAL DISTRICT OF THE CITY OF OPA-LOCKA LAND DEVELOPMENT REGULATION CODE TO PROVIDE FOR INCREASED HEIGHT FOR FENCES AND A DEFINITION OF DECORATIVE FENCES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on April 10, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for public hearing. There being no persons to speak, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the ordinance. There being no discussion, the motion passed by 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 8. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE NO. 12-28, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE YEAR FINANCING AGREEMENT Regular Commission Meeting Minutes—05/08/2013 18 WITH FORD CREDIT MUNICIPAL FINANCE, FOR THE PURCHASE OF A STREET SWEEPER AT A COST OF $48,015.48 ANNUALLY, AND A FIVE YEAR MAINTENANCE AGREEMENT WITH ENVIRONMENTAL PRODUCTS OF FLORIDA AT A COST OF $12,000.00 ANNUALLY, PAYABLE FROM ACCOUNT 43-538640; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (NOTE: THIS ITEM APPEARS AS A MOTION FOR RECONSIDERATION BY COMMISSIONER LUIS B. SANTIAGO). Sponsored by L.S. Item 18B8 was deferred. C. RESOLUTIONS/PUBLIC HEARING: 19. ADMINISTRATION: CONSENT AGENDA: (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH EAC CONSULTING, INC. THE TOP RANKED BIDDER REGARDING RFP 13-1104100 FOR ENGINEERING CONSULTING SERVICES FOR THE CITY'S CAPITAL IMPROVEMENT PROJECTS (CIP) MASTER PLAN, PAYABLE FROM CAPITAL PROJECTS FUND, ACCOUNT NUMBERS 32-541340 AND 35-541340, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-7) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPLORE THE NATIONAL LEAGUE OF CITIES LIFT-UP PROGRAM; PROVIDING FOR INCORPORTION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. (19-8) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, RECOGNIZING THE MONTH OF MAY 2013 AS HAITIAN AMERICAN CULTURE MONTH WITHIN THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolutions were read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass items 6, 7 and 8 on the consent agenda. The motion passed by a 4-1 vote. Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Santiago Yes Regular Commission Meeting Minutes—05/08/2013 19 Commissioner Johnson Yes Mayor Taylor Yes A. CITY MANAGER'S REPORT: Manager Baker reported that the city was successful with their efforts in Tallahassee; the city has been awarded One Million Dollars. The city needs to send thank you letters out. He indicated that the funding is for the master lift station ($390,000.00) and for the Burlington canal bank enhancement ($700,000.00). The city is currently working on the agreements and those will come to the Commission for final adoption. He went on to report that the city is working with the State on the State Revolving Loan Program for several of the capital improvement projects that are critical to include in this opportunity that the State is making available. With regards to the maintenance of the city alleys, they have assembled two combined teams of 10 people that will work every Saturday with their primary focus being on the alleys. He said that the AMR project is moving and great progress has been made. The city is now moving into the final 30 days of the final phase of this project. Upon completion, the meter system will be fully automated for the very first time. He further reported that the sidewalk program has made great progress and the city has completed all sidewalks connected to the transit routes. He said he recently received approval from PTP at the county that the city can now work on the Shuttle Bus Service Sidewalk route. Manager Baker stated that the city's carwash is scheduled to be activated this coming Monday; this is a 30 day pilot program. He requested that all city employees use this carwash and not use any other carwash facility. This is a 30 day pilot program to see if it will work for the city; if it does not work then he will be back to the Commission for a much more permanent solution. He went on to say that the city is moving forward with all of its capital projects; some of those are coming to completion. The Burlington Street project is close to completion and he estimates that this project should be wrapping up next week and putting the finishing touches on it. As it relates to the Rutland Drainage Project, the drainage and overlay portion is coming to completion. The roundabout piece is about to start and these two projects will be wrapped up by the end of this month. He further stated that the Historical City Hall Rehab project is on schedule and Phase I should be complete by July 6, 2013. The NW 128 Street Drainage Project is on schedule and is scheduled for completion by the end of this month as well. The Helen Miller Community Center demolition took place this week and the dust issues have been addressed. The city has several lift stations going through the design and construction process and he will be reporting on those. The citywide Atlas will be available for the entire city in just a few more months which would identify where all of the city's valves and pipes are. Regular Commission Meeting Minutes—05/08/2013 20 Commissioner Santiago expressed his concern relating to the city spending taxpayer's money and making sure in doing so that it is done the right way. He went on to say that he deferred the street sweeper item because after reading the documentation in the packet, he identified several issues in which he is not happy with that item. Commissioner Holmes requested an update on the purchase City Hall. Manager Baker stated that he met with the building owner that afternoon and the modification has been made to the contract. The building owner and his attorney have promised that he should have the contract on Friday. Commissioner Holmes expressed his concern with the length of time it is taking to get this building. The city has to learn to put the city and the citizens of our community first first. He said it shouldn't take this long to close on the purchase of the building. He said that something is definitely wrong. He mentioned a recent incident when the lights were out and he was under the impression that the building has a generator to kick in when the lights are out in case there is someone in the elevator, but none of this happened. The city needs to move on this building and do the right thing. If the owner doesn't want to sell it or there are people hindering the city from purchasing it, then they should go ahead and move out of the building. He continued to say that he was willing to support the street sweeper because if the city doesn't purchase it, then the city will end up getting sued. Commission Holmes asked for an update on the pump station on Perviz Avenue. Manager Baker stated that the pump station is under design; however, it is on expedited schedule and the work should commence in a couple of weeks. Commissioner Holmes expressed the importance of the pump stations in the city. Manager Baker reassured Commissioner Holmes that the pump station on Perviz Avenue is on an expedited basis and the city will do whatever it can to expedite it. He said he has been in communication with the property owner and he does understand Commissioner Holmes concern. He said it is priority for the city to do what it can to make sure the pump station gets done. With regards to CAP Government, Commissioner Holmes said he hopes the City Manager is on target to do whatever he needed to do by the 30th of this month to bring the city's Building Department back in-house. Commissioner Johnson stated that she thought the city was working on a plan to address the parking at Sherbondy Village to look at additional parking space and she doesn't know whatever happened to that. She requested that the City Manager meet with her first and then bring the plan so that she can sponsor legislation Regular Commission Meeting Minutes—05/08/2013 21 She requested a copy of the CD and verbatim minutes from the Planning Council Meeting held on May 7, 2013 because she heard from citizens that there were some comments made that are questionable. She further asked when does the Shuttle Bus start operating on Saturdays as previously mentioned at a meeting? She asked that the City Manager provide her with that information. Commissioner Johnson stated that Sherbondy Village is designated in the write up to be a hurricane shelter. By now, the city should be having its hurricane plan prepared and see how that is going to be integrated. She mentioned that she had some additional items for the City Manager, but she would meet with him on those items. Commissioner Holmes indicated that he received a report from the police department regarding several drug busts within the city since the hiring of the new chief He said that the Opa-locka Police Department is doing an excellent job. He further mentioned that he received a copy of a petition regarding the CET program with over 100 signatures of individuals who are saying that Dr. Storr and Mrs. Bracy are doing an excellent job. He requested that the City Manager look into this and give those individuals some type of recognition. Vice Mayor Kelley assumed that the city has a Hurricane Preparedness Plan and that plan should be shared with the City Commission because this is the first time the city would have the availability of Sherbondy Village as a site. Hopefully, since it's on a fast track, the Helen L. Miller Center would be a second site on the east side of town because it is supposed to be designated as a hurricane shelter as well. He directed the City Manager to get back with the City Commission on the plan. He went on to say that he received the City Manager's correspondence on the concern the citizen had last meeting regarding the swings. He asked Manager Baker if he knew when the swings would be put up because they are not up yet. Manager Baker agreed to provide Vice Mayor Kelley with a date as to when those swings would be put up. Vice Mayor Kelley indicated that the only reason he made the statement is because when the City Manager gives him something with a date, that's what he gives to citizens. Those citizens will go back on that date and look to see if it's there or not and then they come back and hit him with it. He preferred if the City Manager would not include a specific date and just leave it open. With regards to the sod and dirt, he said he wasn't sure if the City Manager completed the evaluation on the playground area because that was another concern in addition to the traffic late at night around the park. Although he received the correspondence and the police department is going to deal with the traffic at night, but he didn't see anything directly related to the sod and the dirt. He requested that the City Manager make sure that issue doesn't get lost in the process. Regular Commission Meeting Minutes—05/08/2013 22 With regards to the Car Wash Pilot Program, Vice Mayor Kelley asked, what time will it start on Monday? Manager Baker replied, 8:00 a.m. Vice Mayor Kelley said he would try to beat Commissioner Santiago to the Car Wash. Again, he mentioned that this is an opportunity for jobs for resident in the city. He said he was grateful to see at least the pilot program to see what occurs. He went on to say that he did not hear the City Manager mention Summer Jobs. He said he was working on Summer Jobs for youth and then he was told that staff was working on something for Summer Jobs, but he didn't hear an update on this issue. He requested that the City Manager provide an update on the Summer Jobs Program through the county and/or Workforce because he didn't want to duplicate the efforts if something is already being done. Manager Baker said he could not recall anything. Vice Mayor Kelley explained that when he is working hard trying to get things in the city and then he's told "well somebody's working on that already", he doesn't want to duplicate his efforts. He said he's been talking about jobs for citizens, but he also recognizes the need for summer jobs for the teenagers and young adults. He mentioned that he received the City Manager's correspondence on some other items and regarding the senior living facility on Fisherman Street and the hiring that has not occurred. He said he appreciated the memorandum sent to the Commission with the City Manager's strong concern, but he wants to go deeper than that because he is very disappointed that up to this point they've only hired one city resident. Although the thinking is supposedly in the future they are going to maybe do something, he is extremely disappointed to see all that is done up to this point and only one city resident hired on a multi million dollar project. He is aware that the City Manager sent a nice letter, but he is really looking at going further because that is totally unacceptable. There has to be other job opportunities, even before now, where they only hired one citizen. He indicated that there are other businesses in the city who've used the model the city has of the workforce program who hired more people and these businesses are not anywhere in terms of dollars or economics on the same scale and they've hired more people. As a matter of fact, this is why he was challenged seeing Mrs. Cora at the meeting, because one of the things he wants to do is bring some of those folks at the next meeting just to commend them for using the model of the program even before the city got it officially here, but it had the blueprint in place and they've utilized it to hire city residents in the City of Opa-locka. But yet you have a million dollar project in the city that has only hired one resident. He said he would like to reach out to the Workforce and get those companies who've utilized city residents so that he could recognize at the next meeting for being good stewards of using that model of the program established here in the city for jobs. Regular Commission Meeting Minutes—05/08/2013 23 He further stated that the City Manager reported on the Segal Park and also the . roundabout that has to be done in addition to the roadway work for Rutland Street. He asked is there a specific timeline the city has given the company? Manager Baker explained that there are some challenges with the county; the contractor is ready to go but there is notification that has to go out to the school, etc. Vice Mayor Kelley clarified that he was not speaking about the roundabout, but the other work that has to be done that is roped off. Manager Baker said that ideally that work would be completed when the roundabout are done so that the city doesn't put too much stress on the community since it will be the same contractor doing the work. Mayor Taylor requested that the City Manager look into the possibility of developing the land west of the Cultural Arts Center. She thanked the City Manager and staff and the City Clerk's office with for their roles in hosting the Miami-Dade County League of Cities Board of Director's meeting. B. ACCOUNTS PAYABLE: Chairman Parchment of the City of Opa-locka Finance Department came forward informed the Commission that included in their package are the cash requirements and check register for the month of April. 20. OFFICIAL BOARD REPORTS: 21. CITY ATTORNEY'S REPORT Attorney Geller said he submitted a written report and he would be happy to answer any questions. Commissioner Holmes said that he brought to the City Attorney's attention earlier that there is a scam targeting residents in Opa-locka relating to sewer lines, etc. He requested that the City Attorney look into this matter, review it and find out how the city could file a lawsuit against the agency. He mentioned that many of the residents have indicated that they have paid this company money. Attorney Geller said he would also contact the Attorney General's Office to see if he can get the Florida Attorney General to take some action. Commissioner Holmes said he would have a request for resolutions on the following day for the next city commission meeting agenda. Commissioner Santiago requested to meet with the City Attorney. Regular Commission Meeting Minutes—05/08/2013 24 Attorney Geller suggested meeting with Commissioner Santiago on May 9, 2013 @ 3:00 p.m. Commissioner Santiago agreed with the date and time. With regards to the report from the Opa-locka Police Department regarding the drug busts, Mayor Taylor congratulated the police department on a job well done. However, she said her concern is that this report came from an officer and it did not come from the Chief of Police. This report should have been from the Office of the Chief to the City Manager and from the City Manager to the City Commission. Mayor Taylor directed the City Attorney to prepare legislation that would designate an area in Sherbondy as a"wall of fame" to honor those who have served past and presently (i.e. officials,board members, and those that have serve in this city). Commissioner Johnson requested that the City Attorney revisit the resolution established in 2002 about bereavement because there are many senior citizens in Opa-locka that have family members who have passed. Just recently, there were two young men killed: one funeral was last week and the other was today. One of the young men's fathers is a senior citizen and the family didn't have any money to bury their loved one. The family didn't receive any money from the city, but her private organization donated money. She directed the City Attorney to bring back legislation that would amend the previous resolution. Vice Mayor Kelley requested that the City Attorney bring back the resolution regarding partnering with the OLCDC for city employees who want to purchase a home. He stated that the OLCDC is supposed come before the City Commission once a month to give a report/progress on update and he is not seeing that yet. He said he was not sure as to whether legislation was required, because it was really a directive, but they are not coming. He directed the City Attorney to work on this and bring it back. He requested that the City Attorney work with the City Clerk to try to get a meeting scheduled for the members of the committee regarding the re-establishment of city boards. He reminded the Commission that the main board, the Civil Service Board still has to be dealt with because as it stands now employees really have no where to turn for any challenges. Also, he requested that the City Commission is provided with the minutes for the committee meetings. 22. CITY CLERK'S REPORT: Clerk Flores informed the public that the Miami-Dade County Special Election scheduled for May 14, 2013 has been cancelled. Commissioner Santiago requested to meet with the City Clerk on May 9, 2013 at 9:30 a.m. in his office to discuss the RCM agenda of 05/08/2013 where his name was highlighted in red and for assistance with two resolutions. Regular Commission Meeting Minutes—05/08/2013 25 Commissioner Johnson requested that the City Clerk follow up on the Committee so that training can take place after it is brought back for approval. Provide a package on the plan at the next city commission meeting. Vice Mayor Kelley stated that he is sure his colleagues has things they want the board members to get trained on and he encouraged them to provide those to the City Clerk. Commissioner Johnson said she was told that there is an opening on the Planning Council. Vice Mayor Kelley said he was speaking about the Committee where each member of the City Commission appointed one person to make a recommendation to the Commission on the re-establishment of city boards. Once they meet and give their final input, then the City Commission needs to go and do whatever they need to do in terms of implementation of the charter. He said he was speaking to Commissioner Johnson's ideas for the training for all of the boards and geared those trainings towards their specific areas and have a portion that directs particularly what they are one. If the Commission has ideas to be included, to make sure they pass those ideas along to the City Clerk. He further thanked the City Clerk's Office for their assistance in the National Day of Prayer activities. Commissioner Johnson asked, is there a vacancy on the Planning Council? City Clerk Flores replied, yes, one of the members recently submitted their resignation. 23. MAYOR/COMMISSION REPORT: Commissioner Johnson reported her attendance at the Miami-Dade County Teen Court and she spoke first to the City Manager and then to the Chief so that when it comes next year, the police department is always present to assist in Teen Court. She said she would be attending a War on Poverty meeting on May 23, 2013 and the Mayor/City Commission will receive an invitation for this event to be held at the Betty Ferguson Center in Miami Gardens. She publicly thanked Vice Mayor Kelley, Mayor Taylor and Commissioner Santiago for attending the 1St Community Bingo. She informed the City Manager that there were not enough chairs or tables so if the City Manager could help out with that she would greatly appreciate it. Vice Mayor Kelley reported that he attended the Ribbon Cutting Ceremony for Magnolia North along with the OLCDC, the Mayor, Commissioner Santiago, Commissioner Jordan for the apartments there and that is why he mentioned about the OLCDC become a part so that the Commission can find out stuff and have a better understanding of what is coming down the pipes and what they are getting funding. Even though they are non-for- profit, they are getting funding based on the fact that they are working with the City of Opa-locka and they shouldn't lose sight of that because it is a partnership. Regular Commission Meeting Minutes—05/08/2013 26 He went on to thanked everyone who was involved in the National Day of Prayer activities from the Unity Breakfast to prayer at noon to the services in Magnolia North. He further stated that he met with Wayne Rawlings regarding the Re-entry Fair which has been scheduled for May 30, 2013 from 9:00 a.m. —2:00 p.m. on the 2nd Floor of the Opa- locka Municipal Complex. Vice Mayor Kelley reported that he met with Cathy Nurlan who is with the United States Tennis Association to bring tennis to the City of Opa-locka over at Ingram Park starting with the 10 and under program, but it will all the way up so that the seniors can participate. He mentioned that the city is working on summer jobs because he recognizes the young people as summer is fast approaching. He thanked his colleague for their support for the National League of Cities Lift Up Program. The city missed the first initial phased, but he passed the resolution because he wants to the City Manager to definitely try to get involved so that the city can become a part. This program is designed to help residents with their utilities bills through a national effort that the National League of Cities is doing. He reported that the Fishing Trip took place and everybody really enjoyed. He said he received a lot response back and he will be planning another trip. Vice Mayor Kelley asked his colleagues to join him at 6:00 p.m. on May 22, 2013 for a reception in recognition of Haitian American Cultural Month. Commissioner Santiago thanked Commissioner Johnson and Vice Mayor Joseph Kelley for allowing him to co-host their events. Commissioner Holmes reported that he contributes to the citizens of this city. He meets with many residents concerning their water bills, city concerns, red light cameras, and housing issues. He said it is a pleasure to be able to assist the citizens of our community. Mayor Taylor thanked the City Manager and his staff along with the other departments for hosting the Miami-Dade County League of Cities Board of Director's Meeting. She announced that on Friday, May 10, 2013 the City of Opa-locka in partnership with the Florida Plus Health Care is sponsoring a Seniors Mother's Day Fish Fry at Sherbondy Park. She further stated that the Father's Day event is also coming up and Commissioner Johnson will be co-sponsoring this event. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: Regular Commission Meeting Minutes—05/08/2013 27 There being no further business to come before the City Commission, it was moved by Commissioner Santiago, seconded by Commissioner Johnson to adjourn the meeting at 10:00 p.m. " MAYS' ATTEST: it:WA -L.A.aph CITY CLERK Regular Commission Meeting Minutes—05/08/2013 28