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05- May 10, 2013 Special Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES SPECIAL COMMISSION MEETING May 10, 2013 3:00 PM Opa-locka Municipal Complex 780 Fisherman Street, 2"d Floor Opa-lock, FL 33054 1. ROLL CALL: The City Commission of the City of Opa-locka, Miami-Dade County, Florida met in a special session on Friday, May 10, 2013 @ 3:00 p.m. at the Opa-locka Municipal Complex, 780 Fisherman Street, 2nd Floor, Opa-locka, Florida. The following members of the City Commission were present: Commissioner Timothy Holmes, Commissioner Luis B. Santiago, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller and Deputy City Clerk Sha'mecca Lawson. Commissioner Dorothy Johnson and Vice Mayor Joseph L. Kelley were not in attendance. 2. INVOCATION: The Invocation was delivered by Commissioner Timothy Holmes. 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited in unison. 4. DISCUSSION: COMMISSION DISCUSSION OF FINANCING A STREET SWEEPER AND POSSIBLE COMMISSION ACTION IF DESIRED. a) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, AMENDING ORDINANCE NO 12-28, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE YEAR FINANCING AGREEMENT WITH FORD CREDIT MUNICIPAL FINANCE, FOR THE PURCHASE OF A STREET SWEEPER AT A COST OF $48,015.48 ANNUALLY, AND A FIVE YEAR MAINTENANCE AGREEMENT WITH ENVIRONMENTAL PRODUCTS OF FLORIDA AT A COST OF $12,000.00 ANNUALLY, PAYABLE FROM ACCOUNT 43-538640; PROVIDING FOR CONFLICT AND REPEALER; 1 Special Commission Meeting Minutes—05/10/2013 PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by Attorney Geller (in which he also stated this is a budgeted item). Mayor Taylor raised a motion of reconsideration. It was moved by Commissioner Santiago, seconded by Commissioner Holmes for reconsideration. There being no discussion, the motion passed by a 3-0 vote. Commissioner Santiago Yes Vice Mayor Kelley Not Present Commissioner Holmes Yes Commissioner Johnson Not Present Mayor Taylor Yes Commissioner Holmes asked for discussion, to clear any misconception during the Wednesday night meeting. He further stated that any person paying to speak as a lobbyist steps out of their official role of being an official Senator, Governor or what have you. Mayor Taylor clarified that the person who came to speak before the City Commission appeared as a registered lobbyist not an elected official. Mayor Taylor opened the floor for a public hearing. There being no person to speak on the public hearing, the public hearing was closed. Commissioner Santiago stated that all of his colleagues should be present at this meeting to resolve the situation at hand. It is the City Commission job to defend all citizens for their best interest and to not allow any wrong doing of the past to occur again. He further said he would like to hear from the City Manager with regards to the purchase of the Street Sweeper because there was a misconception that the city did not actually purchase the sweeper and that they sent it out for it to be built, which is a whole different issue. Commissioner Santiago continued by saying everything the City Commission does should be in excellence with transparency. Going forward he would like to see a very honest government in 2 Special Commission Meeting Minutes—05/10/2013 the City of Opa-locka not only with the elected officials but with each and every administrator working within our city. Commissioner Holmes informed Commissioner Santiago that the city's charter states that they must attend two meetings per month. If a commissioner cannot attend a meeting, they are to call the office of the City Clerk to be excused from being in attendance. When calling a special meeting, commissioners do not have to attend those meetings. Special meetings are to see if a quorum can be reached by their attendance. Manager Baker read the timeline of events for the Street Sweeper into the record. Attorney Geller stated that this is advantageous for the City to move forward on the purchase of the sweeper to avoid any legal ramification that will occur due to the City not going forward to purchase the custom build equipment. Commissioner Santiago asked the Public Works Director, Mr. Abia, if it was totally necessary to purchase a Street Sweeper for the City of Opa-locka? Mr. Abia replied, yes. He further said the city need to purchase the machine because the method they are currently using is through the use of blowers and it is not working efficiently. Commissioner Santiago stated his concerns to Attorney Geller with regards to the total cost of the Street Sweeper being paid out all at once. Attorney Geller said the amount has to be paid or the city will face a financial lawsuit. Commissioner Santiago said he is concerned if the city pays the entire amount out of the city's budget, it would place a huge challenge on the city to pay its employees. Manager Baker said that is correct, it will be a big challenge on the city's budget. Commissioner Santiago said he wants to move in the best interest of the citizens and the city. Commissioner Holmes asked, what is the final amount of the Street Sweeper? Attorney Geller said the total amount owed is $218,000, the additional amounts are for maintenance and service charges. 3 Special Commission Meeting Minutes—05/10/2013 He further stated that he is in favor of purchasing the Street Sweeper because of all the work and due diligence the City Manager has made to get the matter resolved. There being no further discussion, the motion passed by a 3-0 vote. Commissioner Santiago Yes Commissioner Johnson Not Present Commissioner Holmes Yes Vice Mayor Kelley Not Present Mayor Taylor Yes 5. ADJOURNMENT: There being no further business to come before the city Commission, it was moved by Commissioner Santiago, seconded by Commissioner Holmes to adjourn the meeting at 3:00 p.m. AY OP ATTEST: CITY CLERK 4 Special Commission Meeting Minutes—05/10/2013