HomeMy Public PortalAboutHousing Authority -- 2020-05-20 Minutes Minutes of the Meeting
BREWSTER HOUSING AUTHORITY A '
Board of Commissioners }'. '
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May 20, 2020
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VIIA
Date : May 20, 2020 " . `
Time : 5 ; 30 PM too
Locations Remote meeting due to COVID- 19 . GoToMeeting call in # 1 - 877-0309-2073
Access Code : # 308 -763 -365
Members Presents Robert Hooper, Laurel Labdon, Barbara Burgo, and Zachary Volpicelli
Members Absents none
Others Presents Leila Botsford, Executive Director/Managing Agent
List of documents and other exhibits used at the meeting and retained at the Authority ' s
offices
• Meeting Notice/Agenda
• Minutes of meeting held April 22 , 2020
• Warrants for April 2020
• Capitalization Policy Draft Update
DECISIONS MADE/ACTION TAKEN ARE IN BOLD
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1 . CALL TO ORDER AND ATTENDANCE
Robert Hooper, Chairperson, convened the regular meeting of the Brewster Housing Authority's
Board of Commissioners at 5 : 30 PM via GoToMeeting .
2. MINUTES OF PREVIOUS MEETING (S)
The minutes for the meetings of April 22, 2020 were distributedprior to meeting . It was noted
that there was a type-o . "Treasurer ' s" was spelled wrong on page one . Barbara Burgo made a
motion to approve the minutes of the April meeting, as corrected. Laurel Labdon seconded
the motion which was voted unanimously .
3. TREASURER' S REPORT/WARRANT APPROVAL
Mrs . Botsford sent the warrants to members before the meeting to review. The warrants this
evening are for the month of April . After review, Zachary Volpicelli made a motion to
approve warrants for April 2020 . Laurel Labdon seconded the motion which was voted
unanimously.
4. EXECUTIVE DIRECTOR' S REPORT
• Mrs . Botsford reported that we have 2 vacancies at Huckleberry . One is capital job and
almost complete . The other is due to a transfer from another unit. She reported that we
have 2 vacancies at Frederick Court. One is being leased June 15 and the other are
to
working on repairs and preparing for new tenant . DHCD is allowing extensions for
leasing elderly units because of COVID- 19 .
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• Corona Virus . since the onset of COVID49 , all offices remain closed to the public, with
administrative staff reporting to work, with some work approved remotely . Maintenance
staff is cleaning and sanitizing all common areas daily, including Saturday and Sunday .
In addition to that, they are responding to emergency work orders (only) and doing work
only in unoccupied units and outdoors . Capital jobs are delayed if they involve going
into residents ' apartments . Updates are going out to residents on a regular basis by both
written notices and phone calls using Call-em-all , which is our reverse 9- 1 - 1 system .
Mrs . Botsford attends weekly telephone conference calls with DHCD for updates and
daily emails from multiple sources are received and reviewed . Administrative staff are
allowed to stay home if they want to and when people are in the office it, it is only one at
a time . Maintenance is sanitizing office areas daily, as well .
• Mrs . Botsford mentioned that outdoor jobs and work in vacant units can continue . Unit
# 80 at Huckleberry which is a major renovation is just about wrapped up . The job to
remove trees on the Huckleberry property should be done in June or early July .
5 . OLD BUSINESS none
G, NEW BUSINESS
A. Capitalization Policy Update : Mrs . Botsford provided a drafted update to the
Capitalization Policy increasing the from $ 1 ,00 . 00 to $ 5 , 000 . 00 . After a brief discussion,
Laurel Labdon made a motion to approve the new Capitalization Policy as presented .
Zachary Volpicelli seconded the motion which was voted unanimously .
7. OTHER BUSINESS WHICH MAY LEGALLY COME BEFORE THE BOARD
The chair asked Ms . Burgo if her time was up on the board , as there is an election coming up and
it was noted that there were seats on the board to be filled . She has not been contacted by the
Town Clerk, but she will check. Since it is too late to take out papers to run, she could do a
write-in campaign again.
8 . CORRESPONDENCE : The chair recognized Mrs . Botsford who announced that she will be
retiring in about 5 months . The Mashpee board has started the process of hiring her replacement .
Assistant Director Carol Mitchell will be applying . The board thanked Mrs . Botsford for all of
her hard work over many years and wished her well in her retirement.
9. NEXT MEETING : The next meeting was scheduled for June 17 , 2020 at 5 ; 30 PM . It will
also be a remote-access meeting .
10, ADJOURNMENT
Barbara Burgo made a motion to adjourn the meeting . Laurel Labdon seconded the
motion which was voted unanimously. The meeting was adjourned at 6 : 05 p .m .
Respectfully submited ,
Leilootsford,` MPHR, HM, C13P
Executive Director/Managing Agent
Secretary Ex-Officio
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