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HomeMy Public PortalAboutHousing Authority -- 2020-01-15 Minutes I::::;:G:..S Minutes of the Meeting BREWSTER HOUSING AUTHORITY ;;T Board of Commissioners '` January 15 , 2020 Date : January 15 , 2020 " Time : 5 : 30 PM Location : Brewster Housing Authority, Community Room, 11 Frederick Court, Brewster, MA Members Present : Robert Hooper, Laurel Labdon, Barbara Burgo , and Zachary Volpicelli Members Absent : Others Present : Leila Botsford, Executive Director/Managing Agent, Stephen Cote, and Cynthia Bingham List of documents and other exhibits used at the meeting and retained at the Authority ' s office . • Meeting Notice/Agenda • Minutes of meeting held October 16 , 2019 • Minutes of meeting held November 20 , 20191 • Warrants for November and December 2019 • Fiscal Year 2020 budget • Appliance Policy DECISIONS MADE/ACTION TAKEN ARE IN BOLD 4011 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Now - - - - - 1 . CALL TO ORDER AND ATTENDANCE Robert Hooper, Chairperson, convened the regular meeting of the Brewster Housing Authority' s Board of Commissioners at 5 : 35 PM in the Community Room of 11 Frederick Court, Brewster, MA . Ms . Burgo joined the meeting at approximately 5 : 45 PM. The board welcomed Mr . Cote to the meeting and the board took New Business out of order so that Mr . Cote could leave after the budget presentation was done . 6 . NEW BUSINESS A. Fiscal Year 2020 Budget approval : Mr . Cote distributed copies of the Fiscal Year 2020 budgets to the board and started by reviewing the year-end financial status of the housing authority . He then went on to do an overview of what the Fiscal Year budget guidelines contained . He then reviewed the 4001 and MRVP budgets in detail asking if there were any questions . There were none and members thanked him for a good, complete, i eview. Zachary Volpicelli made a motion to approve the Fiscal Year 2020 budget for the 4001 program as presented. Laurel Labdon seconded the motion which was voted unanimously. Laurel j Labdon made a motion to approve the Fiscal Year 2020 budget for the MRVP as presented . Zachary Volpicelli seconded the motion which was voted unanimously. The board thanked Mr. Cote and he exited the meeting . The chair then resumed the meeting from the beginning of the agenda. Page 1 of 3 2. MINUTES OF PREVIOUS MEETING (S), The minutes for the meetings of October 16 , 2019 and November 20 , 2019 were distributed prior to meeting . It was noted that there was a type-o . "Deployment" needed to be changed to "development" . Laurel Labdon made a motion to approve the minutes of the October and November meetings , as corrected. Zachary Volpicelli seconded the motion which was voted unanimously. 3 . TREASURERE ' S REPORT/WARRANT APPROVAL , Mrs . Botsford presented the warrants for November 2019 for review and approval . Barbara Burgo made a motion to approve warrants for November 2019 . Laurel Labdon seconded the motion which was voted unanimously. 4 . EXECUTIVE DIRECTOR' S REPORT Mrs . Botsford reported that rents are paid at both developments with the exception of a few small balances . Vacancies are still being worked on and continue to be troublesome due to the CHAMP system . Extensions are being requested for the amount of time it is taking to fill the units . Several list pulls have to be done before we get any responses . It has become very frustrating for staff, in addition to a loss of rental revenue for the housing authority . Mrs . Botsford mentioned that apartment # 80 was being bid out for turnover by a contractor since there was so much work to accomplish. The FISH # is 041044 . She requested permission to sign a contract when the low bidder was selected so that the job can get started right away . Laurel Labdon made a motion to approve Mrs . Botsford signing a contract for the FISH #041044 . Barbara Burgo seconded the motion which was voted unanimously. Mrs . Botsford informed the board that she did meet with several Town officials to discuss the fact that we no longer have a generator . The town is concerned yet the housing authority does not have money to replace the generator with one that does not require constant (or near-constant monitoring) . We will continue to work together to try to come up with a solution. Mrs . Botsford also met with some affordable housing town officials regarding the potential of starting a Housing Assistance Program, funded by Community Preservation Funds , similar to the one Mrs . Botsford runs in Mashpee . 5 . OLD BUSINESS A . Refrigerator Policy : Mrs . Botsford brought this policy back to the board after getting some input from legal . It was suggested that the board implement the policy for new move ins only . After a short discussion, Barbara Burgo made a motion to updated the Appliance Policy to make it effective for new move-ins after February 1 , 2020 . Laurel Labdon seconded the motion which was voted unanimously. 7. OTHER BUSINESS WHICH MAY LEGALLY COME BEFORE THE BOARD Page 2 of 3 Ms . Burgo mentioned that she would like to have our meetings televised . Ms . Bingham stated that since the housing authority was not a town department, she wasn ' t sure that was possible but can check. Ms . Burgo just said she ' d like it to be considered and would appreciate a follow up . 8 . CORRESPONDENCE : None that hasn ' t already been mentioned . 9 . NEXT MEETING : The next meeting was scheduled for February 19 , 2020 at 5 : 30 PM 10 , ADJOURNMENT Laurel Labdon made a motion to adjourn the meeting . Barbara Burgo seconded the motion which was voted unanimously. The meeting was adjourned by roll call vote at 7 : 45 p . m. ReYec `y su fitted, Lefla Botsford, MPHAl, PHM, C13P Executive Director/Managing Agent Secretary Ex- Officio Page 3 of 3