HomeMy Public PortalAboutHousing Authority -- 2020-01-15 Minutes I::::;:G:..S
Minutes of the Meeting
BREWSTER HOUSING AUTHORITY ;;T
Board of Commissioners '`
January 15 , 2020
Date : January 15 , 2020 "
Time : 5 : 30 PM
Location : Brewster Housing Authority, Community Room, 11 Frederick Court, Brewster, MA
Members Present : Robert Hooper, Laurel Labdon, Barbara Burgo , and Zachary Volpicelli
Members Absent :
Others Present : Leila Botsford, Executive Director/Managing Agent, Stephen Cote, and
Cynthia Bingham
List of documents and other exhibits used at the meeting and retained at the Authority ' s
office .
• Meeting Notice/Agenda
• Minutes of meeting held October 16 , 2019
• Minutes of meeting held November 20 , 20191
• Warrants for November and December 2019
• Fiscal Year 2020 budget
• Appliance Policy
DECISIONS MADE/ACTION TAKEN ARE IN BOLD
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1 . CALL TO ORDER AND ATTENDANCE
Robert Hooper, Chairperson, convened the regular meeting of the Brewster Housing Authority' s
Board of Commissioners at 5 : 35 PM in the Community Room of 11 Frederick Court, Brewster,
MA . Ms . Burgo joined the meeting at approximately 5 : 45 PM. The board welcomed Mr . Cote
to the meeting and the board took New Business out of order so that Mr . Cote could leave after
the budget presentation was done .
6 . NEW BUSINESS
A. Fiscal Year 2020 Budget approval : Mr . Cote distributed copies of the Fiscal Year 2020
budgets to the board and started by reviewing the year-end financial status of the housing
authority . He then went on to do an overview of what the Fiscal Year budget guidelines
contained . He then reviewed the 4001 and MRVP budgets in detail asking if there were any
questions . There were none and members thanked him for a good, complete, i eview. Zachary
Volpicelli made a motion to approve the Fiscal Year 2020 budget for the 4001 program as
presented. Laurel Labdon seconded the motion which was voted unanimously. Laurel j
Labdon made a motion to approve the Fiscal Year 2020 budget for the MRVP as
presented . Zachary Volpicelli seconded the motion which was voted unanimously. The
board thanked Mr. Cote and he exited the meeting . The chair then resumed the meeting from
the beginning of the agenda.
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2. MINUTES OF PREVIOUS MEETING (S),
The minutes for the meetings of October 16 , 2019 and November 20 , 2019 were distributed prior
to meeting . It was noted that there was a type-o . "Deployment" needed to be changed to
"development" . Laurel Labdon made a motion to approve the minutes of the October and
November meetings , as corrected. Zachary Volpicelli seconded the motion which was
voted unanimously.
3 . TREASURERE ' S REPORT/WARRANT APPROVAL ,
Mrs . Botsford presented the warrants for November 2019 for review and approval . Barbara
Burgo made a motion to approve warrants for November 2019 . Laurel Labdon seconded
the motion which was voted unanimously.
4 . EXECUTIVE DIRECTOR' S REPORT
Mrs . Botsford reported that rents are paid at both developments with the exception of a few small
balances . Vacancies are still being worked on and continue to be troublesome due to the
CHAMP system . Extensions are being requested for the amount of time it is taking to fill the
units . Several list pulls have to be done before we get any responses . It has become very
frustrating for staff, in addition to a loss of rental revenue for the housing authority .
Mrs . Botsford mentioned that apartment # 80 was being bid out for turnover by a contractor since
there was so much work to accomplish. The FISH # is 041044 . She requested permission to sign
a contract when the low bidder was selected so that the job can get started right away . Laurel
Labdon made a motion to approve Mrs . Botsford signing a contract for the FISH #041044 .
Barbara Burgo seconded the motion which was voted unanimously.
Mrs . Botsford informed the board that she did meet with several Town officials to discuss the
fact that we no longer have a generator . The town is concerned yet the housing authority does
not have money to replace the generator with one that does not require constant (or near-constant
monitoring) . We will continue to work together to try to come up with a solution.
Mrs . Botsford also met with some affordable housing town officials regarding the potential of
starting a Housing Assistance Program, funded by Community Preservation Funds , similar to the
one Mrs . Botsford runs in Mashpee .
5 . OLD BUSINESS
A . Refrigerator Policy : Mrs . Botsford brought this policy back to the board after getting some
input from legal . It was suggested that the board implement the policy for new move ins
only . After a short discussion, Barbara Burgo made a motion to updated the Appliance
Policy to make it effective for new move-ins after February 1 , 2020 . Laurel Labdon
seconded the motion which was voted unanimously.
7. OTHER BUSINESS WHICH MAY LEGALLY COME BEFORE THE BOARD
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Ms . Burgo mentioned that she would like to have our meetings televised . Ms . Bingham stated
that since the housing authority was not a town department, she wasn ' t sure that was possible but
can check. Ms . Burgo just said she ' d like it to be considered and would appreciate a follow up .
8 . CORRESPONDENCE : None that hasn ' t already been mentioned .
9 . NEXT MEETING : The next meeting was scheduled for February 19 , 2020 at 5 : 30 PM
10 , ADJOURNMENT
Laurel Labdon made a motion to adjourn the meeting . Barbara Burgo seconded the
motion which was voted unanimously. The meeting was adjourned by roll call vote at 7 : 45
p . m.
ReYec `y su fitted,
Lefla Botsford, MPHAl, PHM, C13P
Executive Director/Managing Agent
Secretary Ex- Officio
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