HomeMy Public PortalAboutWL Conctruction Underground Utility Services ContractCITY OF CRESTVIEW
DEPARTMENT OF PUBLIC SERVICES
UNDERGROUND UTILITY SERVICES CONTRACT
Bid No. 17-0511 C
Brona D. Steele
Director
of
Public Services
SECTION 00020
ADVERTISEMENT FOR PROPOSAL
FOR
CITY OF CRESTVIEW
UNDERGROUND UTILITY SERVICES CONTRACT
BID NO. 17-0511C
NOTICE IS HEREBY GIVEN: That sealed proposals will be received by the City of Crestview,
at the City Cleric's Office 198 N. Wilson Street, Crestview, Florida 32536; until May 11, 2017 at
2:00 p.m.
Any proposals received after the above time will not be accepted under any circumstances. Any
uncertainty regarding the time a proposal is received will be resolved against the bidder.
Proposal opening will be promptly at 2:00 p.m. on May 11, 2017 at the City Hall Council
Chambers, 198 N. Wilson Street, Crestview, Florida 32536, at which time all proposals received
will be publicly opened and read aloud.
DESCRIPTION OF WORK: All work for the Project shall be awarded and constructed, if
award is made, under one Contract. Proposals shall be submitted for the Work described:
The purpose of this bid is to solicit proposals from contractors qualified to provide us with
routine services for installing utilities such as: fire hydrants, water meters, water mains, sewer
mains, manholes, etc. Contractor will furnish all labor and equipment to complete any assigned
project and comply to the Standard Form of Agreement between the Owner and Contractor.
BIDDING DOCUMENTS can be obtained and reviewed at:
Crestview City Hall
Elizabeth M. Roy, City Clerk
P.O. Box 1209
198 N. Wilson St.
Crestview, FL 32536
(850) 682-1091
The City of Crestview reserves the right to accept or reject, in part or total, any or all proposals
and to waive any informalities as deemed in the best interest of the City. All proposals must be
marked on the outside of the envelope with the proposal name, the time and date of opening. It
shall be the Bidder's responsibility to ensure that proposals are delivered to the above address by
the appointed time.
Underground Utility Services Contract 00020-1 05/11/2017
Bid No. 17-0511C
Proposals shall be prepared from complete Bidding Documents.
PROPOSAL SUBMITTAL: A single proposal shall be submitted for the work. The contract will
be awarded pursuant to the requirements of applicable state and federal laws and regulations.
Award will be made to the lowest responsible and responsive bidder. The City of Crestview will
in no way be liable for any costs incurred by any bidder in the preparation of its Proposal in
response to this Invitation to Proposal.
The City reserves the right to waive technicalities or irregularities, to reject any or all proposals,
and to accept that Proposal which is in the best interest of the City.
The CITY OF CRESTVIEW, FLORIDA does not discriminate on the basis of race, color,
national origin, sex, religion, age, and handicapped status in employment or provision of service.
CITY OF CRESTVIEW, FLORIDA
Crestview, Florida
END OF SECTION
Underground Utility Services Contract 00020-2 05/11/2017
Bid No. 17-0511C
CITY OF CRESTVIEW
Director Department of Public Services Telephone No. (850) 682-6132
Brona D. Steele 715 Ferdon Boulevard North Fax No. (850) 682-7359
E-Mail: steeleOcitvofcrestview.orq Crestview, Florida 32536 a -Mall: oubhcservicesncvflora.accoxmail.corn
BID PROPOSAL
BIDDERS NAME: �. L . WSt PArii nrl L C
PROJECT: UNDERGROUND UTILITY SERVICES CONTRACT #17-0511C for the City of Crestview, Florida
The Bidder proposes (to furnish all LABOR and EQUIPMENT ONLY and perform all Work for the
following price:
Item
No.
Pipe
Size
Description
Quote per
foot/hour/each
Quote
GRAVITY SEWER (New Construction)
1
12"
8' TO 10' CUT
per foot
$ /3,
2
6' TO 8' CUT
per foot
$ /a, !=
3
0' 0 6' CUT
per foot
4
10"
8' TO 10' CUT
per foot
5
6' TO 8' CUT
per foot
$ [a, —
6
0' 0 6' CUT
per foot
$ i
7
8"
8' TO 10' CUT
per foot
$ / 3 ,'
8
6' TO 8' CUT
per foot
$ /4-
9
0' 0 6' CUT
per foot
$ /p,
10
6" or
less
8' TO 10' CUT
per foot
11
6' TO 8' CUT
per foot
$ /p-�
12
0' 0 6' CUT
per foot
$ 9,
WATER 8 FORCE MAINS
(New Construction)
13
12" PVC
per foot
$ 7.
14
12" GATE VALVES
Each
$ 75 v v
15
12" FITTINGS
Each
Page I 1
Item
No.
Pipe
Size
Description
Quote per
foot/hour/each
Quote
WATER b FORCE MAINS
(New Construction)
16
10"
10" PVC
per foot
$ '7. ao
17
10"
10" GATE VALVES
Each
$ 7b:Do
18
10"
10" FITTINGS
Each
$ 7a eo
19
8"
8" PVC
per foot
$ /o 15
20
8"
8" GATE VALVES
Each
$ !oa o0
21
8"
8" FITTINGS
Each
$ 6:1._00
22
6"
6" PVC
per foot
$ fp, !L.:).
23
6"
6" GATE VALVES
Each
$ 60.t9
24
6"
6" FITTINGS
Each
$ lob .'�
25
4" or
less
4" PVC AND UNDER
per foot
$ 5. S—D
MISCELLANEOUS SERVICES
26
Fire Hydrant Removal and Install New
Hand Dug/EACH
$ 7 So. Ea
27
Fire Hydrant Removal and Install New
backhoe/EACH
$ G SO .��
28
Tapping Sleeves and Valves
All sizes/EACH
$ 4Ct0 ,`)("")
29
Tie-ins
All sizes/EACH
$ D
30
Dozier Work
per hour
3S
$ / /p.ob
31
Water Meter Removal and Install New
All sizes/EACH
$ 4 2 '4)
EMERGENCY SERVICES
32
Mobilization Charge
with Track Hoe
$ gfinIk4 5D,
33
Mobilization Charge
with Back Hoe, Mini
Excavator, Misc.
$ 500 .eo 0
34
With Trackhoe
per hour
$ / d a .
35
Backhoe, Mini Excavator, Misc.
per hour
$ 85. "
TOTAL BASE BID $(Numerals)
(Written)
Page 1 2
Provides pricing for all required labor and equipment only to complete all the work indicated for the city
as indicated in these specifications. If there is a difference between the numerical or written values, the
written will take precedence or whichever is in the best interest of the City of Crestview, Florida.
Vil I l A M E... LA AR E4 c 6
Is6- 7sA—(37Z,
Print Name of Contractor Phone
s- 9- /1
Authorized Representative or Contractor's Signature Date
rx._,l4.(A t-ci-don
Witness Date
Page 13
STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR
UTILITY CONTRACTOR TO PROVIDE ROUTINE SERVICES FOR INSTALLING UTILITIES:
FIRE HYDRANTS, METERS, WATER MAINS, SEWER MAINS, MANHOLES, ETC.
PROJECT: UNDERGROUND UTILITY SERVICES CONTRACT #17-0511C
Made this ` I day of � , 2017, between CITY OF CRESTVIEW (hereinafter
called OWNER) and l-v . C Ce,(1-1—Qt,tcrifn (hereinafter called
CONTRACTOR). Owner and Contractor agree as set forth in the following:
1.0 The Construction and Extent of Contract
1.1 Contractor accepts the relationship of trust and confidence established between it and
Owner by this Contract. It covenants with Owner to fumish its skill and judgment in
furthering the interests of Owner. It agrees to furnish labor and equipment only to
complete the Project referenced above in this document.
1.2 This Contract represents the entire agreement between Owner and Contractor, and
supersedes all prior negotiations, representations, or Contracts. This Contract shall not be
superseded by any provisions of the documents for construction and may be amended
only by written instructions signed by both Owner and Contractor.
1.3 Contractor shall have and keep a current State of Florida Underground Utility Contractors
License.
2.0 Contractor's Performance
2.1 Provide regular monitoring of the schedule as construction progresses. Provide all
management and supervision that is necessary for the completion of the Project.
Contractor covenants with (the owner to provide LABOR AND EQUIPMENT ONLY in
the execution of this contract for a period of three (3) years with an option to renew for an
additional three (3) year contract, if both parties agree.
2.2 Where any Work is performed by Contractor's own forces, Contractor warrants that all
materials included in such Work will be new, unless otherwise specified. With respect to
the same Work, Contractor further agrees to correct all work defective in workmanship
for a period of one year. No other warranty is expressed or implied. Owner hereby
assumes liability and responsibility for all warranties from all suppliers, vendors and
contractors not covered in this section.
3.0 Performance Standards and Quality Assurance
3.1 All repairs and installations shall be completed in a neat and workmanlike manner and in
accordance with the applicable codes and requirements. Equipment, materials, and parts
supplied shall be new, of a quality conforming to current engineering and manufacturing
standards, free of defects, and suitable for the intended service. Where applicable, repair
and maintenance procedures, and activities shall comply with the standard operational
and maintenance requirements of the manufacturers of the equipment or apparatuses.
3.2 Contractor shall keep work sites clean and free of debris. When providing services,
contractor shall maintain a level of cleanliness and neatness needed for proper execution
of the work Contractor shall keep newly installed work clean and protect it from damage.
When services are complete, contractor shall clean the work site, in all areas disturbed by
its activities, of rubbish, waste material and litter; remove all tools, equipment and
surplus materials from the site, and remove any temporary protection and facilities
installed during its services. Any surfaces and/or finishes that are damaged by
contractor's work shall be patched, repaired and repainted to match surrounding area.
Contractor also shall take precautions to protect trees, shrubbery, and sod at its service
locations. Where such items are inadvertently destroyed or damaged, contractor shall
replace or restore at its cost.
3.3 Contractor shall dispose of all waste promptly and shall comply with govemment
regulations and other legal requirements when doing so. The contractor shall not dispose
of volatile wastes such as cleaning compounds, primers and solvents; in storm or sanitary
drains, on pavements or in gutters, or in a manner that will contaminate soils or be
harmful to plant life at the service location.
3.4 Contractor shall take precautions to prevent fires and facilitate fire -fighting operations.
Contractor shall store flammable materials in non-combustible containers and store away
from fire sources, and shall remove flammable waste regularly from the work site.
Contractor also shall carefully supervise operation of potential fire sources such as
cutting and welding.
3.5 Contractor shall take precautions to prevent accidents due to physical hazards. Contractor
shall provide barricades and signs as required to protect contractor's personnel and public
from hazards and to inform them thereof. Barricades and warning signs shall comply with
safety regulations and maintenance of traffic when working on D.O.T. right-of-ways, etc.
3.6 Contractor shall provide and require use of safety equipment, clothing and accessories as
required by its work activities and safety regulations.
3.7 Contractor shall maintain the highest standards for certification as determined by the
rules and regulations of the Florida Department of Environmental Protection Agency and
Florida Department of Transportation for his employees when performing the work.
4.0 Owner's Responsibilities
4.1 Owner shall provide, or cause to be provided, fitll information regarding his/her
requirements for the project. Failure to completely provide all information in a timely
manner hereby gives Contractor written consent to use his/her best judgment in any and
all non -specified areas.
4.2 Owner shall secure and pay for necessary planning approval fees, easement, utility
assessments, and use charges.
4.3 Owner shall furnish reasonable evidence satisfactory to Contractor that sufficient funds
are available and committed for the entire cost of the Project. Unless such reasonable
evidence is furnished, Contractor is not required to commence any work.
4.4 Obtain all building permits and special permits for the permanent improvements,
including permits for inspection or temporary facilities required to be obtained directly by
Contractor or by the various Subcontractors. Obtain certificates of approval from the
authorities having jurisdiction.
5.0 Subcontracts
5.1 If Owner refuses to accept a Vendor or Subcontractor recommended by Contractor,
Contractor shall recommend an acceptable substitute and the Price, if applicable, shall be
increased or decreased by the difference in cost occasioned by such substitution and an
appropriate Change Order shall be issued.
6.0 Changes in the Project
6.1 Owner, without invalidating this Contract, may order Changes in the Project consisting of
additions, deletions, or other revisions, the Price and the Substantial Completion Date
being adjusted accordingly. All such Changes in the Project shall be authorized by a
Change Order.
6.2 Change Order is a written order to the Contractor signed by the Owner or his authorized
agent issued after the execution of this Contract, authorizing a Change in the Project
and/or an adjustment in the Price or the Completion Date.
6.3 Should concealed conditions, meaning conditions beyond those stated in this Contract or
conditions anticipated by the Contractor, be encountered in the performance of the
project, the Price and the Completion Date shall be equitably adjusted by Change Order
on claim by Contractor made within thirty (30) days time after the first observance of the
conditions.
6.4 Owner shall have authority to order minor Changes in the Project not involving an
adjustment in the Price or an extension of the Substantial Completion Date and not
inconsistent with the intent of the Drawings and Specifications. Such Changes may be
effected by written order to the Contractor.
6.5 Owner and Contractor waive all rights against each other, Subcontractors, and their
Subcontractors for damages caused by perils covered by insurance, except such rights as
they may have to the proceeds of such insurance held by Owner and trustee.
6.6 Owner and contractor waive all rights against each other and the Subcontractors and their
Subcontractors for loss or damage to any equipment used in connection with the Project
and covered by any property insurance.
6.7 Owner waives subrogation against Contractor, Subcontractors, and their Subcontractors
on all property and consequential loss policies carried by Owner on adjacent properties
and under property and consequential loss policies purchased for the Project after its
completion.
r
6.8 If the policies of insurance referred to in this Section require an endorsement to provide
for continued coverage where there is a waiver of subrogation, the owners of such
policies will cause them to be so endorsed.
7.0 Emergency Service Request Procedures
7.1 The contractor shall be prepared to respond to emergency calls on a 24-hour/7 days a
week/365 days a year basis. The City will make emergency requests by phone, fax or e-
mail. The contractor is required to respond to the initial call within 1 hour and arrive on
site to assess the repair and respond in the field to such emergency requests within two
(2) hours from the time of the initial service request. The contractor will not be required
to provide an estimate of the cost of the repair prior to their response.
8.0 Hours of Service
8.1 This agreement may require emergency services that could be required at any time on an
around -the -clock seven days a week basis. Generally, standard service requests can be
dealt with within normal business hours, but the nature of some of the needed work items
will require that the contractor be prepared to provide scheduled labor services outside of
normal business hours. Normal business hours shall be considered from 6:30 a.m. to 5:00
p.m., Monday through Thursday except for the City's and the contractor's official
holidays. Off -hours work will include the periods of 5:00 p.m. through 6:30 a.m.,
Monday through Thursday and all day on Friday through Sunday and official holidays.
The contractor will be expected to provide emergency responses and otherwise scheduled
services during these periods when requested by the City. Labor hours during these time
frames, outside of normal business hours for emergency responses, will be considered
overtime and compensated as such under the agreement.
9.0 Termination of the Contract
9.1 If Owner terminates this Contract after the project has commenced, he shall reimburse
Contractor for any unpaid proven Cost of the Project due him in accordance with
previous paragraph. Contractor shall, as a condition of receiving the payment, execute
and deliver all such papers and take all such steps, including the legal assignment of these
contractual rights, as Owner may require for the purpose of fully vesting in him the rights
and benefits of Contractor under such obligations or commitments.
9.2 Contractor shall not assign its interest in this Contract without the written consent of
Owner.
9.3 The law of the place where the Project is located shall govern this Contract.
10.0 Disputes
10.1 All claims, disputes, and other matters in question arising out of, or relating to, this
Contract or the breach thereof, except for claims which have been waived by the making
or acceptance of final payment MUST be decided by litigation in a state court of proper
jurisdiction in Okaloosa County, FL
11.0 Contract Price and Time for Completion
11.1 This contract will be a set contract price for services for the period of three (3) years with
an additional three (3) year contract extension, if both parties agree.
11.2 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the
Contract Documents in current funds at the unit prices as presented in the Bid Form,
which is incorporated herein and made a part hereof by this reference.
12.0 The undersigned Contractor in accordance with Florida Statute 287.087 hereby
certifies that Contractor shall:
12.1 Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
12.2 Inform employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees
for drug abuse violations.
12.3 Give each employee engaged in providing the contractual services that are under bid a
copy of the statement specified in subsection (1).
12.4 In the statement specified in subsection (1), notify the employees that, as a condition of
working on the contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty
or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of
the United States or any state, for a violation occurring in the workplace no later than five
(5) days after such conviction.
12.5 Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance
or rehabilitation program if such is available in the employee's community, by any
employee who is so convicted.
12.6 Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
13.0 Included Documents
The Advertisement for Proposal and Bid Proposal are incorporated into this agreement
and made part of this agreement by reference.
14.0 PUBLIC ACCESS
Concessionaire as Contractor, shall comply with the requirements of Florida's Public
Records law. In accordance with Section 119.0701, Florida Statutes Contractor shall:
a. Keep and maintain public records that ordinarily and necessarily would be required by
the City of Crestview in order to perform the service.
b. Upon request from the public agency's custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided under
Florida's Public Law or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of this contract if Contractor does
not transfer the records to the public agency: and
d. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of Contractor or keep and maintain public records required by the
public agency to perform the service. If Contractor transfers all public records to the
public agency upon completion of the contract, Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If Contractor keeps and maintains public agency, upon request from public
agency's custodian of public records, in a format that is compatible with the information
technology systems of the City of Crestview.
e. If Contractor has questions regarding the application Chapter 119,
Florida Statutes, to Contractor's duty to provide public records relating
to this Agreement, Contractor shall contact the Custodian of Public
Records at:
City Clerk, City of Crestview
198 North Wilson Street
P.O. Box 1209
Crestview, Florida 32536
(850) 682-1560 Extension 250
citvclerkacitvofcrestview.org
f. In the event the City of Crestview must initiate litigation against Contractor in order to
enforce compliance with Chapter 119, Florida Statutes, or in the event of litigation filed
against the City of Crestview because Contractor failed to provide access to public
records responsive to a public record request, the City of Crestview shall be entitled to
recover all costs, including but not limited to reasonable attorneys' fees, costs of suit,
witness, fees, and expert witness fees extended as part of said litigation and any
subsequent appeals.
THE UNDERSIGNED AGREE TO ABIDE BY THE TERMS OF THIS CONTACT AND
RELATED EXHIBITS SPECIFICALLY REQUIRED HEREIN.
CONTRACTOR: L. a
-IL ust; 0 A 61- e_,
Print/Type W. iti toy AN.. 6 . emitec Al e-&
OWNER:
By:
Attest:
(Owner or Authorized Representative)
CITY OF CRESTVIEW
City Mayor— David Cadle
/ C�ly Clerk — Elizabe M7. Roy
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