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HomeMy Public PortalAboutAtkins Eng-Task Order for Utility Relocations PJ Adams ProjectDirector Brona D. Steele City of Crestview Department of Public Services 715 Ferdon Boulevard North Crestview, Florida 32536 INTEROFFICE MEMORANDUM PUBLIC SERVICES DEPARTMENT TO: Betsy Roy, Clerk FROM: Fred Cook, Engineer DATE: February 25, 2016 Thursday COPY: File SUBJECT: P.J. Adams Pkwy. Widening Project Atkins Engineers Task Order for Utility Relocations Telephone No. (850) 682-6132 Fax No. (850) 682-7359 E-Mail: fredcook@citvofcrestview.orq Attached is the Task Order for Utility Relocation Plans on this project. Please obtain Mayor Cadle's signature and your attest. After City execution, please provide back to me one "color copy" of the Task Order. This can be a hard copy or a scanned copy by e-mail. Thank -you very much! CONSULTING SERVICE AUTHORIZATION (CSA) Service Authorization Number: 2016-1 Project (Location): PJ Adams Utility Relocation Segment 1 & 2 (Crestview, Florida) This Service Authorization, when executed, shall be incorporated in and shall become an integral part of the original Agreement for Consulting Services dated December 19, 2014 between the City of Crestview (CITY) and Atkins (CONSULTANT). 1. Project Description: The Consultant shall design and prepare City utility relocation construction plans for the proposed widening of PJ Adams Parkway Segments 1 and 2 (Station 2002+00 to Station 2044+50). The utility plans will include any relocation and upgrading of the water lines including FDEP permitting. The work will also include relocation of sewer lines. Additionally, geotechnical analysis and structural design will be required for the structurally supported relocation of the gravity sewer crossing the cross drain at Station 330+00. Utility work schedules will be created as part of this scope. No engineering services to modify the existing lift station are included in this task. II. Scope of Services: A. Geotechnical Services (Nova) B. Subsurface Utility Engineering (Cardno) C. Environmental Assessment D. Engineering Design E. FDEP Pennitting F. Structural Design G. Utility Relocation Plans III. Items to be furnished by CITY at no expense to the CONSULTANT: A. Designate in writing a person to act as the City representative with respect to the work to be performed under this agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define policies and make decisions. B. The City shall provide the Consultant with all available site data. This may include survey data, CADD files, GIS data, utility markups, geotechnical information and/or field notes. C. The City shall coordinate with the different owners of the properties and obtain written approval for Consultant work efforts on the properties associated with this scope. D. All information available including existing drawings, notes, details and appurtenances necessary for the design and permitting of the projects. IV. Time of Performance The Scope of Services will be completed within 24 months after receipt of Notice to Proceed, except for delays beyond the reasonable control of the CONSULTANT. The above noted items of performance are not, however, a warranty or guarantee that the noted services will be completed within such period. V. Fees to be paid For the Scope of Services as described, the CONSULTANT shall be paid a lump -sum fee of Page 1 of 2 $ 62, 421.00 for professional services, according to the Fee Proposal contained in the attached proposal letter first referenced above. Project Total: $62,421.00 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed in duplicate and sealed the day and year first above written. ATKINS NORTH AMERICA, INC. By: elms, PE Title: Vice President/Project Manager Date: 2/2 /,‘ CITY OF CRESTVIEW, FLORIDA By: David Cadle, Mayor Date: , Elizabeth Roy, City Cle Approved as to Substance: Fred Cook, PE, City Engineer ©K -7(2-4/k tP Date: �'2-4 '%L. Page 2 of 2 ATTACHMENT NB ATKINS Scope of Work PJ Adams Utility Relocation Segment 1 & 2 City of Crestview Revised January 2016 SCOPE OF SERVICES The following is a scope of services which defines those tasks necessary to relocate the City of Crestview utilities for the proposed roadway improvement to PJ Adams Parkway in Crestview, Florida. Herein after all references to the City will mean City of Crestview and all references to the Consultant will mean Atkins. The Consultant shall design and prepare City Utility relocation construction plans for the proposed widening of PJ Adams Parkway Segments 1 and 2 (Station 2002+00 to Station 2044+50). The utility plans will include any relocation and upgrading of the water lines including FDEP permitting. The work will also include relocation of sewer lines. Additionally, geotechnical analysis and structural design will be required for the structurally supported relocation of the gravity sewer crossing the cross drain at Station 330+00. Utility work schedules will be created as part of this scope. No engineering services to modify the existing lift station are included in this Scope. To accomplish the objectives outlined above in a manner that meets the City's requirements, the following scope items have been identified. 1.0 SURVEY Atkins assumes that HDR's survey will be utilized for wetland and topographic information. Any subsurface utility locates will be tied to existing topographic features and extrapolated from the existing survey information. No topographic survey services are included in this Scope. 2.0 GEOTECHNICAL Nova will perform the required geotechnical exploration for the aerial supports for the gravity sewer. In addition to the geotechnical investigation, Nova will prepare a geotechnical report detailing the soil findings and design parameters for the project. Attached is Nova's detailed scope and fee. 3.0 SUBSURFACE UTILITY ENGINEERING If required, Cardno will perform the required subsurface utility locates. The preference will be for the County's consultant to pick up required vertical utility information. Attached is Cardno's detailed scope and fee. 4.0 ENVIRONMENTAL All wetland information utilized for the project will be obtained from HDR's project files. As per our previous meeting with HDR and County staff, the County will permit all impacts to wetlands located within the project right-of-way. Atkins will coordinate with HDR/County to ensure that the planned improvements are within the permitted footprint. No wetland permitting services will be required under this contract. 5.0 ENGINEERING DESIGN The Consultant shall coordinate with other utility agencies regarding impacts, concerns, and potential construction conflicts. The Consultant shall design and prepare utility relocation plans for the roadway improvements to P.1 Adams Parkway. The Consultant shall review other existing utilities within the project limits and determine if there are any potential impacts to the City Utilities. The Consultant will coordinate with utility agencies and the roadway engineer regarding impacts, concerns, and potential construction conflicts. The Consultant's design will upsize the existing variable size water line to a 12-inch water line which will be relocated outside the proposed roadway travel lanes. The Consultant will establish the proposed locations of the water line. The Consultant will design the water line based on the City and State standards. The Consultant shall prepare utility work schedules for the water and sewer improvements. Traffic Control — Preliminary traffic control plans will be prepared for the connection points. The traffic control plans will be designed based on the City, FDOT, and MUTCD criteria. FDEP Permitting — The Consultant shall prepare and submit the permit for the upsizing of any water line greater than 2 times the existing pipe size, and will prepare and submit the required permit for the sanitary sewer work as well. The Consultant will submit the permit and associated documentation to FDEP. The City will provide the permit fee to the Consultant. 5.2 STRUCTURAL DESIGN The Consultant will perform the structural design and coordination of a pile bent system to support approximately 600 feet of 8 inch ductile iron sewer pipe. The structural support will consist of precast, pre- stressed concrete piles or coated steel pipe piles, depending on the environmental conditions. The design will confonn to AASHTO Design Specification and the FDOT Design Standards and Specification, including the FDOT Structures Manual. Structural plans will consist of General Notes, plan and elevation with bents at required intervals, pile installation table and miscellaneous details. 6.0 UTILITY RELOCATION PLAINS The Consultant shall prepare three sets of signed and sealed 1 1 " x 17" plans for the project. The plans may include a key sheet, general notes (including erosion control details), final plan sheets, traffic control, and miscellaneous detail sheets. Two plan review meetings shall be held with the City. The first meeting shall be after 60% plans and the second meeting shall be prior to the 90% submittal to ensure all design aspects are included that the City desires. 7.0 ADDITIONAL SERVICES Services authorized by the City other than those specifically listed above shall be considered additional services and The Consultant shall be compensated as described in the Fee Summary. Additional services may include, but are not limited to the following: 1. Consultant will require additional fees to provide bidding services, construction administration services, and construction engineering and inspection. 2 2. Making revisions to drawings, specifications, or other documents when such revisions are inconsistent with written approvals or instructions previously given and are due to circumstances beyond the control of the Consultant. 3. Providing services of professional consultants other than as is specifically provided for under this scope of services. 4. Preparing supporting data and other services in connection with agency approvals if extensive studies and/or analysis are required beyond that which is incidental to this scope of services. 5. Any changes or modifications required due to changes in the project directed by the City. 6. Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration, or legal proceeding. 7. Providing assistance or preparation of additional documentation required for legal transactions, including sale of property or preparation of lease agreements. 8. Planning, analysis or design of additional or alternative facilities. 9. Additional effort required to design and permit included facilities if processed separately. 8.0 CLIENT RESPONSIBILITIES 1. Designate in writing a person to act as the City representative with respect to the work to be performed under this agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define policies and make decisions. 2. The City shall provide the Consultant with all available site data. This may include survey data, CADD files, GIS data, utility markups, geotechnical information and/or field notes. 3. The City shall coordinate with the different owners of the properties and obtain written approval for Consultant work efforts on the properties associated with this scope. 4. All information available including existing drawings, notes, details and appurtenances necessary for the design and permitting of the projects. 3 PJ Adams Parkway Utility Engineering Prepared for ATKINS Relocation Scope the Project Phase 1 & 2 Estimation City of Crestview Activity Fee Estimate 1.0 Survey $0.00 $0.00 2.0 Geotechnical Investigation (Nova) $6,500.00 $6,500.00 3.0 Subsurface Utility (Limiting Amount - Only Use As Needed) Cardno $6,500.00 - $6,500.00 4.0 Environmental Weland Delineation $0.00 $0.00 5.0 Engineering Design Lift Station Design (RBA) $0.00 Utility Coordination $7,949.00 Traffic Control $3,838.00 $9,606.00 Structural Design FDEP Permitting $3,528.00 $24,921.00 6.0 Utility Relocation Plans $24,500.00 $24,500.00 Total (Excluding Optional Services) $62,421.00 N OVA ENGINEERING AND ENVIRONMENTAL 140-A Ludon Street Pensacola, Florida 32526 850 607 7782 / Fax — 850 249 6683 www usanova com November 25, 2015 Mr. Kevin M. Morgan, P.E. ATKINS 2114 Airport Boulevard, Suite 1450 Pensacola, Florida 32504 Subject: Proposal to Perform a Subsurface Exploration and Geotechnical Engineering Services PJ ADAMS AERIAL SEWER MAIN Crestview, Okaloosa County, Florida NOVA Proposal Number 016-20153019 Dear Mr. Morgan, NOVA Engineering and Environmental, LLC (NOVA) appreciates the opportunity to submit this proposal to provide a subsurface exploration and geotechnical engineering evaluation for the sewer main replacement proposed for PJ Adams Parkway in Crestview, Okaloosa County, Florida. This proposal contains our understanding of the project, our approach to the exploration, and our fee estimate and schedule. SITE AND PROJECT INFORMATION Our understanding of the proposed development is based on: • Review of emailed project information provided by the client; • Review of aerial photographs via interne based GIS software; and • Our recent experience providing similar geotechnical services for projects in this locale. We understand that approximately 600 linear feet of ductile iron sewer pipe extending along PJ Adams Parkway will be elevated on driven 12-inch square precast concrete (PCC) piles. We understand that the alignment of study is readily accessible to a truck mounted drill rig. Please note; this exploration is limited to the proposed sewer pipe pile foundation design aspects of this project; hence, additional information regarding overall site development is not relevant. Based on web based GIS data the proposed areas to be explored appear relatively accessible. Employee Owned — Client Driven Environmental Consulting — Geotechnical Engineering — Construction Materials Testing and Inspection Services Code Compliance — Municipal Support/Outsourcing — Private Provider Services"~ PJ Adams Aerial Sewer Main November 25, 2015 ATKINS NOVA Proposal 016-20153019 PROPOSED SCOPE OF SERVICES Our proposed scope of services is designed to assess the site's subsurface conditions as they pertain to the presence of organic materials, loose or otherwise unsuitable soils, and groundwater. We anticipate that Standard Penetration Test (SPT) boring data will be sufficient to evaluate soil strata along the proposed sewer pipe alignment. All drilling, sampling and testing on this project will be conducted in general accordance with ASTM procedures or other applicable standards and practices. We will not perform additional services without your prior approval. • Proposed Field Exploration Based on information provided by the client, we propose to drill a total of 7 SPT borings along the proposed drainage pipe alignment (i.e., on approximate 100-foot centers of fraction thereof) to evaluate the subsurface conditions present. The SPT borings will each be advanced to a depth of 50 feet below existing grade. The boring and test locations will be approximated in the field by taping and pacing from site features and landmarks. Representative soil samples will be collected at selected depth intervals via the grab method from the auger flights. Upon completion of the borings, the depth to groundwater will be measured. If practicable, the stabilized groundwater depths will be measured 24-hours after completion of the borings. Soil cuttings from the drilling process will be used for backfilling of the borehole. Laboratory Testing Our proposed laboratory -testing program will include visual classification of the soil samples collected during the drilling process in accordance with the Unified Soil Classification System (USCS) and ASTM standards. Laboratory testing may also include limited classification tests (fines, organic, and natural moisture content determinations) of representative soils, if deemed necessary. In accordance with the attached General Terms and Conditions, soil samples will be disposed of 30-days after submittal of the final report, unless requested otherwise by the client. • Evaluation and Report Upon completion of the field exploration, we will evaluate the data obtained and prepare a written report for the site summarizing the findings, along with our conclusions and recommendations. We will keep you informed of our progress and findings throughout the course of the exploration. If poor or unanticipated subsurface conditions are encountered, we will contact you to develop a revised scope for our services prior to proceeding. A professional engineer registered in the State of Florida will prepare the report. N OVA $ 1,,k1,411 WY, 1.V4{4f,.1.,11..1A Page 2 of 4 PJAdams Aerial Seiner Main A TKINS November 25, 2015 NOVA Proposal 01 b-20153019 Our written report will include the following: > A description of the site, fieldwork, laboratory testing and general soil conditions encountered, as well as a Boring Location Plan, and individual Log of Boring Records. • Site preparation considerations that include geotechnical discussions regarding site stripping and subgrade preparation, and engineered filUbackfill placement. > Reconunendations for controlling groundwater and/or run-off during construction and, the need for permanent dewatering systems based on the anticipated post construction groundwater levels. The estimated seasonal high groundwater table at the test boring locations. > Driven PCC Pile foundation recommendations. > Recommended quality control measures (i.e. sampling, testing, and inspection requirements) for site grading and foundation construction. NOVA will inform you of any obvious odors or materials seen during completion of our study. However, the assessment of site environmental conditions, the detection of pollutants in the soil, rock or groundwater, or laboratory -testing of samples, wetlands evaluation, or a site -specific seismic study are beyond the scope of this exploration. However, if requested, NOVA can also provide these services. SITE UTILITIES Prior to beginning field activities, NOVA will contact the underground locator service. They require 72 hours notice to mark utilities along roadway right of ways adjacent to the site. Beyond normal due -diligence, we cannot be responsible for encountering utilities. Please note that NOVA has assumed that any permits for access, land and/or wetlands disturbance, tree cutting, etc. will be obtained by the CLIENT prior to our mobilization on site. Additionally, boreholes will be backfilled after completion with soil cuttings from the drilling process and some future subsidence of the boreholes should be anticipated. No site restoration is planned and no monies have been budgeted for such. If NOVA is responsible for site clearing to access specific boring locations, any aforementioned permits, fees, site restoration, etc. are assumed to be our Client's responsibility unless we are specifically made aware of such at the time of authorization, which will result in adjustments in our budget and schedule. COMPENSATION The fee for our proposed scope of services will be as noted below: • Geotechnical Services: Complete 7 SPT borings with a drill rig (up to 350 LF of drilling), Site cleanup (i.e. backfilling of boreholes with soil cuttings), Laboratory Analysis, Engineering Evaluation and Reporting $ 6,500 Lump Sum NOVA , ,..:i•,f 1 Wlv(. rt,it,1,0•1 NT, Page 3 of 4 PJAdams Aerial Sewer Main November 25. 2015 ATKINS NOVA Proposal 016-20153019 The noted cost includes the electronic submittal of the written report to our client, or to other parties specified by you. If requested, we will submit up to two "hard copies" of the report to you as well. Final costs will be based on the actual completed scope of work (if adjustments are required) and the NOVA geotechnical unit rate schedule. We will not exceed the authorized budget without prior approval. SCHEDULE AND AUTHORIZATION Based upon our current schedule, we can begin work on the project immediately after receiving written authorization to proceed. We anticipate that field work will take approximately 3 days to complete. We will provide verbal findings as the field data is gathered and evaluated. The final report will be submitted within 1 week of completion of the field work. If the report is needed sooner, NOVA will make every reasonable effort to accommodate your schedule. To formalize the agreement between us, please provide written Notice to Proceed and a standard ATKINS subconsultant agreement. We acknowledge, the executed standard ATKINS subconsultant agreement will govern all work provided by NOVA. Again, we thank you for the opportunity to submit this proposal and look forward to working with you on this project. In the meantime, please contact us if you have any questions or if we may be of further service. Sincerely, -- NOVA ENGt► gtNG & ENVIRON ENTAI., LLC a trell, Sr. William L. Lawrence, P.E. Principal Branch Manager �1 Attachments: Professional Services Agreement Schedule of Fees — Geotechnical Services General Terms & Conditions N 0 VA Page 4 of December 15, 2015 Mr. Gregory S Allen, P E ATKINS 2114 Airport Boulevard, Suite 1450 Pensacola, Florida, 32504 RE: SUBSURFACE UTILITY ENGINEERING FOR PJ ADAMS WIDENING SEGMENT I & 2, CITY OF CRESTVIEW, FLORIDA Dear Mr. Allen, Camino Shaping the Future Cardno Oakbridge Complex 725 SE Baya Dnve Suite 106 Lake Cily, FL 32025 USA Phon• 366-755-2626 Fax 386-755-2507 www.cardno.com Cardno is pleased to provide you this proposal for Professional Subsurface Utility Engineering services for the PJ Adams Widening project Segments 1 & 2 for the City of Crestview Florida. For this project we will provide the following services on an as needed limiting amount basis based on the attached scope of services: • Subsurface Utility Engineering ASCE Quality Level "A' Locating (VVH Test Holes) to verify horizontally and vertically the location of subsurface utility mains at potential conflict locations as identified by the design engineer. There are an estimated 15 VVH Test Holes anticipated for this project to be done under one mobilization. Our proposal is based on there being only one mobilization to perform these services and includes all equipment and materials, office support, travel, hotel and perdiem that might be necessary. The total Limiting Amount fee for these services based on the attached scope will be: $6,500.00 Cardno is committed to diligently working to complete this project within your schedule which will require close coordination between ATKINS and Cardno, as well as our receiving a timely written notice to proceed from you with terms and conditions acceptable to Cardno. We look forward to working with you on this very important project. After reviewing this proposal, should you have any further questions or need additional information, please feel free to contact us. Kind Regards, /1--`47 Daryl I. Thie, PLS Director SCOPE OF SERVICE ATKINS P J Adams Widening Segment 1 & 2 City of Crestview, Florida SCOPE OF SERVICES: Subsurface Utility Locating (WH Test Holes) using Non -Destructive Vacuum Excavation: Cardno will provide VVH Test Holes using Non -Destructive Vacuum Excavation to visually verify the size, color, matenal composition, configuration, orientation and depth of subsurface utility mains on an as needed basis at potential utility conflict locations identified by the design engineer. The VVH test hole when requested will be performed as close to the identified location as possible based on site conditions and safety considerations In performing the ASCE Quality Level "A" Locating (VVH Test Holes), Cardno will neatly cut and remove existing pavement or other surface material (not to exceed two hundred twenty-five (225) square inches per cut). We will then excavate the material through the cut down to the utility in a way that prevents any damage to wrappings, coatings, tracer wires or other protective coverings of the utility (i.e., vacuum/pressure excavations, hand digging, etc.). Upon obtaining necessary measurements on the subsurface utility, Cardno will then backfill and compact with select material around the utility and provide a restoration of the surface pavement, within the limits of the cut at the time of the back -fill. In the event the excavation is in an area other than roadway pavements, the disturbed area will be restored to its original condition prior to the excavation Cardno will place a suitable semi -permanent above ground markers (i.e., PK nails, steel rods, etc.), on the surface directly above the centerline of the subsurface utility being located. Wooden hubs or stakes are not sufficient for this activity. Upon completion of the test hole, clean-up will be done on the work site to equal or better condition than before the excavation began_ Cardno will submit a One Call dig ticket for the VVH Test Hole activities prior to mobilizing to perform this work. Survey of the VVH Test Holes: Cardno's proposal does not include surveying of the VVH Test Hole locations. VVH Test Hole Deliverables: Cardno's field crews will complete 'Locating' form (s) utilizing field stationing and/or swing ties from existing features to show the locations of all VVH Test Holes performed. The locating form will include depth, orientation, color, material type and size of the utility when conditions allow. The Locating form will be put into a digital Excel format and provided as the Subsurface Utility Engineering VVH Test Hole deliverable. Note: Cardno will not provide VVH Test Holes al locations known to have hazardous materials or soils as this can damage our equipment and pose a safety hazard to our associates. If a hazardous material or soil is detected, Cardno immediately stop any excavation and notify ATKINS. Cardno will not be responsible for any Hazardous material cleanup Corwiltm if-P, HARfv'i ,