HomeMy Public PortalAbout20130814 admin packet
NOTICE OF MEETING & TENTATIVE AGENDA
Council Committee on Administration
Wednesday, August 14, 2013 – 8:00 a.m.
427 Monroe Street, City Hall Annex – Lower Level Multipurpose Room
Tentative Agenda
1. Call to Order
2. Roll Call
3. Amending Personnel Policy Manual, Article 11, Paid Holidays (Strope)
4. Public Comments
5. New Business
6. Adjournment
NOTES
Individuals should contact the ADA Coordinator at (573) 634-6570 to request
accommodations or alternative formats as required under the Americans with Disabilities
Act. Please allow three business days to process the request.
BILL NO. 2013-
SPONSORED BY COUNCILWOMAN Carroll
ORDINANCE NO.
AN ORDINANCE AMENDING ARTICLE 11 (PAID HOLIDAYS) OF THE PERSONNEL POLICY
MANUAL, BY THE ADDITION OF SECTION 11-2. FLOATING HOLIDAYS.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The Personnel Policy Manual of the City of Jefferson is hereby amended by the
addition of Section 11-2 pertaining to Floating Holidays, as follows:
Section 11-2. Floating Holidays.
(a) All full-time and part-time with benefits employees employed on November 1 of each year shall
be credited with floating holidays provided the funding has been granted in the Council
approved budget.
(b) Fire service personnel assigned to fire suppression duty will receive one-24.25 hour shift.
Part-time with benefits employees will receive two- 4 hour shifts, all other full-time employees
will receive two- 8 hour shifts.
(c) Floating holidays shall be scheduled by each department director so as to minimize overtime
costs, loss of efficiency and departmental disruptions while allowing as much flexibility to the
employees as possible. Transit division employees will take their floating holidays on
Presidents Day (mid-February) and Columbus Day (mid-October).
(d) Floating holiday pay is not considered time worked for the purposes of FLSA as described in
Section 8-13.
(e) Floating holidays must be used in the fiscal year they are earned and other than transit
division employees, may not be taken once an employee submits a resignation. Floating
holiday pay will not be paid out to an employee upon separation of employment.
Section 2. This Ordinance shall be in full force and effect from after the date of its passage
and approval.
Passed: Approved:
Presiding Officer Mayor
ATTEST: APPROVED AS TO FORM:
________________________________
City Clerk City Counselor
BILL SUMMARY
BILL NO: 2013-XX
SPONSOR: Councilwoman Carrie Carroll
SUBJECT: _ Amending Article 11 (Paid Holidays) of the Personnel Policy Manual
DATE INTRODUCED: August 19, 2013
Summary: This ordinance would amend Article 11 (Paid Holidays) of the Personnel
Policy Manual to add up to two floating holidays as funded by the City Council. The
floating holidays are a way to reward employees for their on -going dedication to the
citizens of Jefferson City and to the city as an organization. Added benefits du ring a
time of tight economy and reduced staffing show appreciation to the employees and
help to maintain a high level of dedication and morale. The holidays will be scheduled
by each department director so as to minimize overtime costs, loss of efficien cy and
departmental disruptions while allowing as much flexibility to the employees as possible.
Transit division employees will take their floating holidays on Presidents Day (mid -
February) and Columbus Day (mid-October). Fire service personnel assigned to fire
suppression duty will receive one-24.25 hour shift. Part-time with benefits employees
will receive two- 4 hour shifts, all other full-time employees will receive two- 8 hour
shifts. Floating holidays must be used in the fiscal year they are earned and other than
transit division employees, may not be taken once an employee submits a resignation.
Floating holiday pay will not be paid out to an employee upon separation of
employment.
Origin of Request: City Council, Human Resources
Department Responsible: Human Resources
Person Responsible: Gail Strope
Background Information: The City Administrator included floating holidays in his
proposed FY14 budget. The Mayor did not include the floating holidays in his proposed
FY14 budget. Council members expressed an interest in this proposal to go through
the Administration Committee and full council process.
Fiscal Information: $7,500
Staff Recommendation: Approve