The URL can be used to link to this page

Home My Public Portal About2004-06-15 Regular Meeting133 COUNCIL MINUTES REGULAR MEETING — JUNE 15, 4004 The Regular Meeting of the Bal Harbour Village Council was held on Tuesday, June 15, 2004, in the Council Chambers, at Bal Harbour Village Hall The meeting was called to order at 9 00 a m by Mayor Tantleff. Mayor Tantleff asked the Village Clerk to take the roll Those present were Mayor Daniel S Tantleff Assistant Mayor Seymour "Sy" Roth Councilman Peg E Gorson Councilman Joel S Jacobi Absent Councilman Howard J Berlin Also present Alfred J Treppeda, Village Manager Jeanette Horton, Village Clerk Richard J Weiss, Village Attorney As a quorum was determined to be present, the meeting commenced 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by the Village Clerk 3. APPROVAL OF MINUTES: A motion was offered by Councilman Jacobi and seconded by Councilman Gorson to approve the minutes of the May 18, 2004 Regular Meeting. The motion carried unanimously (4-0), and the minutes were approved as submitted. 4. PREfENTAT10Nf2 SPECIAL //LASTER: Darcee Siegel was presented with a desk clock with the Bal Harbour logo in recognition of her 14 years of service as a Special Master Mayor Tantleff said she was the nicest person he had ever met and a wonderful neighbor S. ORDINANCE -FIRST READINGS None 6. ORDINANCESaSECOND READING/PUBLIC HEARING: None 7. RESOLUTION: None 8. LOBBYIST REPORTS None Regular Council Meeting 06/ 15/2004 1 i 9. REPORTS AND RECOMMENDATIONS2 A. Mayor and Council: Mayor Tantleff wanted to thank everyone who participated in Mayor for the Day He received countless compliments from residents and the businesses He also said that the event was on the front cover of the Neighbors section of the Miami Herald Mayor Tantleff attended a special council meeting at Bay Harbour to honor one of their residents, Marcy Cooke, the first black woman appointed to the Federal bench Mayor Tantleff presented her with a proclamation and a key to the city Many dignitaries were there including Senator Margolis B. Village Attorney: None C. Village Manager: Request for Approval of Security District Funds for Security Equipment Update: Mr. Treppeda stated that the current security equipment at the guardhouse and gates is outdated and in need of improvement. Technology changes have rendered the system outdated and changes need to be made in order to provide the best possible security to the residents in the Gated Residential Section Chief Hunker did a study of the existing equipment over the course of a year and he also contacted an outside source for an opinion on the system and pricing of the equipment from Integrated Systems The additions to the system would be a new access control system that utilizes very thin devices with computer chips (eGo passes) that are affixed to the windshield of vehicles The devices are destroyed when they are removed, so that they can't be transferred between cars, An upgrade to color cameras, adding two cameras to the main exit gate and one to the Northwest pedestrian gate; New video recording equipment; install a beam for the north side of the guardhouse, Install equipment that will allow the guard to remotely buzz someone in through the pedestrian gate by the guardhouse, Initial order for 500 eGo passes to get started The total funds for this project will be $53,623 00 The Civic Association has been at meetings dealing with this equipment Dina Cellini, resident, 211 Bal Cross Drive: Ms Cellini stated that she had spoken with Mr. Treppeda a month ago regarding the cost and if the security assessment would be increasing. She's concerned that the residents not be caught off guard in September She doesn't know how many people in the community know about this increased cost Mr Treppeda stated that Sandra Dunn, President of the Civic Association, attended many meeting along with board members and it's their responsibility to share that information with the residents Mr Treppeda can't promise that security assessments will not go up, but it won't be because of this as the funds are in this years budget to cover the expense A motion was made by Councilman Jacobi and seconded by Assistant Mayor Roth for approval of Security District funds for Security Equipment Upgrade. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Gorson aye; Councilman Jacobi aye; Councilman Berlin absent. Regular Council Meeting 06/ 15 /2004 2 135 Request for Approval of Funds to Paint the Village Hall: Mr Treppeda stated that the Village Hall and the Annex building needs to be painted Ed French Painting, whom we have used several times, has submitted a proposal for $16,500 00 which includes replacing rotted around the exterior of the building Construction Depot submitted a bid of $18 580 00 which does not include wood repair It is Mr Treppeda's recommendation that Ed French painting be awarded the contract that is budgeted A motion was made by Assistant Mayor Roth and seconded by Councilman Gorson to approve funds for Ed French Painting to be awarded the contract to paint Village Hall. The motion carried with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Gorson aye; Councilman Jacobi aye; Councilman Berlin absent.. Award of Bid for Operation of Bal Harbour Shuttle Bus: Mr Treppeda that the Village now receives approximately $100,000 00 per year as its portion of the half cent transportation sales tax The Village recently purchased a shuttle bus to provide service to Bal Harbour residents to area businesses The current bus service is being provided by Handi-Van, using their bus But there have been several complaints from residents about the equipment they're using so it was decided to purchase our own bus A request for proposals was put out for operation, storage and maintenance of our new Village bus. Two bids were received One was from Limousines of South Florida, and one was from Admiral Limousine Upon reviewing the proposals from each company, it is apparent that Limousines of South Florida had extensive experience in operating similar programs for government clients Their current list of clients include, City of Aventura, City of Pompano Beach, City of Plantation, City of Lauderhill, Bay Harbor Islands, City of Hallandale Beach, SFRTA/Tri-Rail, Fort Lauderdale - Hollywood International Airport and the City of Dania Beach Admiral Limousine does not show any similar services being offered to any cities Their business is mostly to private companies Since the difference in quotes from the companies was very small, Mr Treppeda recommended awarding the contract to Limousines of South Florida Babek Raheb, resident, 112 Balfour Drive, stated his concern regarding down time with Limousines of South Florida since they serve so many municipalities Another concern is where the bus will be stored as it cannot be in Bal Harbour Mr Raheb asked if the service contract will have a 60 day clause where the City could cancel after that time if they're not happy with the current company Mr Raheb suggested taking the lower bid of Admiral and if after 60 days the City was not happy with them, the contact could be cancelled and Limousines of South Florida could then take over the service Brian Mulheren, resident, Carlton Terrace, stated that the city manager is charged with making decisions for the residents and we should let him do that He agrees with Mr Treppeda regarding the experience of Limousines of South Florida and feels everyone should support Mr Treppeda's decision A motion was offered by Assistant Mayor Roth and seconded by Councilman Gorson to enter into an agreement with Limousines of South Florida for shuttle bus service for the residents of Bal Harbour. The motion passed with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Gorson aye; Councilman Jacobi aye; Councilman Berlin absent. Regular Council Meeting 06/15/2004 3 ti{ Request to Expend Forfeiture Funds: Mr Treppeda stated that as a result of a recent seizure, the Police Department has an opportunity to acquire a 2004 Jeep Cherokee by paying off the remainder of the vehicle's current loan which is $18,000.00 Chief Hunker is requesting a total of $23,000 00 to pay off the loan and to equip the vehicle with law enforcement equipment for uniform patrol use Chief Hunker is also requesting authorization to expend up to $60,000 00 in Forfeiture Funds to undertake three studies towards a new City Hall/Police Department building These studies involve architectural, landscaping and civil engineering and are the next phase in the development of a new facility A motion was offered by Assistant Mayor Roth and seconded by Councilman Jacobi to expend $23,000.00 in Forfeiture Funds for the 2004 Jeep Cherokee and $60,000.00 in Forfeiture Funds for three studies for a new City Hall/Police Department building. The motion passed with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Gorson aye; Councilman Jacobi aye; Councilman Berlin absent. Resort Tax Committee Recommendations: Mr Treppeda reported that at the June 10th meeting of the Resort Tax Committee, they made they following recommendations for expenditures of Resort Tax Funds, Susana Gimenez Live Broadcast from Bal Harbour in July 2004 with a cost up to $40,000 00 and a Direct Mail Campaign for June 2004 with a cost of $15,000 00 A motion was made by Assistant Mayor Roth and seconded by Councilman Jacobi to approve expenditure of Resort Tax Funds for the Susana Giminez Show and the Direct Mail Campaign for a total of $$55:000.00. The motion passed with the vote as follows: Mayor Tantleff aye; Assistant Mayor Roth aye; Councilman Gorson aye; Councilman Jacobi aye; Councilman Berlin absent. Discussion of Village Clerk/Finance Directors Retirement: Mr Treppeda announced the intention of Mrs Jeanette Horton to retire due to medical reason, following 13 years and 4 months of service to the Village The Village Clerk is an officer of the Village and is appointed by the Village Council and as such, Mr Treppeda is seeking the Councils direction on how to proceed with the search for a new Village Clerk Mrs Horton will be working until July 20, 2004 Mr Weiss, Village Attorney, stated that the Council is under no legal constraints in hiring, as the Clerk is one of their three direct employees Mr Weiss assured the Council that whatever procedure the Council wants in terms of hiring a replacement would be legally appropriate Mr Treppeda stated that he is currently looking for either part time or full time finance director Assistant Mayor Roth stated that he spoke with Mrs Horton regarding certain duties that have been delegated to accounting employees Services will continue as usual in her absence He feels that the greater concern is the clerical part of the Clerks job Mrs Horton suggested posting the opening with The Florida League of Cities, Clerks Association, etc Further discussion will be held at the July meeting after a search committee is formed and potential clerks are interviewed Assistant Mayor Roth stated that he wants to run the ads immediately in the above mentioned publications and in The Miami Herald for someone with a minimum of a CMC license 10. OTHER BUSINESS: Ree Kelly, resident, feels that the residents of Bal Regular Council Meeting 06/15/2004 4 137 Harbour are pnviledged to have Marvin Karp, running for the school board if elected he will be the first teacher to serve on the school board She is asking everyone to support him in his attempt to run for the school board position 11* ADJOURN: There being no further business to come before the Council, A motion was offered by Assistant Mayor Roth and seconded by Councilman Jacobi to adjourn. The motion passed and the meeting was adjourned at 9:40 a.m. Attest f /f3 !"'A J is •✓ � ,,---1*. ig' Z"--7/ .Jeanette Horton, MMC 1/ Village Clerk lag Mayor Daniel S. Tantleff Regular Council Meeting 06/15/2004 5 i