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Home My Public Portal About19810601 125 f,:t'Zf„i ` REGULAR COUNCIL MEETING, June 1, 1981 ;. 4 `` The Council Meeting was called to order at 7: 30 p.m. with Mayor a4,`? Hartsfiold presiding. s Mt Prayer offered by Rev. Jack McGinnis, First Christian Church. ...--° Roll Councilmen present : Blume, Borgmeyer, Gordon, Halsey, Hequembourg, `, Call Yy Prenger, Scheulen and Wade. } ;°,; Councilmen absent : Brant and Kliegel. ,:=. ' Executive Councilman Prenger moved the Council adjourn into executive session. Session Motion seconded by Councilman Hequembourg and passed. Upon reconvening to regular session, the first item of business was the Consent Agenda. This included approval of the Council Minutes 1 of May 18, 1981 , referral to the Planning and Zoning Commission of .1 it,;;''... Consent a request from Joseph T. Roberts to rezone property located on the Agenda West side of Tanner Bridge Road in the 2300 Block, and approval of , awarding the following bids, which were previously opened : Bid #82 - Polygraph Instrument , Chair & Supplies to LAW - ENFORCEMENT ASSOCIATION , INC. ' ''' Bid #83 - Tool Kits & Accessories to J. C. INDUSTRIAL SUPPLY ..' and SNAP-ON-TOOLS . r Bid #84 - Elevator Maintenance Contract NO BIDS RECEIVED, WILL BE REBID Bid #85 - Repair Windows & Screens at City Hall NO BIDS RE- CEIVLD, WILL BE REBID Councilman Wade moved the Consent Agenda be approved. Motion , -` seconded by Councilman Halsey and �:°, y passed. Minutes of Planning & Zoning Commission Meeting hold May 14 , 1.981. , tr�r°_`; Minutes Board of Adjustment Mooting held May .1.2 , 1081 , Jefferson City Park `f:ti? filed. jI3oarcl Meeting hold May 19 , 1981 , and Electrical Board Meeting hold hMay 21. , 1.981 , were received and filed. t.;' Councilman lloquornbourg moved that a bill for $9 ,240.06 from the Col( Election { County Clerk for the City ' s portion of the April. Election costs be Costs approved for payment . Motion seconded by Councilman Wade and purism . ##i iJ 1 Cable TV Council approved payment of a bill to Jenel Corporation in the bill amount of $1 , 300. 45 for services rendered in evaluating the cable television bids. Resolu- A Resolution was introduced authorizing a budget transfer of tion for $120, 892. 00, Fiscal Year 1979-1980 budget . Councilman Prenger Budget moved the Resolution be adopted. Motion seconded by Councilman Transfer Hequembourg and passed. !Mr. Robert Spence, of Peat , Marwick, Mitchell & Co. , appeared and !gave a report concerning the recent audit of the City ' s books. He Audit reported that internal controls over the revenues of both the Report Parking and Transit Proprietary funds were inadequate and the I )auditors were unable to get enough verification and documentation ��to satisfy them as to the results of the operations of those funds. Another area where they were unable to satisfy themselves as to the accuracy of the records was the record keeping on the fixed assets a., 'GULA,R_ P ILt . _ ‘ - 1 198 and proprietary funds. x_' There was documentation missing regarding Revenue Sharing hearings and notices of those hearings being published. He reported that the City is in good shape financially and 11;) almost debt free. Records show the City has almost enough money pay off its long term debts. Peggy McBride reported on the deficiencies set out in the Manage- ment Letter. She stated, however, that some of the deficiencies have been corrected. She stated that portions of the Accounting Manuel have been rewritten and updated from the manuel provided last year. They feel the Council should develop a policy as to whether . or not they will allow a department to overspend its budget . Tighter security should be exercised over blank checks and cigarette stamps . Also, bond money in the Municipal Court Office • should be deposited with the regular banking account of the City I or a separate bank account should be established with a ledger of Audit each individual bond amount kept. Report . She reported that four Park Board bank accounts were not reported in the accounting records. They feel it is important that all bank accounts be reported and a general ledger be maintained by the Park Board that is reconciled with the bank accounts. Another problem found was the collection of money. Money :: collected should be turned over to the Finance Department on a • daily basis. It is their suggestion that when the City is in the process of investing its money, they should call or have written requests for bids from other banks and savings and loans to insure that the City is obtaining the highest rate of interest on its money. Copies of grant awards , reimbursement requests, contracts and .{ progress billings should be provided to the Finance Director. They do not feel that a person issuing a parking ticket should be able to void it , however, I. f they do void it , the ticket should I state on it the reason for being voided. Vacation and sick leave records should be tightened and centralized in the personnel office. ' They aaleo suggeet t;hat. hit 1 e In paid b I -weekly rather than , every three or four days . • Mayor Hartail' i.old stated that after I1uhor Day until December Monday Work • nights whore a Council mooting is not hold wi Li het used for Work ;iSesri,one . Seef;ions for financial matters . I 1�j Bill No. 81-12, introduced by Councilman Prenger, entitled: "AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING AND !Bill 81-12 DIRECTING THE MAYOR AND CITY CLERK OF SAID CITY TO EXECUTE, ON Contract BEHALF OF THE CITY , A CONTRACT WITH R. F. VERSLUES & ASSOCIATES, , on INC. , FOR THE PREPARATION OF DESIGNS , DRAWINGS, ESTIMATES , SPECI- Riley Lot. . FICATIONS, BII) DOCUMENTS , CONSTRUCTION CONTRACTS, ETC. , FOR A NEW PARKING FACILITY ON TIIE RILEY LOT LOCATED ADJACENT TO TITE MAIN !1 PARKING GARAGE, ALSO KNOWN AS LOT #2 , LOCATED IN TILE TWO HUNDRED 1 BLOCK OF CAPITOL AVENUE IN THE CITY OF JEFFERSON, MISSOURI . " Bill No. 81-12 read first and second time by title and ordered distributed to members of the Council., Bill No. 81-13, introduced by Councilman Prenger, entitled: "AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AMENDING THE CODEE`B' ill 81-13 Parking OF THE CITY OF JEFFERSON, 1978 , BY REPEALING SECTION 23.6 , A, :� & ' REGARDING THE COMPOSITION OF THE MEMBERSHIP OF THE PARKING AND '' 'Traffic TRAFFIC COMMISSION, AND ENACTING A NEW SECTION 23.6, A, IN LIEU ,, THEREOF. " !i Bill No. 81-13 read first and second time by title and ordered! distributed to members of the Council. ,I • • i t 127 - -.___.--_—__----.-._._..._ -- .._ ..AF'i'iLIAI .L'U " .... ...L l ;1 J ;. Bill No 8:1-14, introduced by Councilman Hequembourg , entitled : ', "-'"Bill 81-14 "AN ORDINANCE OF THE CITY OF JEFFERSON, AMENDING THE CODE OF THE i .• Art CITY OF JEFFERSON, MISSOURI , 1978 , BY REPEALING SECTIONS 4-1 , 4-2 , ``<f Commission AND 4-3, RELATING TO THE AIRPORT COMMISSION, AND ENACTING NEW SECTIONS 4-1 THROUGH 4-1. 5 AND SECTION 4.2 . " Bill No. 81-14 read first and second time by title and ordered ' distributed to members of the Council . Bill No. 81-15, introduced by Councilman Hequembourg, entitled: Bill 81-15 "AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AMENDING THE Airport CODE OF THE CITY OF JEFFERSON, 1978, BY REPEALING SECTION 4 .5, Ibrid AIRPORT FUND, AND ENACTING A NEW SECTION 4. 5 IN LIEU THEREOF. " Bill No. 81-15 read first and second time by title and ordered distributed to members of the Council . W4. Bill No. 81-16, introduced by Councilman Hequembourg , entitled : ,' Bill 81-16 "AN ORDINANCE OF THE CITY OF .JEFFERSON, MISSOURI , AMENDING THE Airport CODE OF THE CITY OF JEFFERSON, 1978 , BY REPEALING SECTION 4 . 4 , b m agor AIRPORT MANAGER. " Bill No. 81-16 read first and second time by title and ordered distributed to members of the Council. f: Lill No. 81-17, introduced by Councilman Hequembourg, entitled: >i h' Bill 81-17 "AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AMENDING THE . Airport CODE OF THE CITY OF JEFFERSON , 1978, BY REPEALING SECTIONS 4-6 AND 4-7 DEALING WITH AIRPORT LANDING FEES AND BUILDINGS, AND ENACTING NEW SECTIONS 4-6 AND 4. 7. " I Bill No. 81-17 read first and second time by title and ordered distributed to members of the Council. Bill No. 81-1.8 , introduced by Councilman Hequembourg, entitled : "AN ORDINANCE OF THE CITY OF JEFFERSON, MIS; OURI. , AUTHORIZING A 13i11 81--18 SUPPLEMENTAL APPROPRIATION OUT OF THE UNAPPROPRIATED GENERAL FUND Supple- BALANCE TO PROVIDE FUNDS TO PAY FISCAL YEAR 1980. ENCUMBRANCES OUT nxjntal OF FISCAL YEAR 1981 APPROPRIATIONS. " Appro- . Bill No. 81-18 read first and second limo by title and ordered priations distributed to members of the Council . II ;Bill No. 81-5, introduced by Councilman Scheulen , entitled: 8i11 81-5 "AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING AND Conlr8ct DIRECTING THE MAYOR AND CLERK OF THE CITY TO EXECUTE A WRITTEN Lincoln CONTRACT WITH LINCOLN UNIVERSITY FOR RECREATIONAL SERVICES. " Liionit Bill No. 81-5 read third time by title, placed on final y ! passage and was passed by the following vote as Ordinance No. 9627 : Councilmen voting Aye: Blume, Borgmeyer, Gordon, Hequembourg, Prenger, Scheulen and Wade. Councilmen voting Nay : None. Councilman abstaining: Halsey Councilmen absent : Brant and Kliegel. 'Bill No. 81-6, introduced by Councilman Borgmeyer, entitled: Bill 81-6 "AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING THE MAYOR AND CLERK OF THE CITY TO EXECUTE A CONTRACT WITH J.C. IN- Contract '�DUSTRIES INC. " J.C. In- { Bill No. 81-6 read third time by title, placed on final pas- tries visage and was passed by the following vote as Ordinance No. 9628: 1 Councilmen voting Aye: Blume, Borgmeyer, Gordon, Halsey, cil voting Hequembourg, Prenger, Scheulen and Wade. Councilmen vong Nay : None. Councilmen absent : Brant and Kliegel. 128 t 4; S.�4IINC I, MEETING, June 1, 1981 Bill No 81-7, introduced by Councilman Prenger , entitled: r; "AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , ACCEPTING AND Bill 81-7 APPROVING THE PLAT OF LINHARDT AND KIESLING SUBDIVISION, SECTION Plat SEVEN, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI , AS HEREIN Linhardt & DESCRIBED. " Kiesling. Bill No. 81-7 read third time by title, placed on final pas- - sage and was passed by the following vote as Ordinance No. 9629 : Councilmen voting Aye: Blume, Borgmeyer, Gordon, Halsey, Hequembourg, Prenger, Scheulen and Wade , Councilmen voting Nay: None. Councilmen absent : Brant and Kliegel. Bill No. 81-8, introduced by Councilman Hequembourg, entitled : Bill 81-8 "AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION OUT OF THE Supple- - UNAPPROPRIATED SURPLUS OF THE GENERAL FUND FOR THE PURPOSE OF CON- mental pr a- TRACTING WITH COLE COUNTY MENTAL HEALTH SERVICES FOR MENTAL HEALTH me menr SERVICES TO CITY EMPLOYEES AND THE COMMUNITY. " priations. Bill No. 81-8 read third time by title, placed on final pas- ; sage and was passed by the following vote as Ordinance No. 9630: Councilmen voting Aye: Borgmeyer, Gordon, Halsey , Hequembourg, Prenger, Scheulen and Wade. Councilmen voting Nay : Blume. Councilmen absent : Brant and Gordon. Bill No. 81-9, introduced by Councilman Hequembourg, entitled: "AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION OUT OF THE Bill 81-9 UNAPPROPRIATED SURPLUS OF THE GENERAL FUND FOR THE PURPOSE OF CON- Supple- TRACTING WITH LINCOLN UNIVERSITY FOR A SUMMER YOUTH RECREATIONAL mental PROGRAM. " Appro- I3ill No. 81-9 read third time by title, placed on final pas- priations. sage and was passed by the following vote as Ordinance No. 9631 : Councilmen voting Aye : Blume , Borgmoyor, Gordon , l oquembourg , Prenger , Scheulen and Wade. Councilmen voting Nay : None. Councilman abstaining : Halsey Councilmen absent : Brant and Kliegel . Bill No. 81-10, introduced by Councilman Brant , entitled : "AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AMENDING ORDI- Bill 81-10 NANCE NO. 9552, FIXING SALARIES OF ELECI'EI) CITY OFFICIALS. " Salary Bill No. 81-10 read third time by title, placed on final pas- City sage and was passed by the following vote as Ordinance No. 9632 : Officials Councilmen voting Aye: Blume, Borgmeyer, Gordon , Halsey, Hequembourg, Prenger, Scheulen and Wade Councilmen voting Nay : None. Councilmen absent : Brant and Kliegel . Bill No. 81-11, introduced by Councilman Hequembourg, entitled: "AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING AND Bill 81-11 DIRECTING THE MAYOR AND CLERK OF THE CITY TO EXECUTE A WRITTEN Contract CONTRACT WITH THE COUNTY COURT OF COLE COUNTY, MISSOURI , AND COUNTY Cole Cty. ASSESSOR OF COLE COUNTY, MISSOURI . " Bill No. 81-11 read third time by title , placed on final pas- sage and was passed by the following vote as Ordinance No. 9633: Councilmen voting Aye : Blume, Borgmeyer, Gordon, Halsey, Hequembourg, Prenger, Scheulen and Wade Councilmen voting Nay : None. Councilmen absent : Brant and Kliegel . Bill No. 81-1, introduced by Councilmen Borgmeyer and Brant entitle. : "AN ORDINANCE PROVIDING FOR THE IMPROVEMENT OF THE FOLLOWING ROAD- Bill 81-1 WAYS : POPLAR STREET (FROM ATCHISON STREET TO THE DEAD END) , MAYWOOD Curb & (FROM WEST EDGEWOOD TO TOWER ROAD) , BY CURBING AND GUTTERING WITH Gutter PORTLAND CEMENT CONCRETE. " 1. 0 r REGULAR COUNCIL MEETING, June 1, 1981 Bill No. 81-1 was brought from the Informal Calendar, read third time by title, placed on final passage and was passed by the fol- lowing vote as Ordinance No. 9634 : Councilmen voting Aye: Blume, Borgmeyer, Gordon, Halsey, Hequembourg, Prenger, Scheulen and Wade . Councilmen voting Nay: None. Councilmen absent Brant and Kliegel. Resolu- A Resolution adopting a development plan for the 800 and 900 blocks tion of East Miller was presented. Councilman Borgmeyer moved that the East Resolution be adopted. Motion seconded by Councilman Hequembourg Miller and passed. Resolu A Resolution adopting the final 504 Transition Plan was presented. tion Councilman Wade moved that the Resolution be adopted. Motion 504 plan. seconded by Councilman Halsey and passed. Councilman Prenger brought forth a letter from Ted Herron, of the Wear's Housing Authority, asking that the City formerly request the Creek Housing Authority to prepare an alternative plan for the Wear's Creek Project . A draft resolution has been prepared and will be distributed to the Council members , as well as the Housing Authority, for comments and will be taken up on the June 15th meeting. Councilman Borgmeyer requested that the Finance Department send to the Councilmen a comparison of the 1979 and 1980 utility taxes (7% franchise fee) taken in. Meeting adjourned. 1 4 h i i 1 , f , 1 1 1 I . , 1