HomeMy Public PortalAbout160_10_20110519FoTTMinutes
Page 1 of 2 Friends of the Tybee Theater Regular Board Meeting May 19, 2011 PRESENT: Jane Bridges, Jay Burke, Keith Gay, Paul Gilker, John Herdina, Sarah Jones, Karen Kelly, Jim Kluttz,
Maria Lancaster, Camille Searcy, Dick Smith, Terry Spatz, Hank Weisman. ABSENT: Carrie Efird, Gordon Matthews, Jenny Orr, Virginia Ward, Jenna Wilkinson. GUESTS: Carolyn Smith, Liaison
to Tybee Tour of Homes; Molly Fortune, Fox Institute, Atlanta; Charissa Murray, DiVivo Marketing CALL TO ORDER: Jim Kluttz called the meeting to order at 4:02 pm and welcomed our guests.
MINUTES: corrections: 8 homes on tour, not 10; asked for $500 not $5,000 from City; second checking account, not subaccount. Minutes approved as amended. [amended version sent to City
5/24/11] Carolyn Smith reported on Tybee Tour of Homes June 4. FOX INSTITUTE: Molly Fortune reported on the Fox Institute, which links communities and historic performing venues by providing
successful preservation and operations expertise. She reported on how theaters become economic drivers for their towns. She reported on bricks and mortar projects and the Georgia Presenters
program. They have two booking meetings per year and other cooperative activities. To become a member of the Theater Advancement Program, fill out an application. SOCIAL NETWORKING:
Charissa Murray reported on the Post Theater’s Facebook page and fan pages. We can market events through the Chamber of Commerce, since we are members. In the last 30 days, we have had
516 web page visits, over 1,000 page views. She is continuing to post for the Theater and Tour of Homes. Our website has full capabilities of selling tickets, accepting donations, posting
videos. Wine Fest has its own page within the Tybee Post Theater’s page. COMMITTEE REPORTS: Volunteers: Terry Spatz reported that our volunteers have been great. She and Amy have cleaned
up the list. Finance: Jim Kluttz reported that Jenna Wilkinson has taken over the finances. She did the April report, but her computer system crashed today. We have nearly $180,000 180,000
in cash. Jim Kluttz has asked her for a simple accounting system for the Treasurer to oversee. He emphasized the wonderful job that Linda Gladin has done. Building: John Herdina reported
that he has met with 4 contractors, will have prices for the floor by June 15. Additional Business: 20110714 CC Packet 20110707 160_010_000001
Page 2 of 2 Jim Kluttz has requested $65,000 from the City, as we did last year. Insurance for Tour of Homes is $400. He asked whether Board members thought we needed it. It was not
listed as a special event on our policy. Board feedback was in favor, so Jim will get the insurance. We have contracted with Maria Lancaster effective May 9 to be our paid Board assistant.
Jim Kluttz and Sarah Jones interviewed 5 people. Jim Kluttz asked for a motion to allow Maria to spend up to $1,000 at her discretion; $1,000 to $2,500 must be approved by Executive
Committee, over $2,500 must be approved by whole Board. Maria Lancaster requested all Board members to join Yahoo Groups; please let her know if you need instructions. She is mounting
all our documents on the page. Please go in and fill out contact information. She is asking community and civic leaders for feedback on how the Theater can be successful and getting
some great feedback. She is investigating a summer series. Amy Kagan, Hank Weisman and Jenny Orr have agreed to help. Maria will put together financial plan. She is contacting every
possible venue on Tybee about hosting performances: churches, restaurants, the Y, Legion, etc. “Tybee Idle” event: amateur talent show. Jim Kluttz stressed the importance of having a
marketing plan. Please contact Maria Lancaster with ideas. Karen Kelly reported that money is still coming in from Wine Fest. Meeting adjourned at 5:08. Next meeting: Thursday, June
17, 4pm. No meeting in July. Jane Bridges, Secretary Jim Kluttz, President 20110714 CC Packet 20110707 160_010_000002