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HomeMy Public PortalAbout19800324 special - - . Page 294. Special Council Meeting , March 24 , 1980. _____ _ . , . ayor Hartsfield presided. ,. . .,, -', Prayer off d by Mayor Htfild offered ayor arse . '--'. Councilmen present : Borgmeyer, Brant , Crader, Kliegel , Prenger, Rackers and Whitecotton. Councilmen absent: *Gordon , Hequembourg and Robinson, absent with , `., I leave. • A quorum was declared present. Bill No. 149, introduced by Councilman Hequembourg, entitled: I Bill 149 , "An Ordinance of the City of Jefferson , Missouri , amending the Code ' Taxicab of the City of Jefferson, 1978, by repealing Section 35-11 , relating Rates to the same subject. " Read first and second time by title and ordered distributed to 1 members of the Council . I t Bill No. 150, introduced by Councilmen Brant and Rackers, entitled: "An Ordinance of the City of Jefferson , Missouri , levying a tax on Bill 150 the gross receipts of persons, firms or corporations engaged in Utility the business of selling natural gas, manufactured gas, electricity, Gross or both gas and electricity, or furnishing telephone service , or Receipts telecommunications services to the public for the privilege of Taxes conducting such business in the City of Jefferson , Missouri , and using and occupying the streets and public ways of said City with distribution facilities, and repealing Ordinance No. 9309, and enacting a new Ordinance in lieu thereof. " d Mayor Rartsfield explained that this Bill includes State Government , puts it on the same basis as manufacturers. 'Road first and second time by title and ordered distributed to members of the Council . fi Mayor Hartsfield announced the appointment , and asked for the con- firmation of the Council , in the naming of Gary Hamburg as City ,Appointment Administrator at a salary of $28, 500. 00 annually. He is City ,of City Administrator of Boonville at this time. We will pay moving Administrator expenses and allow mileage until some vehicle arrangements can be made. Councilman Rackers moved the appointment be approved. Motion, I ' seconded by Councilman Cruder and passed. Mayor Hartsfield stated, as previously discussed, Council meetings 0 will be hold each Monday and rather than send individual notices 'Special they will be included in one. Council We will experiment with not more than two in the neighborhood ;Meetings environment of the elementary schools and if there is no public interest we will return to the Council Chambers. We will try West : School on March 31st and Bel-Air School on April 21st . The Mayor then stated that Mr. Wattenbarger would take over and introduce the Auditors , who wanted to explain some things to the .. Council. Mr. Wattenbarger then stated the Auditors had given him an adverse opinion about the City records and Mr. Robert Spence will Report by present them to you at this time so we will know our problems and 1Auditors what will be necessary to get them corrected. Mr. Spence is 'Peat , Marwick managing partner on our audit , in charge of Government relations. 0Mitchell & Mr, Spence stated the City ' s accounts were not auditable - if Company we would continue the audit process it would be a waste of money fi I allocated for the audit. He stated there was a lack of internal r control and the related problems of the books and records. He I; recommended the hiring of one full-time accountant to assist the , Finance Director. He presented a seven page letter explaining the fl procedures which would be followed in the proposed work program, as well as the benefits and the cost. The estimate of time would be 660 hours at the rate of $30. 00 per hour for each of the persons t working on the program. They like to work ten-hour days, four days , a week. Also expenses of $17. 00 per day per person. Peggy McBride, with the Audit Firm, who would be in charge of the field work if the proposal is accepted, discussed further fi , particulars of the work program. Mr. Spence stated they thought they could audit the Sewer Fund II and the charge of that audit would not be included in the above; we think it can be audited and we can then express an opinion on it. And the same would apply to the Pension Fund. , _ • 4,) • S•ecial Council Meeting, March 24 , 1980. sport by ouncilman Rackers made the motion that the Council authorize the Auditors uditors to proceed with the Work Program. Motion seconded by Peat, ouncilman Prenger and passed. And it is understood the Auditors Marwick, ill give the Council a bi-weekly report of their progress, at Mitchell the regular Council meetings. & Company Councilman Kliegel then made the motion that the Mayor and Finance Director be authorized to draw up specifications for an accountant to meet the needs of the Finance Department. Motion seconded by Councilman Brant and passed. Mayor Hartsfield stated that he had recently been in Washington and Report on visited with seven of the Missouri Congressmen and the two Senators Revenue and their interpretation is that Revenue Sharing would be eliminated Sharing to the States and reduced to cities and counties by ten per cent , and extended for another five years. Mayor then asked for general discussion on the City Hall. We own the property next to the Police Station, it is bought and paid for, two-thirds of the block. The building would be contingent upon Revenue Sharing and we should know about that probably by September. General Mr. S.M. Parker appeared in opposition to a new City Hall. Discussion Councilman Borgmeyer inquired about what happens to this present of a New City Hall. City Attorney Chris Graham reported that back in 1948 City Hall the Citytook the Clark heirs to Court and in the opinion of the Circuit Court of Cole County the heirs had no interest in this property, that the property was held in trust for public use, and at some future time the City could bring a similar suit , requesting the relief to sell the property; it is merely a matter of going back into Court , if we have plans, and presenting it to the Court in line with this previous opinion. It was implied that if we sold this building, the proceeds should be used for a new City Hall, and probably provide some consideration for the statue and pictures that wore required to be in this building. City Attorney Graham stated that as far as the heirs were concerned, having any interest in the property, he felt they had been cut off. Mayor stated he would appoint a Committee and list several items they should look into and one of them would be City Hall , and it would not be a rush matter, we would not want to do anything until the 1981 Budget was approved . Adjournment Meeting adjourned. III