HomeMy Public PortalAbout21-9879 Trimerge Agreement ExtensionSponsored by: City Manager
RESOLUTION NO. 21-9879
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, EXTENDING AN
AGREEMENT WITH TRIMERGE CONSULTING GROUP,
P.A., FOR A THREE-MONTH PERIOD; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Opa-locka ("City") previously solicited quotes from the
Miami -Dade County Management Consulting Services Pool to obtain Certified Public
Accountant Services and on June 9, 2017, one company submitted a sealed quote in
response to RFQ No. 17-0609200; and
WHEREAS, the City Commission authorized the negotiation of an Agreement
with TriMerge Consultant Group, P.A. ("TriMerge") on June 14, 2017 through
Resolution 17-9375 and later entered into a new Agreement with TriMerge on October
30, 2019 through Resolution 19-9711. The latter Agreement expired on September 30,
2020. The City Commission subsequently authorized a first amendment of the
Agreement with TriMerge Consultant Group, P.A. extending the Agreement for an
additional six (6) month period on September 30, 2020 through Resolution 20-9812; a
second amendment authorized an extension on April 14, 2021 through Resolution 21-
9857; and
WHEREAS, the Agreement between TriMerge Consulting Group, P.A. and
City expired on June 30, 2021 and the parties desire to extend the existing
agreement for a three (3) month term on an emergency basis and on the same terms
and conditions as the existing agreement; and
WHEREAS, the City Commission finds that it is in the best interest of the
City to approve the third amendment to the Agreement with TriMerge Consultant
Group, P.A., attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AMENDING AGREEMENT
The City hereby authorizes the extension of an Agreement with TriMerge
Consultant Group, P.A., attached as Exhibit "A", for an additional three (3) month
Resolution No. 21-9879
J;anna Flores, City Clerk
period.
Section 3. AUTHORIZATION
The City Commission hereby authorizes the City Manager to execute an
extension with TriMerge Consultant Group, P.A. on the same terms and
conditions of the existing agreement and in a form acceptable to the City
Attorney.
Section 4. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public meeting.
Section 5. EFFECTIVE DATE.
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED AND ADOPTED this 9th day of July, 2021.
Matthew A. Pigatt, Mayor
TTEST:
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norris -
City Attorney
Moved by: Vice Mayor Williams
Seconded by: Commissioner Taylor
Resolution No. 21-9879
VOTE: 4-0
Commissioner Burke NOT PRESENT
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams YES
Mayor Pigatt YES
City of Opa-locka
Aeenda Cover Memo
City Manager:
John E. Pate
CM Signature:
7-
—,
Commission
Meeting Date:
July 9, 2021
Item Type:
(EnterX in box)
Resolution
0 di a
Other
X
Fiscal Impact:
(Enter X in box)
Yes
No
Ordinance Reading.
(Enter X in box)
1St Reading
2" Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding Source:
Account# :
17-513312
61-513340
(Enter Fund &
Dept)
Ex:
Government
and
Enterprise
Fund
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic Plan
Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Public Safety
Bus. & Economic Dev
Enhance Organizational
Quality of Education
Qual. of Life & City Image
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
•
MI
I.
IN
mi
MI
Sponsor Name City
Manager's Office
Department:
Short Title:
A resolution authorizing the City Manager to execute an agreement with TriMerge Consulting Group, PA for
financial professional staffing and various other services.
Staff Summary:
The City is operating without financial management and does not have a Finance Director or Grants Manager,
and also has open Accountant positions.
In the absence of in-house staff, TriMerge oversees all aspects of the City's fiscal affairs, including coordinating,
managing and controls, the financial emergency, addressing financial matters of the Auditor General findings,
financial and compliance audits both current and past due, technical support and advisory to management and
the City Commission, day-to-day operations, both supervision and management, performance evaluations,
budgetary development support, monitoring TRIM legislation support, managing the accounting for the
general ledger and fund accounting, adhering to Generally Accepted Accounting Principles (GAAP) and
Government Accounting Standards Board (GASB) statements applicable to the City in addition to the Financial
Accounting Standards Board (FASB) statements that are applicable, along with interpretation and
implementation of these standards in which the City must comply with for financial accounting and reporting
compliance, adhering to Florida Statues with respect to financial matters affecting the City, grant accounting
and compliance with regulatory bodies, laws and rules.
Financial Impact - A budget amendment will be required. At the current billing rate, it is estimated that
$123,500 of expense will be incurred over the three-month extension. The charge will be split between
Finance, 17-513312, Other Professional Services ($74,100) and Water -Sewer Finance 61-513340, Other
Contracted Services ($49,400). Budget Amendment #4 will include the following amendments - 17-513312
(+$57,000) and 61-513340 (+$38,000) to cover this additional expense. These amendments will be funded by
General Fund Contingency and Water -Sewer Fund Contingency respectively.
Proposed Action:
Staff recommends the approval of this contract for these services with TriMerge Consulting Group, P.A. to
provide temporary professional financial management and leadership to the City through September 30, 2021.
Attachment:
See attachment (Agreement}
THIRD AMENDMENT TO AGREEMENT BETWEEN THE
CITY OF OPA-LOCKA AND TRIMERGE CONSULTING
GROUP, P.A.
THIS THIRD AMENDMENT TO THE AGREEMENT is made this
day of , 2021, by and between TRIMERGE CONSULTING GROUP,
P.A., and CITY OF OPA-LOCKA, FLORIDA (the "CITY"), a Florida municipal
corporation.
WHEREAS, the City of Opa-Locka ("City") entered into an Agreement for
temporary professional accounting staffing services as set forth in the Agreement.
WHEREAS, the prior Agreement has expired and the parties desire to amend Article
10.1 of the Agreement in order to extend the contract for a six month term ending September
30, 2021; and
WHEREAS, the City Commission desires to authorize the City Manager to execute
the Third Amendment to the Agreement between CITY and TRIMERGE CONSULTING
GROUP, P.A, as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth herein, the parties hereby agree as follows:
1. The foregoing recitals are true and correct and incorporated herein by
reference. Terms not defined herein shall have the same meaning as ascribed
to them in the Agreement.
2. Article 10, Section 10.1 entitled "Term and Termination", shall be amended to
read as follows with all other provisions of the Agreement remaining the same:
ARTICLE 10
TERM AND TERMINATION
10.1 This Agreement shall commence upon the effective date and end on March 31, 2021 September
30, 2021.
Except as modified by this Amendment and previously, the Agreement remains
unmodified and in full force and effect in accordance with the terms thereof, and the
CITY and the hereby ratifies, confirms, and adopts the Agreement as amended herein.
IN WITNESS WHEREOF, CITY and TRIMERGE CONSULTING GROUP, P.A,
have caused this Amendment to be executed on the date first above written.
ATTEST: CITY OF OPA-LOCKA
OPA-LOCKA CITY CLERK
BY: By:
City Clerk City Manager
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
By:
City Attorney
IN WITNESS WHEREOF, CITY and TRIMERGE CONSULTING GROUP, P.A,
have caused this Amendment to be executed on the date first above written.
CON'1'RACTOR
WITNESSES:
BY:
Geraldine Lazarre
Al l EST:
SECRETARY
STATE OF FLORIDA
SS:
COUNTY OF MIAMI-DADE COUNTY)
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared as
, of a Florida corporation, and acknowledged
executed the foregoing Contract as the proper official of , for the use and
purposes mentioned in it and affixed the official seal of the corporation, and that the
instrument is the act and deed of that corporation.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this _ day of , 2020.
NOTARY PUBLIC
My Commission Expires:
Sponsored by: City Manager
RESOLUTION NO. 21-9857
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, EXTENDING AN
AGREEMENT WITH TRIMERGE CONSULTING GROUP,
P.A., FOR A THREE-MONTH PERIOD; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") previously solicited quotes from the
Miami -Dade County Management Consulting Services Pool to obtain Certified Public
Accountant Services and on June 9, 2017, one company submitted a sealed quote in
response to RFQ No. 17-0609200; and
WHEREAS, the City Commission authorized the negotiation of an Agreement
with TriMerge Consultant Group, P.A. ("TriMerge") on June 14, 2017 through
Resolution 17-9375 and later entered into a new Agreement with TriMerge on October
30, 2019 through Resolution 19-9711. The latter Agreement expired on September 30,
2020. The City Commission subsequently authorized a first amendment of the
Agreement with TriMerge Consultant Group, P.A. extending the Agreement for an
additional six (6) month period on September 30, 2020 through Resolution 20-9812; and
WHEREAS, the Agreement between TriMerge Consulting Group, P.A. and
City expired on March 31, 2021 and the parties desire to extend the existing
agreement for a three (3) month term on an emergency basis and on the same terms
and conditions as the existing agreement.
WHEREAS, the City Commission finds that it is in the best interest of the
City to approve the second amendment to the Agreement with TriMerge
Consultant Group, P.A., attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AMENDING AGREEMENT
The City hereby authorizes the extension of an Agreement with TriMerge
Consultant Group, P.A., attached as Exhibit "A", for an additional three (3) month
period.
Resolution No. 21-9857
Section 3. AUTHORIZATION
The City Commission hereby authorizes the City Manager to execute an
extension with TriMerge Consultant Group, P.A. on the same terms and
conditions of the existing agreement and in a form acceptable to the City
Attorney.
Section 4. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public meeting.
Section 5. EFFECTIVE DATE.
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED AND ADOPTED this 14th day of April, 2021.
Matthew A. Pigatt, Mayor
ATTEST:
Joanna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL irFICIENCY:
Burnadette Norris -Weeks, P.A.
City Mtornev
Moved by: Commissioner Burke
Seconded bv: Commissioner Davis
Resolution No. 21-9857
VOTE: 4-1
Commissioner Burke NO
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams YES
Mayor Pigatt YES
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