HomeMy Public PortalAbout01-13-1997 BOC Regular Meeting
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MINUTES
HILLSBOROUGH TOWN BOARD
January 13, 1997
7:30 PM, Town Office Complex
The Hillsborough Town Board met in regular session on January 13, 1997 at 7:30 PM in
the Town Office Complex. Present for the Board Meeting were Mayor Horace Johnson,
Commissioners Remus Smith, Richard Simpson, Catherine Martin, Kenneth Chavious, and Evelyn
Lloyd. Staff present were Town Manager Eric Swanson, Town Clerk Donna Ray, Finance
Director Sherry Carter, and Planning Director Margaret Hauth.
Mayor Horace Johnson called the meeting to order at 7:32 PM.
I. PUBLIC CHARGE
Mayor Johnson read the Public Charge.
II. ADDING ITEMS TO THE PRINTED AGENDA
Commissioner Simpson requested that a discussion of the use of the Timer be added to the
Agenda.
This item was added as Item IX.F.
ID.
AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no audience comments.
B. Matters not on the printed agenda
There were no audience comments.
Mayor Johnson informed the Board of an accident which had occurred on Churton Street
which had destroyed the arrowhead shaped Daniel Boone Trail historical marker. He announced
that the Town will be pursuing replacement of the marker.
Johnson also stated that the Town will soon be having another visiting Mayor from South
Africa.
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IV.
APPROVAL OF MINUTES FROM THE DECEMBER 9TH AND 10TH BOARD
MEETINGS
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board
moved to approve the Minutes from the December 9 and 10, 1996 Board Meetings as presented
by a vote of 5-0. The motion was declared passed.
V. RESOLUTIONS AND REPORTS
A. Resolution Recognizing the Orange High Girls Basketball Team as Champions of
the 1996 Glaxo Welcome Holiday National Invitation Basketball Tournament.
Mayor Johnson read and presented a Resolution Recognizing the Orange High Girls
Basketball T earn as Champions of the 1996 Glaxo Welcome Holiday National Invitational
Basketball Tournament where one official called the girls tournament "the best collection of girls
teams ever assembled in North Carolina." A copy of the Resolution is hereby made a part of
these minutes as Attachment V.A.
B. Report from Ted Abernathy, Orange County Economic Development Director.
Ted Abernathy, Director of Orange County Economic Development, reported to the
Board on the current availability of existing commercial space and proposed land development in
Orange County for office, retail, and warehouse/manufacturing. The total existing commercial
space in Hillsborough was reported to be 2,090,650 sfwith only 14,594 sfavailable (vacant).
C. Report and Recommendation from TJCOG CATV Consultant concerning the
recent FCC 1240 Rate Filing by Time Warner.
Bob Sepe, Information Access Manager (TJCOG Consultant/City of Raleigh), and Dahr
Tanoury (TJCOG Consultant/City of Raleigh) reviewed for the Board the results of their
completed review of Time Warner Cable's FCC 1240 rate filing and supporting documentation.
Based on this review he recommended that the maximum permitted BST rates of$7.67 for
Chapel Hill System subscribers, and $8.76 for Carrboro system subscribers, be found reasonable,
and that the Town find that Time Warner cable correctly applied FCC rate making rules and
procedures in calculating the maximum permitted Basic Service Tier rates.
VI. REPORT FROM TRli: TOWN MANAGER
Town Manager Eric Swanson opened his report by announcing that he has contacted brick
mason Jim Stockstill to inquire about his availability to perform the work to replace the Daniel
Boone Trail historical marker. Mr. Stockstill is the masonry teacher at Orange High School and
has agreed that this could be done as a school class project. Swanson asked for approval from the
Board to proceed.
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By consensus, the Board granted approval for the Manager to proceed with this
arrangement with the School and instructed him to write a letter to the Orange County Board of
County Commissions to request permission for the replacement marker to be moved and sited
outside of the right-of-way.
Manager Swanson responded to inquiries from Board Members by informing them that
the Orange Rural Board's regular meeting is typically on the third Thursday of each month at 7:30
PM.
Swanson notified the Board that Community Policing Officer Judy Jacobs has scheduled a
meeting on January 14, 1997 at 7:00 PM in the Hillsborough Police Department to begin
discussing crime fighting strategies in the Fairview community.
Swanson reported that a cost estimate for a special census to be completed by this summer
has been requested. Upon receipt of that information the Census Bureau will be directed to
conduct the census.
Swanson reported there still exists a substantial amount of debris from Hurricane Fran in
the Eno River. He is in the process of requesting that NRCS dispose of the debris.
The Manager announced that the long awaited exercise equipment for the Police
Department has finally arrived. Funding for the equipment came from drug seizure money and
federal grant funds.
Manager Swanson discussed a recent meeting he had with the Downtown Merchant's
Association. Collaborative possibilities were reviewed on ways to assist downtown business with
being more successful. The issues discussed included more parking, marketing, and the need for
decorative/historic lighting. Swanson introduced the idea of establishing a municipal service
district to fund these kinds of activities.
The Manager reminded the Board of their past requests for information on privatization of
certain municipal services. He asked the Board's permission to explore the privatization concept
in light of the type of services Hillsborough offers, such as solid waste collection, and report back
to them during the Board Retreat.
By consensus, the Board authorized the Manager to proceed with exploring the possibility
of privatization and requested he report back to them at their annual Retreat in March.
Manager Swanson reviewed with the Board a proposal for the Highway 70/Faucette Mill
Road intersection improvements. By consensus, the Board instructed the Manager to report back
to them at the February Board Meeting on the cost of property acquisition, construction, and
paving or a connector road to Short Street; to analyze the possibility of connection to Nash
Street; and to write a letter to the residents of the area regarding culdesacing Short Street.
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VII. REPORT FROM TRR TOWN ENGINEER
Town Manager Swanson reviewed a list of the Engineer's utility projects.
Manager Swanson reported that Town Engineer Tom Hartye has requested information
on the Northside Mobile Home Park Lift Station and upon receipt of the information in its
entirety, he will schedule a meeting with Mr. Tony Laws to develop an agreement for presentation
to the Board. If the Board approves the Town taking over the station, a survey plat with a
perpetual easement for the station and access must be recorded in the Orange County Registry.
Currently, the Town only has a water/sewer line easement which was executed for the operation
and maintenance of the water lines in the park.
Swanson reported that Engineer Hartye has also requested further information from the
Triangle Sportsplex on their water usage.
By consensus, the Board moved to have the issue of granting in-town water/sewer rates
for churches discussed at the Board's Annual Retreat.
VIII. ITEMS FOR DECISION - CONSENT AGENDA
(Any item may be removed for separate consideration)
A.
B.
Approval of Budget Amendment per Contract with Orange Rural Fire Department.
Approval of Budget Amendment to cover additional expense for Ford Explorer for
the Police Department.
By consensus, the Board added as Item C. Appointment of Remus Smith to be the Town
of Hills borough's representative to the Orange County Visitors Bureau. A copy of the Budget
Amendments are hereby made a part of these minutes as Attachment VIII.A&B.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board
moved to approve the Consent Agenda as presented with the addition ofItem C by a vote of 5-0.
The motion was declared passed.
IX. ITEMS FOR DECISION - REGULAR AGENDA
A. Consideration of Classification and Pay Study Recommendations.
Town Manager Eric Swanson reported results of a survey of area municipal and county
government offices on hospitalization insurance for retirees.
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Mr. Bob Crowder, League of Municipalities, presented his pay and class study
recommendations and amended Police Department salaries. He fielded questions and lead a
discussion of these recommendations with the Board. The Board requested further information
on Durham Police Department Salaries and approved amendment to Educational Leave Policy.
B. Consideration of various Amendments to Chapter 4, Section 4-16 Substance
Abuse Policy of the Town Code.
Town Clerk Donna Ray presented recommended amendments to Chapter 4, Section 4-16
Substance Abuse Policy of the Town Code. She explained that these were merely clarifications to
the existing policy.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to approve the recommended amendments to Chapter 4, Section 4-16 Substance Abuse
Policy of the Town Code as presented by a vote of 5-0. The motion was declared passed.
C. Resolution supporting the Re-Appointment of Dr. Gorman Gilbert to the NC
Board of Transportation.
Mayor Johnson asked the Board to consider a Resolution supporting the re-appointment
of Dr. Gorman Gilbert to the NC Board of Transportation. He reminded the Board of Dr.
Gilbert's assistance to the Town in the past.
Upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board
moved to approve the Resolution supporting the Re-Appointment of Dr. Gorman Gilbert to the
NC Board of Transportation as presented by a vote of 5-0. The motion was declared passed. A
copy of this Resolution is hereby made a part of these minutes as Attachment rx.c.
D. Approval of CATV FCC 1240 Rate Filing as recommended by TJCOG Cable
Consultant.
Manager Swanson asked the Board to consider approval of the CATV FCC 1240 Rate
Filing which had been reported on earlier in the evening by the TJCOG Cable Consultant Bob
Sepe.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
made a motion to approve the CATV FCC 1230 Rate Filing as recommended by the TJCOG
Cable Consultant by a vote of5-0. The motion was declared passed.
E. Authorize Town Manager to submit grant request to State Historic Preservation
Office to repair Hurricane Fran damage in the Old Town Cemetery and to
document resources within the cemetery.
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Planning Director Margaret Hauth addressed the Board requesting the Board approve the
Town's application to the State Historic Preservation Office for Hurricane Fran damage repair to
13 headstones in the Old Town Cemetery and prepare and inventory and maintenance plan.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to authorize the Town Manager to submit a grant request to the State Historic
Preservation Office to repair Hurricane Fran damage in the Old Town Cemetery and to document
resources within the cemetery by a vote of5-0. The motion was declared passed.
ADDED ITEM F. Use of the speaker timer.
Commissioner Simpson made a motion to do away with the speaker timer. This motion
was seconded by Commissioner Smith.
After some discussion Commissioner Smith withdrew his second.
By consensus, the Board agreed to discuss this issue at the Board's Annual Retreat.
X. APPOINTMENTS
A. Appoint 1 Town Board Member to serve on the Schools and Land Use Council.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to appoint Commissioner Kenneth Chavious to serve on the Schools and Land Use
Council to represent the Town of Hills borough by a vote of 5-0. The motion was declared
passed.
XI. CLOSED SESSION
A. Real Property Acquisition - Cedar Grove Reservoir.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to go into Closed Session to discuss real property acquisition for the Cedar Grove
Reservoir by a vote of 5-0. The motion was declared passed.
XII. ADJOURN
Upon a motion by Commissioner Lloyd, seconded by Commissioner Simpson, the Board
moved to adjourn at 10:55 pm by a vote of5-0. The motion was declared passed.
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Donna F. Ray, Town
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ATI'ACHHENT V.A
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RE.C~~~
0RAN6E HI6H SCHOOL
"ARSrrY LADY PANTHERS BASKETBALL TEAM
WHEREAS, the Orange High School varsity girls basketball won the 25th Annual Glaxo-Wellcome Girls Invitational
Basketball Tournament played in the Reynolds Coliseum in Raleigh on December 26-30, 1996; and
WHEREAS, the eight team girls tournament was played in conjunction with two eight team boys tournaments, making
it the biggest high school tournaments in the U.S. One official called the girls tournament "the Best Collection of girls
teams ever assembled in North Carolina"; and
WHEREAS, included in the tournament were defending State 4-A Champion Durham Hillside and defending State 3-A
Champion Southwest Edgecombe; and
WHEREAS, Orange High School defeated three previously undefeated teams - Northern Nash, Cary and Apex - in route
to the Championship, and is now ranked #1 in the Raleigh News and Observer Girl's Poll; and
WHEREAS, the OHS Varsity Lady Panthers current record is 8 wins and 0 losses; and
. WHEREAS, special commendation is due team m~ Lara Brickhouse, Lama Hicks, Katie Hoffman, Michelle
Keppel, Anna Kiser, Catherine Kizer, Anna Kolbinsky (who was voted Most Valuable Player in the Championship
Tournament and made the All Tournament Team), Cherie Pettiford, Tiffiany Whitted, Joy Williams, and Tere Wiliams
(who was voted Outstanding Player of the Championship Tournament and made the All Tow:nament Team);
NOW, THEREFORE, 1, Horace H. Johnson, Sr., by virtue of the authority vested in me as Mayor of the Town of
Hillsborough, and on behalf of our Town Board and all our citizens, do hereby extend this expression of our pride for
your accomplishments, and our appreciation for the fine publicity you have brought to our community by your good
spOrtsmam;:hip and inspired team play; and
BE IT RESOL VED that a copy of this Certificate shall be delivered to each team member and to each of the following,
with our sincere congrattIlations on these distinguished accomplishments:
Dave Murr - Head Coach
Brenda McCormick - Assistant Coach
Bob Lewis - Assistant Coach
David English - Assistant Coach
Carol Lorenz - Trainer
Jim King - Athletic Director
Carla Strawser - Scorer
Chandra Florence - Manager
Emily Metzguer - Statistician
Elizabeth Garrison - Videography
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. IN WITNESS WHEREOF, I do hereby set my hand, and cause the
Corporate Seal of the Town to be affixed.
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Mayor Date
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ATTACHMENT VIII.A
BUDGET AMENDMENTS
JANUARY, 1997
GENERAL FUND
EXPENDI'IURES :
10-5300-020 Fire-Salaries
10-5300-050 " -FIcA
10-5300-059 " -Hospitalization
10-5300-060 " -Stipend
10-5300-061 " -Life/Disability Insurance
10-5300-062 " -Dental Insurance
10-5300-070 " -Retirement
10-5300-071 " -401(K) Retirement Supp.
10-5300-080 " -Training
10-5300-160 " -Equipnent Repair
10-5300-170 " -Vehicle Maintenance
10-5300-310 " -Gasoline
.-5300-320 " -Supplies
-5300-330 " -Departmental Supplies
10-5300-451 " -Contr.Serv.-Apparatus Agree.
10-5300-452 " -" " -Annexed Areas
10-5300-540 " -Insurance/Workers' Comp.
10-5300-570 " -Miscellaneous
10-5300-740 " -Equipnent
10-5300-453 " -Contr.Serv.-Orange Rural
BEFORE ADJ.
ADJ.
036
AFTER ADJ.
$ -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
105
500
1,000
725
1,000
2,162
-0-
-0-
-0-
1,063
8,850
100,000
$115,405
To adjust line item accounts in order to fund contract agreement with Orange Rural
Fire Department.
APPROVED: d::O
VERIFIED:
~~ Clerk
.
$ 22,193
1,700
1,295
7,000
115
105
390
245
3,000
2,500
2,500
2 ,000
1,500
2,462
16,750
34,300
1,500
2,000
13,850
-0-
$115,405
($ 22,193)
( 1,700)
( 1,295)
( 7,000)
( 115 )
( 105)
( 390 )
( 245 )
( 2,895)
( 2,000)
( 1,500)
( 1,275)
( 500 )
( 300 )
( 16,750)
( 34,300)
( 1,500)
( 937)
( 5,bOO)
100,000
1,17 Norfh Churton Slrep.f · P.O. Box 429 · Hil/"boroflgh, North Carolina 27278
919-7.12-21(1-1- · FaT: 919.7.12.1()2R
Town
of
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ATTACHMENT VIII. B
037
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BUDGET AMENDMENTS
JANUARY, 1997
GENERAL FUND
BEFORE ADJ.
ADJ.
AFTER ADJ.
REVENUE:
10-3990-000 Fund Balance Appropriated
$284,692
$5,700
$290,392
EXPENDIWRE :
10-5100-573 Police-Auto Tags/Tax
10-5100-740 " -Equipnent
$ 2,260
29,940
$ 32,200
$ 200
5,500
$5,700
$ 2,460
35,440
$ 37,900
To fund additional costs to purchase new Ford Explorer in the Police Department.
.
APPROVED: S-- 0
VERIFIED: ~
na F. Ray, 0 rk
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1.17 North Churton Street · P.O. Box 429 · lIillsborollgh, North Carolina 27278
919-1.12.2104 · Fin:: Q19.i.12-f()2H
ATTACHMENT IX.C
038
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RESOLUTION OF SUPPORT
FOR THE
REAPPOINTMENT OF GORMAN GILBERT
TO THE
N.C BOARD OF TRANSPORTATION
WHEREAS, Dr. Gorman Gilbert has served the citizens of Hills borough with dedication and
responsiveness from January 1993 through December 1996 as a member of the
North Carolina Board of Transportation; and
WHEREAS, Dr. Gilbert's distinguished career in the field of transportation in his roles as
educator, public servant and Director of the Institute of Traffic Research and
Education, has provided him with a level of experience and insight sufficient to
qualify him to be an outstanding resource person for transportation issues; and
WHEREAS, Dr. Gilbert has bee an excellent liaison between the citizens and officials of
Hillsborough and the North Carolina Board of Transportation and staff to the
North Carolina Department of Transportation; and
WHEREAS, Dr. Gilbert has been diligent in applying his knowledge as a transportation
professional to identifying and addressing the challenges and issues of
transportation in Orange County; and
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WHEREAS, Dr. Gilbert has consistently exercised god judgment, collaboration and reason to
address those issues.
NOW, THEREFORE, the Hillsborough Board of Commissioners do hereby commend Dr.
Gorman Gilbert to the Honorable James E. Hunt, Governor of North Carolina and
strongly request that Dr. Gilbert be reappointed for a second four year term to the
North Carolina Board of Transportation.
This is the 13M day of -li1AJuIJ~1
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, 1997.
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Horace H. Johnson, ., Mayor
Town of Hills borough
NORTH CAROLINA
ORANGE COUNTY
I, Donna F. Ray, hereby certify that the foregoing is a true and accurate copy of a Resolution duly adopted by the Board of
Commissioners of the Town of Hillsborough North Carolina, at a meeting held on .::rANu~~j1 /3 at 7.' 3 0 ;mat the
Town Hall Office Complex in the Town ofHillsborough. '
IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official corporate seal of said Town to be
. ,_lID>th",/MdaYOfJi'tNMUO-( ,1997. ~
SEAL DcInna F. Ray, Town CI
Town of Hills borough