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HomeMy Public PortalAbout21-9885 MOU Greater Miami Service CorpsSponsored by: City Manager Co -sponsored by: Commissioner Davis RESOLUTION NO. 21-9885 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RATIFYING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF OPA-LOCKA AND GREATER MIAMI SERVICE CORPS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-Locka ("City") desires to expend the Coronavirus Aid, Relief and Economic Security Act ("CARES Act") funds towards programs benefitting the residents of the City of Opa-Locka. CARES Act funds must be expended by September 30, 2021; and WHEREAS, the City of Opa-Locka has engaged Greater Miami Service Corps ("GMSC") to provide the residents of the City: 1) Summer Right Turn employment and training for young adults ages 18-24 - Located at Segal Park; 2) Senior Housing Rehabilitation; 3) Neighborhood Canvassing- COVID Information. The Hagerty Firm, which administers CARES Act funds, provided the confirmation to proceed in late June, which necessitated staff fast -tracking the aforementioned initiatives; and WHEREAS, the City desires to enter into the Memorandum of Understanding (MOU), attached hereto as Exhibit "A", with Greater Miami Service Corps to provide services as set forth therein; and WHEREAS, the City will be billed by GMSC and then reimbursed through the County's CARES Act Program. The expenditure associated with this program is anticipated to be (One Hundred Twenty -One Thousand, Two Hundred Forty -Six Dollars ($121,246.00); and WHEREAS, the City Commission of Opa-Locka desires to ratify the City Manager's action in entering into an agreement with Greater Miami Service Corps. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Resolution No. 21-9885 Section 1. Adoptions of Representations. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. Ratification of Memorandum of Understanding. The City Commission of the City of Opa-Locka, Florida hereby ratifies the Memorandum of Understanding between the City of Opa-Locka and Greater Miami Service Corps, attached hereto as Exhibit "A". Section 3. Effective Date. This Resolution shall take effect upon the adoption by the City of Opa-Locka and is subject to the approval of the Governor or Governor's Designee. PASSED AND ADOPTED this 14th day of July, 2021. Attest to: nna Flores City Clerk Moved by: Commissioner Davis Seconded by: Commissioner Taylor VOTE: 4-0 Matthew Pigatt Mayor Approved as to form and legal sufficiency: Burnadette Norris -Weeks, P.A. City Attorney Commissioner Taylor YES Commissioner Burke ABSENT Commissioner Davis YES Vice -Mayor Williams YES Mayor Pigatt YES 2 Account Description Current Change Revised 001-334700 Grant Revenue $37,620 $122,000 $159,620 19-519340 Other Contracted Services - $122,000 $122,000 City of Opa-locka -0.... raM r ,-11.111V City Manager: John E. Pate CM Signature: Commission Meeting 07.14.2021 Item Type: Resolution rdi nce Other Date: (EnterX in box) X Fiscal Impact: Yes No Ordinance Reading- , Reading 2nd Reading (Enter X in box) (EnterX in box) Public Hearing: g: Yes No Yes No (Enter in box) X X Funding (Enter Fund & Dept) Ex Advertising Requirement: Yes No Source: Account#: See Financial Impact Section (EnterX in box) X Contract/P.O. Yes No RFP/RFQ/Bid#: Required: (Enter X in box) Strategic Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: Plan Related (EnterX in box) Enhance Organizational ii I. Bus. & Economic Dev IN Public Safety as Quality of Education NI Qual. of Life & City Image - Communication - (list the specific objective/strategy this item will address) Sponsor Name City Manager Department: City Manager Short Title: A resolution ratifying the MOU between the City of Opa-locka and Greater Miami Service Corps (GMSC) Staff Summary: The City of Opa-locka has engaged GMSC to provide residents of the City: 1) Summer Right Turn employment and training for young adults ages 18-24 - Located at Segal Park, Mon -Fri, 8am - 3pm. Approximately 10 participants will receive $14/hour for a total of 240 hours; participate in financial literacy and leadership workshops; obtain GED and seal and expungement, if necessary; receive daily lunch; 2) Senior Housing Rehabilitation -10 homes selected by Parks staff. GMSC screened addresses on Property Appraisal site which resulted in six (6) homes being lien free and ownership established; 3) Neighborhood Canvassing-COVID Information - a team will provide residents with information regarding vaccination and testing sites, COVID safety measures, available social services and upcoming COVID-related activities. Funds must be expended by 9/30/21. The Hagerty Firm, which administers CARES Act funds, provided the go-ahead late June, which necessitated staff fast -tracking the indicated initiatives. Financial Impact The City will be billed by GMSC and then reimbursed through the County CARES Act program. The expenditure associated with this program is anticipated to be follows: Proposed Action: Staff recommends the approval of this ratification request. Attachment: 1) Summer Right Turn Project; 2) Housing Rehab Detail; 3) Memorandum of Understanding Memorandum of Understanding Between City of Opa•locka, Florida and Greater Miami Service Corps This Memorandum of Understanding, hereinafter referred to as "MOU", is entered into by and between the City of Opa-locka, hereinafter referred to as "City" and Greater Miami Service Corps, hereinafter referred to as "GMSC". WHEREAS, the City desires to expend CARES Act funds towards initiatives benefitting the residents of the City of Opa-locka; WHEREAS, the City desires to enter into the herein described agreement with GMSC to provide services as set forth; AND WHEREAS, the Parties are desirous to enter an understanding, thus setting work arrangements that both Parties agree shall be necessary to complete said services; NOW THEREFORE, in consideration of the mutual terms, conditions, promises and covenants hereinafter set forth, the City and GMSC agree as follows: PURPOSE The Parties intend for this MOU to provide the specifics of their roles and responsibilities as required for implementation of A) Summer Right Tum Project B) Housing Rehabilitation Project and C) Neighborhood Canvassing—COVID Information. Both Parties to this MOU shall coordinate activities and services described under their respective areas of responsibilities. SCOPE OF WORK A. Summer Right Turn Project — GMSC • Hire 10 young adults, ages 18-24, within the City of Opa-locka • Submit application form attesting those hired were affected by the pandemic, e.g., loss or reduced wages, unable to find employment, or contracted Coronavirus and was unable to work • Provide instructor(s), materials, uniforms and equipment as outlined in attached project scope of service. • Provide all necessary copies of handouts and all materials necessary to conduct workshops • Provide paid training at $14/hour for a total of 240 hours • Hours of Program: 8am — 3pm • Provide lunch, daily • Conduct workshops as outlined in attached project scope of service • Maintain City property, e.g. discard materials, trash, etc., in proper receptacles • Submit to John Pate, City Manager, in -kind services to be provided 1 Summer Right Turn Project — CITY • Provide location and dedicated room for program at Segal Park, 2331 NW 143 Street, Opa-locka, FL 33054 • Provide access to Segal Park from 7am — 3pm • Provide use of copy equipment, phone and Wi-Fi, as required to conduct program • Provide access to storage to secure equipment, as necessary • Agree to adjust budget appropriately should recruits be less than 10, as indicated in the budget B. Housing Rehabilitation Project — GMSC • Conduct Rehab/Beautification on six (6) homes in the Opa-locka area • Conduct thorough background of homes submitted to ensure ownership, clear of liens • Submit copy of completed CARES Act Initiative Home Beautification Interest Form from each homeowner • Submit copy of completed CARES Act Beautification Project Intake Eligibility Form for each homeowner • Provide all manpower, equipment, transportation, etc., as deemed necessary for the completion of all work • Agree to adjust budget appropriately should any of the six (6) homes become ineligible for the project Housing Rehabilitation Project — City • Provide list of seniors in need of home rehab • Provide color chart of approved colors for homes • Expedite issuance of required permits • Provide storage of materials, if available, at Segal Park or other location to be determined C. Neighborhood Canvassing—COVID Information — GMSC • Recruit residents from Opa-locka area and participants in Summer Right Turn Program • Provide an overview of what will be expected • Hire persons to conduct canvassing (number to be determined based on available resources) • Hire a Lead Canvasser to direct/manage daily routes of canvassers • Conduct Canvassing on days/hours to be determined by City, based on available funds • Place information leaflets in doors, attach to fences, coordinate with complex managers Neighborhood Canvassing—COVID Information — City • Provide COVID/Social Service Information for door -to door and housing complex canvassing • Provide housing complex addresses and management contact information • Provide list of addresses of Opa-locka homes to be canvassed 2 PERIOD OF PERFORMANCE The term of this MOU shall be from July 1, 2021 — September 30, 2021, with services ending by September 17th to allow for program closeout. INVOICING • GMSC agrees to invoice the City within a timely period • GMSC understands all invoices must be submitted by September 30`11. PAYMENT • The City agrees to expedite payment This MOU is entered into: By: By: 3 John E. Pate City Manager City of Opa-locka dim Deborah Dorsett, Executive Director Greater Miami Service Corps Date July 6, 2021 Date CITY OF OPALOCKA GREATER MIAMI SERVICE CORPS SUMMER RIGHT TURN PROJECT June 2021 - August 2021 Item Annual Salary Personnel Expenses Coordinator $35.00 x 25 hours x 10 weeks $ 8,750.00 Subtotal, Personnel $ 8,750.00 Travel Travel Mileage RT Outreach Meetings Subtotal, Travel $ Meals Lunch 10 Youth $100 per day x 5 days x 7 weeks $ 3,500.00 Subtotal, Program Coordinator $ 3,500.00 Other Direct Costs Youth Wage Subsidy ($14 x 240 hours x 10 youth) $ 33,600.00 Youth Wage Subsidy (FICA/MICA 33,600 x 7.65%) $ 2,570.40 Youth Wage Subsidy Agency Processing Fees 33.35% $ 11,205.60 Life Is What You Make It $300 x 10 youth $ 3,000.00 Entrepreneurship and Financial Literacy $300 x 10 youth $ 3,000.00 Mental Toughness $390 x 10 youth $ 3,900.00 Uniforms $39.00 x 5 uniforms x 10 youth $ 1,950.00 Safety Boots $67.00 x 10 youth $ 670.00 Subtotal, Other Direct Costs $ 59,896.00 Indirect Costs (10%) $ 72,146.00 GREATER MIAMI SERVICE CORPS CITY OF OPA-LOCKA HOUSING REHABILITATION BUDGET DETAIL June 1, 2021 - September 30, 2021 I. II Ili 4010 PERSONNEL Employee PP CARES ACT OTHER FUNDS TOTAL ALL SOURCES - - - - - - - Regular Salaries - Employees 25% E. Alejo/Eligiblity Specialist Subtotal Salaries Subtotal Stipends 4010 Fringe Benefits (112) Subtotal Fringe TOTAL PERSONNEL COSTS OPERATING EXPENSES - - - - - - - - - 500 300 500 500 300 500 Office Supplies Telephone charges Copy Machine TOTAL OPERATING EXPENSES Home Owner Grant 1,300 - - 1,300 45,300 2,500 45,300 2,500 Housing Rehab: Paint and Landscaping $7,550 x 6 Homes (Includes Labor, Supplies, and Permits) Ramp TOTAL Home Owner Grants 47,800 47,800 TOTAL PROJECT COSTS 49,100 49,100 Total $ Sponsored by: City Attorney RESOLUTION NO. 20-9744 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RATIFYING THE "LOCAL EMERGENCY MEASURES IMPLEMENTED BY THE CITY MANAGER OF THE CITY OF OPA- LOCKA, FLORIDA" IMPOSED ON MARCH 26, 2020 DUE TO NOVEL CORONAVIRUS DISEASE 2019 (COVID-19); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, on March 9, 2020, Florida Governor Ron Desantis promulgated Executive Order 20-52 and declared a State of Emergency in Florida in response to COVID-19; and WHEREAS, Executive Order 20-52, Section (4)(0)(1) provides that each municipality in the State of Florida is authorized to waive the procedures and formalities otherwise required of the political subdivision by law pertaining to the taking of whatever prudent action is necessary to ensure the public's health, safety, and welfare; and WHEREAS, on March 26, 2020, City Manager John E. Pate, issued Order No. 20-02 (See Attached Exhibit "A") which urged the residents of the City of Opa- Locka, Florida to Shelter -in -Place in order to combat the widespread transmission of COVID-19 now occurring throughout the United States; and WHEREAS, the City Commission of Opa-Locka ("City") desires to ratify the City Managers action in issuing his Order No. 20-02. NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. Adoptions of Representations. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. Ratification of Declaration of City Manager Order 20-52. The City Commission of the City of Opa-Locka, Florida hereby ratifies Order No. 20-02 issued by the City Manager, John Pate, on March 26, 2020. Resolution No. 20-9744 Section 3. Effective Date. This Resolution shall take effect immediately upon adoption, and is subject to the approval of the Governor of the State of Florida or his designee. PASSED AND ADOPTED this 3rd day of April, 2020. Matthew . Pigatt, Mayor ATTEST: Flores, City Clerk APPROVED AS TO FORM AND LEGAL CIENCY: Be No v -Weeks, P.A. City Attorney Moved by: COMMISSIONER KELLEY Seconded by: COMMISSIONER BURKE VOTE: 5-0 Commissioner Bass YES Commissioner Burke YES Commissioner Kelley YES Vice -Mayor Davis YES Mayor Pigatt YES ORDER No. 20-02 DECLARATION OF LOCAL EMERGENCY MEASURES IMPLEMENTED BY THE CITY MANAGER OF THE CITY OF OPA-LOCKA, OF MIAMI-DADE COUNTY, FLORIDA 1, John E. Pate, City Manager of the City of Opa-Iocka, County of Miami -Dade, State of Florida, acting under the authority granted to municipalities by Florida Statutes Sections 252.38, et seq., and 501.160, and Executive Order Number 20-52 promulgated by Governor Ron Desantis on March 9, 2020, by the authority granted to me by Resolution No. 20-9742 passed by the City of Opa-Iocka City Commission on March 13, 2020 and by my authority under the City of Opa-Iocka Code of Ordinance 18-2, and by relevant sections of the Miami -Dade County Code of Ordinances, and having determined that because COVID-19 is a natural emergency whose effects are or will be significantly felt within the City of Opa- Iocka and that on account thereof there is reason to believe that it is necessary to take whatever prudent action is necessary to ensure the health, safety, and welfare of the City of Opa-Iocka do hereby proclaim and declare that a state of local emergency exists within the City of Opa-Iocka, County of Miami -Dade, State of Florida and the attached and elected emergency measures are necessary and are hereby instituted urging Opa-Iocka residents to be SAFER AT HOME. ate, City Manager City of Opa-Iocka March 26, 2020 ORDER No, 20-02 LOCAL EMERGENCY MEASURES IMPLEMENTED BY THE CITY MANAGER OF THE CITY OF OPA-LOCKA, FLORIDA WHEREAS, on March 9, 2020, Florida Governor Ron Desantis promulgated Executive Order 20-52 and declared a State of Emergency in Florida in response to COVID-19; and WHEREAS, Executive Order 20-52, Section (4)(0)(1) provides that each municipality in the State of Florida is authorized to waive the procedures and formalities otherwise required of the political subdivision by law pertaining to the taking of whatever prudent action is necessary to ensure the public's health, safety, and welfare; and WHEREAS, COVID-19 is a natural emergency whose increasing effects are being felt within the City of Opa-locka and that on account thereof, there is reason to believe that the virus will continue to spread; and WHEREAS, Miami -Dade County Mayor Carlos A. Gimenez declared a State of Emergency for South Florida due to the threat of COVID-19; and WHEREAS, on March 13, 2020, City Manager John E. Pate, declared a Local State of Emergency for the City of Opa-locka due to the threat of COVID-19; and WHEREAS, the Center for Disease Control ("CDC") is predicting that it is "likely" that "widespread transmission" of COVID-19 will continue to occur within the United States; and WHEREAS, on March 13, 2020, the City Commission of the City of Opa-locka ratified the declaration of the City Manager pursuant to Resolution No. 20-9742 for the benefit of expressing the seriousness of the local public health and safety matters facing the City and the immediate need for such matters to be addressed; and WHEREAS, the effects of COVID-19 continue to require extraordinary and immediate actions by the City of Opa-locka in order to protect the public's health, safety, and welfare; and NOW, THEREFORE, I, John E. Pate, City Manager of the City of Opa Locka, County of Miami -Dade, State of Florida, acting under the authority granted to municipalities by Florida Statutes Sections 252.38, et seq., 501.160, and Executive Order Number 20-52 promulgated by Governor Ron Desantis on March 9, 2020 , and by City of Opa-locka Code of Ordinances 18-2 and by relevant sections of the Miami -Dade County Code of Ordinances, by City of Opa- locka Resolution No. 20-9742, in addition to the Local Emergency Measures I have previously ordered, hereby ORDER and promulgate the following additional Local Emergency Measures for the City of Opa-locka, effective March 27, 2020 at 11:59 p.m.: I. SAFER AT HOW 1. Ali residents living within the City of Opa-locka are hereby ordered to remain in their residence subject only to the exceptions permitted herein. 2. All non -essential travel, including, without limitation, travel on scooter, motorcycle, automobile, or use of public transit is prohibited subject only to the exceptions permitted in Section III below. 3. All residents may leave their residence and persons may travel into the City of Opa-locka to seek goods and services from essential retail establishments and/or to perform work in support of essential activities specifically permitted in this Local Emergency Measure or any emergency order issued by a local municipality, by Miami -Dade County, by the State of Florida, or by the federal government. Travel by personnel of essential retail and commercial activity shall be permitted, including personnel providing essential services to residents within their homes, such as repair landscaping and pool services, home care, or other essential services as provided in Miami Dade County Emergency Orders, as amended, provided persons engaging in these essential activities shall maintain reasonable social distancing practices at all times. 4. Residents may engage in outdoor recreational activity and/or visit recreational areas not otherwise closed to the public pursuant to existing Emergency Orders issued by Miami -Dade County, as amended by Miami -Dade County, or subsequent Emergency Measures by the City of Opa-locka, provided that the individuals maintain a distance of at least six (6) feet between each other. 11. CLOSING OF PLACES OF ASSEMBLAGE IN THE CITY 1. As City Manager, I hereby authorize the closure of places of public assemblage with designated exceptions. 2. Assemblage by any person or persons in such closed place is hereby prohibited. III. CLOSURE OF CERTAIN BUSINESSES AND ESTABLISHMENTS IN THE CITY 1. All alcohol service establishments in the City of Opa-Locka that do not serve food are permitted to operate only between the hours of 10 AM to 6:00 PM on each day of the week. 2. All restaurants and retail food facilities in the City of Opa-Iocka shall be prohibited from serving food for consumption in dining areas on premises, including outdoor seating areas. Restaurants and retail food facilities may continue to operate for the sole purpose of preparing and offering food to customers via delivery, third -party delivery service, carry -out, or drive-thru amenities at any hour. For those establishments offering food carry out options, proprietors are directed to establish safe social distancing practices for those patrons in the queue for pick-up. 3. All movie theaters, live performance venues, bowling alleys, and arcades located in the City of Opa-locka shall be closed to the public. 4. All gyms and fitness centers shall be closed to the public. 5. All casinos,card rooms, frontons, racetracks,and pari-mutuel facilities shall be closed to the public. 6. Exceptions: Notwithstanding the SAFER AT HOME order provided herein, all visitors or residents of the City of Opa-locka may leave their residence to seek goods and services from "essential retail and commercial establishments" as defined in Miami -Dade County Emergency Order 07-20, as amended by Miami -Dade County, or subsequent amended Local Emergency Measures for the City of Opa- Iocka, which are exempt from mandatory closure. These essential retail and commercial establishments generally include, but are not limited to, grocery stores; convenience stores; food distribution centers; restaurants subject to the limitations provided in this Section and subject to social distance separation of at least six (6) feet between patrons; hospitals, pharmacies, and health care providers; gas stations and auto-. repair facilities; banks and financial institutions; hardware stores; businesses that provide postal/shipping services and other office products; laundry service providers; childcare facilities providing services to groups of 10 or fewer and subject to limitations in County Emergency Orders; exempt professional services; home- based care for seniors, adults or children; pet supply stores, veterinarian and pet boarding facilities; and offices in support of essential retail and commercial activities. See Miami- Dade County Emergency Order 07- 20 and Amendments thereto. IV. LIMITATION OF OCCUPANCY L9AD AT CERTAIN PLACES 1. No essential retail businesses or commercial establishments of any kind in the City of Opa-locka shall be permitted to operate and shall immediately cease all business activities and operations, if, at any time, the total occupancy load of any essential business or establishment meets or exceeds fifty percent (50%) of the business' or establishment's authorized total occupancy load. Notwithstanding the foregoing, all businesses or establishments may avoid the prohibition set forth herein if such business or establishment immediately reduces its occupancy load to fifty percent (50%) of the business' or establishment's authorized total occupancy load. 2. Notwithstanding the above, no essential businesses or establishments of any kind with an occupancy load of five -hundred (500) or more shall be permitted to operate, if, at any time, the total occupancy load of any business or establishment meets or exceeds two -hundred fifty (250) persons. V. NON -ESSENTIAL RETAIL AND COMMERCIAL ESTABLISHMENTS 1. All business and establishments not deemed "essential retail and commercial establishments "as provided in Miami -Dade County Emergency Order 07-20, as amended by Miami -Dade County, are hereby deemed to be non -essential and, therefore, such businesses and establishments within the territorial limits of the City of Opa-locka shall continue to remain CLOSED and may resume operations upon termination of these Local Emergency Measures. VI. BAN ON UNCONSCIONABLE PRICING (PRICE GOUGING1 1. No person shall during a declared state of local emergency impose unconscionable prices for any essential commodity, including but not limited to goods, supplies, services, provisions, materials, resources, equipment, or any article of commerce and includes, without limitation water, food, ice, chemicals, petroleum products, sanitizers, cleaning products, and lumber necessary for consumption and/or use as a direct result of the emergency. 2. No person shall during a declared state of local emergency impose unconscionable prices for the rental or lease of any dwelling unit or storage facility. All requirements and directives contained in this Local Emergency Measure, as well as all active Miami -Dade County Emergency Orders and all Executive Orders issued by Florida Governor Ron Desantis shall be strictly adhered to at all times and enforceable pursuant to the Code of the City of Opa-locka and Section 252.50, Florida Statutes. ate, City Manager City of Opa-Iocka March 26, 2020 NOTICE OF ORDER No. 20-02 DECLARATION OF LOCAL EMERGENCY MEASURES Under the provisions of law and §§ 252.31 - 252.60, Florida Statutes, the City Manager declared on March 13, 2020, that a State of Local Emergency continues to exist and it is the intent that the declared emergency will extend for the same period of time as Miami -Dade County, Florida state of emergency and in accordance with the authority granted to municipalities pursuant to Executive Order Number 20-52 promulgated by Govemor Ron Desantis on March 9, 2020, there is reason to believe that there continues to exist a clear and present danger of substantial injury to the health, safety, and welfare of persons or to property, ail of which constitute an imminent threat to public peace and order and to the general welfare of this City and, therefore, the attached Local Emergency Measures are necessary and are hereby necessary and being promulgated pursuant with Section 252.38, Florida Statutes, after coordination with Miami -Dade County. All persons within the City of Opa-Iocka are advised to become informed as to the contents of the attached Order No. 20-02 Declaration of Local Emergency Measures and to keep informed as to the issuance of further Local Supplementary Emergency Orders. Any violations of Order No. 20-02 Declaration of Local Emergency Measures and previously promulgated Local Emergency Measures may be subject persons to arrest and conviction thereof to the penalties as provided by law.