HomeMy Public PortalAboutr 12-166�Rmllltivin of 14e J ow Vqh of aur#eret, �ql �4-
No. 1 -1 W Date of AdoptiorD- 1 R
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERLNG SERVICES WITH T &M ASSOCIATES —
NOE STREET AREA DRAINAGE STUDY PHASE I & U
WHEREAS, the Borough of Carteret is in need of specialized engineering services in
connection with the Noe Street Area Drainage Study Phase I & II; and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the
requisite skill and expertise to provide said services; and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $28,750.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from T &M Associates for engineering services
related to the Noe Street Area Drainage Study Phase I & B, in a total
amount of x28,750.00 billable in accordance with T &M's existing
contract with the Borough is hereby approved;
2. That annexed hereto is a copy of said proposal;
3. That this action is approved as an award of a professional services
contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the
Borough's Fair and Open Process as authorized by law.
Adopted this 18` day of October, 2012
and certified as a true copy of the
original on October 19, 2012.
KATHLEEN NI. BARNEY,'
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
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NO
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COUNCILMAN
YES
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A.B.
BELLINO
KRUPI
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DIAZ
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NAPLES
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DI PIASCIO
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X - Indicate Vole AB- Absent NV -Not Voting
XOR- Indicates Vote to
Overrule Veb
Adopted at a meeting of the Municipal Council
I
C Ell
OFFICE OF
KATHLEEN M. BARNEY, RMC /Cl
iYI"'CTPAL CLERK
A�""94 Jf Larf2ref
MI00LESE COUNTY
2fn 21 Zr3zP
0
Date: 11�.,_
e
TO: Patrick DeBlasic,
Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
Far: Authorizirg Professional Services Contract for F gui erl.Tg Services
with IM Associates- Nce Street Area DraiWe ;Study Phase I & II
Name of AccountFRmlution 12-
AMOUNT TO BE ENCUMBERED: total cast not to exceed $28.750.00
KATHLEEN M, BARN
Municipal Clerk,
0
CERTIFICATION OF. AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby certify_ that
there are sufficient funds available in the curr.ent, t:,t9,..,
enable the Municipal Council to authorize the enter`{ into a
Contract between the Borough of Carteret•and. )
4i t�
The funds available -for this contract are in the Bud`getl,,, - ,gyp. , the
account of:
in the amount of 4 of 4,
By this certification, I have hereby encumbered the above named
account for the amount of the contract pending Council action.
Patrick De, 1'asio,
Treasurer -
DATE:
0
L
n
Eleven Tindall Road, Middletown, New Jersey 07748 2792
(732) 671 -6400 ` fax (732) 671 -7365 * www.tandmassociates. con
CART -G1202
Honorable Mayor and Council
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Re: Noe Street Area Drainage Study
Dear Mayor and Council:
September 28, 2012
T&M Associates is pleased to present this scope of services and fee estimate for the referenced drainage
study to investigate flooding problems within the Noe Street Area of the Borough. It is our understanding
that the Borough wishes to evaluate the current flooding problems that occur in the vicinity south of Noe
Sheet, Cooke Avenue, and surrounding local sheets for the drainage area which ends at Perishing
Avenue. The area drains via a 48" pipe and flood gates into Noe's Creek which in tun drains into the
Arthur Kill.
Our proposed scope of services is broken down into two phases as follows:
Phase I — Field Reconnaissance R. Field Survey
We will visit the site to understand the flood problems and limits. As part of this reconnaissance,
we will identify exiting inlets that need to be cleaned and internally televised and inspected to
determine current conditions of the drainage system. In addition, based on this field work, a field
survey of the tributary drainage collection system, which collects runoff and affects local
flooding, will be conducted. Survey data will be collected to identify pipe sizes, types, inverts and
top of grate elevations. Survey data will be based on State Plane Coordinates and tied to the
existing Borough topographic base map, to update the current mapping.
2. Phase 11
We will use the information gathered under Phase I and prepare a hydrologic and hydraulic
analysis to determine the existing design parameters, existing conditions, and limits of flooding.
A summary report will be provided to the Borough for review and comment. Data will be
collected from state and county sources and FEMA to conform limits and additional potential
sources of flooding. We anticipate studying the effects of the 2 -year, 10 -year, 25 -year, 50 -year
and 100 -year storm events. Conceptual plans and details will be provided for the Alternatives.
Recent Field Observations
On June 28, 2012 TRM staff visited the site within the Borough to identify areas of major concern from
historic flooding. Based on our initial field reconnaissance and interviews with DPW personnel, the
preliminary areas of concern are outlined below.
Downstream end of the triple culverts (48 -inch pipes) discharging to the tributary stream to the Arthur
Kill. The system continues up to Pershing Avenue.
ENERGY & UTILITIES ° ENVIRONMENTAL , POBLIG WORKS - REAL ESTATE DEVELOPMENT
SOLID WASTE ° TRANSPORTATION o WATER & WASTEWATER
Regional Otl[ces in NEW JERSEY and PENNSYLVANIA
CART -G1202
rM September 28, 2012
Page 2
A 550 c IAr ES
Le: Honorable Mayor and Council
Borough of Carteret
Re: Noe Street Area Drainage Study
• Pershing Avenue behveen Sharot Sheet, Noe Street and Blanchard Sheet
• Noe Street to Thornall Street up to Maple Avenue
• IIaris Avenue to Leick Avenue
• Randolph Avenue to Leick Avenue
• Sharot Sheet to Leick Avenue
• Leick Avenue between Maple Street and Whittier Sheet
• Thornall Street between Maple and Herman Street
• Herman Sheet between Maple Street and Whittier Sheet
• Whittier Sheet from IIernan Street to Pershing Avenue
• Blanchard Street from Whittier Street to Pershing Avenue
Based on our observations there appears to be insufficient inlets to collect surface runoff and convey the
flows downstream. Local roadway low points trap the flows and do not have adequate drainage from
potentially undersized pipes with flat slopes. As a result the system appears to flow under pressure and the
hydraulics losses in the pipes collection system causes the water to surcharge and backs up out of the
inlets inundating the area. Debris observed in the collection system also diminishes the capacity to convey
the flows downstream. The system discharges into a tidally influenced ditch tributary ( Noe's Creek) to the
Arthur Kill. It appears that during periods of high tides the system surcharges. A combination of high
tides and heavy rains cause severe flooding.
Based on observations and conversations with Director of Engineering there appears to be an area just
downstream of the collection system adjacent to the municipal lot on Pershing Avenue that could serve as
a detention basin to help attenuate the area runoff. There appears to be other areas adjacent to the nearby
Dog Park that could also serve to provide detention and attenuate the flows. The Noe's Creek also appears
to have some silt and sediments that could be cleaned to help provide improve flow capacity during low
tidal events to help improve the outflows from the drainage system downstream of the flood gates.
As part of this program we will identify other obvious areas of concern in the immediate vicinity as
found. This may include tributary areas which convey flows from the other two culverts adjacent to the
48 -inch outfall from the system tributary to Noe Street, as well as the flood areas designated on the
FEMA flood insurance maps.
Scope of Services, Phase I
The scope of services herein for this initial phase of work is limited to Field Reconnaissance, and Filed
Survey to identify the collection system conveying flows downstream. The information gathered will be
used to supplement the Borough's base mapping and update the collection system information.
Task 1. Background Information — Review existing storm sewer mapping and Aerial
Topographic Mapping within affected flood areas. T &M will also review historical records such
as Borough documents on past flooding history in the area.
CART -G t 202
rM September 28, 2012
Page 3
ASSOCIATES
Le: Honorable Mayor and Council
Borough of Carteret
Re: Noe Street Area Drainage Study
Task 2. Field Reconnaissance — Perform a Field Reconmaissance of the flood prone area to
further identify potential sources of flooding. T &M will perform the following:
a. Search for existing high water marks to be used for hydraulic analyses.
b. Based on observations of the existing drainage systems recommend areas to be TV
inspected and /or cleaned.
c. TV inspection will be provided by others.
The Borough shall notify all property owners within the project limits and obtain right -of -entry
agreements as necessary for T &M personnel to inspect existing storm sewers on private property.
T &M will coordinate with the Borough DPW for cleaning of the storm sewer system and TV
inspection. The TV inspection work will be geared to identify possible pipe failures, root
infestation, or silt/ sediment buildup within the area of flooding. T &M will review TV videotapes
and identify potential problems in a written report to the Borough.
Task 3. Field Survey — Land survey will be performed to identify and confirm pipe inverts, pipe
sizes, and to supplement the Aerial Map ( Basemap). The information will be shown on the base
map. The following will be performed:
a. Establish GPS control on the streets /sites to be surveyed.
b. Traverse and carry the elevations with the data collector.
c. Set a Bench mark on each street.
d. Plot right -of -way from Tax Maps.
e. Obtain storm sewer inverts, pipe sizes, inlet grate elevations, and manhole cover
elevations, were accessible from ground level. Assume 40-structures on the roads listed.
f. The Aerial Mapping will be used as the project basemap and existing structure locations.
The basemap will be prepared at a scale of 1 " =40'.
g. Obtain inverts and sizes of the tidal gates, for the three culverts. Obtain downstream
inverts and section at the outfall end of the three 78" Culverts crossing under Industrial
Highway.
h. The Borough shall provide all Access /Right of Entry Agreements for T &M personnel to
enter private property.
i. No field location of existing property corners is proposed under this scope of work.
Police Assistance is anticipated for the survey on Pershing Avenue, Industrial Highway, and
Roosevelt Avenue. Two days is anticipated.
The Borough will need to provide an Aerial Topographic Mapping of affected areas with
minimum of two foot contour intervals. It is assumed that the mapping will identify visible survey
datum and bench marks in the project site to tie into. T &M will coordinate this effort to prepare
the base map.
It is anticipated that DPW will clean the inlets identified under Task 2 and the pipe cleaning and
TV inspection will be performed by others under the direction of the Borough. Once the inlets are
TM
ASSOCIATES
Le: Honorable Mayor and Council
Borough of Carteret
Re: Noe Street Area Drainage Study
CART-G1202
September 28, 2012
Page 4
cleaned and the pipe ends visible T &M survey crew will begin and or complete the Filed survey
indentified under Task 3.
Proiect Schedule — Phase I
T &M Associates will begin work on this project within two weeks upon written authorization to proceed.
We anticipate completing this initial phase of work in 90 -days following authorization to proceed weather
permitting. T &M Associates will work closely with the Borough so that the project is completed
expeditiously and on schedule.
Task 1 - Background hnformation
Task 2 - Field Reconnaissance
Task 3 - Field Survey
Fee Schedule —Phase I
October 2012
October to November 2012
December 2012
T &M will provide the above -noted Phase I Study services for an estimated cost not to exceed $14,750.
This fee excludes the Aerial Mapping as well as TV inspection work that will be provided by others.
Phase I Scope of Services described above shall be billed in accordance with the Schedule of Hourly
Billing Rates and Schedule of Miscellaneous Charges in our current annual engineering services
agreement.
Task I Background Information
Task 2 Field Reconnaissance
Task 3 Field Survey
Scope of Services, Phase II
5 1,500
5 4,200
S 9,050
Total $14,750
The scope of services offered herein for this phase of work is limited to preparation of Engineering
Analysis for the Existing Conditions Plan and an Engineering Report summarizing our findings. The
Scope of Services to be provided under the Phase B Study is presented below:
Task 1. Develop Hydrology for the Watershed - Develop Preliminary runoff tributary to the
flood zone. Hydrology will be developed assuming full development in the tributary sub -
watershed for the areas of concern as necessary, using PONDPACK and /or HEC -I and TR55 with
the new SCS 24 -hour Rainfall for a Type III storm. T &M will also obtain and use the FEMA
and /or NJDEP data for the areas of concern as necessary. This information along with Field
Reconnaissance and existing data gather will be used to help identify potential problems. We will
prepare the following:
a. A Preliminary Drainage Area Map indicating the points of concern including Tc paths,
CN numbers and area summary. The map will be prepared using best available sources
TM
Le: Honorable Mayor and Council
Borough of Carteret
Re: Noe Street Area Drainage Study
CART -G1202
September 28, 2012
Page 5
using USGS Maps, and NJDEP I -Map and any additional data to be provided by the
Borough of Carteret.
b. Develop Drainage Area map tributary to the existing inlets.
c. Prepare Pipe calculations to determine an area of potential bottlenecking /undersized
pipes /observed flooding limits.
d. Areas of potential flood mitigation /improvements /iiereased pipe sizes.
e. A Preliminary Hydrologic and Hydraulic model indicating the runoff to the existing
points of concern.
f. Prepare Existing Conditions Plan.
Task 2. Report Preparation - Prepare a report summarizing the findings of our field
investigations and preliminary hydrologic and hydraulic analysis.
Project Schedule —Phase II
T &M Associates will begin work on this project upon written authorization to proceed and after
completion of Phase I. We anticipate completing this phase of work in 60 -days following authorization to
proceed.
Task 1 - Develop Hydrology for Watershed December 2012 - February 2013
Task 2 - Report Preparation January 2012 — February 2013
Fee Schedule — Phase H
T &M will provide the above -noted Phase H Study services for an estimated not to exceed fee of $14,250.
This fee excludes the Aerial Mapping as well as TV inspection work that will be provided by others.
Phase II Scope of Services described above, shall be billed in accordance with the Schedule of IIourly
Billing Rates and Schedule of Miscellaneous Charges in our current annual engineering services
agreement.
Task 1. Develop Hydrology for the Watershed $11,500
Task 2. Report Preparation $ 2,500
Total $14,000
The total estimate fee for the services covered by Phases I and H is $28,750.
We appreciate this opportunity to submit this scope of services for professional services in connection
with the Noe Street Area Drainage Study. We believe the proposed scope of work is consistent with your
request for proposal.
CART -G1202
rm September 28, 2012
Page 6
ASSOCIATES
Le: Honorable Mayor and Council
Borough of Carteret
Re: Noe Street Area Drainage Study
We will await your authorization to proceed. In the interim, if you have any questions or require
additional htformation, please call.
Very holy yours,
T &DZ ASSOCIATES
DONALD NORBUT, P.E.
CARTERET BOROUGH ENGINEER
DJN:RM:sp:lfm
cc: John DuPont, Director of Engineering
Kathy Barney, Clerk
Patrick DeBlasio, CFO
K: \CART\G1202 \Adn1in \Noe Street Area Drainage Study_Proposal_9- 28- 12.doc
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Star Ledger,
a newspaper which is printed in Newark, New Jersey and
published in Essex County, of general circulation in said
county and state. One (1) time(s) once in each issue as follows:
JUNE 13, 2013
Notary Public of New Jersey Kathleen M. Barney, M C
LINDA A. RIVERA Municipal Clerk
NOTARY $$ P I UBLIC OF NEW JERSEY
Sworn and S So bscriibedbefore
Me this %day of4Lj,,(, 3,