HomeMy Public PortalAbout02-10-1997 BOC Regular Meeting
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MINUTES
HILLSBOROUGH TOWN BOARD
February 10, 1997
7:30 PM, Town Office Complex
The Hillsborough Town Board met in regular session on February 10 1997 at 7:30 PM in
the Town Office Complex. Present for the Board Meeting were Mayor Horace Johnson,
Commissioners Remus Smith, Richard Simpson, Catherine Martin, and Kenneth Chavious.
Commissioner Evelyn Lloyd arrived late. Staff present were Town Manager Eric Swanson,
Town Clerk Donna Ray, Finance Director Sherry Carter, Town Engineer Tom Hartye and
Planning Director Margaret Hauth.
Mayor Horace H. Johnson, Sf., called the meeting to order at 7:32 PM.
1. PUBLIC CHARGE
Mayor Johnson read the public charge.
II. ADDING ITEMS TO THE PRINTED AGENDA
Mayor Johnson added a Closed Session Item to discuss real property acquisition for the
Cedar Grove Reservoir Project.
m. AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no comments.
B. Matters not on the printed agenda
There were no comments.
N. APPROVAL OF MINUTES FROM THE JANUARY 13. 1997 REGULAR
MEETING AND JANUARY 28. 1997 PUBLIC HEARING
Upon a motion by Commissioner Simpson, seconded by Commissioner Smith, the Board
moved to approve the minutes from the January 13, 1997 Regular Meeting and the January 28,
1997 Public Hearing as presented by a vote of 4-0. The motion was declared passed.
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V. REPORT FROM THE TOWN MANAGER
Town Manager Eric Swanson summarized the new total assessed valuation of the Town
of Hills borough for the Board. Swanson stated that the Town's total tax base has nearly doubled
within the last five years due to commercial construction and residential growth, along with
significant increases in the value of existing property.
Commissioner Evelyn Lloyd arrived at the meeting at 7:40 PM.
Manager Swanson informed the Board that with the construction and implementation of
the joint Town/County fueling station finally becoming a reality, the Town will take advantage
of savings offered through larger bulk purchasing of fuel in cooperation with Orange County.
He explained that the facility is located near the Orange County Public Works Facility on
Highway 86 and offers automated pumping facilities and an anti-theft operating system that
dispenses fuel to authorized vehicles only.
Swanson summarized the 35 hour intoxilizer 5000 training which has been conducted in
the Police Department and explained that this training has now become a regional effort
involving 16 law enforcement agencies within the region consisting of 102 total law
enforcement personnel.
The need for a Curfew/Anti-Cruising Ordinance was discussed and the Board requested
that an analysis of associated problems be presented for their consideration at the next regular
meeting.
Mayor Johnson announced that on Tuesday, February 25, 1997 from 4:30 pm - 6:00 pm
the Town will be hosting a reception in honor of South African Fellow for 1997, Nontuthuzelo
Faku, Grahamstown Councilor, Deputy Chair, Executive Committee of the Public
Administration Exchange Program in the Training Room on the second floor of the Police
Department Building.
Bill Edwards, representing Centel, reported to the Board that Centel is searching for a
local agency willing to be a Centel Payment Agent. Mr. Edwards indicated that there had been
some interest expressed and they hope to have this in place within the next few weeks and again
be able to accept telephone bill payments locally.
A. Report on U.S. 70 and Faucette Mill Road intersection improvements.
Manager Swanson reported that the Town is working with the Department of
Transportation to improve safety at the intersection of Faucette Mill Road and Revere Road with
Cornelius Street. Swanson presented two options for the Board to consider. One of the options
includes the rerouting of Short Street to open on Terrell Road rather than Revere Road. A
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second option would maintain access from Short Street to Revere Road, but drivers would have
to turn right onto Revere Road rather than being able to turn in both directions. Either option,
along with the realigning of Revere Road along with Faucette Mill Roads, will make the
installation of a traffic signal at this intersection possible.
By consensus, the Board instructed the Manager to obtain a quote for the purchase of the
additional parcel ofland and a quote for the cost of the road construction
B. Consideration of letter of interest from J. C. Edwards to annex the Governors
Downs subdivision.
Manager Swanson reported on correspondence he received through the Town's Planning
Director from J.c. Edwards requesting that the Town re-consider annexing the Governor's
Downs subdivision. Swanson stated that since nothing has really changed since the original
consideration of this request in April of 1996, he recommended that the Board consider this
request after the first phase of construction is completed. By consensus, the Board agreed and
directed the Manager to inform Mr. Edwards of their decision.
VI. REPORT FROM THE TOWN ENGINEER
Town Engineer Tom Hartye gave a status report on all current water/sewer projects.
A. Consideration of construction bids for water tanks.
Engineer Hartye presented the bid tabulation for the construction of two welded steel
Water Storage Tanks and associated electrical and mechanical modifications to the Fairview
Pump Station. Hartye recommended awarding the bid to the low bidders and allow the
Manager to execute the contracts on behalf of the Town once proper insurance has been verified.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to award the bid to low bidders Fisher Tank Company of Lexington, South Carolina with
a Lump Sum Bid of$732,900.00 and John Bisanar, Inc. Of Gastonia with a Lump Sum Bid of
$64,564.00 by a vote of 5-0. The motion was declared passed. A copy of the Bid Tabulation is
hereby made a part of these minutes as Attachment VI.A.
B. Lime stabilization presentation.
Engineer Hartye gave a presentation on the Liquid A ™ Process of Lime Stabilization
explaining that this process is specifically designed to provide a method and apparatus to allow
smaller plants to enjoy the benefits associated with producing a Class A quality end product in a
liquid state. The process produces a Class A end product through a combination of heat and
lime addition. The operation is conducted on a batch basis in a steel tank that is heated and
insulated.
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VII. ITEMS FOR DECISION -- CONSENT AGENDA
A. Approve resolution supporting the renovation and expansion of the Institute of
Government - Knapp Building.
B. Appoint Warren Jones as community representative to the National Organization
of Disability
C. Authorize Mayor to apply for State of North Carolina grant funds from the
Department of Parks and Recreation Trust Fund for Occoneechee Park
Improvements
Upon a motion by Commissioner Lloyd, seconded by Commissioner Smith, the Board
moved to approve the Consent Agenda as presented by a vote of 5-0. The motion was declared
passed. A copy ofthe resolution supporting the renovation and expansion of the Institute of
Government - Knapp Building is hereby made a part of these minutes as Attachment VII.A.
VIII. ITEMS FOR DECISION -- REGULAR AGENDA
A. Consideration of Classification and Pay Study Recommendations.
Manager Swanson presented options for the Boards consideration.
Upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board
moved to:
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approve the pay and classification Plan Parts 1, 3 & 4: "Salary Schedule dated July 1996"
and adjust salaries in accordance with revised Table 6B retroactive to January 1, 1997
(cost $2],13]);
· approve Table 5 "Allocation of Positions to Salary Grade"; and
· approve the Town of Hills borough Classification Plan by a vote of 5-0. The motion was
declared passed. A copy of the Classification Plan is hereby made a part of these
minutes as Attachment VrrLA.
The Board also directed the Manager to revise the current Personnel Policy in accordance
with the recommended changes by Bob Crowder of the North Carolina League of Municipalities
for their consideration at their March Board Meeting.
Upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board
moved to approve parts 3 and 4 of the Classification and Pay Study which contain the
Classification specifications and narratives by a vote of 5-0. The motion was declared passed.
B.
Consideration of an ordinance to ban concealed weapons within city-owned
buildings and properties.
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Town Manager Swanson presented the Ordinance for the Board's consideration and
stated his opinion of the necessity of such in order to protect Town employees and citizens who
. use the facilities and parks within the Town from any hand gun related violence.
Upon a motion by Commissioner Simpson, seconded by Commissioner Smith, the Board
moved to approve the Ordinance amending the Town Code to Authorize the Posting of Signs
Prohibiting the Carrying of Concealed Handguns on Town Property by a vote of 5-0. The
motion was declared passed. A copy of the Ordinance is hereby made a part of these minutes as
Attachment vrn.B.
C. Consideration of appointment to Shaping Orange County's Future Task Force.
After some discussion, and upon a motion by Commissioner Lloyd, seconded by
Commissioner Smith, the Board moved to appoint David Cates to the Shaping Orange County's
Future Task Force by a vote of 5-0. The motion was declared passed.
D. Consideration of an ordinance to amend the Zoning Ordinance to increase the
permitted density in the Multi-family zoning district from 6 units per acre to 12
units per acre.
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Planning Director Margaret Hauth presented the Zoning Ordinance amendment to the
Board for their consideration. Hauth recommended approval of the amendment on technical
grounds but stated that the Board may want to study it in more depth to see if other changes are
required. Hauth informed the Board the Planning Board recommended not approving the
amendment as written by a unanimous vote acknowledging the needs for revisions and
indicating their expectation of revised text availability for the July 1997 hearing.
By consensus, the Board directed the Planning Director to have the Planning Board call
an additional meeting solely to deal with the issue of Multi-Family Housing. This Item was
tabled for a later date.
E. Consideration of an ordinance to amend the Subdivision Regulations.
Planning Director Hauth presented an amendment to the Subdivision Regulations to the
Board for their consideration.
After review of the amendment, and upon a motion by Commissioner Smith, seconded
by Commissioner Lloyd, the Board moved to approve the Ordinance Amending the Subdivision
Regulations of the Town of Hills borough by a vote of 5-0. The motion was declared passed. A
copy of the ordinance is hereby made a part of these minutes as Attachment VIII.E.
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F. Consideration of bids for removal of Hurricane Fran wood debris.
Manager Swanson presented the Bid Tabulation of bids received for removal of
Hurricane Fran wood debris and recommended awarding the bid to the low bidder, Winstar
Services.
Upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board
moved to award the bid to the low bidder Winstar Services in the amount of $19,025.00 and
authorized the Manager to proceed with the removal of Hurricane Fran wood debris by a vote of
5-0. The motion was declared passed. A copy of the Bid Tabulation is hereby made a part of
these minutes as Attachment Vlll.F.
Upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the
Board moved to go into Closed Session for the purpose of discussing the status of negotiations
for real property acquisition for the Cedar Grove Reservoir by a vote of 5-0.
G. Continue meeting to February 25, 1997 at 7:30 PM to hold joint meeting with
Parks and Recreation Board.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Smith, the Board
moved to continue the meeting to February 25, 1997 at 7:30 pm to meet with the Parks and
Recreation Committee.
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Donna F. Ray, Town Clerk
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A RESOLUTION SUPPORTING THE RENOVATION AND EXPANSION OFO 49
THE INSTITUTE OF GOVERNMENT - KNAPP BUilDING
WHEREAS, the Alumni Association of the North Carolina Municipal and
County Administration Courses is a non-profit organization whose purpose is to
provide professionalism and an exchange of knowledge for individuals
concerned with municipal and county government;
WHEREAS, the Institute of Government was instrumental in the formation
of our Association and continues to be an invaluable resource to the Alumni
Association by strengthening communication, providing opportunities for
professional growth and development, and collecting, compiling and distributing
pertinent information about the all aspects of local government administration.;
WHEREAS, the Institute of Government has made an important
contribution to better government in North Carolina by continuing the Municipal
Administration course, now in its 43rd year, and the County Administration
course, now in its 33rd year, and participating in other training and education
programs of inestimable value to local governments across North Carolina;
WHEREAS, the Alumni Association recognizes the importance of
adequate facilities for the Institute which instructs approximately 12,000 public
officials each year, and the need for improved technology to continue advising
state and local officials on important issues through the publication of books and
articles.
BE IT THEREFORE RESOLVED, THAT
By way of this resolution the Alumni Association of the Municipal and
County Administration Courses has voted to fully support the Institute of
Government's request for $16.1 million in capital funding and encourages the
1997 North Carolina General Assembly to approve funding for this urgently
needed expansion and renovations project.
This the _th day of February, 1997.
Amy Johnson, President
Alumni Association
Municipal and County Administration Courses
Attest:
Desiree White
Secretary, Alumni Association
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A'ITACHMENT VIILF
049
JACOBS TREE SERVICE
WINSTAR SERVICES
CAROLINA TREE
SERVICES
Parks & Trails
$3,800.00 Parks & Trails
$3,255.00 Parks & Trails $2,000.00
Town
$8,000.00 Town &
Easements
$7,350.00
$10,520.00 Town
Easements
$4,000.00
Easements
$10,000.00
Cemeteries
$7,550.00 Cemeteries
$5,250.00 Cemeteries
$3,500.00
TOTAL
$23,350.00
$19,025.00
$22,850.00
RECOMMENDED
LOW BID