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Home My Public Portal Aboutr 13-064001111ion of X4? Pnrrogb of ffarterel, a. T. No. 13 -64 Dateol'Adoption April 11 , 2013 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CME ASSOCIATES 2013 ROAD PROGRAM FEE ESTIMATE WHEREAS, the Borough of Carteret is in need of specialized engineering services with rega, to the 2013 Road Program; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skit . and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $186,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and the Chief Financial Officer has certified that fluids are or will be available for said NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: I. The proposal from CME Associates for engineering services related to the 2013 Road Program at a total cost not to exceed $186,000.00 at the rate set forth in CME's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(l)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this I P day of April, 2013 and certified as a true copy of the original on April 12, 2013. KATHLEEN NI 'BARNEY, A MMC Municipal Clerk RECORD OF COUNCIL VOTE WUNCILAIAN YB5 NO NV A.B. COUNCILMAN YBS - NO NY A.B. B[LI -Il`D X _ D X BLS X DLMCI X - S 7Tam - X X - Indicate Vote Art - Absent NV - Not Voting XOR - Indicates Vote to ove,oAe Veto Adapted at a meeting of the btunicipal Cooncil a A ril 11 2013 LE C 1 Cif rrrr F r TzE Pr MIDOLESEX COUNT! - • �� ' 2 -i�o(ll �CC32� ' 1 TEL (732) 541 -3800 ' 1 OPTICS or FAX (732 _) 54 1- 8925 K4TIiLEEid Af. BARNEY, P.A1C /ChIC MUNICIPAL CLERK 61 COOKE AVENUE C6.RTERET, NE 1V JERSEY 07005 Date: April 11, 2013 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION. OF A VAILABLE FUNDS For; CME Associates, Re: Engineering Services, Re: .2013 Road Program Fee Estimate. blame of Account AMOUNT TO BE ENCUMBERED: Not to Exce €d $186 at the rate set forth in GME's existing contract. KA TELEEN M. EAR 4E Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that t here ar e sufficient funds availabfe_in_the- __budg and: et to- ehable he Municipal Council to authorize the entering into a contract between the Borough of Carteret 1 „ t try C'M E 4s kzi I The funds available for this contract are in the Budget, in the account of . C� in the amount of. 15 ' By this certi5cadon, I have hereby encumbered the above named account Fpr the amount of the contract. PATRICK I. DeBLASIO, Treasurer Date /S/ /3 c..✓IB/ Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 April 2, 2013 JOHN H. ALLGAIR, P.E., PP. (1983 -2001) DAVID J. SAMUEL, P.E., P.P. JOHN J. STEFANI, P.E., L.S., P.P. JAY B. CORNELL, P.E., P.P. MICHAEL J. McCLELLAND, P.E., P.P. GREGORY R. VALES], P.E., P.P. TIMOTHY W. GILLEN, P.E., P.P. - BRUCE M. KOCH, RE., P.P. BEHRAM TURAN, P.E. IPA TREVOR J. TAYLOR, P.E., P.P. ASSOCIATES LOUIS J. PLOSKONKA, P.E. Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 April 2, 2013 Re: Fee Estimate for Professional Engineering Services for: 2013 Road Program Proposal No. 2013 -040 Dear Honorable Mayor Reiman: We are pleased to present our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform repairs on various roadways throughout the Borough. Improvements will include the following: • A combination of profile mill & overlay or full reconstruction as needed of the existing roadways. • Concrete curb and gutter removal and replacement where required. • Driveway apron and handicap ramp reconstruction. • Miscellaneous drainage repairs including installation of bicycle safe grates, `ECO' castings, and roof leader extensions in accordance with NJDEP Stormwater Regulations. • Miscellaneous sanitary sewer repairs. We are aware that the Borough intends on appropriating approximately $1,600,000.00 for the anticipated project costs. The roadways to be included at this time are as follows: 1. Park Avenue 2. Skitka Avenue 3. Dorothy Street 4. Dalessio Drive 5. Bernard Street 6. William Street 7. Pulaski Street 8. Matthew Street (Bid Alternate 1) 9. Oak Street (Bid Alternate 2) 10. Capp Street (Bid Alternate 3) S:\Certerel'ProposaIA2013-0402013 Road Program 04-02 -13Aoc r� CONSULTING AND MUMCWAL ENGINEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 4627400 —FAX: (732) t }; Re: Fee Estimate for Professional Engineering Services for: 2013 Road Program Proposal No. 2013 -040 Dear Honorable Mayor Reiman: We are pleased to present our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform repairs on various roadways throughout the Borough. Improvements will include the following: • A combination of profile mill & overlay or full reconstruction as needed of the existing roadways. • Concrete curb and gutter removal and replacement where required. • Driveway apron and handicap ramp reconstruction. • Miscellaneous drainage repairs including installation of bicycle safe grates, `ECO' castings, and roof leader extensions in accordance with NJDEP Stormwater Regulations. • Miscellaneous sanitary sewer repairs. We are aware that the Borough intends on appropriating approximately $1,600,000.00 for the anticipated project costs. The roadways to be included at this time are as follows: 1. Park Avenue 2. Skitka Avenue 3. Dorothy Street 4. Dalessio Drive 5. Bernard Street 6. William Street 7. Pulaski Street 8. Matthew Street (Bid Alternate 1) 9. Oak Street (Bid Alternate 2) 10. Capp Street (Bid Alternate 3) S:\Certerel'ProposaIA2013-0402013 Road Program 04-02 -13Aoc r� CONSULTING AND MUMCWAL ENGINEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 4627400 —FAX: (732) Mayor Reiman Borough of Carteret Re: 2013 Road Program April 2, 2013 Proposal No. 2013 -040 Page 2 With this being said, we anticipate that the following tasks will be required: A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services. The base map will include Geographic Information System (GIS) mapping along with supplemental information as necessary to prepare construction plans. The supplemental information will use assumed horizontal and vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; 5. Driveway and Handicap Apron locations. B. Design Phase Services — This work will consist of the preparation of construction plans, quantities, and final cost estimate. The services have been divided into tasks as detailed below: • Subcontract with a qualified consultant for the cleaning and TV inspection of the existing sanitary sewer mains on all roadways to be paved; • Coordinate with utility companies for possible upgrades; • Prepare construction and grading plans where required; • Prepare typical cross sections; • Design required storm sewer improvements; • Prepare construction details, location map, and traffic control plan; • Prepare final construction quantities; • Prepare final construction cost estimate. C. Permit Phase Services — This work will consist of preparing plans, application forms, fee schedules and obtaining permits for the following review agencies; • Freehold Soil Conservation District D. Preparation of Bid Documents — This work will consist of the preparation of contract documents and specifications required for public bid. Details will be provided for the items to be included in the contract including plans for the maintenance and protection of traffic. SACederellProposals12013-04 0 2013 Road Program 04 -02 -13.dm C; ASSOCIATES Mayor Reiman Borough of Carteret Re: 2013 Road Program April 2, 2013 Proposal No. 2013 -040 Page 3 E. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: • Provide Bid Documents to Prospective Bidders as needed; • Answer Prospective Bidder's Request for Information; • Provide Addenda for Clarification of Project Specifications; • Attend Bid Opening; • Analyze Responsible Bids and Recommend Contract Award; • Coordinate with Borough as needed. F. Construction Phase Services Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Basemap Phase Services .............................. .....................$21,000.00 B. Design Phase Services ....................... ............................... .....................$60,000.00 C. Permit Phase Services .............. ............................... ......................$2,500.00 D. Preparation of Bid Documents ............ ............................... ......................$4,000.00 E. Bid Phase Services .............................. ............................... ......................$3,500.00 F. Construction Phase Services ( Budget ) ............................ .....................$95,000.00 Total Estimated Fee for Services ............ ............................... ....................$186,000.00 Sub Consultant Work Sanitary Sewer Cleaning and TV Inspection: $60,000 S9CaleleWfoposa6 2013-040 2013 Road Program 04 -02- 13.doe L� AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: JUNE 13, 2013 Notary Public of New Jersey Kathleen M. Barney, Ml Municipal Clerk Sworn and Subscribed before Me this % day of /3,