HomeMy Public PortalAbout20142522CityCouncilPacket Table of Contents
000_000_20140522Agenda
1
060_010_minutes
4
080_010_Main Street 3rd Qtr 2014 report for council Jan-Mar
17
080_011_tipd
24
080 012 finance
28
080_013_finance2
31
080_014_hr
34
080_015_dpw
42
080_016_IT Department
49
080_017_parking
55
080_018_2014 Jan -Mar P&Z Dept Qrtrly Report
62
080_019_ymca
63
080_020_water sewer
70
090_010_book fair
74
090_020_Docu ment
75
100_010_CCAR_CTRF2015
76
100 020 Critz Run 2015
89
110_010_CLG-Certification Agreement recd 5-5-14
92
110_020_Agenda Request for 2014
97
110_021_Pilot Agreement - Pay by Plate - Cale America and City of Tybee Island v2 05-14-2014
98
110_022_CWT_Compact_InstMaint
101
APPROVALS
102
1 ABOUT THE MANUAL
108
1.1 Target audience
108
1.2 Other product related documents
108
1.3 Terminology
108
1.4 Changes in this issue
110
2 SAFETY
111
2.1 Introduction
111
2.1.1 High voltage
111
2.2 Batteries
111
2.2.1 Disposal
111
2.2.2 Back-Up battery holder on CPU board
111
2.2.3 Short-circuit risk
112
2.2.4 Caustic acid
112
2.2.5 Risk of explosion
113
2.3 LCD display
113
2.4 Heavy lifting
113
2.5 Risk of tipping
113
2.6 ESD protection
113
2.6.1 What is ESD?
113
2.6.2 Avoiding ESD damage
114
3 Product presentation
115
3.1 The CWT Compact System
115
3.2 Data communication
116
3.2.1 Cale WebOffice 2 (CWO 2)
116
3.3 Payment
116
3.3.1 Means of payment
116
Coins
116
Cards
116
3.3.2 Payment applications
116
3.4 Transaction processing
117
3.5 The service menu
117
3.6 Mechanical design
117
3.6.1 General
117
3.6.2 Door locks
118
3.6.3 Door-open sensors
120
3.6.4 Inside the cabinet
121
3.6.5 Inside the base
123
COIN BOX Vault
123
Coin Box
124
Product label
125
3.7 Power supply alternatives
125
3.8 Administrative tools
125
3.9 Cash collection system
125
4 Functional description
126
4.1 Operator controls
126
4.1.1 CWT Compact without keyboard
126
4.1.2 CWT Compact with keyboard
126
4.2 Coin system
126
4.2.1 Antipin module
127
4.2.2 Coin verifier
131
4.2.3 Escrow
133
4.2.4 Coin handling board
135
4.2.5 Coin box
135
4.3 Card payment system
135
4.3.1 Card readers
135
4.3.2 Credit/debit card verification
136
4.4 Print system
136
4.4.1 Thermal printer
137
Print head
138
Sensors
139
Feed button
139
Status indicator
140
Power indicator
140
Printer mounting
141
4.4.2 Paper supply
142
4.5 Mechanical locks
142
4.6 Electronic locks
142
4.7 Door sensors
143
4.8 CWT Compact control system
143
4.8.1 CPU board
143
4.9 The CWT Compact display PCB assembly
145
4.9.1 Display component
145
4.9.2 Warning/error indicator
145
4.10 Heating system
146
4.11 Power supply
146
4.11.1 Power control
146
4.11.2 Battery charging by mains power
147
4.11.3 Battery charging by solar power
147
4.12 CWT Compact interconnections
149
5 Installation
151
5.1 Site preparations
151
5.1.1 Space requirements
151
5.1.2 Power supply
151
5.1.3 Placing the terminal on an existing concrete foundation
152
5.1.4 Pouring a new concrete foundation
153
5.2 Installing the terminal
154
5.2.1 Putting the base or complete terminal in place
155
5.2.2 Mounting the cabinet on top of the base
155
5.2.3 Installing the battery in a mains powered terminal
155
5.2.4 Installing the battery in a solar or battery-only powered terminal
156
5.2.5 Connecting to the mains power grid
156
5.2.6 Installing a modem
156
Parts required
156
Installing the anteNNA
157
Checking modem contact with network provider
158
5.2.7 Loading paper
158
Loading tickets from roll
158
5.2.8 Installing the coin box
159
5.3 Program loading
159
5.4 Changing the terminal's settings
159
6 Operation
160
6.1 Changing and emptying the coin box
160
6.1.1 Removing the coin box
160
6.1.2 Emptying the coin box
160
6.1.3 Inserting the coin box
160
6.2 Paper refill
161
7 PreventivE MAINTENANCE
162
7.1 Batteries
162
7.1.1 Lead accumulators
162
7.1.2 Battery on CPU board
162
7.2 Printer
162
7.2.1 Cleaning
162
7.2.2 Testing
163
7.3 Coin handling unit
164
7.3.1 Cleaning
164
7.3.2 Testing
164
7.4 Chip-card reader
164
7.4.1 Cleaning
164
7.4.2 Testing
164
7.5 Hybrid card reader
164
7.5.1 Cleaning
164
7.5.2 Testing
164
7.6 Display module, cleaning
164
7.7 Cabinet
165
7.7.1 Cleaning
165
7.7.2 Lubrication
165
7.8 Cabinet door display window, cleaning
165
7.9 Solar panel, cleaning
166
8 CORRECTIVE MAINTENANCE
167
8.1 Cabinet and base lacquer, touching up
167
8.2 Printer
167
8.2.1 Print head, cleaning
167
8.2.2 Printer platen and feed rollers, cleaning
167
8.2.3 Paper jam clearing
167
8.2.4 Front pressure rollers replacement
168
Removal
168
Assembly
168
8.2.5 Rear pressure rollers replacement
169
Removal
169
Assembly
169
8.2.6 Presenter table replacement
170
Removal
170
Assembly
170
8.2.7 Cutting blade replacement
171
Removal
171
Assembly
171
8.2.8 Print head replacement
172
Removal
172
Assembly
173
8.2.9 Platen replacement
173
Removal
173
Assembly
173
8.2.10 Front and rear feed rollers replacement
174
Removal
174
Assembly
174
8.3 Cabinet door replacement
174
Removal
174
Assembly
175
8.4 Base door replacement
175
8.5 Display window replacement in CWT Compact
176
Removal
176
Assembly
176
8.6 Coin unit replacement
176
Removal
176
Assembly
177
8.7 Coin verifier replacement
177
Removal
177
Assembly
178
8.8 CPU board lithium cell replacement
178
Removal
178
Assembly
178
8.9 CPU core module replacement
178
Removal
178
Assembly
178
8.10 E-lock replacement
179
Removal
179
Assembly
179
9 changing the CWT compact software and firmware
181
9.1 Changing the CWT application program
181
9.1.1 Changing via Cale WebOffice
181
9.1.2 Changing specific settings via the service menu
181
9.1.3 Updating the whole application via the service menu
181
9.2 Updating the AVR firmwares
181
9.2.1 Updating the AVR firmwares through a USB memory device
182
9.2.2 Updating the AVR firmwares from a PC
183
9.3 Updating the printer firmware
186
9.4 Updating the card reader firmware
186
9.5 Updating the Windows CE operating system from a PC
186
9.5.1 Prepare the PC
186
9.5.2 Install the JLinkARM PC program
186
9.5.3 Updating procedure
189
9.6 Updating the Windows CE operating system from a USB memory device
191
9.6.1 Updating the OS in CWT Compact
191
110_030_Agenda Request - Paving 2014
192
110_031_RFP 2014-645_RoadResurfacing
193
110_032_Road Resurfacing Bidd Tabulation
203
110_040_Combined Agenda May 22 2014 CHA Proposal
204
Agenda may 22 2014 CHA proposal
204
City of Tybee Island_SPLOST Program Mgmt_31mar2014 (2)
205
140_010_31-2014 Restrictions on decal usage - for readoption - 04 21 14
208
150_020_paul wolff
210
150_021_buffer guidebook
211
150_022_Tybee Buffer Ordinance draft2 (1)
260
150 023 Darien buffer ordinance
262
150_024_Chatham County Buffer Ordinance
263
160_010_Action Item List - May 2014
265
Sheetl
265
160_020_STWP Update_11.06.2013
266
170_010_May Minutes - RTCFP
275
AGENDA
REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL
May 22, 2014 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
Call to Order
Invocation: Rev. Hank Perry, Trinity Chapel Methodist Church
Pledge of Allegiance
IV. State of the City
1 Mayor Jason Buelterman
V. Recognitions and Proclamations
VI. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council
1 City Council Meeting, May 8, 2014
VII. Consideration of Boards, Commissions and Committee Appointments
1 Kate Burns, Beach Task Force
VIII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes.
1 Quarterly Reports
a) Tybee Island Main Street Program, January 1 — March 31, 2014
b) Tybee Island Police Department, January 1 — March 31, 2014
c) Finance Department, October 1 — December 31, 2013
d) Finance Department, January 1 — March 31, 2014
e) Human Resources, January 1 — March 31, 2014
f) Department of Public Works, January 1 — March 31, 2014
g) IT Department, January 1 — March 31, 2014
h) Parking Services, January 1 — March 31, 2014
i) Planning and Zoning, January 1 — March 31, 2014
j) YMCA, January 1 — March 31, 2014
k) Water/Sewer Department, January 1 — March 31, 2014
IX. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes.
1 Elaine Duree, Tybee Island Book Festival
2 George Walker, Hurricane Preparedness Presentation at American Legion 154, June 1, 2014 at
2:00PM.
X. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License
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1 Critz Tybee Run Fest 2015; February 6 — 7, 2015 North Beach (Meddin) parking lot, 16th Street
parking lot, race routes detailed in application
2 Alcohol License Request— Special Event— Beer, Wine — Critz Tybee Run, February 6 — 7, 2015
XI. Consideration of Bids, Contracts, Agreements and Expenditures
1 Designation for Certified Local Government Application
2 Pilot program for installation of two CWT Compact pay stations
3 Proposed Road Resurfacing — Chatham Ave, 12th Street, Veterans Drive — Carroll & Carroll -
$76,921.50
a) 100-4210-54-1410 (Infrastructure) - $42,194.43
b) 100-4210-54-1416 (LMIG Grant) - $32,500.00
c) 321-4210-54-1400 2003 SPLOST (Street and Sidewalk paving) $2,227.07
4 Proposal for SPLOST Program Management Services from CHA for their consideration. CHA
prepared a proposal to manage the City's SPLOST projects for a six month period for a cost of
$24,500. The cost is eligible to be paid from SPLOST proceeds.
5 Lease Agreement, Cell Antenna, AT&T
XII. Consideration of Approval of Consent Agenda
XIII. Public Hearings
XIV. Consideration of Ordinances, Resolutions
1 31-2014, Sec 66-185, Restrictions on Decal Usage. First and second reading due to procedural
error. For re-adoption.
W. Council, Officials and City Attorney Considerations & Comments
1 Jason Buelterman
a) Plan for Dune Gap Issues/Planting for purpose of storm surge protection
b) Flood insurance rates
c) Consistent signage for street signs
2 Paul Wolff
a) Riparian Buffer Ordinance
3 Wanda Doyle
a) Finance Committee
b) Public Safety Building Update
XVI. City Managers Report
1 Action Item Report
2 Short Term Work Program
XVII. Minutes of Boards and Committees
1 Rising TYde Pantry Minutes, May 1, 2014
XVIII. Executive Session
1 Discuss litigation, personnel, and real estate acquisition
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XIX. Possible vote on litigation, personnel and real estate acquisition discussed in executive session.
XX. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard
section.
Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at
noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at
www.cityoftybee.orq.
THE VISION OF THE CITY OF TYBEE ISLAND
"is to make Tybee Island the premier beach community in which to live, work,and play."
ITHE MISSION OF THE CITY OF TYBEE ISLAND
"is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural
and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future."
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City Council Minutes 20140508
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on May 8, 2014. Those
present were Mayor pro tern Wanda Doyle, Paul Wolff, Monty Parks, Rob Callahan, Barry Brown
and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City
Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager,
Planning and Zoning Department; and Janet LeViner, Clerk of Council.
Mayor Buelterman listed the following items on the consent agenda:
• City Council Minutes, April 10, 2014
• City Council Minutes, April 24, 2014, As amended
• Special City Council Minutes, April 28, 2014
• Deana Harden, Main Street Board of Directors
• Alcohol and Entertainment License Request: Liquor/Beer/Wine/Sunday Sales —
Entertainment; Tybee Time Inc. DBA Doc's Bar— Food and Bar Service (New Owner), 10
Tybrisa Street
• Water Quality Project — Tybee Island Maritime Academy and DPW: Retro fit 5 catch
basins with human hair filtration systems for dune drain fields. Budget Line Item: 100-
4210-52-2205 (Public Works — Repair and Maintenance of Infrastructure)
• Request approval to obtain financing through SunTrust Bank to acquire a $134,522
Emergency 911 System/Equipment from AT&T for 3 years at 1.44% interest rate. The
cumulative cost effecting FY2015's budget shall be $15,281.03, $14,661.69 for principle
and $619.34 for interest expense. The total monthly cost shall be $3,820.26 with
payments beginning in September 2014. The acquisition for the new system will occur
in the 2014-15 fiscal year in July and August 2014. Discussion: Ms. Schleicher stated
that an agreement will come back before mayor and council on May 22, 2014.
• Bubba Hughes, MSC Lease Addendum. Discussion: Mr. Hughes stated that the
addendum is ready to be signed as the Marine Science Center has signed the lease on
February 27, 2014 and the addendum is only to confirm the commencement date of the
lease as that is what the renewal dates are tied to.
Paul Wolff made a motion to adjourn to Executive Session to discuss litigation and real estate
acquisition. Bill Garbett seconded. Vote was unanimous, 6-0.
Bill Garbett made a motion to return to regular session. Wanda Doyle seconded. Vote was
unanimous, 6-0.
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
• Call to Order
• Invocation: Sister Barbara Shimkus, St Michaels
• Pledge of Allegiance
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Recognitions and Proclamations
Mayor Buelterman acknowledged the proclamation from Governor Deal regarding Municipal
Clerk's Week.
Report of Staff, Boards, Standing Committees and/or Invited Guests
George Reese approached mayor and council to give the Water and Sewer Improvements
Update. Mr. Reese stated that to date 350 feet has been laid. He directed mayor and council
to the schedule in their packets. This diagram is also available on the web site and at city hall.
He further explained that this is not affecting traffic as one lane will always be left open. Mr.
Reese explained that the line switches sides of the street as you cannot have water and sewer
lines run parallel to each other. He indicated that all paving will be done after the underground
work is completed. Mr. Reese stated that on May 14, 2014 work will begin on force main
starting at Jones Avenue and continuing to North Campbell. Ms. Schleicher clarified that there
will be no sewer lines replaced on Jones Avenue where current water line work is being done.
Mayor Buelterman asked Mr. Reese to explain the traffic interruption on Highway 80 concerning
the construction. Mr. Reese stated that will occur in September 2014 as the season will be
coming to an end and there will be less disruption regarding traffic.
Sarah Jones, HPC Advisor, approached mayor and council to give a committee update
(attached). She commended Chantel Morton and all those that were instrumental with their
efforts as Tybee is now a Certified Local Government (attached). Mr. Wolff thanked Ms. Jones
and Chantel Morton for their hard work with the certification. Mr. Garbett also thanked Ms.
Jones as well as the Commission for all their hard work.
Kathryn Propst approached mayor and council to give her CRC Presentation (included in
the packet). Ms. Propst stated that she would like to share the Committees recommendations
on sustainable practices, low carbon impact, transportation options and options for the Tybee
Island Police Force. She explained the recommendations for 2015 which included comparisons
and future options for cars with the police department. Mayor Buelterman thanked Ms. Propst
for her presentation. Mr. Wolff thanked the Committee and Ms. Propst for all their hard work.
There was a discussion regarding the Ford Fusion and other models that are being considered
for purchase. Mr. Garbett also thanked Ms. Propst for her hard work. Mr. Wolff suggested that
as the City moves forward, since the Passat's are in place, that the police force look at the Ford
Fusion as the equipment will be standardized which will alleviate that problem as was with the
Passat's. Ms. Propst confirmed.
Consideration of Bids, Contracts, Agreements and Expenditures
Lease Agreement, Cell Antenna, AT&T. Mr. Hughes stated that AT&T is adding three
antennas to the water tower on Butler Avenue and this is an amendment to acknowledge the
addition. He further explained that in the packet is the redlined version as they have not
forwarded the clean version. Ms. Otto stated that the application for the permit is being review
by Mr. Anderson, Chatham County. Mr. Callahan asked if it is premature to address this item.
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Mr. Hughes stated that if approved he would recommend it would carry conditions that it would
be approved by staff. He also confirmed that the City would not be violating our lease
agreement. No action taken. Deferred to May 22, 2014.
Paul Wolff made a motion to approve the consent agenda. Rob Callahan seconded. Vote
was unanimous, 6-0.
Public Hearings
Site Plan Approval & Special Review — consideration of expansion of municipal
building; City of Tybee Island, 402 Jones Avenue. Zone P-C; PIN 4-0004-21-001.
Ms. Otto stated the vote by the Planning Commission was 4-0 to approve. Mayor Buelterman
stated that during the expansion of the restrooms there will be portable restrooms available for
the public. The new restrooms with be ADA compliant and will extend toward the volleyball
courts. Bill Garbed made a motion to approve. Rob Callahan seconded. Vote was
unanimous, 6-0.
Variance — consideration of porch roof — Mark Waller, 17 Shirley Road. Zone R-2;
PIN 4-0006-06-008. Ms. Otto approached mayor and council stating this is a variance at 17
Shirley Road and owned by Mr. Waller. He has a residence with an awning with a canvas cover
and is requesting to replace with a constructed roof. She further explained that this is now a
non-conforming structure and will not be an expansion into the set-back. Planning Commission
heard this and the vote was 4-0 to approve. Mr. Wolff confirmed with Ms. Otto that this is not
increasing the encroachment just putting a roof on the existing site. Rob Callahan made a
motion to approve. Monty Parks seconded. Vote was unanimous, 6-0.
Site Plan Approval — consideration of temporary structure; Susan Kelleher, 1207
Hwy. 80 #D. Zone C-2; PIN 4-0026-02-008, -009 and -010. Ms. Otto approached
mayor and council stating there is a revised site plan included in their packet as requested by
the Planning Commission. This added some of the ADA walkways that had not been shown
previously. She stated that the Planning Commissions motion was to approve with the
stipulation that an updated drawing be provided which was accomplished and the vote was 4-0.
Mr. Parks asked Ms. Otto if there was another instance on the Island that could be compared to
this request as it is unique. Ms. Otto replied that it is a temporary structure which could be
compared to the trailer at Gerald's Bar-be-que site and to the ice machine on Butler Avenue.
These are all structures with quick disconnects which are to be removed from the Island within
90 minutes should an event occur. Mr. Parks then asked if there is any limit of trailers that
could be place on the site. Ms. Otto replied that if a structure be proposed it would be back
through the site plan approval process for consideration. She clarified that this does not
propose any outdoor seating and does not trigger additional parking requirements. Ms. Otto
added that the restroom facility is located on the outside of the existing large building and has
been reviewed by the building official. It was determined that there is not adequate space
within the restroom to install the sink and still maintain the ADA compliant turning radius. She
further explained that it has been proposed that the sink would be located on the outside of the
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building whidl may result in a roof structure over the sink. This Is not shown on the plan. Ms.
Doyle stated that when the bathroom was built it was not for public use and that is the reason
it is not ADA compliant. She does not feel an outside sink is appropriate. Mr. Wolff asked Ms.
Otto if they expanded the bathroom and roof, the owner consider a complete expansion to
indude a wall around the larger area, would there be encroachment issues. Ms. Otto
responded there would not be encroached issues if it were located to the south of the end of
the building. Mayor Buelterman asked Ms. Otto if the restroom is required. Ms. Otto confirmed
and stated there is not adequate interior space for an ADA restroom to include a sink. She
explained that the sink does not necessarily need to be covered but sheltered which is ideal.
Mayor Buelterman asked if it is a requirement by ADA that it be sheltered. Ms. Otto stated no.
Mr. Brown asked If the health department allowed an outside sink. Ms. Otto stated yes. Ms.
Doyle asked Ms. Otto when the law changed to require a bathroom as when the building was
built there was not a bathroom as there were bathrooms In the adjoining shops where Sea Side
Sisters is located. Ms. Otto responded that this is a restaurant type service that is regulated by
the health department and is required to have a restroom facility. Susan Kelleher approached
mayor and council to answer any questions. Ms. Kelleher explained there are two businesses,
Sea Side Sisters and Sea Side Sweets (new business) and with the trailer, according to the
health department, the only restroom required is for employees and does not have to be ADA
compliant Ms. Kelleher stated that she requested to make an ADA compliant bathroom for
possible future placement of tables and chairs on the site. She explained that in speaking with
the health department they stated a sink could be placed on the outside of the bathroom as
long as there was a covering. Ms. Kelleher has chosen to have a walk-up food service trailer
and does not need to have an ADA compliant bathroom. Mayor Buelterman asked Ms. Kelleher
whether she has to or not, would she still put In the sink with a cover or would she not do it if
she didn't have to. Ms. Kelleher responded she would like to as it will be nice to have an
outside sink. Mr. Brown stated that he does not feel that even with the sink removed from the
bathroom there will be a 5'turning radius. Ms. Kelleher stated that It has been measured and
they will meet the requirement. She once again confirmed that it is her plan to have everything
ADA compliant. Mr. Brown confirmed that both structures are sitting on one lot and would a
drainage plan be required. Ms. Otto responded no as the trailer will stay on the wheels and will
be treated as the containers that were installed in the adjoining lot as they were elevated with
rock under them and the water pattern has not changed. Mr. Parks confirmed the previous
conversation as there Is no additional lighting; no additional garbage cans required; and no
additional signage. Ms. Kelleher confirmed. Mayor Buelterman asked Ms. Otto if there is a
covering over the sink, will it encroach Into the set-backs. Ms. Otto responded no if the
covering is to the south of the door to the restroom. Paul Wolff made a motion to approve
the site plan for the trailer and the addition of a roof to the restroom over the sink provided it
does not encroach Into the set-back. Monty Parks seconded. Vote was unanimous, 6-0.
Site Plan Approval—consideration of storage building — Barry Brown, 1105 Hwy 80;
Zone C-2; PIN 4-0026-03-006. Barry Brown recused. Ms. Otto approached mayor and
council and stated this request is in the C-2 Zone and at Vicki's Restaurant. It Is the desire of
140522C4yCounUIPadw1 rage /Of 2/5 2014051601
the owner to build a storage building in the northwest corner of the property. The Planning
Commission's consideration of this request resulted in a motion to approve with a vote of 4-0.
Mr. Brown approached mayor and council as the petitioner of this request. Mr. Brown
confirmed that the building would be built to Code Bill Garbett made a motion to approve.
Paul Wolff seconded. Vote was unanimous, 5-0.
Site Plan Approval and Minor Subdivision of Land o consideration of ATM; Keo`ch Gay,
715 First Street; Zone C-2; PIN 4-0003-02-019 and -020. Ms. Otto approached mayor
and council stating that this is both site plan approval and subdivision of land request. She
explained that at the current location of the ice machine and billboard there is now proposed an
ATM installation. This is currently two lots of records as the billboard is on a vacant lot and the
other lot holds the ice machine. Ms. Otto stated that the proposed location of the ATM is on
the existing property line. Therefore, before mayor and council is a request to grant site plan
approval for the ATM and approve relocation of the property line to the east. In that way the
billboard would still be on its own vacant lot. She stated that the Planning Commission's vote
was 4-0 to approve. Mr. Garbett asked Ms. Otto that when the lot is subdivided, does the lot
become a substandard lot of record. He asked why the lots could not be combined into one lot.
Mr. Hughes responded that this property is in the C-2 Zone and there is no minimum lot size so
there is no creation of a substandard lot of record. He stated that the recombination would
involve creating a situation where it would be non-conforming due to the sign ordinance signed
by mayor and council in 2013. Mr. Hughes agreed that this would be the best solution. Mayor
Buelterman read a portion of the existing ordinance and asked Ms. Otto if that was correct. Ms.
Otto confirmed. Mr. Wolff stated that existing billboards are grandfathered. Ms. Schleicher
agreed and added that if there is another structure on the site you cannot have a billboard. Mr.
Hughes stated that billboards under the City's ordinance are effectively defined as an off
premises sign and not a sign for the business that is located at the location where the billboard
is. He further explained that you can have a building with a sign but it will not be a billboard
sign as it would have to meet the dimension requirements for an on premises sign. By
requiring that they only be allowed with a principal structure, you have effectively eliminated
billboards except those that currently exist. Mr. Wolff suggested the ATM be moved to the back
to within 6' of the property line and angle it. Access could be from the west side, drive to the
ATM and exit behind the billboard. Ms. Otto replied that access is not an issue and it is the
intent of the engineer not for the ATM to be a drive through as it is proposed as a walk-up
machine. She stated that the City Engineer, Downer Davis, has reviewed and there are
maneuverability issues with it that the applicant is not concerned with as there will be a low
volume of use at the lot. Mr. Callahan confirmed with Ms. Otto that part of the proposal is to
flip flop the entrance and exit. Keith Gay approached mayor and council. Mr. Gay stated that
he does not have resistance to making the suggested modification. He stated that usually there
are not more than one or two cars at any time at the location and not a lot of stacking. Mr.
Gay addressed the access and safety issues with the proposed entrance and exit. Barry
Brown made a motion to approve. Wanda Doyle seconded. Discussion: Ms. Otto as for
clarification regarding the motion. Mayor Buelterman stated that the sense of the motion is to
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