Loading...
HomeMy Public PortalAbout20142522CityCouncilPacket Table of Contents 000_000_20140522Agenda 1 060_010_minutes 4 080_010_Main Street 3rd Qtr 2014 report for council Jan-Mar 17 080_011_tipd 24 080 012 finance 28 080_013_finance2 31 080_014_hr 34 080_015_dpw 42 080_016_IT Department 49 080_017_parking 55 080_018_2014 Jan -Mar P&Z Dept Qrtrly Report 62 080_019_ymca 63 080_020_water sewer 70 090_010_book fair 74 090_020_Docu ment 75 100_010_CCAR_CTRF2015 76 100 020 Critz Run 2015 89 110_010_CLG-Certification Agreement recd 5-5-14 92 110_020_Agenda Request for 2014 97 110_021_Pilot Agreement - Pay by Plate - Cale America and City of Tybee Island v2 05-14-2014 98 110_022_CWT_Compact_InstMaint 101 APPROVALS 102 1 ABOUT THE MANUAL 108 1.1 Target audience 108 1.2 Other product related documents 108 1.3 Terminology 108 1.4 Changes in this issue 110 2 SAFETY 111 2.1 Introduction 111 2.1.1 High voltage 111 2.2 Batteries 111 2.2.1 Disposal 111 2.2.2 Back-Up battery holder on CPU board 111 2.2.3 Short-circuit risk 112 2.2.4 Caustic acid 112 2.2.5 Risk of explosion 113 2.3 LCD display 113 2.4 Heavy lifting 113 2.5 Risk of tipping 113 2.6 ESD protection 113 2.6.1 What is ESD? 113 2.6.2 Avoiding ESD damage 114 3 Product presentation 115 3.1 The CWT Compact System 115 3.2 Data communication 116 3.2.1 Cale WebOffice 2 (CWO 2) 116 3.3 Payment 116 3.3.1 Means of payment 116 Coins 116 Cards 116 3.3.2 Payment applications 116 3.4 Transaction processing 117 3.5 The service menu 117 3.6 Mechanical design 117 3.6.1 General 117 3.6.2 Door locks 118 3.6.3 Door-open sensors 120 3.6.4 Inside the cabinet 121 3.6.5 Inside the base 123 COIN BOX Vault 123 Coin Box 124 Product label 125 3.7 Power supply alternatives 125 3.8 Administrative tools 125 3.9 Cash collection system 125 4 Functional description 126 4.1 Operator controls 126 4.1.1 CWT Compact without keyboard 126 4.1.2 CWT Compact with keyboard 126 4.2 Coin system 126 4.2.1 Antipin module 127 4.2.2 Coin verifier 131 4.2.3 Escrow 133 4.2.4 Coin handling board 135 4.2.5 Coin box 135 4.3 Card payment system 135 4.3.1 Card readers 135 4.3.2 Credit/debit card verification 136 4.4 Print system 136 4.4.1 Thermal printer 137 Print head 138 Sensors 139 Feed button 139 Status indicator 140 Power indicator 140 Printer mounting 141 4.4.2 Paper supply 142 4.5 Mechanical locks 142 4.6 Electronic locks 142 4.7 Door sensors 143 4.8 CWT Compact control system 143 4.8.1 CPU board 143 4.9 The CWT Compact display PCB assembly 145 4.9.1 Display component 145 4.9.2 Warning/error indicator 145 4.10 Heating system 146 4.11 Power supply 146 4.11.1 Power control 146 4.11.2 Battery charging by mains power 147 4.11.3 Battery charging by solar power 147 4.12 CWT Compact interconnections 149 5 Installation 151 5.1 Site preparations 151 5.1.1 Space requirements 151 5.1.2 Power supply 151 5.1.3 Placing the terminal on an existing concrete foundation 152 5.1.4 Pouring a new concrete foundation 153 5.2 Installing the terminal 154 5.2.1 Putting the base or complete terminal in place 155 5.2.2 Mounting the cabinet on top of the base 155 5.2.3 Installing the battery in a mains powered terminal 155 5.2.4 Installing the battery in a solar or battery-only powered terminal 156 5.2.5 Connecting to the mains power grid 156 5.2.6 Installing a modem 156 Parts required 156 Installing the anteNNA 157 Checking modem contact with network provider 158 5.2.7 Loading paper 158 Loading tickets from roll 158 5.2.8 Installing the coin box 159 5.3 Program loading 159 5.4 Changing the terminal's settings 159 6 Operation 160 6.1 Changing and emptying the coin box 160 6.1.1 Removing the coin box 160 6.1.2 Emptying the coin box 160 6.1.3 Inserting the coin box 160 6.2 Paper refill 161 7 PreventivE MAINTENANCE 162 7.1 Batteries 162 7.1.1 Lead accumulators 162 7.1.2 Battery on CPU board 162 7.2 Printer 162 7.2.1 Cleaning 162 7.2.2 Testing 163 7.3 Coin handling unit 164 7.3.1 Cleaning 164 7.3.2 Testing 164 7.4 Chip-card reader 164 7.4.1 Cleaning 164 7.4.2 Testing 164 7.5 Hybrid card reader 164 7.5.1 Cleaning 164 7.5.2 Testing 164 7.6 Display module, cleaning 164 7.7 Cabinet 165 7.7.1 Cleaning 165 7.7.2 Lubrication 165 7.8 Cabinet door display window, cleaning 165 7.9 Solar panel, cleaning 166 8 CORRECTIVE MAINTENANCE 167 8.1 Cabinet and base lacquer, touching up 167 8.2 Printer 167 8.2.1 Print head, cleaning 167 8.2.2 Printer platen and feed rollers, cleaning 167 8.2.3 Paper jam clearing 167 8.2.4 Front pressure rollers replacement 168 Removal 168 Assembly 168 8.2.5 Rear pressure rollers replacement 169 Removal 169 Assembly 169 8.2.6 Presenter table replacement 170 Removal 170 Assembly 170 8.2.7 Cutting blade replacement 171 Removal 171 Assembly 171 8.2.8 Print head replacement 172 Removal 172 Assembly 173 8.2.9 Platen replacement 173 Removal 173 Assembly 173 8.2.10 Front and rear feed rollers replacement 174 Removal 174 Assembly 174 8.3 Cabinet door replacement 174 Removal 174 Assembly 175 8.4 Base door replacement 175 8.5 Display window replacement in CWT Compact 176 Removal 176 Assembly 176 8.6 Coin unit replacement 176 Removal 176 Assembly 177 8.7 Coin verifier replacement 177 Removal 177 Assembly 178 8.8 CPU board lithium cell replacement 178 Removal 178 Assembly 178 8.9 CPU core module replacement 178 Removal 178 Assembly 178 8.10 E-lock replacement 179 Removal 179 Assembly 179 9 changing the CWT compact software and firmware 181 9.1 Changing the CWT application program 181 9.1.1 Changing via Cale WebOffice 181 9.1.2 Changing specific settings via the service menu 181 9.1.3 Updating the whole application via the service menu 181 9.2 Updating the AVR firmwares 181 9.2.1 Updating the AVR firmwares through a USB memory device 182 9.2.2 Updating the AVR firmwares from a PC 183 9.3 Updating the printer firmware 186 9.4 Updating the card reader firmware 186 9.5 Updating the Windows CE operating system from a PC 186 9.5.1 Prepare the PC 186 9.5.2 Install the JLinkARM PC program 186 9.5.3 Updating procedure 189 9.6 Updating the Windows CE operating system from a USB memory device 191 9.6.1 Updating the OS in CWT Compact 191 110_030_Agenda Request - Paving 2014 192 110_031_RFP 2014-645_RoadResurfacing 193 110_032_Road Resurfacing Bidd Tabulation 203 110_040_Combined Agenda May 22 2014 CHA Proposal 204 Agenda may 22 2014 CHA proposal 204 City of Tybee Island_SPLOST Program Mgmt_31mar2014 (2) 205 140_010_31-2014 Restrictions on decal usage - for readoption - 04 21 14 208 150_020_paul wolff 210 150_021_buffer guidebook 211 150_022_Tybee Buffer Ordinance draft2 (1) 260 150 023 Darien buffer ordinance 262 150_024_Chatham County Buffer Ordinance 263 160_010_Action Item List - May 2014 265 Sheetl 265 160_020_STWP Update_11.06.2013 266 170_010_May Minutes - RTCFP 275 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL May 22, 2014 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Rev. Hank Perry, Trinity Chapel Methodist Church Pledge of Allegiance IV. State of the City 1 Mayor Jason Buelterman V. Recognitions and Proclamations VI. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Meeting, May 8, 2014 VII. Consideration of Boards, Commissions and Committee Appointments 1 Kate Burns, Beach Task Force VIII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Quarterly Reports a) Tybee Island Main Street Program, January 1 — March 31, 2014 b) Tybee Island Police Department, January 1 — March 31, 2014 c) Finance Department, October 1 — December 31, 2013 d) Finance Department, January 1 — March 31, 2014 e) Human Resources, January 1 — March 31, 2014 f) Department of Public Works, January 1 — March 31, 2014 g) IT Department, January 1 — March 31, 2014 h) Parking Services, January 1 — March 31, 2014 i) Planning and Zoning, January 1 — March 31, 2014 j) YMCA, January 1 — March 31, 2014 k) Water/Sewer Department, January 1 — March 31, 2014 IX. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Elaine Duree, Tybee Island Book Festival 2 George Walker, Hurricane Preparedness Presentation at American Legion 154, June 1, 2014 at 2:00PM. X. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 140522CityCouncilPacket Page 1 of 275 20140516/jrl 1 Critz Tybee Run Fest 2015; February 6 — 7, 2015 North Beach (Meddin) parking lot, 16th Street parking lot, race routes detailed in application 2 Alcohol License Request— Special Event— Beer, Wine — Critz Tybee Run, February 6 — 7, 2015 XI. Consideration of Bids, Contracts, Agreements and Expenditures 1 Designation for Certified Local Government Application 2 Pilot program for installation of two CWT Compact pay stations 3 Proposed Road Resurfacing — Chatham Ave, 12th Street, Veterans Drive — Carroll & Carroll - $76,921.50 a) 100-4210-54-1410 (Infrastructure) - $42,194.43 b) 100-4210-54-1416 (LMIG Grant) - $32,500.00 c) 321-4210-54-1400 2003 SPLOST (Street and Sidewalk paving) $2,227.07 4 Proposal for SPLOST Program Management Services from CHA for their consideration. CHA prepared a proposal to manage the City's SPLOST projects for a six month period for a cost of $24,500. The cost is eligible to be paid from SPLOST proceeds. 5 Lease Agreement, Cell Antenna, AT&T XII. Consideration of Approval of Consent Agenda XIII. Public Hearings XIV. Consideration of Ordinances, Resolutions 1 31-2014, Sec 66-185, Restrictions on Decal Usage. First and second reading due to procedural error. For re-adoption. W. Council, Officials and City Attorney Considerations & Comments 1 Jason Buelterman a) Plan for Dune Gap Issues/Planting for purpose of storm surge protection b) Flood insurance rates c) Consistent signage for street signs 2 Paul Wolff a) Riparian Buffer Ordinance 3 Wanda Doyle a) Finance Committee b) Public Safety Building Update XVI. City Managers Report 1 Action Item Report 2 Short Term Work Program XVII. Minutes of Boards and Committees 1 Rising TYde Pantry Minutes, May 1, 2014 XVIII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition 140522CityCouncilPacket Page 2 of 275 20140516/jrl XIX. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.orq. THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." ITHE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 140522CityCouncilPacket Page 3 of 275 20140516/jrl City Council Minutes 20140508 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on May 8, 2014. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Monty Parks, Rob Callahan, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Minutes, April 10, 2014 • City Council Minutes, April 24, 2014, As amended • Special City Council Minutes, April 28, 2014 • Deana Harden, Main Street Board of Directors • Alcohol and Entertainment License Request: Liquor/Beer/Wine/Sunday Sales — Entertainment; Tybee Time Inc. DBA Doc's Bar— Food and Bar Service (New Owner), 10 Tybrisa Street • Water Quality Project — Tybee Island Maritime Academy and DPW: Retro fit 5 catch basins with human hair filtration systems for dune drain fields. Budget Line Item: 100- 4210-52-2205 (Public Works — Repair and Maintenance of Infrastructure) • Request approval to obtain financing through SunTrust Bank to acquire a $134,522 Emergency 911 System/Equipment from AT&T for 3 years at 1.44% interest rate. The cumulative cost effecting FY2015's budget shall be $15,281.03, $14,661.69 for principle and $619.34 for interest expense. The total monthly cost shall be $3,820.26 with payments beginning in September 2014. The acquisition for the new system will occur in the 2014-15 fiscal year in July and August 2014. Discussion: Ms. Schleicher stated that an agreement will come back before mayor and council on May 22, 2014. • Bubba Hughes, MSC Lease Addendum. Discussion: Mr. Hughes stated that the addendum is ready to be signed as the Marine Science Center has signed the lease on February 27, 2014 and the addendum is only to confirm the commencement date of the lease as that is what the renewal dates are tied to. Paul Wolff made a motion to adjourn to Executive Session to discuss litigation and real estate acquisition. Bill Garbett seconded. Vote was unanimous, 6-0. Bill Garbett made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous, 6-0. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Sister Barbara Shimkus, St Michaels • Pledge of Allegiance 140522CityCouncilPacket Page 4 of 275 20140516/jrl Recognitions and Proclamations Mayor Buelterman acknowledged the proclamation from Governor Deal regarding Municipal Clerk's Week. Report of Staff, Boards, Standing Committees and/or Invited Guests George Reese approached mayor and council to give the Water and Sewer Improvements Update. Mr. Reese stated that to date 350 feet has been laid. He directed mayor and council to the schedule in their packets. This diagram is also available on the web site and at city hall. He further explained that this is not affecting traffic as one lane will always be left open. Mr. Reese explained that the line switches sides of the street as you cannot have water and sewer lines run parallel to each other. He indicated that all paving will be done after the underground work is completed. Mr. Reese stated that on May 14, 2014 work will begin on force main starting at Jones Avenue and continuing to North Campbell. Ms. Schleicher clarified that there will be no sewer lines replaced on Jones Avenue where current water line work is being done. Mayor Buelterman asked Mr. Reese to explain the traffic interruption on Highway 80 concerning the construction. Mr. Reese stated that will occur in September 2014 as the season will be coming to an end and there will be less disruption regarding traffic. Sarah Jones, HPC Advisor, approached mayor and council to give a committee update (attached). She commended Chantel Morton and all those that were instrumental with their efforts as Tybee is now a Certified Local Government (attached). Mr. Wolff thanked Ms. Jones and Chantel Morton for their hard work with the certification. Mr. Garbett also thanked Ms. Jones as well as the Commission for all their hard work. Kathryn Propst approached mayor and council to give her CRC Presentation (included in the packet). Ms. Propst stated that she would like to share the Committees recommendations on sustainable practices, low carbon impact, transportation options and options for the Tybee Island Police Force. She explained the recommendations for 2015 which included comparisons and future options for cars with the police department. Mayor Buelterman thanked Ms. Propst for her presentation. Mr. Wolff thanked the Committee and Ms. Propst for all their hard work. There was a discussion regarding the Ford Fusion and other models that are being considered for purchase. Mr. Garbett also thanked Ms. Propst for her hard work. Mr. Wolff suggested that as the City moves forward, since the Passat's are in place, that the police force look at the Ford Fusion as the equipment will be standardized which will alleviate that problem as was with the Passat's. Ms. Propst confirmed. Consideration of Bids, Contracts, Agreements and Expenditures Lease Agreement, Cell Antenna, AT&T. Mr. Hughes stated that AT&T is adding three antennas to the water tower on Butler Avenue and this is an amendment to acknowledge the addition. He further explained that in the packet is the redlined version as they have not forwarded the clean version. Ms. Otto stated that the application for the permit is being review by Mr. Anderson, Chatham County. Mr. Callahan asked if it is premature to address this item. 140522CityCouncilPacket Page 5 of 275 20140516/jrl Mr. Hughes stated that if approved he would recommend it would carry conditions that it would be approved by staff. He also confirmed that the City would not be violating our lease agreement. No action taken. Deferred to May 22, 2014. Paul Wolff made a motion to approve the consent agenda. Rob Callahan seconded. Vote was unanimous, 6-0. Public Hearings Site Plan Approval & Special Review — consideration of expansion of municipal building; City of Tybee Island, 402 Jones Avenue. Zone P-C; PIN 4-0004-21-001. Ms. Otto stated the vote by the Planning Commission was 4-0 to approve. Mayor Buelterman stated that during the expansion of the restrooms there will be portable restrooms available for the public. The new restrooms with be ADA compliant and will extend toward the volleyball courts. Bill Garbed made a motion to approve. Rob Callahan seconded. Vote was unanimous, 6-0. Variance — consideration of porch roof — Mark Waller, 17 Shirley Road. Zone R-2; PIN 4-0006-06-008. Ms. Otto approached mayor and council stating this is a variance at 17 Shirley Road and owned by Mr. Waller. He has a residence with an awning with a canvas cover and is requesting to replace with a constructed roof. She further explained that this is now a non-conforming structure and will not be an expansion into the set-back. Planning Commission heard this and the vote was 4-0 to approve. Mr. Wolff confirmed with Ms. Otto that this is not increasing the encroachment just putting a roof on the existing site. Rob Callahan made a motion to approve. Monty Parks seconded. Vote was unanimous, 6-0. Site Plan Approval — consideration of temporary structure; Susan Kelleher, 1207 Hwy. 80 #D. Zone C-2; PIN 4-0026-02-008, -009 and -010. Ms. Otto approached mayor and council stating there is a revised site plan included in their packet as requested by the Planning Commission. This added some of the ADA walkways that had not been shown previously. She stated that the Planning Commissions motion was to approve with the stipulation that an updated drawing be provided which was accomplished and the vote was 4-0. Mr. Parks asked Ms. Otto if there was another instance on the Island that could be compared to this request as it is unique. Ms. Otto replied that it is a temporary structure which could be compared to the trailer at Gerald's Bar-be-que site and to the ice machine on Butler Avenue. These are all structures with quick disconnects which are to be removed from the Island within 90 minutes should an event occur. Mr. Parks then asked if there is any limit of trailers that could be place on the site. Ms. Otto replied that if a structure be proposed it would be back through the site plan approval process for consideration. She clarified that this does not propose any outdoor seating and does not trigger additional parking requirements. Ms. Otto added that the restroom facility is located on the outside of the existing large building and has been reviewed by the building official. It was determined that there is not adequate space within the restroom to install the sink and still maintain the ADA compliant turning radius. She further explained that it has been proposed that the sink would be located on the outside of the 140522CityCouncilPacket Page 6 of 275 20140516/jrl building whidl may result in a roof structure over the sink. This Is not shown on the plan. Ms. Doyle stated that when the bathroom was built it was not for public use and that is the reason it is not ADA compliant. She does not feel an outside sink is appropriate. Mr. Wolff asked Ms. Otto if they expanded the bathroom and roof, the owner consider a complete expansion to indude a wall around the larger area, would there be encroachment issues. Ms. Otto responded there would not be encroached issues if it were located to the south of the end of the building. Mayor Buelterman asked Ms. Otto if the restroom is required. Ms. Otto confirmed and stated there is not adequate interior space for an ADA restroom to include a sink. She explained that the sink does not necessarily need to be covered but sheltered which is ideal. Mayor Buelterman asked if it is a requirement by ADA that it be sheltered. Ms. Otto stated no. Mr. Brown asked If the health department allowed an outside sink. Ms. Otto stated yes. Ms. Doyle asked Ms. Otto when the law changed to require a bathroom as when the building was built there was not a bathroom as there were bathrooms In the adjoining shops where Sea Side Sisters is located. Ms. Otto responded that this is a restaurant type service that is regulated by the health department and is required to have a restroom facility. Susan Kelleher approached mayor and council to answer any questions. Ms. Kelleher explained there are two businesses, Sea Side Sisters and Sea Side Sweets (new business) and with the trailer, according to the health department, the only restroom required is for employees and does not have to be ADA compliant Ms. Kelleher stated that she requested to make an ADA compliant bathroom for possible future placement of tables and chairs on the site. She explained that in speaking with the health department they stated a sink could be placed on the outside of the bathroom as long as there was a covering. Ms. Kelleher has chosen to have a walk-up food service trailer and does not need to have an ADA compliant bathroom. Mayor Buelterman asked Ms. Kelleher whether she has to or not, would she still put In the sink with a cover or would she not do it if she didn't have to. Ms. Kelleher responded she would like to as it will be nice to have an outside sink. Mr. Brown stated that he does not feel that even with the sink removed from the bathroom there will be a 5'turning radius. Ms. Kelleher stated that It has been measured and they will meet the requirement. She once again confirmed that it is her plan to have everything ADA compliant. Mr. Brown confirmed that both structures are sitting on one lot and would a drainage plan be required. Ms. Otto responded no as the trailer will stay on the wheels and will be treated as the containers that were installed in the adjoining lot as they were elevated with rock under them and the water pattern has not changed. Mr. Parks confirmed the previous conversation as there Is no additional lighting; no additional garbage cans required; and no additional signage. Ms. Kelleher confirmed. Mayor Buelterman asked Ms. Otto if there is a covering over the sink, will it encroach Into the set-backs. Ms. Otto responded no if the covering is to the south of the door to the restroom. Paul Wolff made a motion to approve the site plan for the trailer and the addition of a roof to the restroom over the sink provided it does not encroach Into the set-back. Monty Parks seconded. Vote was unanimous, 6-0. Site Plan Approval—consideration of storage building — Barry Brown, 1105 Hwy 80; Zone C-2; PIN 4-0026-03-006. Barry Brown recused. Ms. Otto approached mayor and council and stated this request is in the C-2 Zone and at Vicki's Restaurant. It Is the desire of 140522C4yCounUIPadw1 rage /Of 2/5 2014051601 the owner to build a storage building in the northwest corner of the property. The Planning Commission's consideration of this request resulted in a motion to approve with a vote of 4-0. Mr. Brown approached mayor and council as the petitioner of this request. Mr. Brown confirmed that the building would be built to Code Bill Garbett made a motion to approve. Paul Wolff seconded. Vote was unanimous, 5-0. Site Plan Approval and Minor Subdivision of Land o consideration of ATM; Keo`ch Gay, 715 First Street; Zone C-2; PIN 4-0003-02-019 and -020. Ms. Otto approached mayor and council stating that this is both site plan approval and subdivision of land request. She explained that at the current location of the ice machine and billboard there is now proposed an ATM installation. This is currently two lots of records as the billboard is on a vacant lot and the other lot holds the ice machine. Ms. Otto stated that the proposed location of the ATM is on the existing property line. Therefore, before mayor and council is a request to grant site plan approval for the ATM and approve relocation of the property line to the east. In that way the billboard would still be on its own vacant lot. She stated that the Planning Commission's vote was 4-0 to approve. Mr. Garbett asked Ms. Otto that when the lot is subdivided, does the lot become a substandard lot of record. He asked why the lots could not be combined into one lot. Mr. Hughes responded that this property is in the C-2 Zone and there is no minimum lot size so there is no creation of a substandard lot of record. He stated that the recombination would involve creating a situation where it would be non-conforming due to the sign ordinance signed by mayor and council in 2013. Mr. Hughes agreed that this would be the best solution. Mayor Buelterman read a portion of the existing ordinance and asked Ms. Otto if that was correct. Ms. Otto confirmed. Mr. Wolff stated that existing billboards are grandfathered. Ms. Schleicher agreed and added that if there is another structure on the site you cannot have a billboard. Mr. Hughes stated that billboards under the City's ordinance are effectively defined as an off premises sign and not a sign for the business that is located at the location where the billboard is. He further explained that you can have a building with a sign but it will not be a billboard sign as it would have to meet the dimension requirements for an on premises sign. By requiring that they only be allowed with a principal structure, you have effectively eliminated billboards except those that currently exist. Mr. Wolff suggested the ATM be moved to the back to within 6' of the property line and angle it. Access could be from the west side, drive to the ATM and exit behind the billboard. Ms. Otto replied that access is not an issue and it is the intent of the engineer not for the ATM to be a drive through as it is proposed as a walk-up machine. She stated that the City Engineer, Downer Davis, has reviewed and there are maneuverability issues with it that the applicant is not concerned with as there will be a low volume of use at the lot. Mr. Callahan confirmed with Ms. Otto that part of the proposal is to flip flop the entrance and exit. Keith Gay approached mayor and council. Mr. Gay stated that he does not have resistance to making the suggested modification. He stated that usually there are not more than one or two cars at any time at the location and not a lot of stacking. Mr. Gay addressed the access and safety issues with the proposed entrance and exit. Barry Brown made a motion to approve. Wanda Doyle seconded. Discussion: Ms. Otto as for clarification regarding the motion. Mayor Buelterman stated that the sense of the motion is to 140522CityCouncilPacket Page 8 of 275 20140516/jrl