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Home My Public Portal About2017-12 Approving the purchase of vehicles for the BZP and PW departmentRESOLUTION NO. 2017-12 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF VEHICLES FOR THE BUILDING, ZONING, PLANNING, AND PUBLIC WORKS DEPARTMENT; WAIVING COMPETITIVE BIDDING PROCEDURES; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Village of Key Biscayne ("Village") Building, Zoning, Planning, and Public Works Department (the "Department") is in need of new vehicles to continue providing various services incidental to the functions of the Department and facilitating the provision of day-to-day operations of the Department; and WHEREAS, Code Enforcement is a division of the Department; and WHEREAS, the Village Council desires to purchase two 2017 Ford C -Max (P5A) hybrid vehicles for use by the Code Enforcement Division ("Ford Hybrid Vehicles") and one Ford %2 Ton Extended Long Bed pickup truck for use by the Village's Public Works Division ("Ford Long Bed Truck"), collectively, the "Vehicles"; and WHEREAS, the Village Council finds that it is impractical to apply the Village's competitive bidding procedures for the purchase of the Vehicles as the type of purchase contemplated by the Village has already been competitively bid by the Florida Association of Sheriffs and the Florida Association of Counties ("State Bids"); and WHEREAS, the State Bids resulted in Florida Association of Sheriffs' Contract Numbers FSA16-VEH14.0 and FSA16-VEL24.0, which allow local governments statewide to utilize those contracts for their own benefit ("State Contracts"); and WHEREAS, the Village Council seeks to authorize the Village Manager to purchase the Ford Hybrid Vehicles from Hub City Ford -Mercury, Inc. and the Ford Long Bed Truck from Duval Ford, LLC by using the State Contracts pursuant to Section 2-85 of the Village Code ("Vehicle Purchase"); and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the citizens of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS: Section 1. Recitals. Each of the above -stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Waiver of Competitive Bidding. The Village Council hereby waives the Village's competitive bidding procedures for the purchase of the Vehicles pursuant to Section 2-85 of the Village Code. Section 3. Approval of Purchases. The Village Council hereby approves the Vehicle Purchase. Section 4. Authorization for Vehicle Purchase. The Village Council hereby authorizes the Village Manager to make the Vehicle Purchase consistent with the terms and conditions of the State Contracts as set forth in the purchase orders attached hereto as Exhibits "A" and "B" in an amount not to exceed $71,009.00. Section 5. Implementation. The Village Council hereby authorizes the Village Manager to execute any purchase order or required documentation for the purchases described in this Resolution, subject to approval by the Village Attorney as to form and legality, and to take any action 2 which is reasonably necessary to implement the purpose of this Resolution. Section 6. Effective Date. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED this 14th day of March, 2017. MA ' MAYRA PENA LINDS Y ATT CONCHITA H. ALVAREZ, MMC, VILLAG APPROVED AS TO FORM AND LEGAL SUFFICIENCY VILLAGE ATTORNEY 3 Exhibit A Fleet Department windrow] @windrowfleetsales.com 8 -Mar MICHAEL MILA VILLAGE OF KEY BISCAYNE 305-365-8917 305-365-5556 M ILAcay,EYBISCAYNE.FL.GCIV Phone: (800) 972-3673 Office: (850) 398-6810 Cell: (850) 393-4723 Fax: (850) 398-6827 Contract # FSA16-VEL-24 Exterior Vehicle Color Interior Vehicle Color Emergency Lighting: Driver side 1 Color Lights Color Lenses Passenger side We Appreciate your interest in the 2017/2018Florida Sheriff's Association of counties purchasing contract. Listed below are items we discussed. Price 2017 FORD C -MAX IA RA CARE WARRANTY (P5A) SPEC #22 WI III ($0) DED $21,999.00 6/100 $2,585.00 $24,584.00 2 X $49,168.00 /f Joe Win row FleetS es Manager 85, 398- 10 Office 850-393-4723 Cell All vehicles will be ordered WHITE unless agency chooses a different color. Please return quote along with purchase order. 4060 South Verdun Blvd., Crestview, FL 32536 Exhibit B • ti t r State Employee Contract Pricing SOW blipLyme, as ,na ra Curly end C* 9aU, a and Mr YmrWs Win. an roa gal er now Fallow. suck a 9W Y COST ulna 9rN 6fpgw COMIC Nov CALL: MOO) •U►0f1164 or o0 to Www. Wtvoltord.00m `VILLAGE OF KEY BIBCAYNE 11614603"4113:4; VILLAGE OF KEY BISCAYNE MICMAEI MLA Ali Itniliattak Duval Ford Fleet Safes !Iambi Darr (Work) 904.338-2144 (Fax) 004.3874816 thuets.tauMaituiromast 1010 Cassia Ave. Jax a 32210 DATE It I appreciate your Interest and the opportuMry to quote. Pr/oee are published by the Florida Shears Aeroehtfon/ Florida Association of CounHa 4 Florida Fire Chiefs' Aaaoc .ban Automotive Contract 016.14.0004 ohauis / 13.24.0004. (wrw ltahere?v.orp) if you have any quationa regarding this quote please cNH Vehicle *0 be ordered unlearn specified on purchase order. 01161 .4r• - 1. SPEC 14 1/2 TON EXTENDED CAA PICKUP TRUCK SPECIAL SERVICE VEHICLE 4X2 X 1C 1} 20.642 00 XL TRIM PACKAGE STD S.OL TIVCT V8 ENGINE STD I 145' WHEEL SASE WITH 6.5' BED STD Sf8V• SPECIAL SERVICE VEHICLE (INCL BUCKET SEATS, 240 -AMP ALTERNATOR, UPGRADED STD ENGINE. NO CONSOLE) MANUAL WINDOW81000R LOCKS STD 1C 163 UPGRADE TO LONG BED- 133" WHEELBASE 8' BED $ 998.00 v7 SG VENDOR COMMENTS Tcla<k1, 10/7/16 EXTERIOR• OxFORD WHITE INTERIOR: GRAY FRONT CLOTH 46/NO CONSOLE/40 6 REAR VINYL VINYL FLOOR r EAKIi r4C11ATf -now r•ItkC rid r''NL 'S re; nP vCIi 4 7LHI'.t E NOW THE UFNort t I•; 11• IIE TIT/ EIJ AND W•IER€ irik INv(ilf:f strimmaii 0114402 01 RY 616CATM1.6161,