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09- September 25, 2013 Second Budget Hearing Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES SECOND BUDGET HEARING September 25, 2013 5:01 P.M. Opa-locka Municipal Complex 780 Fisherman Street, 2"d Floor Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 5:17 p.m. on Wednesday, September 25, 2013 on the 2nd Floor of the Opa-locka Municipal Complex, 780 Fisherman Street, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Joseph L. Kelley, Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Commissioner Timothy Holmes and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Mayor Myra L. Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. SECOND READING ORDINANCES/PUBLIC HEARING: a) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ADOPTING A FINAL MILLAGE RATE PURSUANT TO SECTION 200.065, FLORIDA STATUTES, FOR FISCAL YEAR 2013- 2014, COMMENCING OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014; SETTING FORTH PUBLIC HEARING DATES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.Sponsored by C.M. The above ordinance was read by title by City Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed on Agenda Item 5(a). Second Budget Hearing Minutes—09/25/2013 1 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the ordinance. There being no discussion, the ordinance passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes b) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S GENERAL FUND BUDGET FOR THE FISCAL YEAR 2013-2014, COMMENCING OCTOBER 1, 2013, THROUGH SEPTEMBER 30, 2014; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET, AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by City Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed on Agenda Item 5(b). It was moved by Commissioner Holmes, seconded by Commissioner Johnson for discussion. Commissioner Holmes asked Manager Baker if the Building and Code Enforcement Departments were taken out of the budget this year. Manager Baker said they are in the budget. Commissioner Johnson stated to Manager Baker that the Commission just received the gap closing recommendations, but she knows there was a request for additional recommendations to be provided. Is there a reason they have not been provided? Manager Baker said what was provided is the sufficient amount to close the gap. The 5% of salaries for senior management which came to $56,500.00 is not his recommendation. What is before the commission should satisfy budget requirements. Commissioner Johnson said to her colleagues that she does not know what it is going to take for staff to realize that they need to respond to the sitting Commission. The commission as a body makes the decisions. She asked for the Manager's office to look for 5% off of the top of Senior Management salaries and incorporate that into the budget. Second Budget Hearing Minutes—09/25/2013 2 The lower level employees are suffering and this needs to addressed, to help them ease the burden. Since she did not make the request in legislation to accommodate the Commission and her directive was not complied with, she asked the Mayor how this should be handled. Mayor Taylor stated that Commissioner Johnson highly suggested the issue, and the City Manager had the option and if it did not work out with the numbers, he did what he had to do, as it was not legislated. Commissioner Holmes said he thought that in the last workshop or meeting it was discussed to find funds for a 3% increase in the employee salaries. It was said it would not be possible this year, but the city would try to get it done the following year. Since most things that are said are not done, Commissioner Johnson requested that the City Attorney bring back legislation to support that issue. He needs to put something together to address providing a $500.00 bonus for the employees. That was the intent, she took it on good faith that it would be done and it was not. Attorney Geller said that he would need a cut-off point, up to what level for employees to receive the bonus. Commissioner Johnson said it was to be $500.00 bonus for all employees. If there is any way to make a motion on this at the next meeting, she will support this and at the Regular Commission Meeting tonight as well. Vice Mayor Kelley said he has a concern about not being addressed. He thought there was clear instruction to bring the information for the commission to consider. If it was asked for, the information should have been provided and then the Commission votes the item up or down. That is going to make him put everything in resolution form to give it teeth. He would have liked to have seen the information because there was clearly a directive to make sure it was part of this process. He wants it to be clear that directives from the dais are carried out. He asked Manager Baker about the Administrative Reimbursement from the Enterprise Funds—what does that entail? Faye Douglas, Budget Administrator for the City of Opa-locka came forward and said they are proposing to increase the Administrative Reimbursement from the Enterprise Funds by $79,500.00. They are looking at all of the activities that are typically budgeted in the General Fund; but provide services to the Enterprise Funds. Vice Mayor Kelley asked, is this where a percentage of their time is noted and billed, and the Enterprise Funds reimburse for that? Ms. Douglas said that is correct. Commissioner Holmes said he has stated time after time that a recommendation does not have to be responded to by the City Manager,but he does have to respond to a resolution. Commissioner Johnson said she would like to make an amendment to the ordinance, to include a bonus for all city employees not to exceed $500.00. Second Budget Hearing Minutes—09/25/2013 3 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to discuss the amendment. Commissioner Johnson said she wanted to revise the amendment to not include the top tier, because they kept their money. Mayor Taylor said she needs to put a figure out then. What level is it capped out at? Commissioner Holmes said he would withdraw his second if this did not include all of the employees. Commissioner Johnson said that was fine, all the employees should be included, which is the police and all city employees. Mayor Taylor said she would like to subdivide it, but she will go with it. She directed Manager Baker to report the calculated amount back to the commission and then all of the commissioners will know how it will affect next year's budget. Commissioner Holmes asked if the $500.00 is in addition to the 3% cost of living the Manager is supposed to work on. Commissioner Johnson said yes. Mayor Taylor directed Manager Baker to work the numbers. Attorney Geller said for clarification, the legislation must be clear. The issue with the bonus last time was the part-time vs. full-time Reserve Police Officers. It would be best to specify in the legislation that it does or does include part-time employees in the motion. Commissioner Johnson said the motion she is making is for all career employees. Mayor Taylor directed Attorney Geller to include all part-time and full-time employees in the legislation. Commissioner Santiago said it clear that it is for everybody. What is the issue? Commissioner Johnson said it does not carry over every year and since the new budget starts on October 1st, this must be put into legislation again. Vice Mayor Kelley asked when the employees would see that money? What is the timing? Commissioner Johnson said the intent would be for this to be paid in December as a Holiday Bonus. Second Budget Hearing Minutes—09/25/2013 4 Vice Mayor Kelley told Manager Baker he wants to know what the cost is. In essence, the commission would be passing the new budget inclusive of this amount, is that correct? Commissioner Johnson said that is correct. Vice Mayor Kelley said the Manager needs to adjust this and balance the budget. Commissioner Johnson said it is her understanding that the Manager stated this was to be done,but because her directives don't get done, she is putting it into legislation. Vice Mayor Kelley said he did not hear that from the Manager. He heard that the Manager would try to eliminate furlough days. Commissioner Santiago said he wants to make something clear regarding the $500.00. Let the Manager find the money like he did last year in early December. There was no problem when it was done that way. Commissioner Johnson said what she understands is that if the city can forgive all these liens and money coming in, there has to be a way to give the employees $500.00. This time she wants the support of all her colleagues on this. Vice Mayor Kelley said everyone wants the employees to be taken care of. However, doing it in this setting in the budget, the City Manager has to find the offset now. If this is done after the budget is passed, the offset will not have to be dealt with. Attorney Geller said Vice Mayor Kelley is correct; the commission must pass a balanced budget. Vice Mayor Kelley said if the commission brings the same resolution back at 7:00 p.m. during the regular meeting after the budget is passed and adopted, then the City Manager has the leeway to go find the money which isn't going to occur until December anyway. Commissioner Holmes said he thought everyone understood that the intent was for next year's budget. Mayor Taylor said she agrees with Vice Mayor Kelley and to include the resolution in the regular commission meeting. Commissioner Johnson said she will bring the resolution back at the 7:00 p.m. regular commission meeting. The seconded and the motion were withdrawn on the amendment. There being no further discussion, the ordinance passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Second Budget Hearing Minutes—09/25/2013 5 Vice Mayor Kelley Yes Mayor Taylor Yes c) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S PROPRIETARY AND SPECIAL REVENUE FUND BUDGET FOR THE FISCAL YEAR 2013-2014, COMMENCING OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014; PROVIDING FOR EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by City Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed on Agenda Item 5(c). It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the ordinance. There being no discussion, the ordinance passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 6. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Holmes, seconded by Commissioner Johnson to adjourn the meeting at 5:50 p.m. /---' ,rah/A A'OR ATTEST: li .0s CI CLERK Second Budget Hearing Minutes—09/25/2013 6