HomeMy Public PortalAbout03-11-1997 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
Tuesday, March 11, 1997
7:15 PM, Town Office Complex
The HilIsborough Town Board met in regular session on March] 1, ]997 at 7:15 PM in
the Town Office Complex. Present for the Board Meeting were Mayor Horace Johnson,
Commissioners Remus Smith, Richard Simpson, Catherine Martin, Evelyn Lloyd and Kenneth
Chavious. Staff present were Town Manager Eric Swanson, Town Clerk Donna Ray, Finance
Director Sherry Carter, Town Engineer Tom Hartye, Interim Police Chief Nathaniel Eubanks,
Police Sergeant/Special Projects Judy Jacobs and Planning Director Margaret Hauth.
Mayor Horace Johnson called the meeting to order at 7:22 PM.
INTERVIEWS OF VOLUNTEER TO SERVE ON THE PLANNING BOARD
Mayor Johnson called for an immediate recess to allow the Board to move upstairs to the
conference room to interview a volunteer to serve on the Planning Board.
Mayor Johnson reconvened the meeting at 7:45 PM.
1.
PUBLIC CHARGE
Mayor Johnson read the Public Charge.
II. ADDING ITEMS TO THE PRINTED AGENDA
Mayor Johnson called for any items to be added to the printed agenda.
Catherine Callaway, representing the Downtown Merchants Association, requested to be
placed on the agenda. The Mayor added this to the agenda as Item V.A.
Commissioner Smith requested to add an item regarding the Cedar Grove Reservoir
Project to the agenda. The Mayor added this as Item VILA.
III. AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no public comments.
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B. Matters not on the printed agenda
There were no public comments.
IV.
APPROVAL OF MINUTES FROM THE FEBRUARY 10. 1997 AND FEBRUARY
25. 1997 BOARD MEETINGS
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board
moved to approve the minutes of the February 10th and 25th, 1997 Board Meetings as presented
by a vote of 5-0. The motion was declared passed.
V. CITIZENS FROM THE FAIRVIEW COMMUNITY TO ADDRESS THE BOARD
REGARDING THE PROPOSED FAIRVIEW POLICE SUBSTATION
Sergeant/Special Projects Judy Jacobs, Community Policing Officer, introduced the
Fairview Community Committee.
Committee member Frances Dancer addressed the Board stating that although the
Hillsborough Police Department's records indicate a decrease in crime in the Fairview area,
there are still very serious problems with street comer drug sales, drug and prostitution
transaction in front of homes and in family yards. Non-residents park cars in homeowners'
yards, trespass on property, block the streets, play loud music all hours of the night and throw
trash all over the streets and private property.
Committee Member Dorothy Johnson requested that special consideration be given to
traffic enforcement. The Committee requested that the Board consider petitioning the
Department of Transportation to have roads dedicated to the State in order to have them marked
with lines (center of roadway and right edge), speed limit, caution signs, and review the street
lighting. The Committee also requested that no parking/towing enforced signs be erected and
that a selective traffic enforcement program be instituted specifically in the community at night.
On behalf of the Fairview Community Committee, Dorothy Johnson requested that the
Fairview Park be annexed into the Town so that citizens would feel safer using the facility.
The Fairview Community Committee volunteered their time, free labor during
construction and staffing after completion of a substation/community building. Dorothy Johnson
reviewed several suggested uses for this building, reasons why it is needed, and suggested
funding sources. A copy of the Fairview Community: Call for Action and petition is hereby
made a part of these minutes as Attachment V.
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VI. REPORT FROM THE TOWN MANAGER
Town Manager Eric Swanson announced that Jack Graham and Todd Zapolski,
representing the Scotswood Development, were in attendance and available to answer any
questions the Board may have in regards to their annexation request.
Board members and Mayor stated concerns about utilizing satellite annexation because
of the proposed landfill.
By consensus, the Board accepted the Scotswood Development's letter of interest in
annexation. After much discussion, by consensus, the Board directed the Manager to encourage
the contiguous annexation of the Scotswood Development and report to them any matters with
respect to the feasibility of this option at the April meeting.
A. March 22nd Town Board Strategic Planning Retreat.
Manager Swanson informed the Board that he would be meeting with the Mayor,
Commissioner Chavious and Charlie Horn on Friday to finalize the agenda for the Retreat.
B. US 70IFaucette Mill Road intersection improvements.
Manager Swanson reviewed in detail the costs and procedures necessary to implement
both of the options to facilitate the instillation of a traffic signal at the Faucette Mill and Revere
Roads intersection with US 70. The geometry of the intersection must be changed to more
closely resemble a 4-way intersection before NCDOT will consider a signal. Swanson presented
two options for the Board to consider. Option 1 would require minimal construction and Option
2 would require closing a portion of Short Street.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to proceed with Option 1 by a vote of 4-1 with Commissioners Smith, Lloyd, Simpson
and Martin voting Aye, and Commissioner Chavious voting Nay. The motion was declared
passed.
VII. REPORT FROM THE TOWN ENGINEER
Town Engineer Tom Hartye presented a status report on all current water and sewer
projects.
VII.A. ITEM ADDED BY COMMISSIONER SMITH - CEDAR GROVE RESERVOIR
Commissioner Smith made a motion to approve a resolution which would stipulate that
all questions or requests for information regarding the Cedar Grove Reservoir Land Acquisition
Process be directed to the Town Manager. This motion was seconded by Commissioner Martin
and was approved by a vote of 5-0.
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VIII. ITEMS FOR DECISION -- CONSENT AGENDA
A.
Authorize Agents of the NRCS to remove Hurricane Fran debris from the Eno
River.
Budget Amendments to provide for local match with regard to Law Enforcement
Block Grants Awarded to the Town of Hillsborough Police Department.
Consideration of a Resolution Honoring the Orange County Disability Awareness
Council.
Authorize the Manager to apply for COPS Grant.
B.
C.
D.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board
moved to approve the Consent Agenda as presented by a vote of 5-0. The motion was declared
passed. A copy of the budget amendments and the resolution honoring the Orange County
Disability Awareness Council are hereby made a part of these minutes as Attachment VIII.
IX. REPORTS
A. Proposed integrated solid waste management program.
Gail Wilson and Blair Pollock reported to the Board regarding an Integrated Solid Waste
Management Plan. Under a new state law, all local governments in North Carolina must submit
a Solid Waste Management Plan to the State by July 1, 1997. The plan must either identify how
the locality will meet a) a 40% per capita reduction of solid waste, or b) meet locally adopted
goals. Both municipal solid waste and construction and demolition wastes are included.
Multiple localities may join together to submit a single plan which covers all the localities.
B. Status of special census.
Town Manager Eric Swanson discussed special census options. He explained that the
Office of State Planning is mandated to release population estimates for funding purposes on
September 15. The State Demographer has given the Town an absolute deadline of September
12 to submit the certified Special Census count. The Special Census office generally requires 9
months to complete a special count. They have conducted them in six months before and say it
is possible they could complete one in that time frame here if there are no delays. Swanson
presented three options for the Board's consideration. Option 1 would be to purse the special
census with town staff making every effort to meet the September 12 deadline; Option 2 would
be to pursue the special census, beginning the work in the late summer, or early fall of 1997; and
Option 3 would be not to pursue a special census.
Upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board
moved to accept Option 1 to pursue the special census with town staff making every effort to
meet the September 12 deadline and directed the Town Manager to proceed immediately by a
vote of 5-0. The motion was declared passed.
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X ITEMS FOR DECISION -- REGULAR AGENDA
A.
Approval by Resolution recommended Personnel Policy Amendments from
recent Pay and Classification Study.
Manager presented the changes to the Personnel Policy for the Board's consideration.
The Town Attorney suggested three additional amendments be made, the first of which was to
amend Section 4-4 to delete (b) which stated that the Personnel Ordinance does not apply to the
Town Clerk and Tax Collector. The Town Attorney stated that this paragraph was a hold over
from years ago which was no longer applicable. The second was to amend Section 4-6(9) to
delete the words non-disciplinary. The third amendment suggested by the attorney was to amend
Section 4-59 to add the wording "subject to annual appropriations,". Copies of these
amendments are hereby made a part of these minutes as Attachment X
Upon a motion Commissioner Smith, seconded by Commissioner Simpson, the Board
move to approve the resolution adopting the recommended amendments resulting from the Pay
and Classification Study except for Section 4-57 on Retiree Benefits by a vote of 5-0. The
motion was declared passed. A copy of the Resolution is hereby made a part ofthese minutes as
Attachment XA.
By consensus, the Board agreed to take another look at Section 4-57 on Retiree Benefits
at their April meeting.
B.
Request from the Greater Triangle Regional Council for voluntary dues to fund
1997 World Class Region Conference.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to approve a $1,000 voluntary dues amount to fund the 1997 World Class Region
Conference by a vote of 5-0.
C. Consideration of code amendment to Chapter 6, Section 6-37.
Manager Swanson presented a draft ordinance amending the Hillsborough Town Code to
prohibit skateboarding on sidewalks and Town owned parking lots for the Board's consideration.
After much discussion, and upon a motion by Commissioner Lloyd, seconded by
Commissioner Chavious, the Board moved to approve the ordinance to amending the Town
Code to prohibit skateboarding on sidewalks and Town owned parking lots by a vote of 3-2 with
Commissioners Lloyd, Chavious, and Simpson voting Aye, and Commissioners Smith and
Martin voting Nay. This Item will appear on the agenda for the April meeting for a second
reading.
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XI. APPOINTMENTS
A.
Appointment of Colleen A. St. John to serve on the Tourism Board.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to approve the Appointment of Colleen A. St. John to serve on the Tourism Board by a
vote of 5-0. The motion was declared passed.
B. Appointment of one volunteer (Hillsborough Resident) to fill an in-town vacancy
on the Planning Board.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to approve the Appointment of David Daniel to fill an in-town vacancy on the Planning
Board by a vote of 4-1 with Commissioners Smith, Lloyd, Chavious, and Martin voting Aye; and
Commissioner Simpson voting Nay. The motion was declared passed.
C. Approve Chris Quinn (non-resident) for recommendation to Orange County for
re-appointment to the Planning Board.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Martin, the Board
moved to approve the recommendation to Orange County for the re-appointment of Chris Quinn
to the Planning Board by a vote of 5-0.
D.
Approve O.B. Hollins (non-resident) for recommendation to Orange County for
re-appointment to the Board of Adjustment.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Martin, the Board
moved to approve the recommendation to Orange County for the re-appointment of O.B. Hollins
to the Board of Adjustment by a vote of 5-0.
Xll. ADJOURN
A. Continue meeting to March 22, 1997 Town Board Strategic Planning Retreat in
the Hillsborough Police Department Training Room at 8:00 am.
Upon a motion by Commissioner Simpson, seconded by Commissioner Smith, the Board
moved to continue the meeting to the March 22, 1997 Town Board Strategic Planning Retreat in
the Hillsborough Police Department Training Room at 8:00 am by a vote of 5-0. The motion
was declared passed.
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Donna F. Ray, Town Clerk
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053
FAIRVIEW COMMUNITY: CALL FOR ACTION
OVERVIEW
We, as citizens of Hillsborough and the Northern Fairview community, resolve that:
With dignity, respect, and humility, we petition the Hillsborough Town Board to allocate funds
for the construction of a Community House/Police Substation on city-owned land. Although
police records indicate a decrease in crime, there are still very serious problems with street
comer drug sales, drug and prostitution transactions in front of our homes and sometimes in our
yards. Prostitution flourishes in our neighborhood. People park in our yards, trespass on our
property, block the streets, play loud music all hours of the night and throw trash all over the.
streets and our property. As citizens of Hillsborough we want zero tolerance regarding drugs
and we want to live without fear in our neighborhood.
We the people of the North Dixie Avenue Subdivision Community Watch and the
Fairview Community do wholeheartedly and humbly submit this petition to the Town Board
concerning the Community House/Police Substation,
As tax-paying citizens of Hillsborough and Orange County, we deserve a safe, quiet,
drug-free community so that we can rest peacefully at night and our child.ren can play safely
during the day.
Even though the police report states that crime is down, drugs remain plentiful; violent
crimes and gang activities are on the rise, The shooting of guns at night and even during the
daylight hours keep us in fear of walking around in our homes - afraid that a bullet will strike us!
Drug sales, prostitution, and alcohol consumption take place on our property and in our streets.
The streets are often blocked by cars parked in the middle of the road as well as on the road
shoulder and pavement. People park in curves, making driving increasingly hazardous.
We ask that this request be given special consideration by traffic enforcement. We
request that the Board consider petitioning the Department of Transportation to have the
roads dedicated to the State in order to have them properly marked with lines (center of
road way and right edge), speed limit, and caution signs. We also request that street
lighting be reviewed. In addition, we request that no parking/towing enforced signs be
erected. Finally, we request a selective traffic enforcement program (STEP) be instituted
specifically in the community at night.
Loud music, profanity, and other disruptive activity invades our homes at night and in the
early hours of the morning. Litter mars our neighborhood as violators throw cans, bottles, and
trash on our property.
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Our park goes unused as citizens do not feel safe there. Because ofterritorial
complexities the Sheriff's Department only gives limited patrol service to the park. Thus, we .
request that the park be annexed to the Town; and, if annexed, made equal to other town
parks.
It is not enough that crime statistics are down. We want a zero tolerance and are willing
to help make this possible by giving our time, energy, and effort to serve our community. We
will provide free labor during the construction phase and volunteers to adequately staff the
building. We will oversee the upkeep of the building and its property once completed. We
will continue our Neighborhood Watch to keep the community and park safe and crime
free.
SUGGESTED USES FOR SUBSTATION/COMMUNITY BUILDING
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Substation site for Law Enforcement Officers
Office site for Orange County Social Services
Office site for Orange County Mental Health
Easy phone access for police officers, sheriff's deputies, and others during emergencies
Location for organized activities offered by Parks and Recreation
Use as a recycling center drop-off point by the Department of Sanitation'
Use by local nonprofits for meetings
Use by local community college to offer GED, vocational classes, and more to local
residents
Use by citizens for Community Watch meetings, neighborhood block parties, et cetera
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(The above are only afew of the ideas suggested by the Fairview community. Usesfor the
Substation/Community Building are unlimited.)
Why have a substation site?
1- Allows for fast response by Police Department
2- Provides easy access by the Law Enforcement Officers to our neighborhood
3- Easy access to a phone in emergency situations
4- Easier enforcement of zero tolerance
How will the building be paid for?
1- Building costs should be paid for by the Town of Hills borough.
2- Rents collected from potential users of building - in addition to taxes - will help maintain
the building.
3- Time donated by volunteers for land upkeep will also maintain building and property.
4- Applicable grants should be researched and use for construction and/or upkeep of
building.
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Therefore, we would like the Town Board to allocate funds for the construction of such a
building for our cotniriUnity and the commitment from all city agencies to work hand-in-hand
with us to complete this project and make Fairview a safer, better place to live.
Respectfully Submitted on March 11, 1997 By:
(See attached petition)
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ATTACHMENT
HOW WE ARRIVED AT OUR CONCLUSIONS:
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We first discussed community problems among ourselves and with members of the Police Department, Town
Board, Mayor, and Attorney General's Safe Neighborhoods Office. We decided on the course of action we
wanted to take, the first being the Substation/Community House. Next, we determined our needs and how they
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would be met by the community, Town Board, and Police Department. These ideas are outlined below.
Problems
Drugs
Crime [gangs,
shootings,
break-ins, etc.]
Traffic [City
Planning)
Noise
Trash
Respect
Needs
Building
Money
Materials
Electricity
Phone Lines
Permits
Grants
Information
Training
No Parking
signs
Zero Tolerance
Comm unity
Free Labor
V olunteer Staff
Community
Watch
Fundraising
Donations
Training
Council
Vote "Yes"
Funds
Commitment
Police
Patrol
Use building
Training to
citizens
Enforcement
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062
TO: Mayor Horace Johnson,and the Hillsborough Town Boa~d
PETITION
FROM: North Dixie Sub Division
Community Watch Program
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CHAIRMAN: Trudy Yarborough
585 Dixie Ave
Hillsborough~NC 27278
RE: Neighborhood Sub Station Community Building
The undersigned respectfully request the status of
the construction of the attached communtity building
police sub station which funds have been allocated
located at the vacant lot of Harper and Riddle.
Please send the status report to our Chairman,
Her name and address is listed above.
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Town Manager
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PETITION
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TO: Mayor Horace Johnson,and the Hillsborough Town Board
FROM: North Dixie Sub Division
Community Watch Program
CHAIRMAN: Trudy Yarborough
585 Dixie Ave
Hillsborough NC 27278
.
RE: Neighborhood Sub Station Community Building
The undersigned respectfully request the status of
the construction of the attached communtity building
police sub station which funds have been allocated
located at the vacant lot of Harper and Riddle.
Please send the status report to our Chairman,
Her name and address is listed above.
NAME
ADDRESS'
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PETITION
064
TO: Mayor Horace Johnson,and the Hillsborough Town ~oard
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FROM: North Dixie Sub Division
Community Watch Program
.
CHAIRMAN: Trudy Yarborough
585 Dixie Ave
Hillsborough NC 27278
RE: Neighborhood Sub Station Community Building
The undersigned respectfully request the status of
the construction of the attached communtity building
police sub station which funds have been allocated
located at the vacant lot of Harper and Riddle.
Please send the status report to our Chairman,
Her name and address is listed above.
NAME
ADDRESS
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Town Manager
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066
TO: Mayor Horace Johnson,and the Hillsborough Town Board
FROM: North Dixie Sub Division
Community Watch Program
.
CHAIRMAN: Trudy Yarborough
585 Dixie Ave
. . ':Hillsborough NC 27278
RE: Neighborhood Sub Station Community Building
The undersigned respectfully request the status of
the construction of the attached communtity building
police sub station which funds have been allocated
located at the vacant lot of Harper and Riddle.
Please send the status report to our Chairman,
Her name and address is listed above.
.
NAME ADDRESS
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cc:Eric Swanson
Town Manager
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067
PETITION
TO: Mayor Horace Johnson,and the Hillsborough Town Board
~
FROM: North Dixie Sub Division
Community Watch Program
CHAIRMAN: Trudy Yarborough
585 Dixie Ave
Hillsborough NC 27278
.
RE: Neighborhood Sub Station Community Building
The undersigned respectfullY request the status of
the construction of the attached cornmuntity building
police sub station which funds have been allocated
located at the vacant lot of Harper and Riddle.
Please send the status report to our Chairman,
Her name and address is listed above.
ADDRESS
------------------------------ ---------------------------------
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cc:Eric Swanson
Town Manager
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PETITION
.,..068
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TO: Mayor Horace Johnson,and the Hillsborough Town Board
.
FROM: North Dixie Sub Division
Community Watch Program
CHAlRMAN: Trudy Yarborough
i,' 585 Dixie Ave
Hillsborough NC 27278
RE: Neighborhood Sub Station Community Building
The undersigned respectfully request the status of
the construction of the attached communtity building
pol~ce sub station which funds have been allocated
located at the vacant lot of Harper and Riddle.
Please send the status report to our Chairman,
Her name and address is listed above.
NAME
ADDRESS
.
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Town Manager
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Town
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ATTACHMENT VIII .
070
BUDGET AMENDMENTS
HARm, 1997
1. GENERAL FUND
REVENUES :
10-3490-000 Law Enf. Block Grant/Fed.
10-3990-000 Fund Balance Approp.
BEFORE ADJ.
ADJ. AFTER ADJ.
$10,759 $ 10,759
1,195 291,587
$11,954 $302,346
$11,954 $ 11,954
$ -0-
290,392
_$290,392
EXPENDITURES :
10-5100-572 Police-Law Enf. Block
Grant/Federal
$ -0-
To fund receipt and provide matching monies (10%) for the U. S. Deparbnent of Justice
Law Enforcement Block Grant Award.
.
2. GENERAL FUND
REVENUES :
10-3490-000 Law Enf.Block Grant/State
10-3990-000 Fund Balance Approp.
$ 10,759
291,587
.$302 , 346
$ 7,413
2,472
$ 9,885
$ 18,172
294,059
$312,231
EXPENDITURES :
10-5100-575 Police-Law Enf. Block
Grant/State
$ -0-
.$ 9,885
$ 9,885
To fund receipt and provide matching monies (25%) for the Governor's Crime Committee
Law Enforcement Block Grant Award.
APPROVED:
S-C)
cS-//- 'I?
eIFIED: ~~
Ddnna F. Ray, 'TO~
137 North Churton Street · P.O. Box 429 · /lill.vhorough, North Carolina 27278
919-7.12-2104 · Fax: 91Q.7.12-1028
A RESOLUTION HON0RIN6 TIlE. 0RAN6E C01lJNTY
DISABILTY AWARENESS C01lJNCIL
071
AiEREAS, the Orange County Disability Awareness Council is a non-profit, volunteer citizens' action
1P6up dedicated to improving the quality of life for persons with disabilities in Orange County; and
WHEREAS, the Orange County Disability Awareness Council seeks to promote opportunities for disabled
citizens to work and live in an environment free of barriers imposed by architecture, attitude, and/or lack of
opportunity; and
WHEREAS, the Orange County Disability Awareness Council conducts annual recognition ceremonies to
recognize individuals, organizations, or groups who actively include in their services and programs people with
disabilities; and
WHEREAS, the Orange County Disability Awareness Council guides and educates the commuity about
the Americans with Disabilities Act, which was signed into law on July 26, 1990 and which bans discrimination
based on physical or mental disability, provides individuals with disabilities civil rights protection, and guarantees
equal opportunity in employment, public accommodations, transportation, government services and
telecommunication; and
WHEREAS, the Orange County Disability Awareness council is a member ofth4e National Organization
_isability and serves as the Town ofHillsborough's Moyor's Committee on Persons with Disabilities; and
WHEREAS, the Orange County Disability Awareness Council received the 1996 Governor's trophy as the
most outstanding Mayor's Committee in North Carolina by the Governor's Advocacy Council on Persons with
Disabilities; and
WHEREAS, the Orange County Disability Awareness Countil won second place in the category of
counties under 100,00 population in the National Organization on Disability's annual awards competition among
4,500 participants in the United States, which carries a cash award of $2,500; and
WHEREAS, this is only the second time in the 26 year history of the National Organization on Disability
that a North Carolina entity has been recognized;
NOW, THEREFORE., BE IT RESOL "ED by the Hillsborough Board of Commissioners that the Board
recognizes and congratulates the
ORANGE COUNTY DISABILITY AWARENESS COUNCIL
for its recognition as the State of North Carolina's most outstanding Mayor's Committee on Persons with
.bilities, for winning a second place award from the national Organization on Disability, and for its continuing
rts to mprove the lives of disabled citizens.
This the itM.- day of March, 1997.
Town
of
JIill~
.
.
TOWN OF HIll.SBQROU6H
BOARD OF COMMISSIONERS
072
1997 MEETING SCHEDULE
AMENDED 03-11-97
(*AIl meetings will be held in the Town Barn, unless othenvise noted TiflJes and dates are subject to
change.)
Monday, January 13, ] 997
Tuesday, January 28, ]997
Monday, February] 0, 1997
Monday, March 10, 1997
Saturday, March 22, 1997
Thursday, March 27, 1997
Wednesday, April 9, 1997
Monday, April 14, 1997
Tuesday, April 22, 1997
Monday, May 12,1997
Wednesday, May 14, 1997
Monday, May 19, 1997
Regular Board Meeting (7:30)
Quarterly Joint Public Hearing with
Planning Board (7:00)
Regular Board Meeting (7:30)
Regular Board Meeting (7:30)
Annual Board Goal Setting Retreat (8:30 am)
* (Police Department Training Room)
Meet with agencies requesting contributions from
the Town of Hills borough. Opportunity for input
from citizens on how they feel tax monies should be
spent (7:30)
Joint Public Hearing with Orange County
Commissioners (7:30)
* (Government Services Building)
Regular Board Meeting (7:30)
Quarterly Joint Public Hearing with
Planning Board (7:00)
Regular Board Meeting (7:30)
Presentation of proposed budget
Budget Work Session (7:30)
Budget Work Session (7:30)
1
.
.
.
Wedn~s(iay,.May27j:J997
13udgetW~rk $~~i{)ri(7:30) ... .... ...
*(Polife. Dep.4i1IDentJrai~rigJroom)
'073
Thursday, May 29, 1997
. Budget Work Session (7:30)
Monday, June 2, 1997
Budget Work Session (7:30)
(Optional)
Monday, June 9, 1997
Regular Board Meeting (7:30)
Adoption of 1997-1998 Budget
Monday, July 14, 1997
Regular Board Meeting (7:30)
Tuesday, July 22, 1997
Quarterly Joint Public Hearing with
Planning Board (7:00)
Monday, August 11, 1997
Regular Board Meeting (7:30)
Monday, September 8, 1997
Regular Board Meeting (7:30)
Monday, October 13, 1997
Regular Board Meeting (7:30)
Tuesday, October 28, 1997
Quarterly Joint Public Hearing with
Planning Board (7:00)
Monday, November 10, 1997
Regular Board Meeting (7:30)
Wednesday, November 12, 1997
Joint Public Hearing with Orange County
Commissioners (7:30)
* (Government Services Building)
Monday, December 8, 1997
Regular Board Meeting (7:30)
2
A TTACHMENT X
074
Section 4-4 Coverage
.
Except as otherwise specifically provided, this chapter covers all Town employees, but
does not apply to elected officials, the Town Attorney or contractors. (AMENDED 03-11-97)
Section 4-6 Definitions
(9) Grievance. A claim or complaint based upon an event or condition which affects
the circumstances under which an employee works, allegedly caused by
misinterpretation, unfair application, or lack of established policy pertaining to
employment conditions. A grievance might involve alleged safety or health
hazards, unsatisfactory physical facilities, surroundings, materials or equipment,
unfair or discriminatory supervisory practices, unjust treatment by fellow
workers, and/or unreasonable work quotas. Any conditions of employment
accepted at the time of employment and or subsequent change(s) thereto; any
action determining employees' benefit package, determining proper classification
and salary, determining training, determining scheduling and distribution of
manpower, determining methods, means and personnel to carry out operations,
relieving employees from duties due to lack of work, funds or other valid reasons,
hiring, promotion, transfer, demotion and assignment decisions and maintaining
the efficiency of governmental operations cannot be the basis for a grievance.
(AMENDED 03-11-97)
Section 4-59 Longevity Bonus
. (AMENDED 03-11-97)
The longevity plan has six (6) separate categories of service time. Longevity will
compensate employees for continuous and meritorious service. Subject to annual
appropriations, longevity payments shall be made between the first and second pay periods in
November of each year and will be a percentage of their "base salary"* in accordance with the
following schedule:
.
Less than one (1) full year of service (prorated @ .063% per month)
.75%
.
One (1) full year of service but less than three (3)
1%
.
Three (3) full years of service but less than five (5)
1.5%
.
Five (5) full years of service but less than ten (10)
2.5%
.
Ten (10) full years of service but less than twenty (20)
3.75%
.
Twenty (20) full years of service and over
5%
.
*Base salary does not include any overtime, bonus payments, expense reimbursements or
anything beyond the amount stipulated in the pay schedule for the step and grade
.
'.
.
ATTACHMENT X
075
assigned the employee at the time of the award. The years of service shall be based on
the number of full years (twelve months) of regular full-time service completed as of
October 31 prior to the effective date of the payment. Payment will only be made to
those employees in regular employment at the beginning of the pay period that coincides
with the effective date of the payment. Longevity pay in proportion to the full months of
service rendered prior to retirement shall be made to those retired during the twelve (12)
months prior to the effective payment date.
Years of service must be continuous, except for leaves of absence approved by the Town.
The longevity payment is made in one lump sum and is subject only to the FICA deduction. No
longevity payment will exceed a gross amount of$1,500.00.
For the purposes of implementation, regular employees who have completed their
probation but have less than five years of service at the time of implementation will continue to
receive the 2.5% until such time as they reach five full years of service. At this time they will
shift to the schedule s printed above. Anyone leaving and then returning without being
"reinstated" will start over on the longevity schedule.
ATTACHMENT X.A
076
PERSONNEL RESOLUTION OF THE TOWN OF HILLS BOROUGH
.
WHEREAS, the Mayor and Commissioners of the Town of Hillsborough
recognizes the importance of its municipal employees in meeting the service needs of
Town residents; and
WHEREAS, it is the desire of the Mayor and Commissioners to maintain a
municipal work force composed of qualified, competent, dedicated employees; and
WHEREAS, the Mayor and Commissioners recognize the necessity of
equitable rates of pay and reasonable conditions of employment in the maintenance of
such a work force: and
WHEREAS, it is the desire of the Mayor and Commissioners to establish a
system of personnel administration that will assure equity of compensation and fair
'. and reasonable employee treatment;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COMMISSIONERS OF THE TOWN OF HILLSBOROUGH that the following
guidelines shall cover the appointment, classification, salary, promotion, demotion,
dismissal, and employment conditions of the employees of the Town of Hlllsborough.
North Carolina, replacing where appropriate the existing articles and sections on
personnel, pay plans, class specifications and benefits.
.