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10- October 23, 2013 Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING October 23, 2013 7:00 P.M. City Commission Chambers at Sherbondy Village 215 President Barack Obama (Perviz) Avenue Opa-locka,FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:00 p.m. on Wednesday, October 23, 2013 in the City Commission Chambers at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Joseph L. Kelley, Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Commissioner Timothy Holmes, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Pastor Ranzer Thomas. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 19-1, 19-2, 19-3, 19-4, 19-5, 19-6, 19-7, 19-8, 19-9, 19-10 and 19-11 (Commissioner Johnson). It was moved by Commissioner Johnson, seconded by Commissioner Santiago to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Regular Commission Meeting Minutes—10/23/2013 1 Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: 8. APPROVAL OF MINUTES: Special Commission Meeting—08/13/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Special Commission Meeting of August 13, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Special Commission Meeting—09/06/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Special Commission Meeting of September 6, 2013. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes Special Commission Meeting—09/23/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Special Commission Meeting of September 23, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Regular Commission Meeting Minutes—10/23/2013 2 Continued First Budget Hearing—09/23/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Continued First Budget Hearing of September 23, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Special Commission Meeting—09/25/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Special Commission Meeting of September 25, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Second Budget Hearing—09/25/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Second Budget Hearing of September 25, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Regular Commission Meeting—09/25/2013 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to approve the minutes of the Regular Commission Meeting of September 25, 2013. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Regular Commission Meeting Minutes—10/23/2013 3 Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 9. 17`h CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: 12. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: 14a. CITIZENS' FORUM: 1. Deborah Sheffield Irby of 14202 NW 17th Avenue, Opa-locka, Florida, appeared before the City Commission and stating that the city's health insurance is not good. For the past two months she has had to change her primary care doctors because they no longer accept the insurance. She is on the COBRA plan and pays $500.00 per month for her insurance. After going to another primary care physician today she found out the doctor was no longer accepting the city's insurance and she had to pay out of her pocket. She further mentioned that she was informed as of October 1st her plan was switched over to an HMO when she have always had POS. Ms. Irby closed by saying the current plan is not good as the other plan and it cost more money. She asked the City Commission to address her concerns regarding the city's health insurance. 2. Caray Roberts of 2260 Service Road, Opa-locka, Florida, appeared before the City Commission seeking assistance with the youth at the park. He volunteers his time to coach the kids of the optimist and the employees push the kids away from park. He further said staff is trying to punish the team by not allowing them to play in the playoffs. Commissioner Johnson suggested that the citizen speak to Charles Brown and if it's something he can't do then come back to the City Commission. Commissioner Holmes echoed Commissioner Johnson's remarks. Commissioner Santiago asked the reason the children are being punished. Mr. Roberts said one of the children was caught smoking and he does not condone it, but the team should not have to pay for one person's behavior. Regular Commission Meeting Minutes—10/23/2013 4 Commissioner Santiago asked, was the child punished? Mr. Roberts said they did not have a chance to punish the child because staff took the teams' equipment. Vice Mayor Kelley said during the City Manager's report he would like clarity because something needs to occur quickly. 15. ACTION ITEMS (items from consent agenda pull list): (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN ADDENDUM TO THE AGREEMENT WITH MARTIN OUTDOOR MEDIA IN ORDER TO PROVIDE ADVERTISING ON CITY-OWNED BUS SHELTERS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Johnson to pass the resolution. Commissioner Johnson said she remember the company and has some concerns. Vice Mayor Kelley said he originally sponsored legislation for the city to receive revenue from bus shelter advertisements. He asked the City Manager to recruit companies to see how the city can get revenue, but he does not know how Martin Outdoor Media was chosen. Commissioner Johnson said in 2006 the item went out and she does not see that information included in the supporting documents. She asked the City Manager to bring her up to speed with what happened since 2006 until now. Manager Baker said he is asking for authorizing to execute an addendum to the existing agreement the city has with Martin Outdoor Media. The company is responsible for maintaining all the bus benches throughout the city. The contract did not include bus shelters; however the addendum does include the bus shelters. Commissioner Johnson said when she sponsored the legislation in 2006 the bus shelters were the main focus and its obvious staff did not do their homework. Vice Mayor Kelley said he originally brought forth the item so the city could get revenue for the bus shelters. If he is understand the City Manager correctly, the agreement is covering advertising and cleaning around the bus shelters. Manager Baker said that is correct. Regular Commission Meeting Minutes—10/23/2013 5 Vice Mayor Kelley said he is concerned because the city has had problems in the past with the company and collecting revenue that was owed to the city. He further said he is challenged why the company will receive 80% of the revenue and the city gets 20%. Vice Mayor Kelley asked that the City Attorney weigh in on the concerns after the City Manager gives his response. Attorney Geller said Vice Mayor Kelley and Commissioner Johnson's recollection may be correct, but he is not aware of any problems the city has had with the company. During Former City Manager Clarance Patterson's tenure with the city there was a company that did bus shelters for the city, but that was a different company. Vice Mayor Kelley asked Manager Baker was 80/20 the best percentages he could get? Manager Baker said that is the going rate that is being offered to municipalities. Vice Mayor Kelley asked Manager Baker have he reached out to other entities or companies that does advertisement? Manager Baker said no he did not since Martin Outdoor Media currently has a contract with the city for all bus benches. It was wise to work with the same company, oppose to bringing someone in for twelve bus shelters. Vice Mayor Kelley said it's his legislation but he does not like 80/20 and even riding around the city some of the bus shelters/benches is not maintained and city staff has to maintain them. He would prefer the City Manager going back to the market to see if he can get something better. Commissioner Holmes said if the item is not time sensitive he suggests that Manager Baker defer the legislation and bring it back to the City Commission. Manager Baker said the market is hard to find advertising for only 12 bus shelters, however he will defer the item to see if he can find another company. Commissioner Santiago said there are more than 12 bus stops in the city and there are a lot of areas in the city that needs a bus shelters. Manager Baker deferred item 19-1. (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS, AND AUTHORIZE THE DISPOSITION THROUGH PARTICIPATION IN THE MULTI- CITY POLICE AND PUBLIC WORKS AUCTION SCHEDULED FOR OCTOBER 29, 2013; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. Regular Commission Meeting Minutes—10/23/2013 6 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said previously there was discussion for city employees to get first preference for city public auctions and she did not see that incorporated in the legislation. Manager Baker said the desire is to participate in a multi city public auction providing approval is granted they would like to inform the employees of the auction to give them an opportunity to participate. Commissioner Johnson said she will state her position as she did before. She would like the consideration for employees be incorporated in the legislation because of the past practice. Commissioner Santiago asked Manager Baker does he know how much revenue the city will get from the auction. Manager Baker replied, no. Commissioner Santiago said a lot of the vehicles are historical. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT A TECHNICAL ASSISTANCE FUNDING GRANT FROM THE ALLIANCE FOR A HEALTHIER GENERATION IN THE AMOUNT OF $1,500 TO $3,000, AND A MEMORANDUM OF UNDERSTANDING ("MOU") TO SERVE AS A HOST SITE FOR CHILD AND YOUTH DEVELOPMENT PROGRAMS AT INGRAM PARK FOR HEALTH AND WELLNESS EDUCATION; PROVIDING FOR INCORPORATION OF RECITALS; AND PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said for the record she have worked for the organization and referred them to the Parks & Recreation Department. Her organization is also a recipient that works with them and no money will be going to her organization through the City of Opa-locka. Regular Commission Meeting Minutes—10/23/2013 7 Vice Mayor Kelley said he supports the item, but looking at the back up documentation, will the grant be facilitated through Parks & Recreation or Crime Prevention? Manager Baker said it will be coordinated through Parks & Recreation and the grants department. There being no further discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT A TECHNICAL ASSISTANCE FUNDING GRANT FROM THE ALLIANCE FOR A HEALTHIER GENERATION IN THE AMOUNT OF $1,500 TO $3,000, AND A MEMORANDUM OF UNDERSTANDING ("MOU") TO SERVE AS A HOST SITE FOR CHILD AND YOUTH DEVELOPMENT PROGRAMS AT SHERBONDY PARK FOR HEALTH AND WELLNESS EDUCATION; PROVIDING FOR INCORPORATION OF RECITALS; AND PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said for the record she have worked for the organization and referred them to the Parks & Recreation Department. Her organization is also a recipient that works with them and no money will be going to her organization through the City of Opa-locka. Vice Mayor Kelley commended Commissioner Johnson for referring the organization to the Parks & Recreation Department. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Regular Commission Meeting Minutes—10/23/2013 8 (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER TO D. STEPHENSON, INC., FOR SERVICES IN THE AMOUNT OF $123,328.08, AND TO PURCHASE EQUIPMENT FOR THE HELEN MILLER CENTER PROJECT, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED NINE THOUSAND THREE HUNDRED EIGHTY-SEVEN DOLLARS AND SIXTY-TWO CENTS ($109,387.62), PAYABLE FROM ACCOUNT NUMBER 44-541814, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Manager Baker said this is the final change order for the Helen Miller Center project. They strategically waited until the end to take care of the final things due to the fact that there were a lot of unknowns on the project. He is pleased to report that they have moved forward and they are close to reaching a substantial completion, however at this time there are a certain amount of dollars still available that he would like to take advantage of in terms of completing the project to unify the site. The later part of the change order is to provide computers, cameras, and other accessories to make the site more user friendly. Commissioner Johnson said the third whereas states $109,397.62 is required for staff cost. She asked the City Manager to elaborate on the cost. Manager Baker said that is the reimbursement portion for city staff that's working on the project. Commissioner Johnson asked Manager Baker, does he have timeline to substantiate the amount of money for the project? Manager Baker replied, yes. Commissioner Johnson said she is not in favor of change orders. When the contractor came before the City Commission she advised him at that time of her concerns regarding change orders. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson:Any of this money you are asking us to approve, are you going to get any of this money back from the county? Manager Baker:All of it. Commissioner Johnson: So what you are asking for is for us to approve this so you can get reimbursed from the county, is that correct? Regular Commission Meeting Minutes—10/23/2013 9 Manager Baker: That's correct madam. Commissioner Johnson: So I would like for the minutes to be verbatim that none of this money is coming out of our general fund, and all of this money will be reimbursed from Miami-Dade. Note: This concludes the verbatim portion of these minutes. Vice Mayor Kelley said he is in support of the change order, but he is concerned with the hiring. He asked, how many Opa-locka residents have been hired for the project? Manager Baker said he was informed that 5 people were hired. Vice Mayor Kelley said he is furious that only 5 people were hired from a $2.7 Million Dollar project. He further said he does not care who else comes in the city, there needs to be some legislation for city residents to be hired. Vice Mayor Kelley said he does not have a problem approving the change order because it is for enhancements. He has been a big fan of the project and he is still working on getting funding for the gymnasium. Vice Mayor Kelley directed the City Attorney to create legislation that developers must employ city residents even if it means being challenged in court. Commissioner Santiago said he will support the legislation because he does not want the city to lose the funding, however he echoes the same concerns as Vice Mayor Kelley with regards to contractors employing city residents. Commissioner Johnson said she is concerned about the residents as well as business owners located in the city not having an opportunity to do the work. Commissioner Johnson directed the City Attorney and City Manager to look at contracting services to businesses located in the city. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Mayor Taylor asked does the current contract require hiring local residents or is it open end. Regular Commission Meeting Minutes—10/23/2013 10 Attorney Geller said the contract is open ended. Vice Mayor Kelley said during the meeting Mayor Taylor expressed the City Commission's desire for the contractor to employ city residents. Mayor Taylor said there's no obligation because the contract is open ended. Commissioner Johnson said the City Commission made it clear for the City Attorney to include the language in the contract. Commissioner Johnson suggested that the City Attorney and City Manager take another eye at the city's contracts. Commissioner Santiago echoed the same concerns as Commissioner Johnson. Commissioner Holmes said when the City Commission directs the appointed officials to do something; it must be done in a form of a motion. (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY ATTORNEY AND GREENSPOON MARDER, PA TO HANDLE THE LITIGATION MATTER REGARDING PROGRESSIVE WASTE SOLUTIONS OF FL, INC., VS. THE CITY OF OPA- LOCKA, CASE NO. 2013-31685-CA-01; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.A. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson asked, what will be the dollar amount? Attorney Geller said the company is not seeking to overturn the award of the contract to be awarded to them. Commissioner Johnson said she previously sponsored legislation that all litigation must come to the City Commission. She asked, how much will Greenspoon Marder charge to handle the litigation? Attorney Geller said the cost is $195.00 per hour. Commissioner Johnson said she have a concerns. She further directed the City Attorney to provide the City Commission with the exact amount this will cost along with the time being spent and date of services. Commissioner Johnson requested that the resolution be amended to include the time, date, and cost. Regular Commission Meeting Minutes—10/23/2013 11 Mayor Taylor said the City Attorney can only provide a bill after the services are rendered. Commissioner Johnson said the last legislation only has a date and cost, it does tell you the services rendered. Commissioner Santiago said the City Attorney has a lot of experience and he should be able to provide the City Commission with an approximate time frame. He asked, who will represent the city in the litigation? Attorney Geller said he will represent the city along with his partner Attorney Glenn Smith, who has over 35 years of experience. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend section 2 of the legislation to include a detailed report, time and date of services, along with the cost. Commissioner Johnson said when Attorney Geller was not available to negotiate any part of this particular issue he had the Assistant City Attorney present and she has concerns with the comments that was made. There being no further discussion, the amendment passed by a 4-1 vote. Vice Mayor Kelley No Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes (19-7) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, URGING AND ENCOURAGING THE FLORIDA LEGISLATURE TO REPEAL ALL LAWS WHICH DENY THE RESTORATION OF VOTING RIGHTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. The above resolution was read by title by Attorney Geller. Regular Commission Meeting Minutes—10/23/2013 12 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes (19-8) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO ADOPT PUCU ISLAND, PARAGUAY, AS A "SISTER CITY" IN AN EFFORT TO DEVELOP COOPERATION IN DIFFERENT SPHERES OF MUNICIPAL AND ECONOMIC ACTIVITIES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson asked Mayor Taylor what economic activities include. Mayor Taylor said the city will provide help to them if it is possible. Commissioner Johnson said when the city previously adopted another city for a sister city the City Commission individually contributed money and she did not see money included. Mayor Taylor said the city will not provide any monetary assistance. Commissioner Santiago said one of the reasons the city is considering adopting Isla Pucu as a sister city so both of the city's can provide assistance to each other. He further said he visited the city a month ago and it hurt him to see the people cannot get proper medical care because they don't have the equipment. Doctors provide service to people with only one glove on because of the shortage. Commissioner Holmes and Commissioner Johnson said they will give $100.00 each to help purchase gloves. Vice Mayor Kelley said normally the way sister city partnership work is there is a lead liaison and it is determined what areas to work in then come back to discuss it with the City Commission. Mayor Taylor they have a serious medical need and she asked that Commissioner Santiago be the liaison and report back to the City Commission. Regular Commission Meeting Minutes—10/23/2013 13 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend section 2 by adding: Commissioner Luis B. Santiago is hereby appointed as Commission liaison to Pucu Island and shall report back to the City Commission. There being no discussion, the amendment passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Johnson Yes Mayor Taylor Yes There being no discussion, the resolution passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Mayor Taylor Yes (19-9) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE TEN (10) NEW POLICE VEHICLES FOR THE OPA-LOCKA POLICE DEPARTMENT; PAYABLE FROM ACCOUNT NUMBER 22-521648, A NON-BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Holmes said the original request was to purchase fifteen (15) new police vehicles, but they are only requesting ten (10). The money to purchase the vehicles will be coming from a grant, which they have already applied for and are awaiting approval. He further said it was brought to his attention that staff is in the process of trying to get additional vehicles from the City of Miami Gardens. Jeffrey Key, Chief of Police came forward and informed the City Commission that does understand the vehicles are not a budgeted item, but they are in need of additional vehicles. They have looked at all avenues; staff has applied for a $100,000 grant through State Farm to help purchase two vehicles. A representative came out and did a demonstration today. They have looked at the comparison between the Tahoe's and the Explorer's. Looking at the prices the Ford Explorer's were $32,552 compared to the Chevrolet Tahoe's priced at $31,726. Regular Commission Meeting Minutes—10/23/2013 14 Chief Key said he selected the Chevrolet Tahoe because you are getting more vehicles for the money, the city has a lot of flooding and they will be able to reach those areas, and offers are less prone to chase in SUV vehicles. He further mentioned that they have looked at lease to own program with the Tahoe's which would be significantly cheaper. He said they have a large amount of seized equipment that values over$300,000 which should be a net of$180,000 - $200,000. Chief Key said he met with the City of Miami Gardens Fleet Manager to try to get some of their vehicles. Commissioner Santiago said he realizes there are a lot of the police vehicles that needs to be replaced and the new officers need patrols cars. He asked, what is the consumption for each vehicle. Chief Key said the mileage for the Chevrolet Tahoe is 15.2 and the Ford Explorer is 17.1. Commissioner Santiago said he supports the legislation. Chief Key said he just implemented a new work schedule of four days a week, 10 hour shifts, meaning the officers will burn less gas during the course of a week and it will be less wear and tear on the vehicles. Commissioner Santiago asked, will regular police officers be occupying the vehicles? Chief Key replied, yes. Commissioner Santiago asked, does the city spend a lot of money on renting vehicles for the Police Department? Manager Baker replied, yes. He said the rental vehicles have its advantages due to the fact that they are being maintained by the rental company opposed to the city absorbing the maintenance and servicing costs. Some time there is a need to utilize rental vehicles based on certain types of investigations the police staff is engaged in. Commissioner Johnson asked, what is the status of the grant? Chief Key said it was just submitted. Commissioner Johnson asked, what is status of receiving cars from City of Miami Gardens? Chief Key said the process is moving along. Commissioner Johnson said she does not want to add a burden to the city's budget. Regular Commission Meeting Minutes—10/23/2013 15 She said she would like the proceeds from the siege property, awarded grant, interlocal agreement with the City of Miami Gardens, and the multi city police auction included into the legislation. Vice Mayor Kelley said his concern is the last time vehicles were purchased for the police department, the City Commission passed legislation on a Wednesday and Friday the cars were delivered. He is in support of purchasing the vehicles, but he would like all avenues of getting funding taken into consideration to not put a burden on the general fund. Mayor Taylor said she does not agree with non-budgeted items. She further said she does not agree with the Chevrolet Tahoe because of the public perception, residents like to see a patrol car. Mayor Taylor further mentioned that the newer cars go to the non patrol officers and she does not want to see command officers utilizing these vehicles. Manager Baker said the Public Works/Public Works Auction is a revenue source in the current budget. They can certainly pursue the $100,000 grant with State Farm, look to maximize the auction effectiveness with the tremendous amount of new confiscated equipment that's scheduled for auction in the next 2-3 weeks, and there are limited dollars in the LETF Fund. Putting those three options together they will come close to pulling this off. Commissioner Santiago asked, do the vehicles in the auction belong to the police department or the city? Manager Baker said they belong to the general fund, the city. Commissioner Santiago asked the City Manager if he is certain that the cars being auctioned off will bring in $180,000. Manager Baker said the proceeds have already been earmarked for the general fund budget for revenue. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend the second WHEAREAS clause as follows: Change number 15 to 10 and section 2 change number 15 to 10; at the end of section 2 it should read as follows: To be funded from money raised from previously seized property, from grant opportunities, and from inter governmental agreements, to be used by day to day officers for patrol purposes; and Section 3 change the year from 2011 to 2013. There being no further discussion, the amendment passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Regular Commission Meeting Minutes—10/23/2013 16 Mayor Taylor Yes There being no discussion, the resolution passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes (19-10) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SEARCH FOR LOWER HEALTH INSURANCE COVERAGE FOR CITY EMPLOYEES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Holmes read section 2 of the resolution and further said that was not his intent. He wants the City Manager to do a search for another insurance company. He would like section 2 to read as follows: Authorize the City Manager to issue a RFP to select a new agent of record for the city's health insurance. He further said he has received numerous complaints about the city's health insurance and there is a great need to get a lower premium for the employees. Commissioner Johnson said if the language was not in the body of the legislation, how can it be removed from section 2? She further said it is her understanding that in order to go out for an RFP it has to be done by ordinance. Attorney Geller said that is unknown to him, usually they authorize the issuance of RFP by resolution. Commissioner Santiago said he would like to see the employees get a better deal with their insurance, because as it stands he is not pleased with the current plan. Commissioner Johnson said her concern is that the resolution is to look for a lower health insurance company, but she heard the sponsor say that he want to authorize the City Manager to issue a RFP for a insurance agent of record. Commissioner Holmes said if the city's current agent of record can come up with a lower insurance then we will keep them, all he is trying to do is get a lower insurance rate for the employees. Regular Commission Meeting Minutes—10/23/2013 17 Mayor Taylor said what Commissioner Holmes added to section 2 changed the legislation, does it require an ordinance? Attorney Geller said Commissioner Johnson is correct; the legislation that was adopted in 2006 was done by ordinance. Typically in his experience they have authorized RFP's by resolution. Mayor Taylor asked, can Commissioner Holmes amendment to section 2 be done by resolution? Attorney Geller said he does not believe it has to be done by ordinance. Commissioner Santiago said his colleague wants to give the City Manager power to deal with the city's insurance. Commissioner Holmes said all he is trying to do is get a lower insurance rate for the employees. Vice Mayor Kelley said the entire City Commission wants to get the best possible insurance. He thought they were already in the process of looking at other companies. He asked that City Manager have he already started looking for other company's? Manager Baker replied, no. Vice Mayor Kelley said the Agent of Record plays a big part in approaching insurance companies. He further said if the city does the leg work of pursuing insurance companies then there is no need for an agent of record. Manager Baker said it's much more efficient for an agent of record to prepare the package and have dialogue with the insurance companies. Vice Mayor Kelley said that's his point if the city does the work then that's doing the job of an agent of record. He further said he supports what Commissioner Holmes wants to do; he just does not want to give a false perception that the City Manager can go out and do the work because he needs to the expertise of an agent of record. Vice Mayor Kelley said the only way this can happen is if you do a fast track RFP He asked, do they still allow for emergency RFP with a 7 day turn around? Vice Mayor Kelley said the agent of record peace has to come forward because the City Manager have indicated that he will need an agent of record. Regular Commission Meeting Minutes—10/23/2013 18 Commissioner Holmes said the legislation could authorize the City Manager to work with other companies along with the agent of record to come up with a lower cost for the health insurance. To the sponsor, Vice Mayor Kelley asked, if you want to leave it as it and allow the City Manager to work with the agent of record, that's fine? The City Manager has indicated that there have been challenges. Manager Baker said initially when the item was brought forth it was his desire to go out for an RFP or get a new agent of record to get an opportunity to look at other health care plans. They have to maximize what's available in the market to ensure they are able to drive down the premiums. He would like an opportunity to see if they can improve the city's health insurance. Vice Mayor Kelley said his question is, to get to where they are trying to get to will you need an agent of record? Manager Baker said that is correct. Vice Mayor Kelley said the first piece of the puzzle has to be an agent of record to get to a lower cost. Commissioner Holmes said they don't know what the agent of record will bring or what Manager Baker will find until it comes back to the City Commission. Commissioner Johnson asked the sponsor for a friendly amendment to the body of the resolution to authorize the city's insurance agent of record to search for lower health insurance coverage for city employees which will include a wellness program. Commissioner Santiago said the city have already given the agent of record an opportunity to deal with the cost of the city's health insurance. Mayor Taylor said the way the resolution reads it would authorize the City Manager to go out and look for companies, but that's not his expertise. Commissioner Johnson said her amendment is to authorize the city's insurance agent of record to search for lower health insurance coverage for city employees with a wellness program. Mayor Taylor said based on what Commissioner Johnson said the title will change along with the first Whereas. Attorney Geller said he would like to make one small addition to what Commissioner Johnson said because the city's agent of record does work with the City Manager. He further said the language in section 2 says in Conjunction with the city's insurance agent of record will be removed as per Commissioner Holmes. The new language will be as follows: The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager together with the city's insurance agent of record to search for and find Regular Commission Meeting Minutes—10/23/2013 19 a lower premium on health insurance coverage for city employees which would include a wellness program. Manager Baker said they have done this already and as a result of it them the current health insurance issue. They need to hit the market and look at other agent of records to see what program they bring to the table in order to market to the insurance companies. Commissioner Johnson said the bottom line is to get lower health insurance. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend the above resolution as follows section 2 says in Conjunction with the city's insurance agent of record will be removed as per Commissioner Holmes. The new language will be as follows: The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager together with the city's insurance agent of record to search for and find a lower premium on health insurance coverage for city employees which would include a wellness program and to report back to the City Commission within 30 days. There being no further discussion, the amendment passed by a 4-1 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Holmes Yes Commissioner Santiago No Mayor Taylor Yes There being no discussion, the resolution passed by a 5-0 vote. Commissioner Santiago No Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes (19-11) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AMEND RESOLUTION NO. 11-8250, REGARDING CITY COMMISSION APPROVAL OF ALL LITIGATION MATTERS PRIOR TO EXPENDITURE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said she does not feel comfortable to say litigation does not need to come to the City Commission. In her option, the City Commission needs to be aware of all litigation. Regular Commission Meeting Minutes—10/23/2013 20 Commissioner Santiago said he sponsored the legislation because for the length of time he have been a Commissioner, the City Attorney has to constantly bring items for approval. Commissioner Johnson said she respect the opinion of her colleagues', however she has concerns when she see the accounts payable documents totaling to $199,000 per year and the City Commission is not aware of those cases. There being no further discussion, the motion failed by a 3-2 vote. Commissioner Santiago Yes Commissioner Holmes No Commissioner Johnson No Vice Mayor Kelley No Mayor Taylor Yes Mayor Myra L. Taylor along with the City Commission exchanged flags with the representatives of the Paraguay community of Miami-Dade County. 16. NEW ITEMS: 17. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AMEND SECTION 2-316 OF THE CITY CODE TO CHANGE THE AMOUNT THE CITY MANAGER MAY SPEND WITHOUT CITY COMMISSION APPROVAL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. The above ordinance was read by title by Attorney Geller. Mayor Taylor relinquished the gavel to Vice Mayor Kelley. It was moved by Commissioner Santiago, seconded by Mayor Taylor to pass the ordinance on first reading. Regular Commission Meeting Minutes—10/23/2013 21 There being no discussion, the motion failed by a 3-2 vote. Commissioner Johnson No Commissioner Santiago Yes Commissioner Holmes No Vice Mayor Kelley No Mayor Taylor Yes Vice Mayor Kelley returned the gavel to Mayor Taylor. B. SECOND READING/PUBLIC HEARING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO CREATE A CIVIL SERVICE BOARD FOR THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on September 25, 2013). Sponsored by J.K. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO CREATE A HOUSING AUTHORITY & NUISANCE ABATMENT BOARD FOR THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on September 25, 2013). Sponsored by J.K. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. Regular Commission Meeting Minutes—10/23/2013 22 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AMEND ORDINANCE 07-19, SECTION 16-33, BAN ON WEARING SAGGY PANTS APPAREL, TO ALSO INCLUDE BANNING SAGGY PANTS AND SHIRTS WORN BY FEMALES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on September 25, 2013). Sponsored by D.J. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 4. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AMEND SECTION III PENALTIES FOR VIOLATION OF THE SAGGY PANTS ORDINANCE 10-28; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on September 25, 2013). Sponsored by T.H. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. Regular Commission Meeting Minutes— 10/23/2013 23 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the above ordinance. Vice Mayor Kelley said he is in support of the item. He asked, what type of community service is required? Commissioner Holmes said the scope of community service will be given by the Special Magistrate. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: I would like to also include this Mr. Manager to have it documented because if they doing community service hours, I know past history students have done community service hours and it has not been documented so it need to be documented and it needs to be signed off and I would like for us to be provided information on that because of the intent of what we are trying to do with the legislation. Is that understood to the Manager? Commissioner Johnson: Yes Ma'am. Note: This concludes the verbatim portion of these minutes. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes C. RESOLUTIONS/PUBLIC HEARING: 19. ADMINISTRATION: CONSENT AGENDA: A. CITY MANAGER'S REPORT: Manager Baker reported that the relocation of city offices to 3400 NW 135th Street is complete. It was a momentous task, especially the IT Department in terms of getting everything connected and working, but he is pleased to report they are gradually getting all the major systems online. The cable network is expected to be up and running by the end of next week. He further reported that trash is around the city and he has assigned one employee to work very closely with Progressive Waste Service and Waste Management in terms of collecting the trash expeditiously. As you are aware they are currently in transition with Regular Commission Meeting Minutes—10/23/2013 24 bringing another company in so they have to do some things different with the current company's in assisting that additional equipment is brought out to keep things functioning. Manager Baker said with all of the technical challenges from the computer system being down they have had minor glitches in the billing cycles and hopefully by the end of the month all the systems will be functioning properly. He further reported that a fire occurred at TMR which is located directly behind the city's new location. They have reached out to the company to get some understanding on what took place there and it is still under investigation. Manager Baker continued by mentioned that the employee of the month program will begin next month to include officer of the month and general employee of the month. He said the Helen Miller Center is approaching substantial completion. Most of the elected officials have had a chance to go by the building and it is a beautiful facility that would be a great asset for the organization. Manager Baker concluded by stating that he have worked out a contract with the architect for Historical City Hall and he is looking forward to bringing that forward in a special meeting as well as the purchase of a new property to build a city hall. Commissioner Johnson said she did receive the flyer for the signage town hall meeting and she would like the City Manager to provide her with information on the water bill cycles to make sure it goes out in a timely fashion to the residents and business owners, in addition she would like a copy of the business addresses. She said she will be bringing back legislation to help the city with its bidding process. Commissioner Johnson said she knows there have been a discrepancy with the water bills, but she would like a courtesy letter sent to the citizens. She expressed her concerns with employees utilizing city vehicles without a seatbelt. In addition, Bluetooth devices should be prohibited to employees driving city vehicles. Commissioner Johnson further said branding is important and some of the employee's appearance is unacceptable. Commissioner Holmes asked, when will the meters be fully operating so staff can drive by and the get the readings? Manager Baker said the automated program is working, what normally happens there may be some with a cut wire or something obstructed the reading. Commissioner Holmes asked, what is the progress of building a new city hall? Manager Baker said great progress have been made. They are now looking to schedule a special meeting to present historic city hall as well as the plan from a new city hall. Regular Commission Meeting Minutes—10/23/2013 25 Commissioner Holmes said he have concerns with the city's contracts sitting without being expedited. Attorney Geller said there were some issues, but they are done now. Commissioner Holmes said he noticed staff from the water department coming to 3400 NW 135th Street to fax documents. There is a need for them to have a fax machine. Manager Baker said he would make sure a fax machine is installed in the water department. Commissioner Holmes asked, what is the status of the parking lot for Sherbondy Village? Manager Baker said they were dealing with the parking situation in two parts. One was with the intent to begin utilizing parking at the church across the street, however the church have decided that they will like to be compensated more than what they originally agreed to. Staff is in the process of coming up with a new plan and he will be submitting it to the City Commission. Commissioner Holmes said he see a lot of renovations being made at the new location that the city should not be responsible to pay for. He said he was in the building and saw bugs crawling around, something needs to be done about the pest control. Commissioner Santiago said he see too many abandoned homes in the city that city staff is trying to maintain. The city needs to make contact with the banks to purchase the homes. He further expressed his concerns regarding city contracts not being prepared in a timely manner. He received a call regarding the city utilizing the church facility for parking and was informed that the Pastor never had a signed contract with the city. Manager Baker said the church representatives must sign the contract. Commissioner Santiago said the city is utilizing the church facility without a signed contract. Vice Mayor Kelley asked Manager Baker are all the water meters installed? Manager Baker replied, yes. Mayor Taylor thanked the City Manager's staff for a job well done with the relocation of city offices and open house. She further said she notice offices with a lot of paper and she asked that all departments are automated to eliminate a lot of paper. Regular Commission Meeting Minutes—10/23/2013 26 Mayor Taylor asked for an update on the shed being painted at Public Works. Manager Baker said he will meet with the director to get an update. Mayor Taylor directed the City Manager to have the trees cut and install better street lights on Rutland Street. B. ACCOUNTS PAYABLE: Susan Gooding-Liburd, Finance Director came forward and stated that all documents required for her report in writing are part of the package provided to the Commission. The report includes the cash requirement report for payment due on October 17, 2013, revenue audit trail and expenditure audit trail. The update on the reserve account balance was not included in the report; however the current balance as of today is $225,697.86. Commissioner Johnson it was previously stated that the reserve account balance was $250,000. She asked, what is the reason for a decrease in the amount. Mrs. Liburd said the last balance she received was $225,697 but she will try to get additional information. Commissioner Johnson requested a quarterly report to include the amount of accounts, account numbers, and the actual balance in each account along with the interest amount. Vice Mayor Kelley said he recall receiving a detailed audit report from the City Manager. He asked is it possible to get dates of that information along with the time frame? 20. OFFICIAL BOARD REPORTS: 21. CITY ATTORNEY'S REPORT: Attorney Geller said at the last Commission Meeting in September after hearing a protest the City Commission awarded the contract for solid waste. Both existing vendors were contacted after hearing from the new vendor which informed him that they will be prepared to be up and running by November 1st. At that time the city requested extensions from the previous expiration date of October 1st to November 1st, Waste Management agreed quickly and the document have been executed. Progressive initially refused to grant an extension unless they were given 90 days which the city was not willing to agree to, ultimately they agreed to accept 30 days and shortly after Progressive filed suit against the city and Ecological to be awarded the contract, however the court did not respond to their emergency request, but they did schedule a hearing for this Tuesday. Commissioner Johnson said she have requested copies of both agreements from the church which was sent to them after the legislation was passed and it is not signed, she also have a copy of an agreement the church provided to the city on October 23, 2013. She is concerned with the duration and the language in the agreement. Regular Commission Meeting Minutes—10/23/2013 27 Commissioner Johnson asked, who prepared the agreement between the City of Opa- locka and the church? Attorney Geller said his brother Steven prepared the document. Commissioner Johnson requested legislation on the city's bidding process. She said she would meet with him to give him the language. She further requested legislation supporting Florida Statutes 377.460, solicitation on the city's street way, ease way, and right away. Commissioner Johnson also requested the City Attorney to provide his hours of operation at City Hall. She said when legislation was passed to relocate city offices to 3400 NW 135th Street, she was under the impression that a lot of the items will be automatically completed by the owner of the building and she is concerned the amount of money the city is spending at the location. Commissioner Johnson requested that the City Attorney provide a copy of the agreement for that location no later than 12:00 noon on October 24, 2013. Attorney Geller said the lease was signed today and she will see the last line of the document says any extension or exercise of any option requires the approval of the City Commission. Commissioner Johnson said she hope the work will be done by the owner and not being paid by city funds. She further stated that she was not in support of the relocation to that facility, but the City Commission is due the respect to know the funds that's being utilized. Citizens have been signing petitions to dissolve the city because some of the things they perceive. 22. CITY CLERK'S REPORT: City Clerk Flores briefly mentioned that the last two ordinances were adopted this evening for the boards/committees and she will be compiling a package together to include all the board applications received to forward to the City Commission. In addition, she will move forth with scheduling training with the Florida League of Cities for all board members. Commissioner Johnson said she asked that each of her colleagues' receive the evaluation and the reason the City Clerk was asked to distribute the draft document is because she will be one of the individuals to be evaluated. She asked the City Clerk to allow the Deputy Clerk to work on that task to be transparent. Clerk Flores said that is fine. Regular Commission Meeting Minutes—10/23/2013 28 23. MAYOR/COMMISSION REPORT: Commissioner Johnson reported that she went on a tour with Miami Dade County Public School regarding the condition of Norland Senior High School. She added that the groundbreaking ceremony for Dr. Robert B. Ingram Elementary School will be held on November 7, 2013. Commissioner Johnson along with Commissioner Santiago attended the home going of Pastor Bobby Rosario. Commissioner Johnson along with Vice Mayor Kelley attended ceremony in observance of grandparent's day at Dr. Robert B. Ingram Elementary School. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: Per my attorney since it was alleged from concerned individuals from the city. My rent at Town Center, I have provided documentation for that to let them know that I am behind in my rent and how I will pay that rent. In addition to that my attorney and I have put on record what my organization owe me over $148,000 which was approved by personal funds from Dorothy and Roy Johnson which was approved by our board of directors to pay me. Also to show on record that in 18 months I have not received any so I bring that up because it was all attested from individuals from the city in my position as a commissioner and I will always like to be transparent to make sure that the citizens as well as my colleagues know my position as it relates to me being in good faith with the City of Opa-locka. With that said I would like to conclude my report. Note: This concludes the verbatim portion of these minutes. Commissioner Holmes asked that people don't take his kindness for weakness. He is a good guy, but he wants the three appointed officials that report to the City Commission to do their job. He further thanked the IT Department for a job well done in getting the offices operating in a timely manner. Commissioner Holmes also thanked the employees for working in an expeditiously manner to relocate in a new location. He closed by thanking the City Clerk's Office for organizing the City Commission Offices. Vice Mayor Kelley thanked everyone for their Prayers and concerns for his son. He thanked the City Manager's Office, Howard Brown, City Clerk's, and Parks/Recreation for keeping several things going, including the Small Business Assistance Workshop during his absence. Regular Commission Meeting Minutes—10/23/2013 29 Vice Mayor Kelley thanked Commissioner Santiago for his support with the Dominoes Tournament in recognition of Hispanic Heritage Month. He has attended several Miami-Dade County Commission Meetings regarding the CRA and he is pleased to report that the city now has a functioning CRA. Vice Mayor Kelley said that he will continue to work on securing funding for a gymnasium at Segal Park. He invited everyone to attend the city wide worship service and thanksgiving dinner on Saturday, November 16, 2013 at Sherbondy Park Pavilion. Commissioner Johnson reported that Jessie Trice Medical Center will bring a children's youth wellness center to the City of Opa-locka in January 2014. Commissioner Santiago thanked Vice Mayor Kelley for recognizing the Hispanic community. Mayor Taylor said the city left a building that cost $50,000 per month to a building that cost $12,000 per month to take the city to another level. She further thanked Manager Baker for going to TMR after the fire to make sure that does not happen again. Mayor Taylor thanked staff, particularly the City Clerk's Office for setting up the City Commission offices. She said there's a saying that the best way to predict the future is to create it. The city is moving and coming out of the box for Annexation, Urgent Care, Gateway and Roundabouts, Building a New City Hall, CRA, Opa-locka Business Chamber, Business Improvement District, Rebirth of Magnolia North, Revitalization of Historic City Hall, City Festival, and Opa-locka Women's Initiative. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: There being no further business to come before the Co• mission, it was moved by Commissioner Johnson, seconded by Commissioner San 'ago to ad'. rn t'e meeting at 11:01 p.m. MAYOR ATTEST: CITY CLERK Regular Commission Meeting Minutes—10/23/2013 30