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Home My Public Portal About10-22-96 RECREATION AND PARKS COMMISSION0 0 CITY OF LYNWOOD RECREATION & PARKS DEPARTMENT COMMISSION MEETING OCTOBER 22, 1996 IN THE COUNCIL CHAMBERS 6:00 P.M. RE EIVED CITY OF LYNWOOD CITY CLERKS OFFICE AGENDA AM PM 7189900Al2ilPA446 GEORGE MARTINI JULIO MENDOZA CHAIRPERSON COMMISSIONER BETTE ESPESETH COMMISSIONER JOSEPH LARA LORENE REED COMMISSIONER COMMISSIONER RALPH W. DAVIS 'III, DIRECTOR JIM GIVEN ASSISTANT CITY MANAGER PROJECT MANAGER ANN LLANAS MINUTES CLERK OPENING CEREMONIES 1 2 3 4 S A C�1=Z4+1�liZ�];792 . INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL OF COMMISSIONERS: Chairperson George Martini Commissioner Julio Mendoza Commissioner Bette Espeseth Commissioner Joseph Lara Commissioner Lorene Reed CERTIFICATION OF AGENDA POSTING BY THE CITY CLERK APPROVAL OF MINUTES OF MEETING OF SEPTEMBER 24, 1996 7. CORRESPONDENCE: The Los Angeles County Office of Education is requesting a fee waiver for its TSA -IRS Workshop on Tuesday, November 19, 1996 from 9:00 a.m. until 12:00 noon. No fee is charged for this workshop geared toward Business and Personnel Administratiors. 8 MONTHLY STAFF REPORTS: ' A Facility Usage - Bateman Hall, Community Center, Ham Park, Teen Center (Attached) B. News Releases - Mailed on Current Basis C. Personnel - None Page 2 October 22, 1996 9. CURRENT PROGRAM REPORT: lJ 10. SCHEDULED MATTERS A BEAUTIFICATION TOUR SELECTION PROCESS B. ADJOURN TO BLOCK WATCH MEETING FOR PROP A PRESENTATION 11. PUBLIC ORAL COMMUNICATION 12. COMMISSION ORALS PERTAINING TO AGENDA ITEMS ONLY Chairperson George Martini - Commissioner Julio Mendoza - Commissioner Bette Espeseth - Commissioner Joseph Lara - Commissioner Lorene Reed - 13. Motion to adjourn to the next regularly scheduled meeting to be held on Tuesday, November 26, 1996 at 6:00 p m in the Council Chambers at City Hall, 11330 Bullis Road, Lynwood r &p /agenda 1 ® r 1 2 & 3 0 5 0 to CITY OF LYNWOOD RECREATION & PARKS DEPARTMENT COMMISSION MEETING MINUTES September 24, 1996 The Recreation and Parks Commission meeting of September 24, 1996 was called to order at 6 00 by Chairperson Martini The Invocation was led by Commissioner Mendoza and the Pledge of Allegiance was recited by Commissioner Espeseth. Roll Call of Commissioners: Chairperson Martini - Present Commissioner Mendoza - Present Commissioner Espeseth - Present Commissioner Lara - Present Commissioner Reed - Present Mr Ralph Davis, Director of the Recreation and Community Services Department certified the posting of the agenda by the City Clerk. Chairperson Martini called for review and approval of the minutes for the Recreation and Parks Commission meeting held on August 27, 1996. Commissioner Espeseth motioned approve the minutes, Commissioner Lara seconded the motion, all were in agreement and the motion was passed. 7 CORRESPONDENCE A. NONE 8. MONTHLY STAFF REPORTS A Facility Usage Report - Attached B. News Releases - Mailed on Current Basis C. Personnel Report - Mr Davis announces that Janice Thomas, Facility and Program Supervisor for Bateman Hall is resigning. She will be relocating to her home State, Alabama. There will be a proclamation in her honor at the City Council meeting of October 1, 1996. September 24, 1996 Page 2 9. CURRENT PROGRAM REPORT The Beautification Tour has been cancelled until further notice. Mr Davis talks about the Standardized Emergency Management System (SEMS) established in order to qualify for government funds in case of catastrophe. The City of Lynwood is now certified through this program. Valuable information has been gathered from a recent workshop, which will be implemented in our City. Commissioner Espeseth and Mr. Davis attended a California Association For Human Relations Workshop on September 28, 1996. This workshop addressed issues on human relations. The Southeast Community Health Council held a luncheon and invited public to receive free information on how to handle many different challenges such as drug abuse, crime prevention, school problems, etc Mr Davis to attend League of California Cities Workshop on Creating Solutions for the 21st Century Mr. Davis will report back with- topics discussed. 10. SCHEDULED MATTERS A PROP "A" BOND ACT REPORT The Bond Act is scheduled for the November ballot. If approved, this measure will amount to $ 56 per household every month. Los Angeles County will obtain 300 million dollars to be used for Recreation and Parks This would allow for development of beaches, parks, city projects, etc. A simple majority vote is needed for this measure to pass. Monies will be used only in Los Angeles County. A committee will set -up criteria required for this measure to pass. B. COMMUNITY 10,000 HEROES REPORT A news conference will be held on Friday, September 27, 1996 at 10 00 a m, to announce the intent and strategy of the Community 10,000 Heroes project. Mayor Paul H Richards and his wife will present a skit to highlight this event Bone marrow donors are being sought as matches for people in dire need of this life saving gift ® . • September 24, 1996 Page 3 C. BEAUTIFICATION TOUR A new date was set for the annual Fall Beautification Tour Commissioners will meet at the Community Transit Center parking lot at 9 00 a m. on Saturday, October 12, 1996. The tour will run until approximately 11:00 a.m D SEPTEMBER 16TH PROGRAM REPORT The Fiestas Patrias celebration was again sponsored by the City of Lynwood and Pageantry Productions This was the second year of a two -year contract with Pageantry There was the usual array of food and game booths, and live entertainment, including; singing and dancing. Vendors were concerned that this event would cut into their business revenue due to having streets blocked off. Commissioner Lara suggests that a play on the Mexican Revolution and /or the traditional Spanish yell known as "E1 Grito" be performed at next year's event Mr. Davis states that education and cultural awareness should be stressed at these events. 11 PUBLIC ORAL COMMUNICATION None 12. COMMISSION ORALS PERTAINING TO AGENDA ITEMS ONLY Chairperson Martini - Asked if Teen Center is being constructed on schedule. Commissioner Mendoza - Adolfo Medina and his crew are doing a fine job in the parks. General relief workers are being utilized Commissioner Espeseth - Attended job fair in Compton, Lynwood, Paramount Also went on a trip to the Reagan Library. Inquired as to when Youth Center would open. Commissioner Lara - No Comment Commissioner Reed - Apologizes for being late 13. ADJOURNMENT The meeting was adjourned to the next regularly scheduled meeting, to be held at 6:00 p.m. on Tuesday, October 22, 1996 in the City Hall Council Chambers located at 11330 Bullis Road, Lynwood, California r &p /minutes Los Angeles Count Office of Education 9 Y Donald W Ingwerson Superintendent October 7, 1996 Los Angeles County Board of Education Sophia Waugh President Mr. Ralph Davis yolie Flores Aguilar 11330 Bullis Rd. Vice President Lynwood, CA 90262 Rudell S. Freer Dear Mr Davis: Leslie K. Gilbert -Lurie David Obst I have made reservations to use Lynwood's Bateman Hall on Tuesday, November 19, 1996 from 9:00 a.m. till noon. The title of the workshop is Angie Papadakis TSA —IRS, the target audience is Business /Personnel Administrators, Michaelene D. Wagner HRS District Coordinators Los Angeles County School and Community College Districts within Los Angeles County and Other Local Agencies. Since we do not charge a fee for this workshop we would like to have the fee waived to use the facility. If you have any question or need further assistance please call Susan Bishop (310) 922 -6421. Sincerely, A i Bruce N. Zen il, Director Division of School Financial Services BNZ:sb 9300 Imperial Highway, Downey, California 90242 -2890 1310) 922 -6111 To Faustin Gonzales, City Manager From. Ralph W Davis 11I, Assistant City Manager/ Director of Recreation and Community Services Date: September 17, 1996 Subject: MONTHLY ACTIVITY REPORT - AUGUST, 1996 ADMINISTRATION 2 - Off Labor Day - Holiday 3 - Held staff orientation for new typist - The regular meeting of the Recreation Administrative Staff Held - Meeting held with L. Y A L. Board on operation issues and policy matters - Staff attended the regular meeting of the City Council - Interview with potential weight lifting instructor 4 - Staff meeting held for Department Heads - Staff attended a City Beautification planning committee meeting - Staff met with School Board member and staff on Youth Summit Project - Staff attended the planning meeting of the Fiestas Patrias Program - The regular meeting of the Youth Commission was held - City Purchasing - Lynwood Sports Association accounting - Met with representatives of Charles Drew Headstart 5 - Staff met with the Mayor on the proposed City Appreciation Day Program - Staff met with Public Works of the Fiestas Patrias Program - Staff attended the planning meeting of the Community 10,000 Committee - City Purchasing 6 - Staff attended a planning meeting on the Youth Summit with School Personnel 7 The Recreation Department Staff meeting and workshop was held at the Natatorium • • MONTHLY ACTIVITY REPORT FOR SEPTEMBER, 1996 PAGE 9 - A planning committee meeting was held on the Community 10,000 Program - Meeting Held with Administrative team on Grant Funding Projects - A planning committee meeting was held on the Character Counts Program - Met with Al Williams regarding Community 10,000 Program - Contacted computer software vendor regarding scanner program upgrade - City purchasing - Lynwood Sports Association Accounting 10 - Recreation Department Staff meeting held - Staff attended the following meetings: - (a.) Fiestas Patrias Planning Committee - (b.) Lynwood Sports Association Active Membership - (c.) Lynwood Family Preservation - Lynwood Sports Association Board Meeting - Completed Youth Commission City Council Item - Confirmed various entertainers for Community 10,000 11 - Staff attended the monthly meeting of HRMAC - Staff attended the Lynwood Community Partnership Coalition meeting - Staff attended the Community Violence Task Force meeting - Staff met with consultants of the Fiesta Patrias Program - Meeting with Pageantry Productions regarding Fiesta Patrias - Meeting with Lynwood Sports Association Board members 12 - Staff made a presentation on Character Counts Program at Principal's meeting Staff attended a Community 10,000 planning meeting Lynwood.Sports Association Accounting City Purchasing • • MONTHLY ACTIVITY REPORT FOR SEPTEMBER, 1996 PAGE 13 - A meeting with the Grant Preparation team held - Attended Fiesta Patrias Program 14 - Attended Fiesta Patrias Program 16 - Staff attended the Health Benefits Workshop - City purchasing and agenda item prepared - Lynwood Sports Association Accounting - City Purchasing 17 - The regular meeting of the Recreation Administrative Staff held - A strategy meeting on (Proposition A) held with Los Angeles County Representative, Reverend Matthew Harris, Dr. Sergio Jaques and myself Ralph W Davis III - Staff attended the regular meeting of the City Council 18 - Staff attended the meeting of the Ministerial Alliance - Registration to the CAHRO Workshop submitted for Community Affairs Commission - Staff attended the regular meeting of the Community Affairs Commission - Meeting with activity vendor for Community 10,000 Program - Meeting with Alfretta Earnest regarding Community Promotions Account 19 - Staff attended a meeting with Media Services on the coverage and promoting of Community 10,000 - Lynwood Sports Association and City of Lynwood purchasing completed - Community 10,000 Program meeting - City Purchasing - Lynwood Sports Association Accounting 23 - City Council commendation information submitted to City Clerks Office - Staff met with the City Manager on department operations and projects - City Purchasing MONTHLY ACTIVITY REPORT FOR SEPTEMBER, 1996 PAGE 4 24 - Staff met with owner of Rainbow Productions on entertainment for Community 10,000 Program - The regular meeting of the Recreation Administrative Staff held - The monthly Block Watch Captain's meeting attended by staff - Meeting with Al Williams _ - Meeting to discuss funding issue for Community 10,000 Program - City Purchasing 25 - A walk through of facilities was conducted with Facility Maintenance 26 - Staff and Commissioners from the Community Affairs Commission attended the Workshop on Human Relations sponsored by CAHRO Oral Rating Board for the City of Carson City Purchasing Lynwood Sports Association Accounting 27 - Staff attended the Press Conference Kicking off the Community 10,000 Heroes Program - Bone Marrow - Staff attended the Iuncheon on Sickle Cell sponsored by Drew Medical Center 30 - Staff attended the special City Council meeting - Staff met with senior citizen staff on the P U O.K. Program - Staff met with the City Manager on Department Programs - Meeting with Pageantry Productions staff regarding Fiestas Patrias issues ADMINISTRATION - HAM PARK - Attended Boy Scout Committee meeting with Councilperson Heine - Prepared flyer for Afterschool Fun Program - Prepared Character Counts package - Ordered character counts video - Attended meeting with D Liddell - Lynwood Unified School District MONTHLY ACTIVITY REPORT FOR SEPTEMBER, 1996 PAGES - Attended Community 10,000 Committee meeting - Prepared Summer-Food Service Reimbursement - Prepared invoices for Community 10,000 program - Confirmed performers for Community 10,000 program - Prepared workshop materials for staff - Distributed flyers for Community 10,000 program - Attended staff meetings - Gave disclosure re: M. Allen to City Attorney - Prepared budget information for playgrounds ACTIVITIES 6 Drive -By Agony sponsored a Youth Dance at the old Bowling Alley site 13 -15 - City Celebrated Latin Independence with the (3) three day Street Fair and Entertainment Festival on Martin Luther King Jr. Boulevard 28 - Community 10,000 Hero Program hosted a Musical Extravaganza and Carnival to recruit possible donors on Bullis Road Block Party Program at St. Francis Hospital ACTIVITIES - HAM PARK Community 10,000 program estimated - attendance average 300 plus per hour Afterschool Fun Program recruitment - estimate 35 to 40 per site Boy Scout recruitment attendance - estimate 40 COMMUNITY CENTER - SPORTS DIVISION Recreation Sports Meeting Conference Room - Dates from September 3, 10, 17, 24 - Time 11 a.m. 1 . 00 p.m. MONTHLY ACTIVITY REPORT FOR SEPTEMBER, 1996 PAGE 6 - Youth Commission Room #1 - September 4, 1996 - Time 6 p.m. - Lynwood Youth Sports Association meeting Room #1 - September 10, 1996 - Time - 7 p.m. - Lynwood Youth Baseball meeting Room #1 - September 11, 1996 - Time - 6.30 p.m. - Lynwood Soccer Meeting Room #2 - September 11, 1996 - Lynwood Youth Basketball Meeting Conference Room - September 14, 1996 - Time - 10 a.m. - Lynwood Youth Sports Finance Committee Meeting Conference Room - September 18 -25 - Time - 6.30 p.m. - Mexicans Independence Day - September 16, 1996 - Mexicans Independence Day program held on Martin Luther King Jr Boulevard - September 4, 10, 1996 - Lynwood All City Drill Team meeting Room #2 - September 26, 1996 - Weight Room Instructor Review Conference Room - September 26, 1996 - Time- 1 COMMUNITY CENTER SEPTEMBER ATTENDANCE REPORT Open Gymnasium - 11.30 a.m. - 5.30 p.m. (21 days) 1,050 -50 per day Adult Basketball (7 days) 1,200 - Sat. 300 1,800 -Sun. 600 Adult Aerobic (11 days) 800 - per day Senior Meal Program - Room 92 (20 days) 1,000 - 50 per day Senior Aerobic (12 days) 60 - per day Senior Choral Group - Room #1 (4 days) 32 MONTHLY ACTIVITY REPORT FOR SEPTEMBER, 1996 PAGE Floral Class - Room #1 (4 days) 36 Weight room/Transit Garage area (5 days) 50 - 10 per day Youth Soccer all Fields (Mon -Sat) 6,000 Community 10,000 program - September 28, 1996 (Bullis Road) 2,000 Boys Scouts (7 days) 100 Youth Gang Services (5 days) 60 Adult Soccer (9 days) 500 Adult Baseball (5 days) 500 Adult Softball (5 days) 500 Total Attendance 15,688 RD /sc 101796.a sepactrp