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Home My Public Portal About09-24-96 RECREATION AND PARKS COMMISSIONCITY OF LYNw0" CITY OF LYNWOOD CITY CLERKS OFFICE RECREATION & PARKS DEPARTMENT COMMISSION MEETING SEPTEMBER 24, 1996 IN THE COUNCIL CHAMBERS, 6:00 P.M. AGENDA GEORGE MARTINI CHAIRPERSON 9Ef 1 9 1996 AM PM 718 900AI41121314A6 At JULIO MENDOZA COMMISSIONER BETTE ESPESETH COMMISSIONER JOSEPH LARA COMMISSIONER RALPH W. DAVIS III, DIRECTOR ASSISTANT CITY MANAGER ANN LLANAS MINUTES CLERK LORENE REED COMMISSIONER JIM GIVEN PROJECT MANAGER OPENING CEREMONIES 1 CALL TO ORDER 2 INVOCATION 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL OF COMMISSIONERS: Chairperson George Martini Commissioner Julio Mendoza Commissioner Bette Espeseth Commissioner Joseph Lara Commissioner Lorene Reed 5 CERTIFICATION OF AGENDA POSTING BY THE CITY CLERK G APPROVAL OF MINUTES OF MEETING OF AUGUST 27, 1996 7. CORRESPONDENCE: NONE 8. MONTHLY STAFF REPORTS: A Facility Usage - Bateman Hall, Community Center, Ham Park, Teen Center (Attached) B News Releases - Mailed on Current Basis C. Personnel - Resignation of Janice Thomas, Facility and Program Supervisor @ Bateman Hall rfir= ® • Page 2 August 27, 1996 9 CURRENT PROGRAM REPORT: 10. SCHEDULED MATTERS A. Prop A Bond Act Report B. Community 10,000 Heroes Report C. Beautification Tour Revisited D Report on September 16th Program 11 PUBLIC ORAL COMMUNICATION 12 COMMISSION ORALS PERTAINING TO AGENDA ITEMS ONLY Chairperson George Martini - Commissioner Julio Mendoza - Commissioner Bette Espeseth - Commissioner Joseph Lara - Commissioner Lorene Reed - 13 ADJOURNMENT Motion to adjourn to the next regularly scheduled meeting to be held on Tuesday, October 22, 1996 at 6 00 p.m in the Council Chambers at City Hall, 11330 Bullis Road, Lynwood r&p /agenda rI �' 0 CITY OF LYNWOOD RECREATION & PARKS DEPARTMENT COMMISSION MEETING MINUTES August 27, 1996 1 The Recreation and Parks Commission meeting of August 27, 1996 was called to order at 6 00 by Chairperson Martini 2. & 3 The Invocation was led by Commissioner Reed and the Pledge of Allegiance was recited by Commissioner Espeseth. 4 Roll Call of Commissioners: Chairperson Martini - Present Commissioner Mendoza - Present Commissioner Espeseth - Present Commissioner Lara - Present Commissioner Reed - Present 5 Mr. Ralph Davis, Director of the Recreation and Community Services Department certified the posting of the agenda by the City Clerk. 6. Chairperson Martini called for review and approval of the minutes for the Recreation and Parks Commission meeting held on July 23, 1996. Commissioner Espeseth motioned to approve the minutes, Commissioner Lara seconded the motion, all were in agreement and the motion was passed. 7 A. LIVING WATER CHRISTIAN FELLOWSHIP - Requesting extension on room rental beginning September 1, 1996 to December 29, 1996. Mr. Davis read the regulations pertaining to rental guidelines for churches After discussion, Commissioner Espeseth motions to allow the extension, Commissioner Mendoza seconds the motion, all are in agreement and the motion is passed. Mr. Davis also suggests that Living water Christian Fellowship contact the Community Development Department for help in finding a building in which to congregate August 27, 1996 Page 2 B. SOUTHERN CALIFORNIA REBELS - Coach James Mayo is requesting the waiver of gym fees for practice for his traveling basketball team Dates and times would be arranged so as not to conflict with paying programs After discussion Commissioner Espeseth motions to approve this request, Commissioner Reed seconds the motion. All are in favor and the motion is passed. C COUNTY OF LOS ANGELES REGISTRAR- RECORDER /COUNTY CLERK - Is requesting the waiver of fees for Bateman Hall for Precinct Officer training for the upcoming Presidential Election. Commissioner Lara comments on L.A. County having funds to pay for room rental. Suggests that election should be run by trained volunteers. After further discussion, Commissioner Espeseth motions to waive the fee, Commissioner Reed seconds the motion. The motion was passed due to a majority vote. D. TRUE FAITH CHRISTIAN FELLOWSHIP - Is requesting a three month extension on their room rental at Bateman Hall Discussion ensued on discouraging churches from making Bateman Hall their "home" Commission Reed suggests that each request be taken on a case by case basis. Commissioner Espeseth motioned to approve this request, Commissioner Mendoza seconded the motion All are in favor and the motion is passed Discussion on whether or not to form a policy on rental extensions to churches. 8 MONTHLY STAFF REPORTS A Facility Usage Report - Attached B. News Releases - Mailed on Current Basis C. Personnel Report - Commissioner Espeseth is nominated as the Vice Chairperson of the Commission. Commissioner is elected Vice Chair by a majority vote ® • August 27, 1996 Page 3 9 CURRENT PROGRAM REPORT Covered under scheduled matters. 10. SCHEDULED MATTERS A. CALIFORNIA ASSOCIATION OF PARKS AND RECREATION COMMISSIONS AND BOARDS Mr Davis invites Commissioners to attend the 1996 California Workshop in Tustin on Saturday, October 5, 1996 from 8:30 a m until 4:00 p.m. The $50 00 non- member fee will be paid for by the Recreation Department B NEIGHBORHOOD SAFE ACT - PROP "A" 1996 REPORT If this project is approved funds will be granted with which to carry out a specific project such as the Mervyn Dymally Park Project The Department is also applying for grant monies to be used for Ham Park and the Natatorium. Bond Act will benefit Southern California beaches and parks. Commissioners given a form to fill out in support of this Bond Act C SEPTEMBER 16TH PROGRAM Pageantry Productions and Radio Station KWKW will once again co -host the "Fiestas Patrias" Street Fair on September 13, 14, and 15, 1996 in honor of Mexican Independence Day There will be live entertainment, a carnival, food booths and something to entertain the whole family D. FALL PROGRAM REPORT The Weight Lifting Program is temporarily closed due to an injury suffered by the Instructor. The Karate program is doing well Currently working on Youth Summit Program, Character Counts Program, Community 10,000 Heroes Project, Afterschool Fun Program Swim Lessons at the Natatorium will conclude in November for 1996. 1 5 million dollars have been allocated for the refurbishing of the Natatorium therefore the pool may not open in January of 1997 11. PUBLIC ORAL COMMUNICATION Mr Davis spoke with someone out in the hallway • August 27, 1996 Page 4 12. COMMISSION ORALS PERTAINING TO AGENDA ITEMS ONLY No notes taken Chairperson Martini - Commissioner Mendoza - Commissioner Espeseth - Commissioner Lara - Commissioner Reed - 13 ADJOURNMENT The meeting was adjourned to the next regularly scheduled meeting, to be held at 6 00 p m on Tuesday, September 24, 1996 in the City Hall Council Chambers located at 11330 Bullis Road, Lynwood, California r &p /mmutn 0 0 To: Faustin Gonzales, City Manager From. Ralph W Davis III, Assistant City Manager/ Director of Recreation and Community Services Date: September 17, 1996 Subject: MONTHLY ACTIVITY REPORT - AUGUST, 1996 ADMINISTRATION 1 - Staff attended the California League of Cities meeting with City Council Staff met with a representative from the Lynwood Singles Dance Club on Security issues Staff met with Lynwood Unified School District Superintendent on the matter of cable negotiations 2 Project Impact's Open House Program 3 East Carlin Block Club Party held 5 - Meeting held with School District Superintendent Andrea Clark on - (a) Youth Summit - (b) Cable Negotiation - (c) Character Counts Program Meeting held with Chamber Director on the 75th Anniversary Program evaluation and Fiestas Patrias 6 Recreation and Community Services Administrative Staff meeting held Staff met with Finance Department on Fixed Assets report The regular meeting of the City Council was attended by staff Lynwood Sports Association accounting completed City Purchasing Memorandum prepared to Ralph regarding various different costs and services provided relative to cable contract negotiations Contacted various vendors regarding sound systems 7 City Department Heads staff meeting held ® 0 MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 2 Meeting held with staff and Prentis Dabney on possible cable programming Regular monthly meeting of the Youth Commission held Orientation meeting held with new Recreation and Parks Commissioner Loreen Reed City Purchasing Meeting with Recreation Superintendent regarding various personnel matters 8 Staff attended the monthly HRMAC meeting Emerald Village Groundbreaking Ceremony held Rotary Club meeting held Meeting with staff regarding various personnel matters Fixed asset inventory completed with the exception of Bateman Hall 10 - Staff attended the special Block Watch Captain's meeting 12 - Promotional package submitted to Media Services on the September 16th Fiestas Patrias Program Staff contracted Michael Friedman and discussed cable negotiation issues Meeting held with the City Manager on Department operations 13 - Meeting held with Bill Thomas on the Fiestas Patrias Program Recreation and Community Services Administrative Staff meeting held Meeting held with Lynwood Unified School District Administrative Staff on the planning of a Youth Summit The regular meeting of the Lynwood Sport Association Board MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 3 Meeting with Pageantry Productions regarding Fiestas Patrias Program 14 The Lynwood Community Partnership Coalition meeting was attended by staff Staff attended the Lynwood Community Violence Task Force meeting Staff met with the City Attorney on the issue of Block Watch Captains and the receiving of funds. Chlorine leak discovered on the water reservoir in the City Park City purchasing LSA accounting 15 - Staff will met with a representative from St. Francis Community Health Council on the planning of the Health Fair in September Staff attended the news conference at the Brotherhood Crusade Office in Los Angeles Staff participated in planning the meeting of the Community 10,000 program Memorandum to Mayor an d members of the City Council relative to the cable contract and the merger of Continental Cablevision and U.S. West Council item relative to the cable merger Met with LSA Secretary regarding letter of solicitation 19 - Staff met with Public Works Administrative Staff on the final phase of the " Time Capsule" Year end reports for Seniors, Natatorium and Playgrounds has been submitted to finance Meeting held with Facility Maintenance staff on various repair requests City purchasing MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE LSA accounting Met with M.I.S. regarding various computer issues Ordered buses for Youth Soccer Excursion to Galaxy game on Sunday, August 25th 20 - Recreation and Community Services Administrative Staff meeting held Meeting held with Director of Media Services on upcoming events The regular meeting of the City Council attended by staff Senior Citizen's year end 1995/96 HCDA report to Annette Clark Natatorium year end 1995/96 HCDA report to Annette Clark Fixed Asset Inventory report to Finance Department 21 - Meeting held with Administrative staff relative to contract classes held Meeting with staff relative to the Summer Day Camp Program Community Services Flow Chart information submitted to Finance for budget inclusions Meeting held with School District representative on various upcoming projects coordinated by both agencies 22 - Lynwood Economic Breakfast Roundtable held at Westech Gear Meeting with Bill Thomas held on the planning of the Fiestas Patrias Program Tickets purchased for Youth Soccer League excursion Planning Committee meeting held on the Community 10,000 program Meeting with Bill Lomas of Pageantry Productions relative to the Fiestas Patrias program MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 5 Budget diskette with all 1996/97 files to finance on 3 1/2" diskette Buses confirmed for Youth Soccer excursion to Galaxy Game on Sunday 25 - Youth Soccer excursion to Pasadena Rose Bowl to see the L.A. Galaxy vs. the Dallas team, 250 participants going in a total of five (5) buses 26 - Council items submitted to City Manager Visitation of facilities by Administrative Staff Meeting held with the City Manager on Department Operations and Special Events Meeting held with Cable consultant on cable negotiation strategy Meeting with Bateman Hall staff regarding personnel issues Meeting with Community Transit Center staff regarding personnel issues 27 - Meeting held with Director of Media Services on Personnel matters Regular meeting of the Recreation and Community Services Administrative Staff held Regular meeting of the Block Watch Captains held Meeting on September 16th Fiestas Patrias held Recreation and Parks Commission Meeting City Purchasing LSA Accounting Meeting on personnel issues with Community Transit Center staff member Written review of employee injury policy prepared for supervisors Personnel evaluation completed and issued MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 6 28 Meeting held with Administrative Staff on the status of programs and activities involving the Lynwood Activity League Meeting held with Lynwood Unified School District Administrative Staff on the Youth Summit Program Met with individual regarding being a potential officer of LSA Spoke to Facility Maintenance Department regarding various maintenance issues at the pool Spoke to Facility Maintenance regarding various maintenance issues at the Community Transit Center (air conditioning) Met with staff on LSA accounting concern Reported Community Transit Center gym bleacher repair need to Facility Maintenance Department Fiestas Patrias meeting held 29 - Staff met with Lorna Hawkins of Drive -By Agony regarding her permit to sponsor activities at Mana's Restaurant (Bowling Alley) Staff met with representative to organize the Christmas Toy- Give -Away Program Essay contest information to D Jackson as she requested LSA accounting activities performed City Purchasing activities performed ACTIVITIES 2 Project Impact sponsored an Open House Program, approximate attendance 300 Rod White's East Carlin Block Club Party was held, approximately 400 in attendance 0 • MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 7 8 - Emerald Village Groundbreaking Ceremony, approximate attendance 100 24 - Kids Care Fair, sponsored by St. Francis Medical Center, approximate attendance 1,500 29 - Drive -By Agony's Talent Search Activity held, approximate attendance 400 TRIPS NATATORIUM ON -GOING PROGRAM; RECREATION SWIMMING: SWIM LESSONS: Session I A.M. Monday, July 1, 8, 15, 22, 29, 1996 12.30 -2.30 p.m. & 3 -5:00 p.m. Tuesday, July 2, 9, 16, 23, 30, 1996 12.30 -2.30 p.m. & 3 -5 p.m. Wednesday, July 3,10, 17, 24, 31, 1996 12.30 -2.30 p.m. & 3.30 -5 p.m. Thursday, July 11, 18, 25, 1996 12.30 -2.30 p.m. & 3 -5 p.m. Friday, July 5, 12, 19, 26, 1996 1230 -2.30 p.m. & 3:00 -5:00 p.m. Saturday, July 6, 13, 20, 27, 1996 12.30 -2.30 p.m. Sunday, July 7, 14, 21, 28, 1996 Rental available Monday through Friday .tune 24, 1996 to July 6, 1996 9 a.m. - 12 noon 0 MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 8 Session II A.M. July 8, 1996 to July 19, 1996 9 a.m. - 12 noon Session III A.M. July 22, 1996 to August 2, 1996 9 a.m. - 12 noon * No class July 4th. Class conducted on July 6th. Session IV and V August report Session I P.M. Monday and Wednesday June 24, 1996 to July 24, 1996 7.00 p.m. -8 40 p.m. (Children) 7 p.m. -8.00 p.m. (Adults) Session II P.M. July 31, 1996 to August 29, 1996 7.00 p.m. -8.40 p.m. (Children) 7 p.m. -8.00 p.m. (Adults) Session I P.M. Tuesday and Thursday *June 25, 1996 to July 25, 1996 6:00 p.m. -9.00 p.m. * No class July 4th. Class conducted on July 12th Session II P.M. August report AQUA AEROBICS: Monday, July 1, 8, 15, 22, 29, 1996 Wednesday, July 3, 10, 17, 24, 31, 1996 8:00 p.m. -9.00 P.M. SWIM TEAM PRACTICE Monday through Friday June 1, 1996 to 30, 1996 DAY CAMP SWIM LESSONS: Session I Session II Tuesday and Thursday June 18, 1996 to July 11, 1996 12 noon - 12.30 p.m. June 25, 1996 to July 18, 1996 12 noon - 12.30 p.m. 0 MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE Session III Session IV *No show July 16th and July 18th July 16, 1996 to August 8, 1996 12 noon - 12.30 p.m. *No show July 16th July 22, 1996 to August 15, 1996 12 noon - 12.30 p.m. Session V next month report FACILITY RENTALS: July 14, 1996 2:00 p.m. -5.00 p.m. Birthday Celebration 250 attendance SPECIAL EVENTS: Independence Day Swim July 4, 1996 12.30 -2.30 p.m. Qualifying Swim Meet for S.E.M.A.A. Championships Sunday, July 14, 1996 *Note: Championship held in Irvine August 10, 1996 Family Swim July 27, 1996 5.00 p.m. -8 p.m. Day Camp Overnight Swim July 18, 1996 7.30 p.m. -9:30 p.m. MAINTENANCE & ACTIVITY REPORT: Monthly Activity Board completed Swim Lesson Registration Received Birthday cards mailed out for the month MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 10 - Swim Lesson Birthday list updated - Recreation swim monies counted, receipted and deposited daily - 02 bottle refilled at fire station - Gum scraped off pool deck area - Chemicals added to pool water daily - Conducted Men's Locker Attendant position interviews - West end of pool deck hosed down - every other day - A.M. Swim Lesson Sessions II & III completed - P.M. Swim Lessons Session I completed ¢ Phone list updated - Front room disinfected four (4) times - Front windows cleaned daily - Lobby mats disinfected - Swim Team parents meeting attended, minutes typed and mailed - Pool inlets checked daily - Slopes brushed - Timers adjusted on security lighting - Changed chlorine cylinders as they emptied - Ordered supplies - Marquee changed two (2) times - Rental set ups completed - Patio cleaned for rentals - Ledges on windows disinfected - Swim Team practices attended daily - Swim meets attended - Purchase orders completed M i 0 MONTHLY ACTIVITY REPORT FOR AUGUST, 1996 PAGE 11 - Supplies completed - Bleachers disinfected - Made copies of fliers - Lesson adjustment completed - Rescue, incident and accident reports completed - Completed eighth (8th) lesson status to parents - Distributed lesson paperwork to parents - lesson #10 - Water readings taken daily two (2) times per swim session - Copies completed - Parent conferences completed - Student transfers completed - Soda ash containers refilled - Cleaned Pool deck with pit chloride - Lobby mats disinfected - Re- supplied hand out material - Chlorine room swept out and shelves disinfected - Fire extinguishers checked weekly - Men's Locker Attendant paperwork for hiring submitted - Completed session I, II & III lesson books - Disinfected water fountain and lobby hand rail ATTENDANCE & REVENUE REPORT: JC /sc 91096.a augactrp