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HomeMy Public PortalAbout09-04-96 CDBG6 0 X14 RELvEl VED CITY OF LYNWOOU CITY CLERKS OFFICE COMMUNITY DEVELOPMENT BLOCK GRANT AN AUG 2 91996 ADVISORY BOARD COMMISSION q�glgi�1�11iP1111213141�16 REGULAR MEETING WEDNESDAY, SEPTEMBER 4, 1996 6:00 P.M. LYNWOOD CITY HALL COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 CONSTANCE FRANKLIN CHAIRPERSON DONALD PRIMMER VICE CHAIRPERSON KEN ALFORD COMMISSIONER EUGENIA MERCADO COMMISSIONER OPENING CEREMONIES: A. CALL TO ORDER. B FLAG SALUTE C ROLL CALL D CERTIFICATION OF AGENDA POSTING E. APPROVAL OF MINUTES 1 MINUTES OF AUGUST 7, 1996 2. MINUTES OF AUGUST 21. 1996 F PUBLIC ORALS G NEW BUSINESS (ITEMS ON AGENDA ONLY) MARGARET ARAUJO COMMISSIONER BLANCA CHAVIRA COMMISSIONER ISADORE HALL COMMISSIONER 1 PUBLIC HEARING• CDBG DRAFT GRANTEE PERFORMANCE REPORT FISCAL YEAR 1995 -96 2. LOAN REVIEW COMMITTEE H. STAFF ORALS I. BOARD ORALS J ADJOURNMENT Adjourn to the next regularly scheduled meeting at 6 p.m. in the Council Chambers of Lynwood City Hall, 11330 Bullis Road, Lynwood. CA. 11 AMSRV /CH /AGENDA �2.:�:._ ,i m 0 MINUTES OF A REGULAR MEETING OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD COMMISSION WEDNESDAY, AUGUST 7, 1996 0 0 CALL OR ORDER: The meeting was called to order on the above captioned dated by Chairperson Franklin at 6:07 p.m in the Lynwood City 'Hall Council Chambers, 11330 Bullis Road, Lynwood, Ca 90262 FLAG SALUTE Commissioner Hall led the flag salute. All those present participated C ROLL CALL: Chairperson Franklin requested roll call; staff complied as follows PRESENT Chairperson Franklin Commissioner Primmer Commissioner Chavira Commissioner Mercado Commissioner Hall ABSENT: E 11 Commissioner Araujo Commissioner Alford STAFF: Annette Clark, Project Manager Alfretta Earnest, Finance Director Chandra Handley, Minutes Clerk Donyea Adams, Rehab Specialist Leaonna Fletcher, Rehab Assistant CERTIFICATION OF AGENDA POSTING: Staff informed the Commission that the Agenda was posted per the Brown Act. APPROVAL OF MINUTES: Motion was made by Commissioner Hall to approve the minutes of July 10, 1996, seconded by Commissioner Chavira Motion carried unanimously NEW BUSINESS PRESENTATION FROM L.A. COUNTY HOUSING AUTHORITY: Ms. Grace Stefner of the Los Angeles County Section 8 division was in attendance at the Commissions request, in order to provide information on the administration of the Section 8 program Ms. Stein provided information packages to the and answered questions from the public and the Commissioners Ms Stefner stated that the county of Los Angeles Housing Authority is the Agency who handles the section 8 program for the City of Lynwood by providing rental subsidies to low income residents in the form of rental certificates or rental vouchers. 1 • • ti Ms Stefner stated that the difference between the certificates and the vouchers is that the certificates allows the participant to pay no more than 30% of their annual income and Section 8 pays the remainder, but the amount is limited based upon the Fair Market Rates established by HUD. On the voucher program, a portion of the rent paid by the Housing Authority is set, and the tenant is not limited by the Fair Market Rent The Fair Market Rent, which is established by HUD determines the maximum amount of rent for housing according to number of bedrooms and the location Ms Stefner stated that the City of Lynwood has approximately 400 residents currently on the Section 8 program In addition she stated that the waiting list for the overall program is approximately 8 years Commissioner Hall asked if the Section 8 program has a limit on the length of time a participant receives assistance. Ms Stefner stated that as long as the tenant is qualified and adheres to the rules of the program, Section 8 is unlimited Commissioner Hall asked how many applicants are currently on the waiting list to receive assistance. Ms Stefner replied over 100,000 people Commissioner Hall asked is it possible for Lynwood to develop a Housing Authority and administer a Section 8 program, and if so, how complex would it be Ms. Stefner stated that in order to receive Section 8 funding, the City must establish a Housing Authority then apply for funding. Upon receipt of funding, Lynwood would be in a position to administer the program or contract with an administering agency Commissioner Mercado asked if Section 8 approve the units before the tenant takes up occupancy and how long is the process. Ms Stefner stated that the unit is thoroughly inspected before the tenant moves in usually within 10 days of notification from the tenant. If the unit passes inspection the first time, the tenant is allowed to move in, lowed 30 da}f tt6ie unit does not pass, the owner is al make any required repairs or corrections. Commissioner Mercado asked how many Section 8 units were located within the City of Lynwood. Ms Stefner stated that there are approximately 390 Section 8 units in the City of Lynwood Commissioner Mercado asked if a tenant is moving and wants to turn the voucher over to a family member is that possible under the rules of the program Ms Stefner stated that the person would have to currently be residing in the unit, such as a daughter or son etc., and also would have to be qualified, as far as the income requirements. There being no further comments from the public, Chairperson Franklin thanked Ms. Stefner for providing the much requested information, and she was excused. PRESENTATION FROM CODE ENFORCEMENT: Prasine Martinez, Code Enforcement Manager was in attendance to provide information on the Code Enforcement Program 2 i 0 0 Ms Martinez distributed a year end status report of the progress of the program for fiscal year 1995 -96, in addition to the duties of a Code Enforcement Officer. Ms. Martinez stated that the main purpose of Code Enforcement is to Enforce the Codes of the City, which range from building, plumbing, electrical, mechanical, fire and municipal The process is as follows for cases that were reported However, on site violations are cited immediately 1 Receive the complaint 2 Field Inspection 3 Case Processing 4 Office Duty 5 Citation processing Ms. Martinez stated that CDBG subsidizes the program due to certain restrictions. HUD analyzed portions of the city which contained a high volume of low /mod income residents and blighted conditions As a result the city is divided into census tracts and those are the areas approved by HUD for Code Enforcement Services. Ms Martinez stated that since last year HUD approved additional areas for Code Enforcement Services, which has resulted in 1,000 more inspections than the previous year in those approved areas. Commissioner Franklin asked if citing vendors is approved under the CDBG subsidy. Ms. Martinez replied no. HUD regulations state the elimination of slum and blight conditions is the goal for Code Enforcement in those approved areas, however slum and blight conditions are limited to signs and structures only. Funding for the remaining Code Enforcement duties are deducted from the General Fund After brief discussion, Chairperson Franklin thanked Ms Martinez for providing the Commission with an update on the services provided by Code Enforcement, and she was excused Mr Albert Wilson, who previously submitted a request for subordination, provided the Commission with informatin on his case and was assisted by his loan officer of Long Beach Bank Commissioner Franklin stated that Mr Wilson would be allowed to speak briefly, but the Commission can not make a decision, because the item is not on the agenda for discussion. After the brief presentation, Chairperson Franklin thanked Mr. Wilson for providing information on his case. LOAN REVIEW COMMITTEE: Case #97 -01 - Applicant request approval of a Senior Citizen Grant in the amount of $2,350.00. Motion to approve was made by Commissioner Chavira, seconded by Commissioner Hall Motion carried unanimously Case #97 -02 - Applicant request approval of a Deferred Payment Loan in the amount of $20,466.00 Motion to approve was made by Commissioner Hall, seconded by Commissioner Chavira Motion carried unanimously N • ! Case #97 -03 - Applicant request approval of a Deferred Payment Loan in the amount of $11,347.00 Motion to approve was made by Commissioner Hall, seconded by Commissioner Chavira Motion carried unanimously G STAFF ORALS: 010001 1 :0 •r Commissioner Hall requested that staff allow a section on the agenda for residents who wish to address the board. Ms. Clark stated that a public orals section would be incorporated in the agenda format I. ADJOURNMENT Motion to adjourn to the next scheduled meeting was made by Commissioner Mercado, seconded by Commissioner Hall. Motion carried unanimously. The meeting adjourned at 8:00 p.m CHAIRPERSON ANNETTE CLARK, PROJECT MANAGER DATE DATE 51 MINUTES OF A SPECIAL MEETING OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD COMMISSION WEDNESDAY, AUGUST 21, 1996 A CALL TO ORDER The meeting was called to order on the above captioned date by Chairperson Franklin at 6:10 p.m in the Lyunwood City Hall Council Chambers, 11330 Bullis Road, Lynwood, Ca 90262 B FLAG SALUTE: The Flag Salute was led by Commissioner Hall, C ROLL CALL: Chairperson Franklin requested roll call; staff complied as follows: PRESENT Chairperson Franklin Vice Chairperson Primmer Commissioner Alford Commissioner Hall ABSENT: Commissioner Araujo Commissioner Chavira Commissioner Mercado STAFF Alfretta Earnest, Interim ACM Chondra Handley, Minutes Clerk Donyea Adams, Rehab Specialist Leaona Fletcher, Rehab Assistant D CERTIFICATION OF AGENDA POSTING Staff informed the Commission that the Agenda was posted per the Brown Act E PUBLIC ORALS NONE F NEW BUSINESS 1. LOAN REVIEW COMMITTEE Case #96 -20 - Applicant request approval of a Deferred Payment Loan in the amount of $28,872.00 In addition it is requested that the Commission waive the Deferred Payment Loan Limit, and the restriction on the number of loans. Commissioner Franklin asked what was the purpose of this request. Mr Adams stated that the purpose of this request is to construct a garage and a new drive way approach and various detailed items. Mr Adams stated that the patio area is also being relocated, and alter the rear and side fences due to code violations Motion to approve was made by Commissioner Hall, seconded by Commissioner Alford. Motion carried unanimously. Case #96 -21 - Applicant request approval of a $14,550.00 Grant Commissioner Franklin asked why is a grant in the amount of $14,550 00 being considered, when the applicants previously received a loan. and the grant limit is $3,000 a? • • Mr Adams explained that the applicants currently have a loan open in the amount of $20,000 00, however the job was stopped at the homeowners request Therefore it is now being requested that additional funds be allocated in order to complete the job with a different contractor. Ms Earnest asked if the homeowners approved the work and signed the necessary papers for the contractor to be paid? Mr Adams stated yes, however, the homeowner request additional funding to do the work over that has already been completed and finish the project. Commissioner Franklin asked what did the previous contract complete Mr. Adams replied that the contract installed cabinets, new tile floor, exterior painting. Commissioner Alford stated that this request for an additional 14,000.00 was senseless and he considered this action to be a money give away. Commissioner Franklin suggested that Mr Adams explain to the homeowners that a grant is no feasible and request that the proper paperwork be provided and completed to apply for a loan for the additional amount. Commissioner Hall made a motion that the homeowners be informed that a grant for the requested amount is not feasible, but they are encouraged to apply for a loan. Motion was seconded by Commissioner Alford Motion carried unanimously. Commissioner Alford asked how much of the previously approved funds have been spent so far Mr Adams stated that approximately $10,000.00 has already been spent Ms. Handley stated that this situation has occured in the past At that time staff informed the homeowners that an additional loan was not eligible as per the rehab regulations, which states "The number of rehabilitation loans which may be provided to any property owner under the Rehabilitation Program is (1), 11 However, the balance of the loan would be granted to a different contractor to complete the work. Although, the restriction may waiving the restriction of specifically stated in the Regu follow procedures in requesting of the number of loans nor is provided to waive the loan limit be waived, procedures for the number of loans are Lations This case does not a waiver of the restriction proper justification being which is $20,000 00 Chairperson Franklin suggested that this case be brought back, if the homeowners wish to reapply for a loan, with copies of the regulations as it relates to restrictions on the number of loans and the Waiver of the Loan Limit After further discussion the Commission reevaluated case #96 -20 It was noted that the same possible violations of the regulations applied to this case Commissioner Hall withdrew his motion to approve case #96 -20 due to the possible regulation violations presented during discussion may also apply to this case. Mr Adams stated that the purpose of the request in the case of 96 -20 is that the homeowner has been cited by Code Enforcement and has no other means of making the corrections Commissioner Franklin asked if the homeowner has had a previous loan Mr. Adams stated yes, the homeowner received funds approximately 3 years ago, but has since repaid the loan. 2 E Motion was made by Commissioner Hall to hold this case pending the following additional information 1. Copies of the regulations which explains the procedures and qualifications for granting a waiver of the number of loans and a waiver of the loan limit. 2 Copies of the previous work write up. 3 Copies of the Code Enforcement violation letters, and any other pertinent information pertaining to this case Seconded by Commissioner Alford. Motion carried unanimously Case #96 -22 - Applicant request approval of a Deferred Payment Loan in the amount of $27,155.00 Mr. Adams stated_ that the homeowner was previously approved for a Senior Grant However, after further inspections, it was discovered that the work was more extensive and would cost more than $3,000 Therefore, this request is to cancel the already approved grant and approve the DPL in the requested amount. Commissioner Franklin stated that the original request for a Grant was approved on January 17, 1996. What was the delay in determining that additional funds were needed Mr. Adams stated that internal difficulties restricted the process Commissioner Franklin asked why was the cost of repairs to the roof so expensive ($19,000). Mr Adams stated that there was no staff prepared work write up, but an estimate was submitted from each contractor that submitted a bid. Therefore, the architec derived an approximate figure from the bids Commissioner Primmer made a motion to hold case #96 -22 pending submittal of the following information 1. A work write up which specifically states the amounts and all proposed work, signed by the homeowner 2 Pictures of the roof(inside shots) in order to see the damage. Seconded by Commissioner Hall Motion carried unanimously. G STAFF ORALS NONE H BOARD ORALS: NONE I. ADJOURNMENT: Motion to adjourn was made by Commissioner Alford, seconded by Commissioner Hall. Motion carried unanimously. Meeting adjourned at 7 30 p.m. CHAIRPERSON DA ANNETTE CLARK, PROJECT MANAGER DATE 3 0 • DATE September 4, 1996 TO: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADVISORY BOARD COMMISSION FROM: Alfretta F. Earnest, Assistant City Managaer BY: Annette Clark, Project Manager SUBJECT FISCAL YEAR 1995 -96 DRAFT GRANTEE PERFORMANCE REPORTS (GPR) FOR - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS - HOME PARTNERSHIP - CDBG EMERGENCY SUPPLEMENTAL GRANT PURPOSE The purpose of this item is to request the CDBGAB Commission to hold a public hearing in order to obtain citizen participation and comments on the CDBG Grantee Performance Report, CDBG Emergency Supplemental Grant Annual Report and the HOME Program Annual Performance Report, as required by the Department of Housing and Urban Development 1 The City of Lynwood has received Federal funds in the form of the Community Development Block Grant (CDBG), HOME Program Grant and the CDBG Emergency Supplemental Grant that we allocated to the City as a result of the Northridge Earth- quake. 2 HUD requires that Grantee's of CDBG funds submit a annual performance and evaluation report (GPR), no later than 90 days after the completion of the of the most recent program year showing the status and accomplishment of all activities as of the end of the program year 3 The purpose of these reports are to provide the public with a full description of each activity, including the location, the amount of funds budgeted, obligated and ex- pended for each activity and the accomplishments of each activity during the 1995 -96 program year In addition, the City's CDBG Grantee Performance Report (GPR) is incorporated into the Department of Housing and Urban Develoment's annual report to Congress 4 These reports have been available to the public from August 24, 1996, through September 21, 1996 (30 day review period) As of this date, the City has not received any negative input, comments or concerns, as a result of these reports. 5 Attached is a copy of the City's Grantee Performance Report, CDBG;Emergency Supplemental Grant and HOME Program Annual Report for your review and comments. It is recommended that CDBGAB Commission review these reports and provide input, comments and /or concerns, in addition to conducting a Public Hearing, in order to obtain additional citizen participation, input and comments.