HomeMy Public PortalAbout09-04-96 CDBG6 0
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CITY OF LYNWOOU
CITY CLERKS OFFICE
COMMUNITY DEVELOPMENT BLOCK GRANT AN AUG 2 91996
ADVISORY BOARD COMMISSION q�glgi�1�11iP1111213141�16
REGULAR MEETING
WEDNESDAY, SEPTEMBER 4, 1996
6:00 P.M.
LYNWOOD CITY HALL COUNCIL CHAMBERS
11330 BULLIS ROAD, LYNWOOD, CA 90262
CONSTANCE FRANKLIN
CHAIRPERSON
DONALD PRIMMER
VICE CHAIRPERSON
KEN ALFORD
COMMISSIONER
EUGENIA MERCADO
COMMISSIONER
OPENING CEREMONIES:
A. CALL TO ORDER.
B FLAG SALUTE
C ROLL CALL
D CERTIFICATION OF AGENDA POSTING
E. APPROVAL OF MINUTES
1 MINUTES OF AUGUST 7, 1996
2. MINUTES OF AUGUST 21. 1996
F PUBLIC ORALS
G NEW BUSINESS (ITEMS ON AGENDA ONLY)
MARGARET ARAUJO
COMMISSIONER
BLANCA CHAVIRA
COMMISSIONER
ISADORE HALL
COMMISSIONER
1 PUBLIC HEARING• CDBG DRAFT GRANTEE PERFORMANCE REPORT
FISCAL YEAR 1995 -96
2. LOAN REVIEW COMMITTEE
H. STAFF ORALS
I. BOARD ORALS
J ADJOURNMENT
Adjourn to the next regularly scheduled meeting at 6 p.m. in the Council Chambers of
Lynwood City Hall, 11330 Bullis Road, Lynwood. CA.
11 AMSRV /CH /AGENDA
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0
MINUTES OF A REGULAR MEETING
OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD COMMISSION
WEDNESDAY, AUGUST 7, 1996
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CALL OR ORDER:
The meeting was called to order on the above captioned dated
by Chairperson Franklin at 6:07 p.m in the Lynwood City 'Hall
Council Chambers, 11330 Bullis Road, Lynwood, Ca 90262
FLAG SALUTE
Commissioner Hall led the flag salute. All those present
participated
C ROLL CALL:
Chairperson Franklin requested roll call; staff complied as
follows
PRESENT Chairperson Franklin
Commissioner Primmer
Commissioner Chavira
Commissioner Mercado
Commissioner Hall
ABSENT:
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Commissioner Araujo
Commissioner Alford
STAFF: Annette Clark, Project Manager
Alfretta Earnest, Finance Director
Chandra Handley, Minutes Clerk
Donyea Adams, Rehab Specialist
Leaonna Fletcher, Rehab Assistant
CERTIFICATION OF AGENDA POSTING:
Staff informed the Commission that the Agenda was posted per
the Brown Act.
APPROVAL OF MINUTES:
Motion was made by Commissioner Hall to approve the minutes
of July 10, 1996, seconded by Commissioner Chavira Motion
carried unanimously
NEW BUSINESS
PRESENTATION FROM L.A. COUNTY HOUSING AUTHORITY:
Ms. Grace Stefner of the Los Angeles County Section 8
division was in attendance at the Commissions request, in
order to provide information on the administration of the
Section 8 program Ms. Stein provided information
packages to the and answered questions from the public and
the Commissioners
Ms Stefner stated that the county of Los Angeles Housing
Authority is the Agency who handles the section 8 program for
the City of Lynwood by providing rental subsidies to low
income residents in the form of rental certificates or rental
vouchers.
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Ms Stefner stated that the difference between the
certificates and the vouchers is that the certificates allows
the participant to pay no more than 30% of their annual
income and Section 8 pays the remainder, but the amount is
limited based upon the Fair Market Rates established by HUD.
On the voucher program, a portion of the rent paid by the
Housing
Authority is set, and the tenant is not limited by the Fair
Market Rent The Fair Market Rent, which is established by
HUD determines the maximum amount of rent for housing
according to number of bedrooms and the location
Ms Stefner stated that the City of Lynwood has approximately
400 residents currently on the Section 8 program In
addition she stated that the waiting list for the overall
program is approximately 8 years
Commissioner Hall asked if the Section 8 program has a limit
on the length of time a participant receives assistance. Ms
Stefner stated that as long as the tenant is qualified and
adheres to the rules of the program, Section 8 is unlimited
Commissioner Hall asked how many applicants are currently on
the waiting list to receive assistance. Ms Stefner replied
over 100,000 people
Commissioner Hall asked is it possible for Lynwood to develop
a Housing Authority and administer a Section 8 program, and
if so, how complex would it be
Ms. Stefner stated that in order to receive Section 8
funding, the City must establish a Housing Authority then
apply for funding. Upon receipt of funding, Lynwood would be
in a position to administer the program or contract with an
administering agency
Commissioner Mercado asked if Section 8 approve the units
before the tenant takes up occupancy and how long is the
process. Ms Stefner stated that the unit is thoroughly
inspected before the tenant moves in usually within 10 days
of notification from the tenant. If the unit passes
inspection the first time, the tenant is allowed to move in,
lowed 30 da}f tt6ie unit does not pass, the owner is al
make any required repairs or corrections.
Commissioner Mercado asked how many Section 8 units were
located within the City of Lynwood. Ms Stefner stated that
there are approximately 390 Section 8 units in the City of
Lynwood
Commissioner Mercado asked if a tenant is moving and wants to
turn the voucher over to a family member is that possible
under the rules of the program Ms Stefner stated that the
person would have to currently be residing in the unit, such
as a daughter or son etc., and also would have to be
qualified, as far as the income requirements.
There being no further comments from the public, Chairperson
Franklin thanked Ms. Stefner for providing the much requested
information, and she was excused.
PRESENTATION FROM CODE ENFORCEMENT:
Prasine Martinez, Code Enforcement Manager was in attendance
to provide information on the Code Enforcement Program
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Ms Martinez distributed a year end status report of the
progress of the program for fiscal year 1995 -96, in addition
to the duties of a Code Enforcement Officer.
Ms. Martinez stated that the main purpose of Code Enforcement
is to Enforce the Codes of the City, which range from
building, plumbing, electrical, mechanical, fire and
municipal The process is as follows for cases that were
reported However, on site violations are cited
immediately
1 Receive the complaint
2 Field Inspection
3 Case Processing
4 Office Duty
5 Citation processing
Ms. Martinez stated that CDBG subsidizes the program due to
certain restrictions. HUD analyzed portions of the city
which contained a high volume of low /mod income residents and
blighted conditions As a result the city is divided into
census tracts and those are the areas approved by HUD for
Code Enforcement Services.
Ms Martinez stated that since last year HUD approved
additional areas for Code Enforcement Services, which has
resulted in 1,000 more inspections than the previous year in
those approved areas.
Commissioner Franklin asked if citing vendors is approved
under the CDBG subsidy. Ms. Martinez replied no. HUD
regulations state the elimination of slum and blight
conditions is the goal for Code Enforcement in those approved
areas, however slum and blight conditions are limited to
signs and structures only. Funding for the remaining Code
Enforcement duties are deducted from the General Fund
After brief discussion, Chairperson Franklin thanked Ms
Martinez for providing the Commission with an update on the
services provided by Code Enforcement, and she was excused
Mr Albert Wilson, who previously submitted a request for
subordination, provided the Commission with informatin on
his case and was assisted by his loan officer of Long Beach
Bank Commissioner Franklin stated that Mr Wilson would be
allowed to speak briefly, but the Commission can not make a
decision, because the item is not on the agenda for
discussion.
After the brief presentation, Chairperson Franklin thanked
Mr. Wilson for providing information on his case.
LOAN REVIEW COMMITTEE:
Case #97 -01 - Applicant request approval of a Senior Citizen
Grant in the amount of $2,350.00. Motion to approve was made
by Commissioner Chavira, seconded by Commissioner Hall
Motion carried unanimously
Case #97 -02 - Applicant request approval of a Deferred
Payment Loan in the amount of $20,466.00 Motion to approve
was made by Commissioner Hall, seconded by Commissioner
Chavira Motion carried unanimously
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Case #97 -03 - Applicant request approval of a Deferred
Payment Loan in the amount of $11,347.00 Motion to approve
was made by Commissioner Hall, seconded by Commissioner
Chavira Motion carried unanimously
G STAFF ORALS:
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Commissioner Hall requested that staff allow a section on the
agenda for residents who wish to address the board. Ms.
Clark stated that a public orals section would be
incorporated in the agenda format
I. ADJOURNMENT
Motion to adjourn to the next scheduled meeting was made by
Commissioner Mercado, seconded by Commissioner Hall. Motion
carried unanimously. The meeting adjourned at 8:00 p.m
CHAIRPERSON
ANNETTE CLARK, PROJECT MANAGER
DATE
DATE
51
MINUTES OF A SPECIAL MEETING
OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD COMMISSION
WEDNESDAY, AUGUST 21, 1996
A CALL TO ORDER
The meeting was called to order on the above captioned date
by Chairperson Franklin at 6:10 p.m in the Lyunwood City
Hall Council Chambers, 11330 Bullis Road, Lynwood, Ca 90262
B FLAG SALUTE:
The Flag Salute was led by Commissioner Hall,
C ROLL CALL:
Chairperson Franklin requested roll call; staff complied as
follows:
PRESENT Chairperson Franklin
Vice Chairperson Primmer
Commissioner Alford
Commissioner Hall
ABSENT: Commissioner Araujo
Commissioner Chavira
Commissioner Mercado
STAFF Alfretta Earnest, Interim ACM
Chondra Handley, Minutes Clerk
Donyea Adams, Rehab Specialist
Leaona Fletcher, Rehab Assistant
D CERTIFICATION OF AGENDA POSTING
Staff informed the Commission that the Agenda was posted per
the Brown Act
E PUBLIC ORALS
NONE
F NEW BUSINESS
1. LOAN REVIEW COMMITTEE
Case #96 -20 - Applicant request approval of a Deferred
Payment Loan in the amount of $28,872.00 In addition it is
requested that the Commission waive the Deferred Payment Loan
Limit, and the restriction on the number of loans.
Commissioner Franklin asked what was the purpose of this
request. Mr Adams stated that the purpose of this request
is to construct a garage and a new drive way approach and
various detailed items. Mr Adams stated that the patio area
is also being relocated, and alter the rear and side fences
due to code violations
Motion to approve was made by Commissioner Hall, seconded by
Commissioner Alford. Motion carried unanimously.
Case #96 -21 - Applicant request approval of a $14,550.00
Grant
Commissioner Franklin asked why is a grant in the amount of
$14,550 00 being considered, when the applicants previously
received a loan. and the grant limit is $3,000
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Mr Adams explained that the applicants currently have a loan
open in the amount of $20,000 00, however the job was stopped
at the homeowners request Therefore it is now being
requested that additional funds be allocated in order to
complete the job with a different contractor.
Ms Earnest asked if the homeowners approved the work and
signed the necessary papers for the contractor to be paid?
Mr Adams stated yes, however, the homeowner request
additional funding to do the work over that has already been
completed and finish the project.
Commissioner Franklin asked what did the previous contract
complete Mr. Adams replied that the contract installed
cabinets, new tile floor, exterior painting.
Commissioner Alford stated that this request for an
additional 14,000.00 was senseless and he considered this
action to be a money give away.
Commissioner Franklin suggested that Mr Adams explain to the
homeowners that a grant is no feasible and request that the
proper paperwork be provided and completed to apply for a
loan for the additional amount. Commissioner Hall made a
motion that the homeowners be informed that a grant for the
requested amount is not feasible, but they are encouraged to
apply for a loan. Motion was seconded by Commissioner
Alford Motion carried unanimously.
Commissioner Alford asked how much of the previously approved
funds have been spent so far Mr Adams stated that
approximately $10,000.00 has already been spent
Ms. Handley stated that this situation has occured in the
past At that time staff informed the homeowners that an
additional loan was not eligible as per the rehab
regulations, which states "The number of rehabilitation
loans which may be provided to any property owner under the
Rehabilitation Program is (1), 11 However, the balance of the
loan would be granted to a different contractor to complete
the work.
Although, the restriction may
waiving the restriction of
specifically stated in the Regu
follow procedures in requesting
of the number of loans nor is
provided to waive the loan limit
be waived, procedures for
the number of loans are
Lations This case does not
a waiver of the restriction
proper justification being
which is $20,000 00
Chairperson Franklin suggested that this case be brought
back, if the homeowners wish to reapply for a loan, with
copies of the regulations as it relates to restrictions on
the number of loans and the Waiver of the Loan Limit
After further discussion the Commission reevaluated case
#96 -20 It was noted that the same possible violations of
the regulations applied to this case
Commissioner Hall withdrew his motion to approve case #96 -20
due to the possible regulation violations presented during
discussion may also apply to this case.
Mr Adams stated that the purpose of the request in the case
of 96 -20 is that the homeowner has been cited by Code
Enforcement and has no other means of making the corrections
Commissioner Franklin asked if the homeowner has had a
previous loan Mr. Adams stated yes, the homeowner received
funds approximately 3 years ago, but has since repaid the
loan.
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Motion was made by Commissioner Hall to hold this case
pending the following additional information
1. Copies of the regulations which explains the procedures
and qualifications for granting a waiver of the number
of loans and a waiver of the loan limit.
2 Copies of the previous work write up.
3 Copies of the Code Enforcement violation letters, and
any other pertinent information pertaining to this case
Seconded by Commissioner Alford. Motion carried unanimously
Case #96 -22 - Applicant request approval of a Deferred
Payment Loan in the amount of $27,155.00 Mr. Adams stated_
that the homeowner was previously approved for a Senior
Grant However, after further inspections, it was discovered
that the work was more extensive and would cost more than
$3,000 Therefore, this request is to cancel the already
approved grant and approve the DPL in the requested amount.
Commissioner Franklin stated that the original request for a
Grant was approved on January 17, 1996. What was the delay
in determining that additional funds were needed Mr. Adams
stated that internal difficulties restricted the process
Commissioner Franklin asked why was the cost of repairs to
the roof so expensive ($19,000). Mr Adams stated that there
was no staff prepared work write up, but an estimate was
submitted from each contractor that submitted a bid.
Therefore, the architec derived an approximate figure from
the bids
Commissioner Primmer made a motion to hold case #96 -22
pending submittal of the following information
1. A work write up which specifically states the amounts
and all proposed work, signed by the homeowner
2 Pictures of the roof(inside shots) in order to see the
damage.
Seconded by Commissioner Hall Motion carried unanimously.
G STAFF ORALS
NONE
H BOARD ORALS:
NONE
I. ADJOURNMENT:
Motion to adjourn was made by Commissioner Alford, seconded
by Commissioner Hall. Motion carried unanimously. Meeting
adjourned at 7 30 p.m.
CHAIRPERSON DA
ANNETTE CLARK, PROJECT MANAGER DATE
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DATE September 4, 1996
TO: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ADVISORY BOARD COMMISSION
FROM: Alfretta F. Earnest, Assistant City Managaer
BY: Annette Clark, Project Manager
SUBJECT FISCAL YEAR 1995 -96 DRAFT GRANTEE PERFORMANCE
REPORTS (GPR) FOR
- COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
- HOME PARTNERSHIP
- CDBG EMERGENCY SUPPLEMENTAL GRANT
PURPOSE
The purpose of this item is to request the CDBGAB Commission to
hold a public hearing in order to obtain citizen participation
and comments on the CDBG Grantee Performance Report, CDBG
Emergency Supplemental Grant Annual Report and the HOME Program
Annual Performance Report, as required by the Department of
Housing and Urban Development
1 The City of Lynwood has received Federal funds in the form of
the Community Development Block Grant (CDBG), HOME Program
Grant and the CDBG Emergency Supplemental Grant that we
allocated to the City as a result of the Northridge Earth-
quake.
2 HUD requires that Grantee's of
CDBG funds submit a annual
performance and
evaluation
report
(GPR), no later than 90
days after the
completion
of the
of the most recent program
year showing
the status
and
accomplishment of all
activities as of
the end of
the program year
3 The purpose of these reports are to provide the public
with a full description of each activity, including the
location, the amount of funds budgeted, obligated and ex-
pended for each activity and the accomplishments of each
activity during the 1995 -96 program year
In addition, the City's CDBG Grantee Performance Report (GPR)
is incorporated into the Department of Housing and Urban
Develoment's annual report to Congress
4 These reports have been available to the public from August
24, 1996, through September 21, 1996 (30 day review period)
As of this date, the City has not received any negative
input, comments or concerns, as a result of these reports.
5 Attached is a copy of the City's Grantee Performance
Report, CDBG;Emergency Supplemental Grant and HOME Program
Annual Report for your review and comments.
It is recommended that CDBGAB Commission review these reports and
provide input, comments and /or concerns, in addition to
conducting a Public Hearing, in order to obtain additional
citizen participation, input and comments.