HomeMy Public PortalAboutGolf Commission Packet 07.14.20MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: July 14, 2020
Time: 4:00 PM
This meeting will be conducted by remote participation pursuant to Governor Baker's March 2020 orders
suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting
attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will
be provided on the Town website as soon as possible. The Town has established specific email addresses for each
board and committee so the public can submit comments either before or during the meeting. To submit public
comment or questions to the Golf Commission, please email: golfcommission@brewster-ma.gov. To view the:
• Live broadcast: Tune to Brewster Government TV Channel 18
• Livestream: Go to www.livestream.brewster-ma.pov
• Audio/video recording: Go to www.tv.brewster-ma.gov
AGENDA
1. Call to Order
2. Reorganization (Mark O'Brien)
3. Director's Report (Mark O'Brien)
• Update on Maintenance
4. Strategic Planning?
5. Concerns and Questions about Golf Course Operations
• Check-in process
• Practice Facilities
• Divot repair
• Other
6. Questions and comments from Associations (Bill O'Brien, Donna Potts, Jane Samiotes)
and Liaisons
7. Superintendent Search (John Kissida)
8. Refund Requests (Anne O'Connell)
9. Update on Solar Project (Anne O'Connell)
10. Questions and comments from Associations (Bill O'Brien, Donna Potts, Jane Samiotes)
and Liaisons
11. Approve Minutes 061620
12. Topics the Chair did not Reasonably Anticipate
13. Future Agenda Topics and Meetings
14. Adjournment
Date Posted: Date Revised:
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CAPTAINS GOLF COURSE COMPARISON REPORT
JUNE
Jun -15
Jun -16
Jun -17
Jun -18
Jun -19
Jun -20
REVENUE
MEMBERSHIPS:
RESIDENTS - Early
$
10,800.00
$
9,085.00
$
5,562.00
$
10,505.00
$
12,871.00
$
24,319.00
RESIDENTS - Morning
$
6,750.00
$
12,750.00
$
23,144.00
$
12,811.00
$
13,989.00
$
26,140.00
RESIDENTS -Twilight
$
3,192.00
$
2,793.00
$
3,288.00
$
4,675.00
$
6,240.00
$
13,344.00
CHARTER NON-RESIDENTS
$
$
-
$
-
$
-
$
-
$
1,520.00
NON-RESIDENTS
$
9,000.00
$
9,200.00
$
14,747.00
$
6,422.00
$
16,690.00
$
38,647.00
NON-RESIDENT TWILIGHT
$
2,396.00
$
4,792.00
$
4,936.00
$
6,350.00
$
5,336.00
$
8,169.00
AFP COLLEGIATE
$
1,200.00
$
1,400.00
$
1,080.00
$
1,110.00
$
1,502.00
$
5,189.00
AFP JUNIOR
$
1,050.00
$
425.00
$
540.00
$
715.00
$
1,972.00
$
1,516.00
SUBTOTAL
$
34,388.00
$
40,445.00
$
53,297.00
$
42,588.00
$
58,600.00
$
118,844.00
GREEN FEES:
18 HOLE GREEN FEE
$
164,708.00
$
183,952.12
$
177,894.02
$
183,410.00
$
185,570.02
$
137,006.94
TWILIGHT GREEN FEES
$
21,276.00
$
20,138.00
$
20,498.00
$
22,297.00
$
26,176.30
$
33,504.00
BACK 9 GREEN FEES
$
4,369.00
$
7,141.00
$
8,048.00
$
8,009.00
$
9,238.00
$
12,047.00
ADVANCED RESERVATIONS
$
37,952.00
$
42,224.60
$
44,751.20
$
43,508.00
$
36,627.60
$
3,110.00
SUBTOTAL
$
228,305.00
$
253,455.72
$
251,191.22
$
257,224.00
$
257,611.92
$
185,667.94
CARTS:
18 HOLE CART
$
79,776.45
$
93,166.27
$
80,747.86
$
91,150.99
$
79,735.44
$
51,189.05
9 HOLE CART
$
10,116.05
$
13,251.10
$
13,666.11
$
15,123.46
$
6,071.32
$
15,898.46
SUBTOTAL
$
89,892.50
$
106,417.37
$
94,413.97
$
106,274.45
$
85,806.76
$
67,087.51
DRIVING RANGE
$
16,160.00
$
17,447.00
$
17,253.00
$
16,578.00
$
21,201.00
$
19,790.00
PULL CARTS
$
1,078.67
$
641.16
$
928.44
$
1,138.08
$
1,055.28
$
1,474.62
SNACK BAR RENT
$
7,500.00
$
3,000.00
$
8,500.00
$
4,500.00
$
6,250.00
$
-
GIFT CERTIFICATES
$
2,028.70
$
2,544.71
$
2,731.17
$
5,576.09
$
2,491.81
$
1,073.12
CREDIT BOOK
$
(2,221.32)
$
533.65
$
(2,106.38)
$
(2,490.17)
$
(2,960.19)
$
36.76
PRO SHOP SALES
$
38,863.98
$
44,095.38
$
35,228.16
$
37,739.71
$
37,953.45
$
10,874.18
MISC. SALES
$
-
$
-
$
-
$
-
$
-
$
-
SUBTOTAL
$
63,410.03
$
68,261.90
$
62,534.39
$
63,041.71
$
65,991.35
$
33,248.68
TOTAL REVENUE
$
415,995.53
$
468,579.99
$
461,436.58
$
469,128.16
$
468,010.03
$
404,848.13
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH JUNE (6 months
TOTAL AFP REVENUE $ 1,258,657.02
GREEN FEES:
YEAR 2015
YEAR 2016
YEAR 2017
YEAR 2018
YEAR 2019
YEAR 2020
REVENUE
18 HOLE GREEN FEE
$
359,160.00
$
374,712.27
$
347,969.96
$
FY20 AFP Rev Rcvd in FY20
$
354,367.52
$
179,868.94
TWILIGHT GREEN FEES
$
44,266.00
$
39,877.95
$
43,375.00
$
RESIDENTS - Early
$
279,055.00
$
278,335.00
$
271,190.00
$
274,098.85
$
306,661.00
$
311,796.02
RESIDENTS - Morning
$
226,474.00
$
209,500.00
$
231,953.00
$
216,681.99
$
212,836.45
$
195,061.00
RESIDENTS -Twilight
$
26,304.00
$
31,787.00
$
33,023.00
$
41,475.00
$
47,088.33
$
58,804.00
CHARTER NON-RESIDENTS
$
7,800.00
$
6,590.00
$
6,656.00
$
6,895.00
$
7,240.00
$
6,080.00
NON-RESIDENTS
$
273,820.00
$
309,500.00
$
319,448.00
$
312,148.00
$
328,242.00
$
347,023.00
NON-RESIDENT TWILIGHT
$
14,376.00
$
20,366.00
$
22,212.00
$
40,425.00
$
40,691.00
$
63,341.00
COLLEGIATE
$
6,700.00
$
4,350.00
$
4,115.00
$
4,760.00
$
7,441.00
$
20,101.00
JUNIORS
$
5,550.00
$
4,600.00
$
3,036.00
$
2,910.00
$
4,442.00
$
5,960.00
SUBTOTAL
$
840,079.00
$
865,028.00
$
891,633.00
$
899,393.84
$
954,641.78
$ 1,008,166.02
FY21 AFP Rev Rcvd in FY20:
2,387.34
$
2,339.24
$
1,786.92
SNACK BAR RENT
$
13,500.00
$
13,500.00
$
14,500.00
RESIDENTS - Early
8,500.00
$
10,451.58
$
-
GIFT CERTIFICATES
$
1,058.60
$
(4,191.56)
$
100,642.00
RESIDENTS - Morning
107.08
$
(3,839.22)
$
(5,484.28)
CREDIT BOOK
$
1,184.86
$
7,563.00
$
39,245.00
RESIDENTS - Twilight
3,151.16
$
1,725.01
$
(516.87)
PRO SHOP SALES
$
112,418.75
$
117,050.50
$
8,028.00
CHARTER NON-RESIDENTS
105,836.05
$
103,384.51
$
39,175.70
MISC. SALES
$
-
$
-
$
-
NON-RESIDENTS
-
$
-
$
-
SUBTOTAL
$
170,933.49
$
179,088.47
$
91,795.00
NON-RESIDENT TWILIGHT
161,977.43
$
165,437.12
$
60,201.47
TOTAL REVENUE
$1,679,616.82
$1,761,296.59
$
1,717,920.90
$
10,005.00
COLLEGIATE
1,786,752.35
$
1,665,093.11
$
388.00
JUNIORS
$
388.00
SUBTOTAL
$
250,491.00
TOTAL AFP REVENUE $ 1,258,657.02
GREEN FEES:
18 HOLE GREEN FEE
$
359,160.00
$
374,712.27
$
347,969.96
$
375,542.00
$
354,367.52
$
179,868.94
TWILIGHT GREEN FEES
$
44,266.00
$
39,877.95
$
43,375.00
$
45,351.00
$
53,171.30
$
49,771.00
BACK 9 GREEN FEES
$
12,282.70
$
16,849.00
$
15,696.85
$
14,364.00
$
15,535.95
$
15,037.00
ADVANCED RESERVATIONS
$
66,629.80
$
76,340.60
$
63,845.06
$
72,233.20
$
68,882.60
$
14,202.20
SUBTOTAL
$
482,338.50
$
507,779.82
$
470,886.87
$
507,490.20
$
491,957.37
$
258,879.14
CARTS:
18 HOLE CART
$
162,915.97
$
180,585.28
$
157,966.48
$
172,373.08
$
149,501.12
$
65,132.91
9 HOLE CART
$
23,349.86
$
28,815.02
$
29,163.74
$
31,996.30
$
25,214.96
$
22,222.57
SUBTOTAL
$
186,265.83
$
209,400.30
$
187,130.22
$
204,369.38
$
174,716.08
$
87,355.48
DRIVING RANGE
$
40,761.00
$
43,521.00
$
41,363.00
$
41,995.80
$
51,376.00
$
25,240.00
PULL CARTS
$
2,010.28
$
1,645.53
$
1,958.18
$
2,387.34
$
2,339.24
$
1,786.92
SNACK BAR RENT
$
13,500.00
$
13,500.00
$
14,500.00
$
8,500.00
$
10,451.58
$
-
GIFT CERTIFICATES
$
1,058.60
$
(4,191.56)
$
2,394.81
$
107.08
$
(3,839.22)
$
(5,484.28)
CREDIT BOOK
$
1,184.86
$
7,563.00
$
2,076.20
$
3,151.16
$
1,725.01
$
(516.87)
PRO SHOP SALES
$
112,418.75
$
117,050.50
$
105,978.62
$
105,836.05
$
103,384.51
$
39,175.70
MISC. SALES
$
-
$
-
$
-
$
-
$
-
$
-
SUBTOTAL
$
170,933.49
$
179,088.47
$
168,270.81
$
161,977.43
$
165,437.12
$
60,201.47
TOTAL REVENUE
$1,679,616.82
$1,761,296.59
$
1,717,920.90
$
1,773,230.85
$
1,786,752.35
$
1,665,093.11
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR
THROUGH JUNE ( 12 months)
W -m -m
FY 2015
$1,371,367.76
FY 2016
$1,449,415.59
FY 2017
$
FY 2018
$1,328,438.55
FY 2019
1,333,686.76
FY 2020
REVENUE
TWILIGHT GREEN FEES
$
133,086.00
$
130,215.54
$
153,175.40
$
155,434.00
$
162,871.50
$
FY20 AFP Rev Rcvd in FY20
BACK 9 GREEN FEES
$
37,201.70
$
44,322.00
$
55,788.85
$
63,143.20
$
72,304.99
$
RESIDENTS - Early
$
289,695.00
$
284,366.00
$
283,769.00
$
284,084.85
$
323,638.00
$
324,467.02
RESIDENTS - Morning
$
227,974.00
$
213,250.00
$
237,203.00
$
219,773.99
$
210,371.45
$
198,401.00
RESIDENTS - Twilight
$
27,526.00
$
36,320.00
$
37,056.00
$
44,758.00
$
51,575.33
$
64,236.00
CHARTER NON-RESIDENTS
$
7,800.00
$
6,590.00
$
6,656.00
$
6,895.00
$
7,240.00
$
6,080.00
NON-RESIDENTS
$
280,012.00
$
319,246.00
$
329,534.00
$
319,528.00
$
337,407.00
$
357,477.00
NON-RESIDENT TWILIGHT
$
15,722.00
$
21,813.00
$
22,959.00
$
42,406.00
$
42,845.00
$
66,449.00
COLLEGIATE
$
6,900.00
$
4,350.00
$
4,115.00
$
5,275.00
$
8,181.00
$
21,046.00
JUNIORS
$
6,075.00
$
5,125.00
$
3,736.00
$
3,630.00
$
5,527.00
$
6,348.00
SUBTOTAL
$
861,704.00
$
891,060.00
$
925,028.00
$
926,350.84
$
986,784.78
$
1,044,504.02
FY21 AFP Rev Rcvd in FY20:
301.56
$
(9,307.30)
$
259.07
$
(2,771.85)
$
(9,094.24)
$
(4,443.46;
CREDIT BOOK
RESIDENTS - Early
(1,565.62)
$
4,068.24
$
8,961.61
$
9,464.37
$
(3,207.72)
$
$
100,642.00
RESIDENTS - Morning
300,083.11
$
307,730.84
$
284,018.03
$
265,432.67
$
277,231.82
$
$
39,245.00
RESIDENTS - Twilight
$
$
-
$
$
15,347.00
$
$
8,028.00
CHARTER NON-RESIDENTS
471,197.74
$
491,331.33
$
468,254.86
$
448,526.73
$
457,783.91
$
$
-
NON-RESIDENTS
$3,833,959.24
$
3,735,458.91
$3,696,836.44
$
3,759,072.66
$
3,710,319.46
$
91,795.00
NON-RESIDENT TWILIGHT
$
10,005.00
COLLEGIATE
$
388.00
JUNIORS
$
388.00
SUBTOTAL
$
250,491.00
TOTAL AFP REVENUE $ 1,294,995.02
GREEN FEES:
18 HOLE GREEN FEE
$1,371,367.76
$1,449,415.59
$
1,358,546.43
$1,328,438.55
$
1,333,686.76
$
1,212,516.52
TWILIGHT GREEN FEES
$
133,086.00
$
130,215.54
$
153,175.40
$
155,434.00
$
162,871.50
$
166,164.00
BACK 9 GREEN FEES
$
37,201.70
$
44,322.00
$
55,788.85
$
63,143.20
$
72,304.99
$
82,879.00
ADVANCED RESERVATIONS
$
141,043.50
$
170,842.05
$
144,530.46
$
143,929.48
$
122,369.60
$
68,258.60
SUBTOTAL
$1,682,698.96
$1,794,795.18
$
1,712,041.14
$1,690,945.23
$
1,691,232.85
$
1,529,818.12
CARTS:
18 HOLE CART
$
504,887.56
$
551,731.79
$
527,181.76
$
522,744.11
$
503,258.93
$
421,342.81
9 HOLE CART
$
90,692.96
$
105,040.94
$
102,953.15
$
108,269.53
$
120,012.19
$
111,289.71
SUBTOTAL
$
595,580.52
$
656,772.73
$
630,134.91
$
631,013.64
$
623,271.12
$
532,632.52
DRIVING RANGE
$
114,504.40
$
131,090.00
$
116,727.50
$
125,158.80
$
131,768.00
$
111,337.00
PULL CARTS
$
7,874.29
$
7,749.55
$
7,288.65
$
8,742.74
$
8,287.47
$
7,198.11
SNACK BAR RENT
$
50,000.00
$
50,000.00
$
51,000.00
$
42,500.00
$
37,451.58
$
28,202.16
GIFT CERTIFICATES
$
301.56
$
(9,307.30)
$
259.07
$
(2,771.85)
$
(9,094.24)
$
(4,443.46;
CREDIT BOOK
$
(1,565.62)
$
4,068.24
$
8,961.61
$
9,464.37
$
(3,207.72)
$
2,032.12
PRO SHOP SALES
$
300,083.11
$
307,730.84
$
284,018.03
$
265,432.67
$
277,231.82
$
208,547.87
MISC. SALES
$
$
$
-
$
$
15,347.00
$
SUBTOTAL
$
471,197.74
$
491,331.33
$
468,254.86
$
448,526.73
$
457,783.91
$
352,873.80
TOTAL REVENUE
$3,611,181.22
$3,833,959.24
$
3,735,458.91
$3,696,836.44
$
3,759,072.66
$
3,710,319.46
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DIVOT REPAIR DISCUSSION POINTS FOR COMMISSION MEETIN 7/14/2020
Problem Statement: Unrepaired divots to the fairways and tee boxes on the
Captains are adversely impacting the playability and attractiveness of the courses.
Facts Bearing on the Problem:
• Divot repair is a traditional issue on non -private courses and is heavily
dependent on individual golfer discipline and caring about the course.
• COVID-19 safety concerns have resulted in the removal of divot repair
mix dispensers from all rental carts and the tee boxes. There are no
readily available dispensers for golfers (riding in a cart or walking) to
repair their divots during play on the course.
• A blue plastic tub was positioned between the 1St tees of both courses in
the vicinity of the starter shack containing bulk divot mix. The blue tub is
unmarked, not readily recognized, and there are no individual containers
for golfers to carry divot -mix on the course.
Potential Solutions for Commission Di c i n and Recommendation.
• Determine a safe way to provide sanitized divot -repair mix containers on
golf carts and encourage golfer use.
• Purchase individual dispensers and issue to Captains members that could
be used by both cart golfers and walkers.
• Purchase and issue for daily use dispensers for all golfers as they check
in.
• Initiate a campaign to encourage members to provide their own personal
receptacle to use on the course as part of their "golf kit". Include a banner
message on the tee time request portion of the homepage highly
encouraging all golfers to carry divot mix on the course and to use it.
• Request that "Friends of the Captains" assist this effort by creating and
positioning signs at strategic ,locations along the course to remind golfers
to repair divots and most importantly to "Care for the Course".
Editorial. These solutions all have pro's and con's. There is an obvious cost of $ if
we purchased individual dispensers for each member. Providing daily use
dispensers would add a new, dispenser sanitation task as part of cart reset to an
already over -taxed maintenance staff. There remains no readily clear solution for
walkers as the current plastic dispensers do not fit on the bag or handcart. Walkers
are a significant slice of daily play. Finally, we must make every effort to educate
new golfers as to golf course etiquette and encourage course ownership and divot
repair discipline by our members, guests, and public players..
From: Golf Commission <golfcommission@brewster-ma.gov>
Sent: Saturday, June 20, 20201:05 PM
To: Don Patterson <don.edp@gmail.com>
Cc: annie551@msn.com <annie551@msn.com>
Subject: RE: Cart Rules
Don, thank you for your suggestion. I will share your email with the rest of the Golf Commission and
Mark O'Brien.
Anne O'Connell, Chair Brewster Golf Commission
From: Don Patterson [don.edp@gmail.com]
Sent: Friday, June 19, 2020 5:19 PM
To: Golf Commission
Subject: Cart Rules
It would be good to have specific rules for carts in the visor slot on each cart. Port one side,Starboard the
other. This gives us walkers the leverage to say to drivers that is not appropriate. Cart path only signs
would also help.
Don Patterson #3408
AFP REFUNDS AND/OR CREDITS:
Below is the Golf Commission policy in regard to Annual Fee Player
refunds and/or credits:
Two -Year Membership:
For purposes of this policy, the total amount paid towards the AFP membership will be
divided in half. One half will be deemed to be the Year 1 Balance and the other half will be
deemed to be the Year 2 Balance. The Adjusted Year 1 or Year 2 balance is the payment
for that year less the value of any rounds played in the relevant membership year prior to
June 30. A round will be valued at the prevailing greens fee in effect at the time it was
played.
1. Refund or credit requested prior to 6/30/2020:
❑ If the AFP has played three times or fewer during the membership period commencing on
4/1/2020, they may request a refund of the Adjusted Year 1 balance plus the Year 2
balance.
❑ If the AFP has played more than three times during the 2020 membership year they may
request a refund of the Year 2 balance and a credit of the Adjusted Year 1 balance. This
non -transferable credit may be applied only towards the AFP's membership fee in 2021 and
expires on 6/30/2021.
2. Refund requested between 7/1/2020 and 3/31/2021:
❑ An AFP may request a refund of the Year 2 Balance.
3. Refund or credit requested after 3/31/2021:
❑ Any application for a refund or credit must be received by June 30, 2021.
❑ If the AFP has played three times or fewer, then they may request a refund of the Year 2
adjusted balance.
❑ If the AFP has played more than three times during the 2021 membership year they may
request a credit of the adjusted Year 2 balance. This non -transferable credit may be applied
only towards the AFP's membership fee in 2022 and expires on 6/30/22.
One -Year Membership:
1) Any application for a refund or credit must be received by June 30th of the current
membership year.
2) Any rounds that have been played during the current membership period will be valued at
the prevailing green fee in effect at the time and deducted from the membership fee paid.
This shall be referred to as the remaining balance.
3) If the AFP has played three times or fewer, then they are eligible to request refund for the
remaining balance.
4) If the AFP has a temporary disability or hardship that prevents them from playing for the
remainder of the season, then they are eligible to request a credit of the remaining balance
to be applied only towards the AFP's membership fee in the following year. This credit is
non -transferable, and expires on June 30th of the following year.
All such refunds or credits will be issued at the discretion of the Golf Commission.
From: Gary Brunet <garybrunet80@yahoo.com>
Date: June 22, 2020 at 12:27:14 PM EDT
To: David Valcourt <david.p.valcourt@gmail.com>
Subject: Kathy Brunet Captains membership
To whom it concerns, earlier this year Kathy and I supported the Captains and took
advantage of the two year membership offer. Since then we have all have been challenged
with the effects of Covid 19. As we know it affects individuals to different degrees. Due to
Kathy's condition we are requesting a refund of her membership.
Thank you,
Gary Brunet
NOTE: This is a two year Twilight Membership. Ms. Brunet has not played at all this year.
From: joseph Cardito <kayaker8()comcast.net>
Subject: Medical Issue
Date: July 7, 2020 at 11:59:06 AM EDT
To: mobrien[c)brewster-ma.gov
Cc: Joseph Cardito <kayaker8gcomcast.net>
Hi Mark,
I have been a member at The Captains for the past three years but waited until June 8 to renew
my membership for this year due to concerns for Covid-19. This year I am experiencing a
medical issue with my shoulders. I have had MRIs, physical therapy and steroid injections and
followed all the protocols but the pain from tendinitis and bursitis keeps getting worse when
playing golf. I have only played eight times since renewing and I was hoping that I could be
reimbursed the membership fee minus the fees for the times I did played or be credited that
amount for next year's membership. Thank you for your consideration.
Sincerely,
Joseph M. Cardito
NOTE: Refund request was made after the 6/30 deadline
GOLF COMMISSION
Minutes of June 16, 2020
Commissioners Present: Carl Blanchard, Andrea Johnson, John Kissida, Wyn Morton, Anne O'Connell,
Jeff Odell, David Valcourt
Others Present: Mark O'Brien, Bill O'Brien, Bill Meehan, Donna Potts, Jane Samiotes and Jay Packett
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Update on Golf Course Finances (Mark O'Brien)
Before reporting on finances Mark reviewed a time line of course operations beginning with the shut
down ordered by the Governor on March 16. The course was closed, no employees in any building, all
work done remotely. On March 30 some maintenance staff were allowed to work on the course. On May
8 the course reopened to walking members only. On May 11 carts for those with disabilities okayed. On
May 18 a more complete maintenance staff was approved. On May 21 guest play was added. On May 25
single rider carts and push carts were introduced. June 8 saw phase 2 approved. 12 minutes tee times,
reservations for guests, outside dining, grab and go food, and 3 port -a johns were implemented. Range
and shop will open soon when staffing is completed. During this time Mark and staff sent out 14 emails
keeping members up to date.
Mark wanted to let everyone know how much support he received from all town departments during this
very difficult and changeable time. Often changes were approved with little or no notice. Many town
employees made extraordinary efforts to help the course do all that was needed to follow all guidelines
and keep all staff and customers safe. Mark noted names of departments and employees that had a hand in
all that went on during the shut down and eventual reopening phases.
Mark reported that the expected deficit at month end which coincides with fiscal year end will only be
$50,000. Initial projection was a deficit of $330,000. A big reason for this reduction is the number of new
members.
Update and Review of Golf Course Operations
• Membership (Mark O'Brien). Mark reported that there have been 164 new members added in
2020. Of that number 95 are new non-resident members, 69 resident members and the
remainder twilight and collegians. The number of new members and dollars generated are
both larger than 2019.
• Current Operations (Mark O'Brien). Currently tee times are spaced 12 minutes apart. Mark is
making sure that the reduced number of tee times will not affect how many tee times are
available to members. The percentage of times will change but not the actual number that are
available. Through June 15 monthly play is equal to 2019 and that is mostly member play.
• Trash Receptacles (Mark O'Brien). During phase 1 of the reopening no trash receptacles
were allowed. Customers were instructed to take their trash with them at the end of the
round. Not everyone did this. Mark has added some trash receptacles and put safety measures
in place.
At the conclusion of Mark O'Brien's report Peter Lombardi, Town Administrator, asked for a chance to
add his thoughts. He wanted to recognize Mark, Jay and Steve for all of their efforts in getting the course
back open and ensuring that all guidelines were adhered to. With some help help from the town each
change was incorporated safely and quickly to get members back out on the course. Each commissioner
added their kudos to a job well done under the most difficult circumstances.
Superintendent Search
Mark O'Brien announced that because our financial situation has improved dramatically a decision has
been made to narrow the field of original candidates from 12 to 4. The process will go forward beginning
in July with a decision made by early to mid September and start date negotiated.
During the search period the town has hired Steve Mann, a retired Superintendent, as a consultant to
continually monitor the state and health of the course. He will co-ordinate ordering key supplies such as
chemicals. Mark has arranged a site visit from an agronomist from the USGA who will look at the health
of the turf overall as well as helping find ways to reduce nitrogen as outlined in the Pleasant Bay
Reduction Act. Tom Flynn will arrange a spraying program utilizing product already in stock.
Peter Lombardi added that the search was put on hold because of a town hiring freeze on 4/1 due to
financial situations. Those situations have improved and this important position can now be filled. Current
maintenance employees will meet with candidates and their in -put considered.
Refund Requests (Anne O'Connell)
Refund policies for one and two year memberships were read. 3 written request were read. It was noted
that only one of these had played any golf so 3 votes were taken: 2 full refunds (a one year, a 2 year) and
a one year refund that reflected the cost of two rounds played that lessened balanced due.
Each of the 3 requests was voted upon. All motions were made by Jeff Odell, seconded by Carl Blanchard
and resulted in 7-0 votes in favor of 2 full refunds and one adjusted refund.
Questions and comments from Associations (Bill O'Brien (Mens Golf Association), Donna Potts
(Ladies 9 -Hole), Jane Samiotes (Ladies 18 -Hole), Bill Meehan (Liaison)
Bill O'Brien thanked Mark and his team for all of their hard work in getting us back on the golf course so
quickly and so safely. Bill also thought that having the employees involved in the Superintendent search
was a good idea.
Jane Samiotes wanted to add her thanks and appreciation for Mark and team.
Donna Potts expressed gratitude for Mark and his team.
Bill Meehan commented on the impressive numbers that Mark reported and he was happy to take these to
the next finance committee.
Update on the Proposed Communications to Members ( John Kissida/David Valcourt)
Anne O'Connell thanked John and Dave for the draft email.
During the polling of the commissioners it was suggested that during the discussion of the financials that
Mark O'Brien be recognized for the huge decrease in expected deficit at year end. It was proposed that
this type of communication by sent on a regular basis. John Kissida asked Mark if the divot mix
mentioned in the proposed email had been introduced. Mark promised it would be out next week.
Update on Solar Project(Jeff Odell)
Jeff reported that the amendments to the improved financial arrangement were being reviewed by the
Town Council and test borings were being done.
Mark reported that John Gammon from CFD was at the site and talked about starting staging in
September. The permitting process has begun. The project should be ready to go in late September or
early October. The window agreed upon was to start in late October because the range will have to be
closed for the year when it gets under way.
Peter Lombardi agreed that once they gain approval the company will be eager to get going. However we
must ensure that the timeline works best for us.
Jeff added that with a November start the expectation is an April connection date. That is important
because the fee is paid to us upon connection.
Peter was fairly certain that payment would be a lump sum payment upon connection.
Additional Questions and comments from Associations (Bill O'Brien (Mens Golf Association),
Donna Potts (Ladies 9 -Hole), Jane Samiotes (Ladies 18 -Hole), Bill Meehan (Liaison)
Bill reported that the drink cart was driving too close to the greens. Mark will communicate to Sean.
Bill asked about drinking water on the course. Mark responded that after speaking to Town Health
Director it was decided that there would be no water containers on the course at this time.
Donna asked if customers could make purchases from the pro shop while it is closed. Mark said yes, after
a phone call a remote sale can be arranged.
Approve Minutes
Minutes from meeting 5/19/20 with one correction:
Misspell Jeff Odell
Motion to approve corrected minutes Jeff O'Dell
Seconded by Carl Blanchard
Vote 7-0
Topics that the Chair did not Reasonably Anticipate ( Anne O'Connell)
Mark wanted everyone to know that cup lifters had been ordered and will be in next week.
Future Meetings -
Peter Lombardi reported that future meetings through the summer will be held remotely. A tentative
schedule is being worked on. Meetings will continue to adhere to Open Meeting Laws.
A motion to adjourn was made by Jeff O'Dell, seconded by Carl Blanchard, and passed 7-0.
Meeting was adjourned at 5:15pm.