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HomeMy Public PortalAbout07-15-20 v2 Fin Com PacketMEETING NOTICE TOWN OF BREWSTER __________ ___FINANCE COMMITTEE ____________________ Location: Remote Participation Only Date: July 15, 2020 Time: 2:00 PM Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law and his March 15 and March 23, 2020 Orders imposing strict limits on the number of people that may gather in one place, this meeting will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting may be found on the Town’s website at www.brewster-ma.gov. For this meeting, members of the public who wish to listen to the audio broadcast may do so via the Town of Brewster website at http://livestream.brewster- ma.gov or on Channel 18. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure the public can adequately access the proceedings in real time via technological means. The Town has established specific email addresses for each board and committee that will be meeting remotely so that residents can send their comments in writing either before or during the meeting. In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting at http://tv.brewster-ma.gov. AGENDA 1.Call Meeting to Order 2.TA/FD Update 3.Discuss and Vote on FY20 Year-End Transfer Requests 4.Update on FY20 Golf Actuals 5.NRHS Building Project Update, Sub-Committee Report 6.Liaison Reports & Future Meeting Requests 7.Topics the Chair did not reasonably anticipate 8.Adjournment Signed: _____________________________ Name (print): ____Peter Lombardi Date Posted: __________________________ TOWN OF BREWSTER 2198 MAIN STREET BREWSTER,MA 02631 PHONE:(508)896-3701 EXT 1147 FAX:(508)896-8089 ACCOUNTANT@BREWSTER-MA.GOV WWW.BREWSTER-MA.GOV OFFICE OF TOWN ACCOUNTANT June 29, 2020 To: The Brewster Selectboard & the Brewster Finance Committee From: Mimi Bernardo, Finance Director RE: Year End Transfers per M.G.L. Chapter 44, Section 33B (b) Dear Brewster Selectboard & Brewster Finance Committee, I am writing to request authorization for transferring the following funds per MGL Ch44 s33B (b): 1.Transfer to Veterans Benefits Expense: transfer in up to $15,000.00; current deficit is -$10,313.00 2.Transfer to County Tax Assessment Account: transfer in up to $15,000.00; current deficit is -$12,000.00* 3.Transfer from General Fund Health Insurance: transfer out no more than $30,000.00; Current balance is $245,852.00 Note: amount transferred will be the actual deficit when all FY20 expenses have been posted to the ledger; the amount transferred will not exceed amount requested. Final amounts will not be known until 7/15/20. Thank you for your consideration. Regards, Mimi Bernardo *June Cherry Sheet Assessments have not been posted to the ledger yet. Once posted, this will leave a total negative balance of approx. $12,000.00 in the State/County Assessments Budget. Segment 1: 001 Segment 2: 999 Segment 4: 543, 997 Filter by: Account Number Name Allocated Expended Ending % Var. Ledger History - Allocated Summary - Expenditure Ledger Parameters:Fiscal Year: Start Date: end:2020 7/1/2019 6/30/2020 Group as:***-***-***-111-****-****-***-** Code: 543 - VETERANS SERVICESGroup 1:Segment 4: Department 001-999-500-543-5400-5621-620-99 Veterans Services Assessment 28,967.00 -28,966.65 0.35 100.00 001-999-500-543-5400-5770-700-99 Veterans Benefits 78,587.00 -88,900.23 -10,313.23 113.12 -117,866.88 -10,312.88107,554.00 109.59Total Group 1:Segment 4: Department Code: 543 - VETERANS SERVICES Code: 997 - STATE COUNTY ASSESSMENTSGroup 1:Segment 4: Department 001-999-800-997-5601-5620-620-99 StateCty Assmt - County Tax Assessment 299,997.00 -325,382.00 -25,385.00 108.46 001-999-800-997-5601-5639-620-99 StateCty Assmts - Mosquito Control Proj CH 252 116,310.00 -106,728.00 9,582.00 91.76 001-999-800-997-5601-5640-620-99 StateCty Assmt - Air Pollution Control CH 676 5,584.00 -5,126.00 458.00 91.80 001-999-800-997-5601-5644-620-99 StateCty Assmt - RMV-Nonrenewal Excise ChgASSESSMENTS RMV - 9,160.00 -7,700.00 1,460.00 84.06 001-999-800-997-5601-5647-620-99 StateCty Assmt - School Choice Assmt 140,928.00 -118,046.00 22,882.00 83.76 001-999-800-997-5601-5663-620-99 StateCty Assmts - Regional Transit Auth CH 161B 52,584.00 -48,202.00 4,382.00 91.67 -611,184.00 13,379.00624,563.00 97.86Total Group 1:Segment 4: Department Code: 997 - STATE COUNTY ASSESSMENTS -729,050.88 3,066.128 Account(s) totaling: 732,117.00 99.58 6/29/2020 2:07:01 PM Page 1 of 1Printed by: mbernardo Account Number Name Allocated Expended Ending % Var. Ledger History - Allocated Summary - Expenditure Ledger Parameters:Fiscal Year: Start Date: end:2020 7/1/2019 6/30/2020 Group as:***-***-***-111-****-****-***-** Code: 910 - FRINGE BENEFITSGroup 1:Segment 4: Department 001-999-100-910-5400-5178-100-99 Group Insurance 1,964,285.92 -1,718,434.05 245,851.87 87.48 -1,718,434.05 245,851.871,964,285.92 87.48Total Group 1:Segment 4: Department Code: 910 - FRINGE BENEFITS -1,718,434.05 245,851.871 Account(s) totaling: 1,964,285.92 87.48 6/29/2020 2:21:14 PM Page 1 of 1Printed by: mbernardo Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator CC:Finance Committee; Charles Sumner, Moderator; Mimi Bernardo, Finance Director; Donna Kalinick, Assistant Town Administrator for Community Development & Finance; Colette Williams, Town Clerk RE: Update on Nauset High School Project and Vote to Remove Question from Upcoming Local Ballot DATE: April 24, 2020 As you will recall, on February 13, the Massachusetts School Building Authority (MSBA) Board of Directors approved the Nauset High School Building Project. The MSBA program allows 120 days to secure local approvals, which was originally set to expire on June 12, 2020. Two weeks ago, the member towns of Nauset Regional School District were informed that a formal request had been submitted to the Massachusetts School Building Authority for an extension to the looming early June deadline for the Nauset Regional School Committee to vote on the proposed project. Pursuant to MGL Ch 71 Section 16, once that vote is taken, each member town has 60 days to hold a local election to approve or disapprove of the borrowing by a simple majority vote. A simple majority vote is also required by Town Meeting of each member community. On April 15, the MSBA approved an extension of this deadline to November 1. Given the uncertainty around all of our local election and Town Meeting dates, this new timeframe gives us greater flexibility to schedule these events. All 4 town managers met on April 14 and discussed various considerations around preferred dates to hold the necessary local election for this ballot question. We unanimously agreed that it would be best to add the debt exclusion question to the state ballot in November 2020. Doing so would ensure that no additional costs would be incurred and that all 4 member towns would hold their vote on the same day. It also increases the likelihood that all of the member towns will have held their Town Meetings before the ballot votes are taken – the process that our residents are used to following for debt exclusion questions.We have until the first week of August to notify the Secretary of State that we want this question added to our respective ballots for that date. At this time, it is unclear to us whether this new November 1 deadline applies to the Nauset Regional School Committee vote that would trigger the 60 day timeframe or whether the ballot votes themselves have to be completed by that date. We have asked the Superintendent, Regional School Committee Chair, and School Building Office of: Select Board Town Administrator Project Chair to provide the necessary documentation associated with the MSBA’s extension approval. If necessary, we may request an additional 2 week extension to the new November 1 deadline to accommodate our preferred plan. Our other options are to add it to the September state ballot or to hold a special election. If it is on the September ballot, some member towns may not have held their Town Meeting, and I am averse to holding a special election here in Brewster given the additional costs that would incur as well as the inherent potential health risks to all of our residents and election workers. For these reasons, neither of those is ideal. Either way, the Select Board needs to vote to remove this debt exclusion question off the upcoming local election ballot at this time. We hope to have clarification on the timeline and appropriate next steps in the near future. With Town Meeting dates still in flux, all four member towns plan to keep the debt exclusion article for this project on our respective warrants so that they may be taken up by our residents at the next available opportunity. For your reference, the following statement was posted on the project website earlier this week: The Nauset Regional High School building project was slated to be brought before the four district towns at their annual town meetings and town elections for votes by the taxpayers between April 27, 2020 and May 19, 2020, including a debt exclusion ballot question for funding the bonding (mortgage) on the project. All these votes have been postponed due to the present and ongoing coronavirus pandemic. In turn, the high school building project has been put on hold until the new schedule for town meetings and town elections by the four district towns is determined and posted. On February 13, 2020 the Board of Directors for the Massachusetts School Building Authority (MSBA) approved the school project’s Schematic Design submission and voted for provisional approval of a grant of up to $36.6 million towards the cost of the building project, if the project received majority approval at both the Town Meetings and Town Ballots for all four District towns. In accordance with MSBA policy, the School Building Committee requested an extension of the time allowed for local actions by the district voters. On April 15, 2020, the MSBA Board of Directors approved the request and granted a time extension through November 1, 2020 to secure the majority votes required to approve and fund the project. We are grateful to our MSBA partners for understanding the turmoil we all face during these extraordinary times. The Building Committee has paused all our public outreach for the time, as we recognize the need for our community members to focus their energies on the safety and security of their families and themselves. We will continue to work with town leaders and the MSBA to develop and implement a schedule to restart the process of moving the High School renovation project forward. NRHS Building Committee Minutes Wednesday, April 8, 2020 Virtual Meeting 4:00 pm I CALL TO ORDER/ AGENDA CHANGES Meeting called to order at 4:00 pm. In attendance: Jackie Beebe, Ron Collins, Tom Conrad, Chris Easley, Chris Ellsasser, Tom Faris, Greg Levasseur, Jim Nowack, Lisa Orlandella, John O’Reilly, Dave Telman, Harry Terkanian, Kathleen Tringale, Giovanna Venditti, Peter Wade, Kent Kovacs, Christina Opper, Richard Marks II CITIZENS SPEAK None III PRIORITY BUSINESS A.Project Update and status of path forward Chair Greg Levasseur thanked Kathleen Tringale and the group that help complete the informational flyer. The flyers have been printed and are available to share with the community. Kent Kovacs and his Flansburgh Team have built the first of two models of the project. It is currently housed at the Central Office and is ready to be transported around to various community spaces for voters to see. In addition, there are new larger boards to display publicly to replace the older version. Christina Opper has recently rebuilt our website after an initial crash followed by another crash. Greg thanked Christina for her work. The rebuilt website is broken down into sections and Greg urged the committee to view. There is a section with FAQ’s and the site is being well received. Because of the Covid-19 restrictions the building project has idled and we have been unable to hold public forums and do outreach. The MSBA voted to support our project on 2/13/20. Our contract states the four towns have 120 days from that date to vote to approve the project. We are waiting for the four towns to give us their rescheduled town meeting and town election dates. We are anticipating these dates will be after mid- June. We are asking the MSBA for an extension. Richard Marks has reached out via email and through a MCPPO refresher course (Mass Certified Public Purchasing Officer) and the MSBA has indicated they are willing to work with us to extend those 120 days. The MSBA is continuing to fund projects and move forward virtually. Kent Kovacs reported that Flansburgh is working on slowing down the animation on the recent website video. Kent’s team continues to review the overall plan of the project. Tom Conrad noted the model is outstanding. Some other areas they are exploring further with 3d views are the research centers and cafeteria. Greg Levasseur shared we are planning to do a couple of videos at the high school studio in lieu of the four forums we had previously scheduled. After we receive committee input, we will get them on the air, the website and the town sites. B Questions from Members About the Project Chris Easley asked if we should ask the MSBA for another 120 day extension. Richard Marks agreed that an additional 120 days was reasonable time frame. The reason the MSBA does not want to extend the indefinitely is they want to be able to commit funds to other schools. Jackie Beebe agreed it would be unreasonable for the MSBA to deny us an extension given that it is the emergency order of the governor that we cannot have town meetings. Current legislation allows towns to have town meetings up to and beyond 6/30/20 but not delay elections beyond that date. All towns are grappling with postponing town meetings but being unable to postpone town election. Perhaps a town meeting date in June and anther in late August or early September with another election. Harry Terkanian agreed the situation is in flux and many towns have postponed town meetings. One solution could be to hold a special election. Chris Easley asked if any federal funding may be in place for “shovel ready projects.” Richard Marks noted there may be federal funding in place to help supplement the state funding. Further discussion about concerns with the 6/30/20 date, town meeting and the PAC group were discussed. Vote by the regional school committee to vote the language of the article has been delayed. C Payment of Bills Jim Nowack motioned to pay bills from the 4/8/2020 warrant. The bills total $189,807 and include the following: Invoice #20028 to Daedalus for services rendered- $4,000 Invoice #0031755 to Flansburgh for environmental site assessments- $3,960 Invoice #0031880 to Flansburgh for services rendered in September 2019 - $59,375 Invoice #0031971 to Flansburgh for services rendered in November 2019 - $59,375 Invoice # 0032031 to Flansburgh for services rendered in February 2020 - $59,375 Invoice #972 to LaTanzi, Spaulding & Landreth LLP for land title issues - $1,360 Invoice # 10025 to LaTanzi, Spaulding & Landreth LLP for land title issues - $960 Invoice #122412 to Thompsons Printing Inc. for brochure printing - $1,402 Chair Greg Levasseur seconded the motion. A role call to vote was held by Greg Levasseur, the committee voted unanimously to approve the warrant. Greg mentioned Ben Zhender is still working on the process with our land title issue. D.Items the chair could not reasonably anticipate Jackie Beebe noted the Eastham Board of Selectman and the Finance Committee has endorsed this building project. Jackie applauded Nauset for how we are managing the current situation and High School is doing during these unprecedented times. School Committee has yet to vote to borrow the money for the project. The legislator has not delayed with extending the period during this shutdown. School choice continues to be the pressure point for this project. The school committee and the parents group put together a clear defense of the school choice decision. Tom Conrad noted a town page document is available in relation to school choice. We will send out the document to the committee. Brewster Board of Selectman have voted to support the project unanimously, the finance committee have not met to vote yet. IV APPROVAL OF MINUTES Chris Easley motions to approve the minutes of 2-12-20. Peter Wade seconds the motion. Greg Levasseur takes a roll call for committee member to vote. Ron Collins, John O’Reilly, Jackie Beebe abstain and the rest of the committee votes unanimously. The next building committee meeting has not been determined. V ADJOURNMENT Giovanna Venditti motions to adjourn the meeting. John O’Reilly seconds the motion. Greg Levasseur roll calls the vote to committee members. The committee votes unanimously to adjourn. Meeting adjourned at 4:36 pm. Minutes submitted by Wendy Spampinato _____________________________________________________________________________ Print Name Title ______________________________________________________________________________ Signature Date Reposted – 6/26/2020 Ann M. Tefft Nauset High School Building Committee Tuesday, June 30, 2020 AGENDA Eastham Town Hall Virtual Meeting 10:30 a.m. Recording or taping notification: “As required by the Open Meeting Law we are informing you that the District will be videotaping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the Chair.” Topic: Nauset Building Committee Time: Jun 30, 2020 10:30 AM Eastern Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/82668967805?pwd=bWtGYXZGZlIyY3I3Ky92ZitBTlB2Zz09 Meeting ID: 826 6896 7805 Password: 149869 One tap mobile +13126266799,,82668967805# US (Chicago) +16465588656,,82668967805# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) Meeting ID: 826 6896 7805 Find your local number: https://us02web.zoom.us/u/kczr84VoSH I. CALL TO ORDER/AGENDA CHANGES II. CITIZENS SPEAK III. PRIORITY BUSINESS A. Vote contract to extend services for Daedalus B. Vote contract to extend services for Flansburgh C. Nauset Regional School Committee action at June 11th meeting 2 D. MSBA action of June 25 (Daedalus) E. Flansburgh update of continuing progress F. Land Title Filing Update G. Discussion of next steps and timing of moving the project forward H. Net Zero Construction/Net Zero Emissions I. Questions from the Committee and Public Participants J. Payment of Bills IV. APPROVAL OF MINUTES Approve the minutes of (last meeting). V. ADJOURNMENT 1 Donna Kalinick From:Wendy Spampinato <spampinatow@nausetschools.org> Sent:Thursday, June 25, 2020 8:24 AM To:Brewster School Committee; Anthony Nannini; Chris Ellsasser; Christina Copper; Christopher Easley; Dave Telman; Giovanna Venditti; Greg Levasseur; Harry Terkanian; Jacqui Beebe; James Nowack; Jody Craven; Joe Sullivan; John O'Reilly; Kathleen Tringale; Keith gauley; Kent Kovacs; Lisa Orlandella; Peter Lombardi; Peter Wade; Richard Marks; Ron Collins; Thomas Conrad; Tom Faris; Tom Fitzgibbons Cc:Nauset Regional Schools Committee Subject:NRHS BC Meeting Agenda and Link Attachments:6-30-2020 NRHS BC AGENDA.docx; 4-8-20 BC minutes.docx Good Morning, Attached is the agenda and link to our zoom building committee meeting on Tuesday, June 30th at 10:30 am. Also attached are minutes for review/approval from our last meeting in April. AND From Chair Greg Levasseur: The MSBA has granted our extension request for the project to be approved by the local voters to May, 31, 2021 -- Wendy Spampinato Admin Asst to the Principal Nauset Regional High School 508-255-1505 x5216