HomeMy Public PortalAbout022-2011 - Sanitary - City - INTERLOCAL AGREEMINTERLOCAL AGREEMENT
This Agreement is entered into this 3rd day of Februar , 2011, and
effective January 1, 2011, by and between the City of Richmond, Richmond, Indiana
(hereinafter "City") and the Richmond Sanitary District (hereinafter "Sanitary District").
WHEREAS, the Sanitary District has previously handled its budgets, financial
services and accounting through employees of the Sanitary District, specifically a finance
manager, accounts payable clerk and accounting technician; and
WHEREAS, a recommendation from Waggoner, Irwin, Scheele and Associates, Inc.,
Consultants for the City, set forth three options regarding the feasibility of the Finance
Department of the Sanitary District, including forming an Interlocal Agreement with the
City's Controller's Office; and
WHEREAS, Contract No. 97-2005 was entered into by the City and Sanitary District
on June 23rd, 2005 for purposes of cost containment and efficiency, to reorganized the
handling of the budget, financial services and accounting for the Sanitary District and have
said budget, financial services and accounting managed by the City; and
WHEREAS, this reorganization of the budget, financial services and accounting of
the Sanitary District has substantially reduced costs for the Sanitary District and minimized
redundancy of procedure of both the City and the Sanitary District; and
WHEREAS, the City and Sanitary District desire to continue with the terms of this
agreement through this Interlocal Agreement regarding the managing and operation of the
budgets, financial services and accounting for the Sanitary District by the City;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
including the above stated recitals, the parties agree as follows:
1. ACCOUNTING AND FINANCIAL SERVICES —The City shall be
responsible for, and shall administer, the budget, financial services, and accounting for and
on behalf of the Sanitary District, including any and all budgeting, financial services and
accounting duties or tasks on behalf of the Sanitary District, effective January 1, 2011.
2. SUPERVISION AND POSITIONS — All personnel operating under this
Interlocal Agreement, and all positions created by this Interlocal Agreement, shall be
employees of the City of Richmond, shall work out of the Controller's office and shall be
supervised by the Controller of the City of Richmond.
Contract No. 22-2011
The following sets forth the handling and managing by the City of the Sanitary
District's budget, financial services and accounting:
A. Personnel in the Controller's Office will assume additional duties and
responsibilities in handling and managing Sanitary District's budget, financial
services and accounting, over and above the already existing budget, financial
services and accounting rendered by the Controller's Office of the City of
Richmond, with the City Controller's Office personnel being compensated an
additional $21,208.95 on an annual basis as set forth on the attached worksheet,
with said additional compensation subject to the approval of the Common Council
of the City of Richmond.
B. City Controller's Office will retain a full-time person, at an annual salary of
$47,931.50 to handle, among other things, accounts payable, accounts receivable
and payroll duties in connection with this Agreement.
C. An expense category with an annualized line item of $2,500.00 to cover office
supplies, gasoline and other miscellaneous expenses incurred by City's
Controller's Office personnel in assuming the duties and responsibility in handling
and managing the budget, financial services and accounting of the Sanitary
District.
3. REIMBURSEMENT — The total annual reimbursement to the City from Sanitary
District shall be $71,640.45, which total will be prorated in calendar year 2011 from the
effective date of this Interlocal Agreement. Beginning January 1, 2011, future Interlocal
Agreements between the City and the Sanitary District will be adjusted for pay rate increases
that match the City's percent increases given to all employees of City.
4. MISCELLANEOUS — This Agreement shall be construed according to the laws of
the State of Indiana.
5. AMENDMENTS — No amendment or modification to this Interlocal Agreement shall
be made except in writing and signed by both parties.
6. AUTHORIZATION — The individuals signing below represent that they have full
authorization to execute this document on behalf of either the City of Richmond or the
Richmond Sanitary District.
IN WITNESS WHEREOF the parties execute this Agreement as of the date first set forth
above although signatures may be fixed on a different time.
CITY OF RICHMOND BOARD OF PUBLIC WORKS
Approved:
S/S Sarah L. Hutton
Sarah L. Hutton, Mayor
S/S Vicki Robinson
Vicki Robinson, President
Dian Lawson, Vice President
S/S Anthony L. Foster II
Anthony L. Foster, II, Member
Date: February 3. 2011
RICHMOND SANITARY DISTRICT
S/S Richard Bodiker
Richard Bodiker, President
S/S Gil Klose
Gil Klose, Member
S/S Greg C. Stiens
Greg C. Stiens, Member
Date: February 8, 2011