HomeMy Public PortalAbout023-2011 - Santiary - INTERLOCAL AGREEMENT - HINTERLOCAL AGREEMENT
This Agreement is entered into this _3rd _ day of _February , 2011, and effective
January 1, 2011, by and between the City of Richmond, Richmond, Indiana (hereinafter "City") and
Richmond Sanitary District (hereinafter "RSD")
WHEREAS, an outside management study on behalf of the City of Richmond has
recommended the need for a health and safety officer for the City of Richmond, Indiana, who would
be responsible for developing written policies and procedures for exposures common to the various
departments of the City of Richmond, Indiana; and
WHEREAS, previously the health and safety coordinator for RSD has been employed by
the Richmond Sanitary District; and
WHEREAS, there is a need to expand the current position of health and safety coordinator
within RSD to a city-wide health and safety officer position working with the Richmond Sanitary
District, Richmond Street Department and the Richmond Parks Department; and
WHEREAS, the City and RSD desire to set forth in writing the terms of this agreement
through this Interlocal Agreement regarding the hiring and job duties of a health and safety officer
with the RSD and the City, and have previously entered into such an Interlocal Agreement for prior
years.
NOW, THEREFORE, in consideration of the terms and conditions contained herein,
including the above stated recitals, the parties agree as follows:
1. Health and Safety Officer. There is a need for a health and safety officer for RSD as
well as the City of Richmond, which individual shall be responsible for developing and
maintaining health and safety programs for the City of Richmond.
Contract No. 23-2011
1
2. Duties of Health and Safety Officer. Some of duties of the health and safety officer are
as follows:
a. Develops, maintains and updates a variety of health and safety programs,
including, but not limited to, medical surveillance; hearing conservation, fire
safety; chlorine and sulfur dioxide; welding, cutting and brazing, confined space
entry; lockout/tagout; excavation, CPR/first aid training; slips, trips, and falls;
traffic control; power industrial truck, snow removal, electrical safety; respirator
safety; hazardous communication/right to know; emergency action plan,
chemical hygiene; and blood borne pathogen.
b. Develops, maintains and updates New Employee Safety Orientation, including
providing employees training on OSHA requirements and emergency procedures,
reporting accidents procedure, obtaining permission for performing license
checks through state agencies, offering employees medical protection and issuing
Personal Protection Equipment to employees and instructing on use. Answers
questions during orientation concerning safety.
c. Performs Sara Title III reporting, including completing proper documentation
concerning extremely hazardous chemicals and submitting it to Environmental
Protection Agency (EPA), Wayne County Emergency Management, and City Fire
Department.
d. Develops and maintains risk management plan, ensuring updated fire and
emergency plans and forwarding copies of plan to EPA.
e. Oversees contractor safety, verifying contractors are performing tasks according
to OSHA standard and contractors and employees are not exposed to unsafe
conditions.
f. Conducts defensive driving class for employees with driving and/or license
related problems.
g. Drives vehicle to various facilities and performs monthly inspections of plant,
landfill, and other City facilities, reporting to proper employees any problem
concerning codes and regulations, and submitting work orders to be completed.
Checks status of problem after correction to verify that it meets codes and
regulations.
h. Performs a variety of inspections for accuracy, including field/work crew, boiler,
overhead cranes and log.
i. Faxes CDL physicals to Indianapolis. Assists Human Resources Department
with drug testing.
j. Assists with preparation and administration of capital safety budget.
k. Conducts City Safety Committee meetings, including developing safety policies
and recommending changes to improve conditions throughout the City.
2
1. Develops, maintains, and updates household hazardous waste program, including
bid quote from contractors for disposal, scheduling pick ups from contractor,
determining waste to be collected, ensuring contractors carry necessary
certifications to collect and haul waste, providing employee training in-house and
out -of -house and visiting disposal facility yearly to ensure proper certifications to
dispose of waste according to EPA cradle to gravel chemical regulations.
in. Assists with developing, maintaining, and updating vehicle accident reporting
procedure, including preparing final accident report, maintaining log of vehicle
registrations, and ensuring vehicles have registration and insurance information in
case of an accident. Communicates with insurance providers and affected parties,
ensuring required information is given, ensuring proper expediting of insurance
claims, and answering questions about claims. Maintains records of accidents,
reviewing them quarterly to discover possible trends.
n. Develops, maintains, and updates personal injury accident reporting, including
preparing final accident report and worker's compensation report, reviewing
accidents quarterly to discover possible trends, assessing each accident and
determining cause and making changes in procedure as needed. Communicates
with worker's compensation provider to ensure required information is given.
o. Maintains accurate and current OSHA log following OSHA rules and regulations,
including entering accidents into log, updating log for inspections, filing previous
five years of logs, submitting logs and other reports for final processing yearly,
and posting summary of accident during proper time frame.
p. Performs job hazard assessments, including assessing each job to ensure hazards
are recognized and policies and procedures are established to minimize hazards,
and updating assessment when job duties change or new jobs are created.
q. Recommends purchases of safety equipment for Sanitary District and City,
including assessing needs of departments, researching applicable codes and
regulations, evaluating equipment, completing proper purchasing requirements,
expediting orders, checking equipment for proper operation, and ensuring
employees' working knowledge and proper maintenance of equipment.
r. Performs related duties as assigned.
3. Salary for 2011. The salary for the Health and Safety Officer shall total $63,329.37 for
2011. Of the salary paid to the Health and Safety Officer, RSD shall be responsible for
50% of the Health and Safety Officer's salary and benefits, with the Richmond Parks
Department responsible for 25% of the salary and benefits of the Health and Safety
Officer and the Richmond Street Department responsible for 25% of the salary and
benefits of the Health and Safety Officer.
4. Supervision. Supervision of the Health and Safety Officer will be determined by the
Director of RSD. The office of the Health and Safety Officer will be stationed at RSD.
The Health and Safety Officer will work with the supervisor from RSD, the Richmond
Parks Department Superintendent and the Street Commissioner in establishing training
and safety line items within department budgets for 2011 and each year thereafter.
3
5. Priorities. Unless there is an emergency which puts an employee at risk in a
department other than RSD, the RSD responsibilities will be primary in priority.
Priority may be based on urgency.
6. Miscellaneous. This Agreement shall be construed according to the laws of the State of
Indiana.
7. Amendments. No amendment or modification to this Interlocal Agreement shall be
made except in writing and signed by both parties.
8. Authorization. The individuals signing below represent that they have full authorization
to execute this document on behalf of either the City of Richmond or the Richmond
Sanitary District.
IN WITNESS WHEREOF the parties execute this Agreement as of the date first set forth above
although signatures may be fixed at a different time.
CITY OF RICHMOND
BOARD OF PUBLIC WORKS
S/S Vicki Robinson
Vicki Robinson, President
Dian Lawson, Member
S/S Anthony L. Foster II
Anthony L. Foster, II, Member
Date: February 3, 2011
Approved:
S/S Sarah L. Hutton
Sarah L. Hutton, Mayor
Date: February 4, 2011
CITY OF RICHMOND
RICHMOND SANITARY DISTRICT
S/S Richard Bodiker
Richard Bodiker, President
S/S Gil Klose
Gil Klose, Member
S/S Greg Stiens
Greg Stiens, Member
Date: February 8, 2011
4