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HomeMy Public PortalAbout023-2011 - Santiary - INTERLOCAL AGREEMENT - HINTERLOCAL AGREEMENT This Agreement is entered into this _3rd _ day of _February , 2011, and effective January 1, 2011, by and between the City of Richmond, Richmond, Indiana (hereinafter "City") and Richmond Sanitary District (hereinafter "RSD") WHEREAS, an outside management study on behalf of the City of Richmond has recommended the need for a health and safety officer for the City of Richmond, Indiana, who would be responsible for developing written policies and procedures for exposures common to the various departments of the City of Richmond, Indiana; and WHEREAS, previously the health and safety coordinator for RSD has been employed by the Richmond Sanitary District; and WHEREAS, there is a need to expand the current position of health and safety coordinator within RSD to a city-wide health and safety officer position working with the Richmond Sanitary District, Richmond Street Department and the Richmond Parks Department; and WHEREAS, the City and RSD desire to set forth in writing the terms of this agreement through this Interlocal Agreement regarding the hiring and job duties of a health and safety officer with the RSD and the City, and have previously entered into such an Interlocal Agreement for prior years. NOW, THEREFORE, in consideration of the terms and conditions contained herein, including the above stated recitals, the parties agree as follows: 1. Health and Safety Officer. There is a need for a health and safety officer for RSD as well as the City of Richmond, which individual shall be responsible for developing and maintaining health and safety programs for the City of Richmond. Contract No. 23-2011 1 2. Duties of Health and Safety Officer. Some of duties of the health and safety officer are as follows: a. Develops, maintains and updates a variety of health and safety programs, including, but not limited to, medical surveillance; hearing conservation, fire safety; chlorine and sulfur dioxide; welding, cutting and brazing, confined space entry; lockout/tagout; excavation, CPR/first aid training; slips, trips, and falls; traffic control; power industrial truck, snow removal, electrical safety; respirator safety; hazardous communication/right to know; emergency action plan, chemical hygiene; and blood borne pathogen. b. Develops, maintains and updates New Employee Safety Orientation, including providing employees training on OSHA requirements and emergency procedures, reporting accidents procedure, obtaining permission for performing license checks through state agencies, offering employees medical protection and issuing Personal Protection Equipment to employees and instructing on use. Answers questions during orientation concerning safety. c. Performs Sara Title III reporting, including completing proper documentation concerning extremely hazardous chemicals and submitting it to Environmental Protection Agency (EPA), Wayne County Emergency Management, and City Fire Department. d. Develops and maintains risk management plan, ensuring updated fire and emergency plans and forwarding copies of plan to EPA. e. Oversees contractor safety, verifying contractors are performing tasks according to OSHA standard and contractors and employees are not exposed to unsafe conditions. f. Conducts defensive driving class for employees with driving and/or license related problems. g. Drives vehicle to various facilities and performs monthly inspections of plant, landfill, and other City facilities, reporting to proper employees any problem concerning codes and regulations, and submitting work orders to be completed. Checks status of problem after correction to verify that it meets codes and regulations. h. Performs a variety of inspections for accuracy, including field/work crew, boiler, overhead cranes and log. i. Faxes CDL physicals to Indianapolis. Assists Human Resources Department with drug testing. j. Assists with preparation and administration of capital safety budget. k. Conducts City Safety Committee meetings, including developing safety policies and recommending changes to improve conditions throughout the City. 2 1. Develops, maintains, and updates household hazardous waste program, including bid quote from contractors for disposal, scheduling pick ups from contractor, determining waste to be collected, ensuring contractors carry necessary certifications to collect and haul waste, providing employee training in-house and out -of -house and visiting disposal facility yearly to ensure proper certifications to dispose of waste according to EPA cradle to gravel chemical regulations. in. Assists with developing, maintaining, and updating vehicle accident reporting procedure, including preparing final accident report, maintaining log of vehicle registrations, and ensuring vehicles have registration and insurance information in case of an accident. Communicates with insurance providers and affected parties, ensuring required information is given, ensuring proper expediting of insurance claims, and answering questions about claims. Maintains records of accidents, reviewing them quarterly to discover possible trends. n. Develops, maintains, and updates personal injury accident reporting, including preparing final accident report and worker's compensation report, reviewing accidents quarterly to discover possible trends, assessing each accident and determining cause and making changes in procedure as needed. Communicates with worker's compensation provider to ensure required information is given. o. Maintains accurate and current OSHA log following OSHA rules and regulations, including entering accidents into log, updating log for inspections, filing previous five years of logs, submitting logs and other reports for final processing yearly, and posting summary of accident during proper time frame. p. Performs job hazard assessments, including assessing each job to ensure hazards are recognized and policies and procedures are established to minimize hazards, and updating assessment when job duties change or new jobs are created. q. Recommends purchases of safety equipment for Sanitary District and City, including assessing needs of departments, researching applicable codes and regulations, evaluating equipment, completing proper purchasing requirements, expediting orders, checking equipment for proper operation, and ensuring employees' working knowledge and proper maintenance of equipment. r. Performs related duties as assigned. 3. Salary for 2011. The salary for the Health and Safety Officer shall total $63,329.37 for 2011. Of the salary paid to the Health and Safety Officer, RSD shall be responsible for 50% of the Health and Safety Officer's salary and benefits, with the Richmond Parks Department responsible for 25% of the salary and benefits of the Health and Safety Officer and the Richmond Street Department responsible for 25% of the salary and benefits of the Health and Safety Officer. 4. Supervision. Supervision of the Health and Safety Officer will be determined by the Director of RSD. The office of the Health and Safety Officer will be stationed at RSD. The Health and Safety Officer will work with the supervisor from RSD, the Richmond Parks Department Superintendent and the Street Commissioner in establishing training and safety line items within department budgets for 2011 and each year thereafter. 3 5. Priorities. Unless there is an emergency which puts an employee at risk in a department other than RSD, the RSD responsibilities will be primary in priority. Priority may be based on urgency. 6. Miscellaneous. This Agreement shall be construed according to the laws of the State of Indiana. 7. Amendments. No amendment or modification to this Interlocal Agreement shall be made except in writing and signed by both parties. 8. Authorization. The individuals signing below represent that they have full authorization to execute this document on behalf of either the City of Richmond or the Richmond Sanitary District. IN WITNESS WHEREOF the parties execute this Agreement as of the date first set forth above although signatures may be fixed at a different time. CITY OF RICHMOND BOARD OF PUBLIC WORKS S/S Vicki Robinson Vicki Robinson, President Dian Lawson, Member S/S Anthony L. Foster II Anthony L. Foster, II, Member Date: February 3, 2011 Approved: S/S Sarah L. Hutton Sarah L. Hutton, Mayor Date: February 4, 2011 CITY OF RICHMOND RICHMOND SANITARY DISTRICT S/S Richard Bodiker Richard Bodiker, President S/S Gil Klose Gil Klose, Member S/S Greg Stiens Greg Stiens, Member Date: February 8, 2011 4