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12- December 11, 2013 Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING December 11, 2013 7:00 P.M. City Commission Chambers at Sherbondy Village 215 President Barack Obama (Perviz)Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:00 p.m. on Wednesday, December 11, 2013 in the City Commission Chambers at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Joseph L. Kelley, Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Commissioner Timothy Holmes, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Commissioner Dorothy Johnson. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 19-7 (Commissioner Santiago); 19-1, 19-4, 19-5, 19-8, and 19-9 (Commissioner Johnson). It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Regular Commission Meeting Minutes—12/11/2013 1 Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Request to amend the agenda to include the following items: 16-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO PROVIDE LIMITED HUMANITARIAN ASSISTANCE TO TENANTS WHO WERE THE VICTIMS OF AN ELECTRICAL FIRE, THAT OCCURRED IN AN 18 UNIT APARTMENT BUILDING LOCATED AT 14350 NW 22ND AVENUE, IN AN AMOUNT NOT TO EXCEED A TOTAL OF $1400 PER UNIT, FOR A TOTAL SUM OF $25,200, PAYABLE FROM ACCOUNT NO. 25- 525390, A NON-BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to amend the agenda to include item 16-1. There being no discussion, the motion to amend the agenda passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: Commissioner Johnson thanked her colleagues and the citizens of the City of Opa-locka for rallying with her for the loss of Aaron Vu. 8. APPROVAL OF MINUTES: Special Commission Meeting— 10/28/2013 It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to approve the minutes of the Special Commission Meeting of October 28, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Regular Commission Meeting Minutes—12/11/2013 2 Regular Commission Meeting— 11/13/2013 It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to approve the minutes of the Regular Commission Meeting of November 13, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Second Budget Hearing— 11/19/2013 It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to approve the minutes of the Second Budget Hearing of November 19, 2013. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 9. 17th CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: 12. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: Larry Gardner, of Miami-Dade County Commissioner Jordan's Office (District 1) came forward and said he did not have any reports or announcements at this time, but he will be glad to take back any concerns or issues to Commissioner Jordan. Commissioner Johnson said the Community Action Agency has about 600 homes that need to be rehabbed through Miami-Dade County. She requested an update on the homes that is currently in need of rehabilitation. Mayor Taylor thanked Commissioner Jordan for her assistance with Movie Night in the Park. 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: Regular Commission Meeting Minutes—12/11/2013 3 14a. CITIZENS' FORUM: 1. Eldred Redmon of 2766 NW 131st Street, Opa-locka, Florida, appeared before the City Commission and stated that he submitted a Public Records Request for information pertaining to the City Attorney's Office and he have not received the requested information. He further said having some experience in the field of law, he went online and was able to obtain some of the information. Some of the cases had a lot of inaccurate information in the performance behind the cases, meaning there was no timely response to some of them which cost the city money, and other were motion for defaults. Mr. Redmon said the City Commission may or may not remove the City Attorney, but he is speaking on behalf of the tax payers. If he is not removed, there should be a mechanism in place for 90 days to make the City Attorney respond in a timely and appropriate manner. 2. Alvin Burke of 2928 NW 132nd Street, Apt. 328, Opa-locka, Florida, appeared before the City Commission and voiced his concerns regarding the removal of the City Attorney. He emphasized to the City Commission that their loyalty belongs to the citizens of the City of Opa-locka. The Commission has asked for several things from the City Attorney and he is not doing his job. Mr. Burke said it is up to the City Commission to make sure the city is getting the services they are paying for. 15. ACTION ITEMS (items from consent agenda pull list): 1. (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO ENTER INTO AN AGREEMENT WITH MASTERMIND CONTRACTOR, INC. IN AN AMOUNT NOT TO EXCEED TWO HUNDRED EIGHTY FIVE THOUSAND ONE HUNDRED EIGHTY SIX DOLLARS AND EIGHTY ONE CENTS ($285,186.81) FOR DESIGN BUILD SERVICES FOR SHERBONDY VILLAGE PARKING PAYABLE FROM ACCOUNT NUMBER 44- 541802, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; AND PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said she brought the first resolution for the parking and she has revisions to assure a certain amount of parking spaces are designated for handicap and individuals with a baby. Regular Commission Meeting Minutes—12/11/2013 4 Commissioner Holmes said he previously spoke to Charles Brown and they came up with a plan to make a parking lot on the field at Sherbondy Park. He would like to see parking for the citizens. Vice Mayor Kelley said he hope the parking west of Perviz Avenue is built with the mindset of the new City Hall. Manager Baker said modifications had to be made to the recommendation based on the upcoming construction of the new City Hall complex. Vice Mayor Kelley said he wants to make sure whatever is building built, it does not have to be torn down when the construction of City Hall begins. Manager Baker said the original concept was to put parking throughout the entire municipal complex. The west side parking is now incorporated in the new city hall complex because they did not want to do any modifications. Vice Mayor Kelley asked, what kind of impact will the lighting have on the residents. A lot of the residents complain about the lights from the park being on all night. Manager Baker said the lights are from FPL and they will be on a timer. Note: This portion of the minutes is transcribed in verbatim format. Commissioner Johnson: I would like for staff to make the amendment, as well as rescind the resolution what we previously had for the church. Last meeting I asked staff to bring that so we can rescind it so I don't want simultaneously two different agreements going on. Note: This concludes the verbatim portion of these minutes. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to amend section 2 of the legislation to include "with appropriate provisions for handicap and young child related parking". There being no further discussion, the amendment passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Regular Commission Meeting Minutes—12/11/2013 5 Mayor Taylor Yes 2. (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO APPROVE SETTLEMENT WITH TAMIKA MILLER- WIGGINS, FOR EEOC CHARGE NUMBER 510-2013-02315 AND ANY OTHER OUTSTANDING CLAIMS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. For the record, Attorney Geller said the account number is 18-513541. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said she is not comfortable with the wording reading "and any other outstanding claims". She would like to be more precise as to what those claims are and the amount. She said she did not feel comfortable about the way the situation was handled and she hopes this is a lesson learned. Attorney Geller said with regards to the wording "outstanding claims" paragraph 3 of the attached settlement agreement is a general release and it includes employment discrimination, retaliation, and a paragraph that includes any possible claims that can be brought under the public employee relations act, civil rights act, section 1981-1988 and Americans with disability act. Commissioner Johnson asked, is there any outstanding claims with a related cost in Tamika Miller-Wiggins files? Attorney Geller said to the best of his knowledge there are no additional claims to this date. Commissioner Johnson asked the City Attorney is he saying the EEOC rendered the payment and to the best of his knowledge there are not any additional claims? Attorney Geller said he negotiated and mediated a settlement in front of the EEOC mediator and to the best of his knowledge that's the only outstanding claim. Mr. Wiggins will not be able to bring any other claims based on the release. Commissioner Johnson said if Mrs. Miller-Wiggins agrees and signs the document then it will be executed. As of now it is not a signed agreement. Attorney Geller said he does have the signed agreement and it calls for her to have it delivered to the city prior to the meeting. The document was received and he can provide copies to the City Commission. Regular Commission Meeting Minutes—12/11/2013 The mediator met with Mrs. Miller-Wiggins and the documents were executed. Both the settlement agreement and the EEOC mediation settlement agreement have been fully executed. Commissioner Holmes said the bottom line is there are not any additional pending law suits in her name. Attorney Geller said that is correct. Mayor Taylor asked, why does the legislation read "any other outstanding claims". Attorney Geller said that language was included to make sure that she cannot come up with another claim. Mayor Taylor said she is not comfortable with the language because it gives the wrong appearance. Attorney Geller said it is not a good idea to delete that language. The point is that this is the only thing the city has been placed on notice of. Mayor Taylor said the language gives the perception that the city is to pay this and any other. Attorney Geller said the city is paying her $12,000 and that is for what the city knows of and any other claims that could possible exist. He said the third whereas makes it abundantly clear. The city is paying her for that claim and any other claims she might have. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 3. (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO BEGIN FORECLOSURE PROCEEDINGS ON CITY LIENS OUTSTANDING ON ABANDONED PROPERTIES IN ORDER TO DEVELOP SAID HOMES AS PART OF A HOME OWNERSHIP PROGRAM FOR CITY EMPLOYEES AND OTHER CITY RESIDENTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the resolution. Regular Commission Meeting Minutes—12/11/2013 7 Commissioner Johnson asked, what is the intent of the legislation? She said the city is not in the housing business and she is not looking to outsource it to any other agency. Vice Mayor Kelley said he previously sponsored legislation that the city work with the Opa-locka CDC for creation of housing for city employees and to his surprise nothing has occurred with that. Speaking to the City Manager and doing a little due diligence he knows there are funds available through Miami-Dade County to be able to get foreclosed properties and develop them for home ownership for city employees and residents. He further said the City Commission will not be in the business of being landlords because of the housing program the city had in the past. Note: This portion of the minutes is transcribed in verbatim form. Manager Baker: The intent of this legislation here is to finally address we have a list of a couple of dozen abandoned properties in our city where the owners have walked away from completely. We have to maintain them, deal with graffiti issues and everything else. What this process will do is once we are successful at foreclosing of the property and taking ownership of them then we would put an RFP out on the street and partnership with housing development agencies that actually do this. The property will be redeveloped and it may just require interior renovations, redeveloped and put back on the market and made available. We wanted to go a step further to allow our employees to have first preference at being candidates to purchase the property as well as make it available to city residents, that's the overall intent of this piece of legislation. Note: This concludes the verbatim portion of these minutes. Vice Mayor Kelley said there are costs involved and he requested that the City Manager put on the record that there are funds available that will help with the process. Note: This portion of the minutes is transcribed in verbatim form. Manager Baker: There are county funds available that will provide future homeowners funding to purchase these properties and we have actually applied for those funds in advance because it just requires a letter from us putting that request in. The overall intent is to get these abandoned properties redeveloped, back on the market, and hopefully bring additional beautification to the neighborhoods where they currently sit and continue to be an eyesore for many of our residents that see them on a daily basis. Note: This concludes the verbatim portion of these minutes. . Commissioner Johnson said she will sponsor the legislation, however she will not sponsor it with the idea of a unique exclusive for Opa-locka CDC. She wants it to be written that it will go out for RFP. Regular Commission Meeting Minutes—12/11/2013 8 She said Millions of dollars have been administrated from Commissioner Jordan's office to the Opa-locka CDC to rehab homes in Opa-locka. She is the representative for Commissioner Jordan at the Community Action Agency. Commissioner Johnson further said the City Manager should capture those funds first and make sure the funds are being used in Opa-locka. Vice Mayor Kelley said the first thing he said was that the city was suppose to have a partnership with the Opa-locka CDC and nothing has been done, that's why he is bringing the item back in this form. This will go out for an RFP to allow people an opportunity to bid on the job. Note: This portion of the minutes is transcribed in verbatim form. Vice Mayor Kelley: This process is not exclusive, it's going to come back to the City Commission after it goes out for RFP and the City Commission will decide who will provide the services. Note: This concludes the verbatim portion of these minutes. Commissioner Johnson said the previous legislation mentioned the Opa-locka CDC so she would like for that legislation to be amended to factor in what was mentioned. Vice Mayor Kelley said he plans to rescind the previous legislation. He directed the City Attorney to bring back legislation at the January 8, 2014 Regular Commission Meeting to rescind the previous legislation. Commissioner Johnson said she would like to co-sponsor the legislation. Mayor Taylor asked, who will manage the program? Vice Mayor Kelley said that's part of the RFP process. Commissioner Holmes asked, why this cannot go through the Housing Department/Community Development Department? Manager Baker said Community Development will be coordinating all of the activities. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes 4. (19-7) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO REMOVE THE CURRENT CITY ATTORNEY AND Regular Commission Meeting Minutes—12/11/2013 9 AUTHORIZING THE CITY COMMISSION TO APPOINT A NEW IN-HOUSE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. and D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the resolution. Commissioner Santiago said he heard a lot of negative comments regarding the City Attorney, but people do not remember all the work that Mr. Geller and his firm does for the city. Two months ago Mr. Geller won a big lawsuit so he would like everyone to look at the good job the City Attorney is doing. He further asked his colleagues to have some mercy this time of the year. Commissioner Holmes said he is not basing the resolution on how he feels, this is not personal, it's all business. Mr. Geller has had enough chances to do what he needs to do. Attorney Geller said he is very proud of the work he does and have done for the city; he believes they provide very quality legal service for the city. At the request of Commissioner Johnson who requested that there be regular office hours, they have been providing the City Clerk's Office both from him and the Deputy City Attorney at least 3- 4 days per week. He said he had discussions with Commissioner Holmes and the City Manager and they have agreed going forth that there will be a different system that will involve having someone in the office on a clerical basis in additional to the City Attorney hours on a daily basis. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Holmes: On that note what he just stated I'm willing to give him 30 days until our first meeting in January to put this in place. This is about the welfare of the city and the citizens of this community. This is not personal with me. Don't take my friendship for a kind of weakness because it's not a weakness because I'm nice to everybody. We got to move this city forward in a positive direction. Mr. Geller and his past actions in my opinion have not been doing what he suppose to do. I don't care if he has won some law suits for this city, he still have to do the best job he can do for the welfare of this city and get this stuff done in a timely basis. Get it done for the City Clerk, City Manager, Police Department, whatever comes up needs to be done on a timely basis. I hope the City Attorney have it in place before the first meeting in January because if I don't see any changes come the first meeting in January I'm bringing this resolution back. Note: This concludes the verbatim portion of these minutes. Commissioner Holmes pulled the resolution based on City Attorney's comments. Regular Commission Meeting Minutes—12/11/2013 10 Commissioner Johnson said there is a co-sponsor to the resolution. Commissioner Holmes said it is his legislation and he is fed up with what he has seen. Commissioner Johnson said she has been disrespected and she assume that the sponsors will be deferring the legislation; therefore she will hold her comments and speak to the employee. She further said if the legislation comes back she will not be a co-sponsor. 5. (19-8) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO REMOVE THE CURRENT INSURANCE AGENT OF RECORD FOR THE CITY OF OPA-LOCKA, AUTHORIZING THE CITY MANAGER TO SEEK COMPETITIVE PROPOSALS FOR A NEW INSURANCE AGENT, AND TO REPORT BACK TO THE CITY COMMISSION ON THE RESULTS OF THOSE COMPETIVE PROPOSALS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said Mr. Baker was directed to work with the current agent of record. She asked what has improved. Manager Baker said he previously provided an update on the accomplishments that have been made. One significant accomplishment was that the employees' contribution calculation has been changed and the employees' premiums have been reduced significantly, however, the greatest challenge is the coverage. Commissioner Johnson said she is not supporting the legislation because coming from HR for 29 years she knows that the more utilization of any insurance is going to make the cost increase. Staff should have had better control over the issue and she will not be supporting institutional knowledge. Manager Baker said he provided the City Commission the accomplishments of what staff have done. The employees' premiums were significantly reduced and they have met with the health provider that provided the wellness program to implement a program. Commissioner Holmes said this resolution is not personal. His main goal is for the betterment of the citizens and employees after listening to the employees tell him they have to pay $400-$500 each pay period to pay for health insurance. He further said Mr. Baker did an excellent job to get the premiums reduced, however, the high cost for deductibles are still there. Regular Commission Meeting Minutes—12/11/2013 11 Vice Mayor Kelley said he will not support the resolution because he does see progress. The City Manager hasn't indicated if the implementation is working, but some progress has been made. At this point it will be challenging to go out and look for a different insurance company. He further said he don't think there are any other city in the county that has more concern for their employees than the City of Opa-locka. He knows it is tough, but as a whole the city is doing a good job with trying to address the concerns and issues the employees have. Commissioner Holmes said based on the comments made by his colleagues, he will pull the legislation. Mayor Taylor requested that the minutes reflect Manager Baker's comments that the wellness program should be solid within 6 months. 6. (19-9) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PAY FOR THE REPAIR COSTS OF EMPLOYEE-OWNED VEHICLES WHICH WERE DAMAGED DURING THE INCIDENT OCCURRED ON DECEMBER 2, 2013 NEAR CITY HALL, AND TO PAY FOR OVERTIME FOR ANY CITY EMPLOYEES ENTITLED TO RECEIVE OVERTIME, AS A RESULT OF THOSE EMPLOYEES BEING FORCED TO REMAIN AT WORK BEYOND NORMAL WORK HOURS, AS A RESULT OF THE AFOREMENTIONED INCIDENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said she is in support of those employees being paid overtime but it needs to be documented. She asked the City Attorney does the city's general liability insurance cover for the cost of damages that occurred on the city's property? Attorney Geller said it was his understanding from the sponsor that he did not want the employees to have to wait until they find out the results of the insurance claim. Commissioner Johnson said that should not occur. Either the city has coverage or they don't. Manager Baker said two personal vehicles were involved in the incident and they have address both of the situations with the employee's. The city has a $25,000 deductible so this is a matter that needs to be addressed internally. He does not recommend submitting it to the league to add to the claim history. Regular Commission Meeting Minutes—12/11/2013 12 Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: Mr. Manager, if that was your intent if the cost of paying for it versus the deductible then somewhere in this legislation it should say it. You should have sat with the sponsor and said it. What is says on this page and the supportive documentation does not allude to what you are saying. If that's the intent, common sense will tell me that's the route to go. I'm glad that you are putting it on record. Commissioner Johnson: Is that my understanding? Manager Baker: Yes Ma'am. Commissioner Johnson: Because the deductible for our general liability insurance is $2,500 and the claims are about$300-1,000 and it's more cost effective. Manager Baker: Yes ma'am. Note: This concludes the verbatim portion of these minutes. Commissioner Holmes said he thought everyone was aware of the cost for the city's insurance deductible. Commissioner Santiago asked, what is the cost to repair the vehicles? Manager Baker said it is his understanding that one vehicle has been repaired and the other one is scheduled. Commissioner Santiago asked, what is the cost? Manager Baker said approximately$300.00. Mayor Taylor asked, were the employees working? Manager Baker said they were all instructed to return to work. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 16. NEW ITEMS: (16-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO PROVIDE LIMITED HUMANITARIAN ASSISTANCE TO TENANTS WHO WERE THE VICTIMS OF AN ELECTRICAL FIRE, THAT OCCURRED IN AN 18 UNIT APARTMENT BUILDING LOCATED AT 14350 NW Regular Commission Meeting Minutes—12/11/2013 13 22ND AVENUE, IN AN AMOUNT NOT TO EXCEED A TOTAL OF $1400 PER UNIT, FOR A TOTAL SUM OF $25,200, PAYABLE FROM ACCOUNT NO. 25- 525390, A NON BUDGETED ITEM; PROVIDING FOR INCORPORATION; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the above resolution. Commissioner Santiago said he is aware of the situation that occurred in the apartments on 22nd Avenue. He has visited the tenants since the incident occurred and there is an emergency to help the people living in that complex. He said the city's budget is tight so he would like the City Manager to do his best to get a lower moving cost for the tenants. Vice Mayor Kelley commended the sponsor for the legislation because it is an issue that needs to be addressed. He echoed the same concerns as Commissioner Santiago to get a lower cost. Vice Mayor Kelley said since the city is providing humanitarian assistance to help the residents in the city. Is it possible to do anything regarding the property, because the owners need to be held accountable. He further said he can see other housing/apartment developments that have similar challenges and this may open Pandora's box. To the City Attorney, a policy needs to be developed and he would favor sponsoring legislation. To the sponsor, Vice Mayor Kelley asked to make an amendment to lien the property so the city can get some of its money back as they relocate the tenants. Commissioner Johnson thanked her colleagues for their comments. She said after speaking to the City Manager time did not permit for her to add to the legislation, but that was the intent to put a lien on the property. Attorney Geller said he does not want to mislead the City Commission and say the funds can be recovered and he would not prefer to go into dialogue on the dais to educate the other side. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: I would just like for you to put it in the legislation. In addition to that, I'm going to ask my colleagues to bear with me a couple of months. I've already spoken to some investors that are working with my organization and they have some funds available, but I cannot make a commitment. I am going to make a commitment to this to see how much I can recover of this and you do have the humanitarian reasons in there, which I preferred that you put the lien on it. The humanitarian reason sits where Regular Commission Meeting Minutes—12/11/2013 14 it's not setting a precedence, so it's not someone that can say we did it for one now we have to do it for the other. I will make a strong effort to recover as much of this money as possible. Note: This concludes the verbatim portion of these minutes. Vice Mayor Kelley said once the city assists the tenants, he does not want the owners to re-open the property. Commissioner Holmes said he hears his colleagues' comments, but the Code Enforcement and Housing Department needs to check apartments on a regular basis. To the Mayor, when the city moved the tenants on Aswan Road last year, did the city put a lien on the property? Mayor Taylor said she was unaware if the city had put a lien on the property. She said there are several processes to go through and they have a money value. Attorney Geller said that is correct. Mayor Taylor said to her knowledge this is the second time a housing situation occurred and the city took the weight of the housing. She is concerned because there is not a policy or process. She further said she saw level management and citizens helping citizens, however she did not see the CET department and she thought that was part of their function to be a Red Cross for the City of Opa-locka. Mayor Taylor directed the City Manager to set a policy and include the CET department in the event this happens again. Vice Mayor Kelley said he previously mentioned that he will be working with the City Manager to develop a policy. Attorney Geller said the city have very broad authority in a number of areas. One being the city has the right to pursue its own financial interest. The city is also given the police power to have the ability to do Zoning, Code Enforcement, and Building Regulations. The city can and will vigorously enforce those regulations as it pertains to that building, but the city cannot exercise its police power for financial interest. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend section 2 of the legislation to include "and to pursue recovery of costs expended by the city from the apartment building owner". Commissioner Johnson said she is in support of the amendment but she would like the City Attorney to make reference to the largest legislation she sponsored in 2006. Regular Commission Meeting Minutes—12/11/2013 15 There being no further discussion, the amendment passed by a 4-1 vote. Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes There being no further discussion, the resolution passed by a 4-1 vote. Commissioner Santiago Yes Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Vice Mayor Kelley directed the City Attorney to speak to all of the Elected Officials for their input so a draft can be available at the first meeting in January. 17. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING: B. SECOND READING/PUBLIC HEARING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE 10-03, WHICH CREATED A NEW SECTION (ORDINANCE NO. 86-8, ARTICLE 7, SECTION 7.5) TREE PROTECTION PROGRAM; SPECIFYING INTENT; DESIGNATING AUTHOIRTY TO SUPERVISE; ENFORCE; MODIFY AND SUPPLEMENT; PROVIDING DEFINITIONS; ESTABLISHING TREE PLANTING STANDARDS; PROVIDING TREE REMOVAL STANDARDS; PROHIBITING TREE ABUSE; DESCRIBING PUBLIC PROPERTY PLANTING AND MAINTENANCE STANDARDS; APPLICABILITY TO UTILITY COMPANIES; ESTABLISHING EMERGENCY PROVISION; DESIGNATING ENFORCEMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on November 13, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. Regular Commission Meeting Minutes—12/11/2013 16 There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Vice Mayor Kelley to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO CREATE AN ORDINANCE PROHIBITING IMPROPER SOLICIATION ON CITY STREETS AND PROPERTY IN ACCORDANCE WITH PROVISIONS, SIMILAR TO FLORIDA STATUTE 337.406; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on November 13, 2013). Sponsored by D.J. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Mayor Taylor Yes 3). AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA PROVIDING FOR THE ISSUANCE, IN ONE OR MORE SERIES, OF THE CITY'S CAPITAL IMPROVEMENT REVENUE OBLIGATIONS; PROVIDING THAT SUCH OBLIGATIONS SHALL NOT CONSTITUTE AN INDEBTEDNESS OF THE CITY WITHIN THE MEANING OF ANY CONSTITUTIONAL OR STATUTORY PROVISION OR LIMITATION, OR A PLEDGE OF THE CITY'S FULL FAITH AND CREDIT, BUT SHALL BE SECURED BY AND PAYABLE FROM PLEDGED FUNDS CONSISTING OF (I) THE PUBLIC SERVICE TAX REVENUES DERIVED FROM THE LEVY AND COLLECTION BY THE CITY OF A PUBLIC SERVICE TAX AND (II) THE COMMUNICATIONS Regular Commission Meeting Minutes—12/11/2013 17 SERVICES TAX REVENUES DERIVED FROM THE LEVY AND COLLECTION BY THE CITY OF A COMMUNICATIONS SERVICES TAX; PROVIDING FOR THE ISSUANCE OF THE FIRST SERIES OF SUCH OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING EIGHT MILLION FIVE HUNDRED THOUSAND DOLLARS ($8,500,000), TO BE DESIGNATED AS THE CITY OF OPA-LOCKA, FLORIDA CAPITAL IMPROVEMENT REVENUE NOTE, SERIES 2013, FOR THE PRINCIPAL PURPOSE OF PROVIDING FUNDS, TOGETHER WITH OTHER LEGALLY AVAILABLE FUNDS, TO FINANCE THE COST OF ACQUISITION OF A SITE WITHIN THE CITY AND THE ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPPING OF A CITY ADMINISTRATION BUILDING AND RELATED FACILITIES ON SUCH SITE, ALL AS SHALL BE MORE FULLY SET FORTH IN A SERIES ORDINANCE; PROVIDING FOR THE ISSUANCE OF ADDITIONAL OBLIGATIONS AND REFUNDING OBLIGATIONS UNDER CERTAIN CONDITIONS; PROVIDING FOR THE CREATION OF CERTAIN FUNDS AND ACCOUNTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE (first reading held on November 26, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Johnson Yes Mayor Taylor Yes 4). A SERIES ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA PROVIDING FOR THE ISSUANCE, PURSUANT TO AN ORDINANCE OF THE CITY PREVIOUSLY ENACTED, OF OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING EIGHT MILLION FIVE HUNDRED THOUSAND DOLLARS ($8,500,000), TO BE DESIGNATED AS THE CITY OF OPA-LOCKA, FLORIDA CAPITAL IMPROVEMENT REVENUE NOTE, SERIES 2013, FOR THE PURPOSE OF PROVIDING FUNDS, TOGETHER WITH OTHER AVAILABLE FUNDS, TO FINANCE THE COST OF ACQUISITION OF A SITE WITHIN THE CITY AND THE ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPPING OF A CITY ADMINISTRATION BUILDING AND RELATED FACILITIES ON SUCH SITE, FUNDING A RESERVE ACCOUNT FOR THE SERIES 2013 NOTE, IF DEEMED NECESSARY, AS PROVIDED HEREIN, AND PAYING COSTS OF ISSUANCE OF THE SERIES 2013 NOTE; Regular Commission Meeting Minutes—12/11/2013 18 PROVIDING FOR THE TERMS AND PAYMENT OF SUCH SERIES 2013 NOTE; PROVIDING FOR THE RIGHTS, SECURITY AND REMEDIES OF THE LENDER WITH RESPECT THERETO; MAKING CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; DESIGNATING A REGISTRAR AND PAYING AGENT FOR THE SERIES 2013 NOTE; DELEGATING AUTHORITY TO THE CITY MANAGER, IN CONSULTATION WITH THE CITY'S FINANCIAL ADVISOR, TO SELECT A QUALIFIED FINANCIAL INSTITUTION PURSUANT TO A COMPETITIVE PROPOSAL PROCESS TO MAKE A LOAN TO THE CITY EVIDENCED BY THE SERIES 2013 NOTE, SUBJECT TO CERTAIN PARAMETERS AND OTHER MATTERS SET FORTH IN THIS SERIES ORDINANCE; AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT WITH THE LENDER TO SET FORTH ADDITIONAL COVENANTS OF THE CITY AND MATTERS RELATING TO THE SERIES 2013 NOTE AS MAY BE REQUIRED BY THE LENDER; AUTHORIZING CITY OFFICIALS TO DO ALL THINGS DEEMED NECESSARY IN CONNECTION WITH THE ISSUANCE, SALE AND DELIVERY OF THE SERIES 2013 NOTE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE (first reading on November 26, 2013). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. For the record, Attorney Geller read technical amendments into the record. Page 4 item b read as follows "The city does not expect to issue more than $10 Million Dollars of tax exempt obligations in calendar year 2013 and therefore in the event the series 2013 note is issued and delivered in calendar year 2013 the city hereby designates the series 2013 note as a qualified tax exempt obligation within the meaning of section 265 b3 of the internal revenue code of 1986 as amended. In the event that the series 2013 note is instead issued and delivered in calendar year 2014 the term series 2013 note series 2013 series 2013 project series 2013 reserve account series 2013 reserve fund requirement and 2013 covenant agreement may be re designated to instead reference 2014. The City Manager is hereby authorized to designate such series 2014 note as a qualified tax exempt obligation within the meaning of section 265 b3 of the internal revenue code of 1986 as amended. In the event the city can certify at the time of issuance of the series 2014 note that it does not expect to issue more than $10 Million Dollars of tax exempt obligations in calendar year 2014". In addition, page 5 section 4b the following words are added "And limitations on provisions in the master ordinance as". Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to include the amendments read by Attorney Geller. Vice Mayor Kelley requested that the bond counsel read into the record what was said by Attorney Geller. Regular Commission Meeting Minutes—12/11/2013 19 Denise Schantz, Greenspoon Marder, P.A. appeared before the City Commission and stated that she have been working with city staff to make the exact bond changes that was read by Attorney Geller. The changes were made to create the flexibility in the vent the financing has to go into 2014. There being no further discussion, the amendment passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no further discussion, the ordinance passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes C. RESOLUTIONS/PUBLIC HEARING: 19. ADMINISTRATION: CONSENT AGENDA: (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE A 2014 FORD CLUB WAGON FROM HUB CITY FORD UTILIZING THE 2014 FLORIDA SHERIFF'S ASSOCIATION PURCHASING CONTRACT AT A COST OF $23,899.00 AND ENTERING INTO AN AGREEMENT WITH AMERICAN ALUMINUM ACCESSORIES, INC. TO INSTALL ALUMINUM MODULAR UNITS AND ACCESSORIES AT A COST OF $10,864.00, UTILIZING FUNDING FROM THE FY 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, PAYABLE FROM ACCOUNT NUMBER 29-529832, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, CREATING AND APPROVING A METHOD OF DEALING REDUCTION OF MUNICIPAL LIENS, AUTHORIZING GUIDELINES FOR HOW THESE LIENS MAY BE SETTLED, DIRECTING THAT EXCEPTIONIS TO THESE GUIDELINES MAY ONLY BE GRANTED BY THE CITY COMMISSION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO END FURLOUGH Regular Commission Meeting Minutes—12/11/2013 20 DAYS FOR EMPLOYEES OF THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. and D.J. (19-10) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO INCREASE USE NON- CITY STAFF ON CITY EVALUATION COMMITTEES; PROVIDING FOR INCORPORATION OF RECITALS; AND PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolutions were read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass items 2, 3, 6, and 10 of the consent agenda. The motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Holmes Yes Commissioner Johnson Yes Mayor Taylor Yes A. CITY MANAGER'S REPORT: Manager Baker gave a report on the city's audit and the intent is to present the 2012 audit. In conversation with the city's auditor he indicated he needed additional time to finalize the audit. The financial report is very critical because of the financing previously approved and the commitments that have been made with the State of Florida. Manager Baker reported that temporary parking has been created for Sherbondy Village and it will be in place until it begins to interfere with city hall construction. The Helen Miller Center Ribbon Cutting has been scheduled for December 18, 2013 and if the City Commission desires a personal tour prior to the ceremony he will accommodate their request. Manager Baker said a written report was provided to address a shooting on Alexandria Drive, 22nd Avenue Apartments living conditions, and Gardens Apartments. He further said the Fire Hydrant program is on schedule and the process will start in January. Manager Baker informed the City Commission that they will be provided a written report regarding historic city hall environmental conditions and the actual structure integrity. He would like to point out that in the examination of the historical piece, the report is confirming that it is not structurally sound to hold up some of the walls that is existing. Regular Commission Meeting Minutes—12/11/2013 21 Commissioner Holmes said no one in the city is above the law that they cannot be sited if they receive a violation. He has heard that people are making threats to the Code Enforcement Officers and they are afraid to do their job. He received a complaint that whenever there is a problem on 139th Street and the police have to chase someone they use that street to get away so the citizens are requesting speed bumps to slow down the speeding. Commissioner Holmes asked, is historic city hall still on schedule to be remodeled next year? Manager Baker replied, yes. Commissioner Holmes requested for 139th Street to be included when the street sweeper goes out. He said an incident occurred at 3400 NW 135th Street and the employee parking lot was locked down. He would like the walk through gate to be larger so the employees will be able to exit in the event of an emergency. Commissioner Santiago since the Code Enforcement Department has a new director he have seen a lot of changes in the department. If anyone tries to hurt the Code Enforcement staff then the Police Department will protect them. He thanked the City Manager for moving the city in a positive direction. Commissioner Johnson said a no right turn sign was put up on the corner of East Superior Street & 27th Avenue, but an individual sign needs to be on the street. She reported a large pot hole on 148th Street and 24th Court. Commissioner Johnson said the city needs to do more due diligence on inspections as it relates to rental apartments. She further said the Executive Director of CAA needs to be invited to the Helen Miller Center Ribbon Cutting Ceremony. Vice Mayor Kelley concur with Commissioner Holmes regarding selective code enforcement. He asked for an update on apartment dwellings being inspected. Manager Baker said they are in the process of putting together an annual schedule to make it organized. Vice Mayor Kelley said once the buildings have been inspected something needs to be in place that the property have been inspected. Regular Commission Meeting Minutes—12/11/2013 22 With regards to the new garbage haulers, he received calls about inconsistency relating to the garbage not being picked up. He continued by saying that looking at the information received from the tenants at the apartment located on 22nd Avenue, he has concerns because based on the letter it gives the appearance that the city have not done anything. The letter also reads that they are scheduled to receive a final inspection. Manager Baker said he is seeing the document for the first time and he has a problem with it. He had at least three discussions with the attorney representing the owners and they appeared before the Special Magistrate on Tuesday. Commissioner Johnson said the letter was provided to her and she asked that her colleagues receive a copy because it is critical information. Manager Baker said the electrical is one issue; however, there are other life safety issues that have not been addressed. A permit was pulled for the electrical work. Mayor Taylor said if the power is restored that gives the tenants perception that they can move back in. She asked, is the garbage service still in transition. Manager Baker said for the most part everything is running smooth. Mayor Taylor directed the City Manager to look into putting speed bumps on Service Road. She further said she would like to conduct a citizen's survey for the Elected Officials. B. ACCOUNTS PAYABLE: Susan Gooding-Liburd, Finance Director came forward and stated that all documents required for her report are part of the package provided to the Commission. The report includes the cash requirement report for payment due on November 26, 2013, revenue audit trail and expenditure audit trail. The reserve balance is $225,697.86, the interest for December have not been received as of today. She said she will provide the City Commission with the December interest statement along with a copy of the franchise fee collection. Commissioner Johnson requested a copy of the back reconciliation for 2011 and 2012. She asked, what is the strategy to pay back to the reserve account. In addition, Commissioner Johnson asked for a report of how the city's finances will be with stopping furlough days. Regular Commission Meeting Minutes—12/11/2013 23 20. OFFICIAL BOARD REPORTS: Clerk Flores said there is a need for individual appointments to be made and she asked that those Commissioners make their appointments so everyone will be included in the training. 21. CITY ATTORNEY'S REPORT: Attorney Geller said he submitted a written report and will be happy to address concerns from the City Commission. Commissioner Johnson said the City Attorney's Office is in need of improvement and she is in support of a person being in the office on a daily basis. She directed the City Attorney to prepare a resolution for the January 8th Commission rescinding previous legislation for parking at the church. Commissioner Johnson asked the City Attorney has he had an opportunity to look at the solid waste contract. Attorney Geller said he reviewed the contract and spoke to the Principal of the company. At that time he expressed that there was unhappiness about the contract and he is still waiting on a written response. He was informed verbally that their contracts are limited by their franchise and that is correct. Commissioner Johnson asked, is it the City Attorney's understanding that the company is a franchise. Attorney Geller said they are in the nature of a franchise, technically it is not. Vice Mayor Kelley said he will speak to the City Attorney to prepare legislation for interns. Commissioner Santiago said he know the City Attorney will do his best to improve the City Attorney's Office. 22. CITY CLERK'S REPORT: Sha'mecca Lawson encouraged the Elected Officials to attend the Board Training on Saturday, December 14, 2013 @ 8:30 a.m. 23. MAYOR/COMMISSION REPORT: Commissioner Holmes said it has been brought to his attention that some business owners are complaining that he is trying to close their business and that is not true. He wished everyone happy holidays. Regular Commission Meeting Minutes—12/11/2013 24 Commissioner Santiago acknowledged Juan Correa and Mayor Osvaldo Ovelar of Pucu Isla. He further said Pucu Island is working with the city to allow 4 students from the City of Opa-locka to travel to Paraguay. Commissioner Santiago closed by wishing everyone happy holidays. Commissioner Johnson thanked her colleagues for their assistance with the Signage Town Hall meeting and the 12th Annual Holiday in the Village Toy Give-Away. The welcome kit should be completed by February and will be ready for distribution. She said her program is putting in place a system of care and she will bring resources to the CET department. She had an opportunity to attend the Science Fair and Dr. Robert B. Ingram won 1st place. Vice Mayor Kelley thanked his colleagues for their participation in the Thanksgiving Worship service. He reported that he attended the Florida League of Cities policy meeting in Orlando, Florida where he sits on the Finance &Taxation Committee. Vice Mayor Kelley will be partnering with Senator Oscar Braynon for an Affordable Healthcare Forum on January 21, 2014. He further said an update is needed regarding the Strategic Planning that was held with the City Commission. Vice Mayor Kelley said he will be working with the City Manager to implement a One Stop center at Helen Miller Center to provide assistance to the citizens. He invited all seniors to attend the Christmas Light Tour on December 16, 2013. He wished everyone a Happy Holidays. Mayor Taylor asked Commissioner Johnson to extend the boarders of the Educational Compact to the charter schools and daycare centers. Starting the New Year, Mayor Taylor will ask of her colleagues to start dividing their responsibilities. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: Regular Commission Meeting Minutes—12/11/2013 25 There being no further business to come before the Commission, it was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to adjourn th- - . ing at 10:10 p.m. A!I R ATTEST: CITY CLERK Regular Commission Meeting Minutes—12/11/2013 26