HomeMy Public PortalAbout2017-20 Authorizing a work order to Calvin Giordano and Associates for the Artificial Turf InstallationRESOLUTION NO. 2017-20
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING
THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO
CALVIN, GIORDANO & ASSOCIATES, INC. FOR DESIGN
CRITERIA PROFESSIONAL SERVICES AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE
ARTIFICIAL TURF INSTALLATION AT THE VILLAGE
GREEN; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications No.
2016-02-09 ("RFQ") for continuing professional engineering services; and
WHEREAS, pursuant to the RFQ, the Village Council selected Calvin, Giordano &
Associates, Inc. ("Consultant") as one of the consultants to provide continuing professional
engineering services and authorized the Village Manager to execute an agreement with Consultant;
and
WHEREAS, Consultant has provided a proposal, attached hereto as Exhibit "A," (the
"Proposal") for design criteria professional services and construction administration services relating
to the installation of artificial turf at the athletic fields at the Village Green Park (the "Project"); and
WHEREAS, the Village Council desires to authorize the Village Manager to issue a work
order for the Project consistent with the Proposal and the professional services agreement entered
into between the Village and Consultant; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare
of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Village Manager Authorized. The Village Manager is hereby authorized
to issue a work order to Consultant for the Project that is consistent with the Proposal attached hereto
as Exhibit "A" and to execute the Proposal.
Section 3. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
PASSED and ADOPTED this 18`h day of April, 2017.
MA R AYRA PEA LINDS
ATT
HITA H. ALVAREZ, MMC, VILLAGE C
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
7
t
VILLAGE ATTORNEY
Building Code Services
Coastal Engineering
Code Enforcement
Construction Engineering
and Inspection
Construction Services
Contract Government
Data Technologies
and Development
Emergency Management
Services
Engineering
Environmental Services
Facilities Management
Indoor Air Duality
Landscape Architecture
Municipal Engineering
Planning
Public Administration
Redevelopment
and Urban Design
Surveying and Mapping
Traffic Engineering
Transportation Planning
GSA Contract Holder
1800 Eller Drive
Suite 600
Fort Lauderdale, FL
33316
954.921.7781 phone
954.921.8807 fax
www.cgasolutions.com
Calvin, Giordano & Associates, Inc.
EXC E PT I ONAL SOLU TIONS"'
March 22, 2017
Mr. John C. Gilbert
Village Manager
Village of Key Biscayne
Village Hall, 88 W. McIntyre Street, Room 250
Key Biscayne, FL 33149
Exhibit A
RE: Design Criteria Professional Services and Construction Admin Services for
Artificial Turf Installation
CGA Proposal No. 16-8467A
Dear Mr. Gilbert,
This work order is being issued subject to the terms and conditions of the professional
services agreement, dated May 24, 2016 entered into between the Village and Calvin,
Giordano & Associates, Inc. (CGA).
We understand that the Village of Key Biscayne has entered into a contract with
another firm for Design/Build services associated with the design, construction, and
installation of a synthetic turf surface to two athletic fields at Village Green Park
totaling approximately 111,924 square feet in area.
Calvin, Giordano & Associates, Inc. is pleased to submit this proposal for professional
services as required to perform Peer Review of the design documents and to provide
Owner's Representative Services during construction and installation of the artificial
turf surfaces.
The specific services offered by CGA under this proposal are detailed as follows:
I. Professional Engineering Services
A. Civil Engineering
1. Design Peer Review Services
• Perform peer -reviews of the 90% design documents. Issue
comments/suggestions as appropriate.
FORT LAUDERDALE WEST PALM BEACH PORT ST. LUCIE HOMESTEAD TAMPA 1 CLEARWATER JACKSONVILLE ATLANTA
March 22, 2017
Page 2 of 7
2. Construction Phase Services
Construction Phase Services shall be performed by CGA's Construction
Engineering Department. Please see scope and fees identified under that
section of this proposal.
3. Other Services
The only Civil Engineering services included in this proposal/contract are
those identified above. No other Civil Engineering services are included
in this contract.
Any meetings other than those specifically identified in sections 1
through 2 above are specifically excluded from this proposal and
contract. If additional meetings are required, they can be added on an
hourly (T&M) basis.
II. Professional Construction Services
A. Owner's Representative Services. Consultant shall provide services related to the
oversight of the Project ("Owner's Representative Services"). The Owner's
Representative Services provided by the Consultant shall include the following:
1. Review the work performed by the Contractor / Consultant Team through to
Project completion, and require that the materials furnished and the work
performed are in accordance with the drawings, specifications and contract
documents. Field Observations time / effort is based one (1) part-time
Resident Project Representative at 20 hours per week (4 hours per visit) for 14
active weeks totaling 280 hours of field observation time.
2. Attend and participate in meetings with Contractor and appropriate regulatory
agencies when requested by CLIENT and necessary for consultation or
conferences in regards to construction of the project.
3. Attend / participate in one (1) pre -construction meeting, and bi-weekly
construction progress meetings at the project site for the duration of the site
construction activities (assumed effort of 7 meetings @ 4 hours per meeting).
4. Assist CLIENT and Contractor with design related questions / changes.
Evaluate requested deviations from the approved design or specifications.
5. Review shop drawings, samples and other data which the Contractor is
required to submit.
March 22, 2017
Page 3 of 7
6. Perform substantial and final inspection(s) to determine, in general, if the work
has been completed in conformance with the intent of the Contract Documents.
7. Review as as -built / record drawings provided by the Contractor.
8. Review and approve, in accordance with the CLIENT's procedures, all
applications for payments submitted by the Contractor in accordance with
established procedures.
9. At the appropriate time, coordinate the preparation of punch lists indicating the
items of work remaining to be accomplished, and require that these items are
completed in an expeditious manner.
B. The costs for construction phase services are largely dependent on the construction
schedule, as it pertains to the number of activities occurring at once and the duration
of each activity. As this proposal for on -site construction phase services has been
prepared prior to the final development of the project design, it has been prepared
without the benefit of a construction schedule and without the input of the client and
contractor in regards to phasing, sequencing and scheduling of the work. As such,
for the purpose of this Construction Services proposal, the following scope and fees
are provided based on an estimated / assumed active construction duration of one
hundred (100) calendar days. Should the active construction duration deviate from
the estimated100 contract days or should it be divided into separate phases or sub -
phases, then any additional time beyond this duration will require an approved
additional services agreement (ASA). The following services are to be provided:
C. Not included in Construction Phase Services proposal are related inspection /
observation services of: site demucking or earth work operations, landscape or
irrigation installation, on -site power or telephone or cable installations, site lighting /
electrical installations, MOT plan(s) review, bidding services, inspection of
structures (buildings) and improvements within 5' of structures, covered walkways;
fire line construction; and material testing. No pre -bid services or pre -bid meeting
attendance is included.
BASIS OF PROPOSAL
• Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc.
represents its judgment as a design professional and is supplied for the general guidance
of the CLIENT since Calvin, Giordano & Associates, Inc. has no control over the cost of
labor and material, or over competitive bidding or market conditions. Calvin, Giordano
& Associates, Inc. does not guarantee the accuracy of such opinions as compared to
contractor bids or actual cost to the CLIENT.
March 22, 2017
Page 4 of 7
• Any outside engineering services, studies, or laboratory testing not specifically
mentioned in the Scope of Services will be the responsibility of the CLIENT. All
municipal, permit, and agency fees as well as Title Certificates will be paid by the
CLIENT.
• Basic services outlined within this proposal shall be considered complete when the
project plans are submitted to the regulatory agencies for Certification.
• Calvin, Giordano & Associates, Inc. is performing the consultant services set forth in this
Agreement strictly as a professional consultant to CLIENT. Nothing contained in this
Agreement shall create any contractual relationship between Calvin, Giordano &
Associates, Inc. and any contractor or subcontractor performing construction activities on
the project, or any of CLIENT's other professional consultants.
• Calvin, Giordano & Associates, Inc. shall not be responsible for the contractor's
schedules or failure to carry out the construction in accordance with the construction
documents. Calvin, Giordano & Associates, Inc. shall not have control over or charge of
acts or omissions of the contractor, subcontractors, or their agents or employees, or of any
other persons performing portions of the construction.
• Calvin, Giordano & Associates, Inc. will require that all consultants carry proper
insurance, including professional liability insurance, if appropriate.
• Permit construction certification will include one partial and one final inspection.
ADDITIONAL FEES
The following services are NOT included in this proposal and will be considered
Additional Services, which will be addressed in a separate contractual agreement. The
services include but are not limited to:
• Architectural, structural (i.e., retaining walls, bridges, docks), mechanical (i.e., fire
pumps), fire protection, geotechnical and testing, environmental assessment, power, gas,
telephone, cable television, site lighting services.
• Calculations for needed fire flow for site demands, based on building type use and size, if
required.
• Calculations of off -site flood stages.
• Construction quality control inspections.
• Off -site engineering and negotiations for off -site easements, if required (other than as
specified in the Scope of Services).
• Permit application or negotiation with permitting authorities other than those specifically
listed herein.
• Preparation of construction contract documents, other than drawings and technical
specifications (e.g., bid schedule, project manual);
• Professional land surveying not included in the scope of services (i.e., buried utility
investigation, easement research, condominium documents, project stake -out and as -built
drawings).
March 22, 2017
Page 5 of 7
• Professional services required due to conditions different from those itemized under the
Scope of Services or due to events beyond the control of Calvin, Giordano & Associates,
Inc.
• Professional services required, due to changes in the site plan initiated by the CLIENT,
their representatives or other consultants (e.g., architects, landscape architects, etc.) after
either design or preparation of the construction drawings has commenced.
• Re -review of rejected shop drawings.
• Review and approval of Contractor pay requests.
• Review of Data supplied by the CLIENT (i.e. GIS data sets, databases, aerial images,
etc.) required for integration into this project.
• Review of shop drawings for contractor or Client selected alternatives, materials,
products, etc.
• Special shop drawing annotation and modification to expedite shop drawing approval
process.
• Updated boundary survey, site evaluation or closing assistance work, unless specified
above.
MEETING ATTENDANCE
Due to the difficulties of predicting the number or duration of meetings, no meetings other than
those listed above, are included in the Schedule of Fees shown below. Preparation for and
meeting attendance, as necessary, will be provided on a time and materials basis and will be
billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule.
SCHEDULE OF FEES
Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as
shown in the proposed Schedule of Fees:
PROPOSED SCHEDULE OF FEES
I Professional Engineering Services
A Professional Civil Engineering Services
Preliminary Engineering
Other Engineering Work Activity
$4,060.00
$700.00
$3,360.00
II Professional Construction Services $58,257.50
Management During Construction $58,257.50
III Meetings not included in I thru II Hourly
TOTAL (PIus;Hourly Services); $62,317 0_
March 22, 2017
Page 6 of 7
We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is
prepared with the necessary manpower to proceed with the proposed scope of services upon
receipt of the executed authorization. Our personnel are committed to completing the project
in a timely manner. Please indicate your acceptance of this proposal by signing below and
returning one executed copy of the contract to this office. We look forward to working with
you in making this project a success.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
9.... .c_______________
Denni Giordano
President
March 22, 2017
Page7of7
Cost of these services are $62,317.50 plus hourly as noted in fee breakdown.
ACCEPTANCE OF CONTRACT
CALVIN, GIORDANO & ASSOCIATES, INC.
By:
Name:
Title:
Dennis Giordano
President
Date:
By: Date:
Name: Mr. John C. Gilbert
Title: Village Manager