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Minutes - GAC - 2014-11-12Added Attachments information GCAC MINUTES FOR NOVEMBER 12, 2014 Approved minutes for October GCAC meeting as written. Bob Thackeray to step down as Chairman and member of GCAC for personal reasons. Names for his replacement can be submitted to Eric. Discussed items on the Men’s association notes. (see attachment) Work on the three new ladies tee boxes will start next week. Tree removal and replacement was discussed. Progress on the cell tower project was discussed. Along with the November discussion item on contract provisions, the annual patron survey required by the City was discussed. The City has never done a satisfaction survey as required in the contract. The committee members and Gene decided that everyone is aware that the restaurant was not being managed to its full capacity and that a survey should cover all the functions of the golf course. Gene requested that the GCAC members submit survey questions covering the restaurant operation, tournaments, pro-shop operation, pace of play, and overall satisfaction with the golf course management to Eric prior to the December meeting. Discussed Eric’s monthly report. (see attachment) Discussed keeping cart paths open for the winter and the good will associated with everyone being able to use the course during the off season. Meeting adjourned. Attachments: Eric’s consolidated report Men’s association notes CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Department Project Comments Status Golf Staffing The month of October there were three of us working full time? By the end of the month we were still losing seasonal employees and were down to 5 full time seasonals. Update Golf Greens We finished aerifying Cedar greens the first week of October. We also raised the height of cut on greens and rolled more. Update Golf Tees We aerified Cedar tees the first week of October Update Golf Irrigation We shut down and blew out the irrigation system the 22nd and 23rd of October Update Golf Fairways We quit mowing fairways the last couple weeks of October to let the grass grow longer to possibly help prevent ice damage. We also were given some sod which we used to raise and patch low dead spots. Update Golf Equipment The equipment is holding up surprising well. Our repairs for the year are also down. This is probable from not having enough staff to run the equipment. No Change Golf Leaves We spent most of the month of October mulching leaves with our rough mowers. We have found that it works better to grind up the leaves and work them back into the turf than to sweep them and haul them off. New Golf Equipment storage building We finished putting the siding on the equipment storage building the last week of October Update Golf Maintenance yard berm We moved some taller evergreen trees to the berm, designed and ordered the irrigation system which we will install the first of November. We will also be dormant seeding wild flowers when done installing the irrigation. New Golf Club House to Close Allan plans to close the club house after the golf course closes for the winter and will open again sometime before we open in the spring. New Golf New Trees We transplanted 65 trees throughout the golf course this month. They were removed from an area behind 6 Cedar green. They ranged from 2 to 3 foot tall. New For attachment to November GCAC minutes McCall Men’s Association notes for the November 12, 2014 GCAC meeting Please provide an update on the status of the 3 new ladies tee boxes. Please provide an update on the golf course tree removals and replacements. Please provide an update on the cell tower project. Item VI E of the City’s contract with Allan, The City shall conduct the annual patron satisfaction survey required by V B. Please provide copies of the surveys for 2012, 2013 and 2014 of do I need to request the documents through formal channels (Public records request form).