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HomeMy Public PortalAbout11-01-95 CDBG• r A -G E N D A COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD - COMMISSION RE CITY OF LYNWOOD CEIVE REGULAR MEETING WEDNESDAY NOVEMBER 01, 1995 CITY CLERKS OFFICE OC 2 c 1995 AID PM 6:00 P.M. 71819iAlIjI2111213 LYNWOOD CITY HALL COUNCIL CHAMBERS 11330 BULLIS ROAD LYNWOOD, CA 90262a� KENNETH ALFORD CHAIRPERSON MARGARET ARAUJO VICE CHAIRPERSON BLANCA CHAVIRA COMMISSIONER DONALD PRIMMER COMMISSIONER OPENING CEREMONIES: A. CALL TO ORDER B. FLAG SALUTE C. ROLL CALL D. CERTIFICATION OF AGENDA POSTING E. APPROVAL OF MINUTES: SEPTEMBER 13, 1995 AND SEPTEMBER 27, 1995 F. NEW BUSINESS 1. LOAN REVIEW COMMITTEE G: STAFF ORALS H. BOARD ORALS I. 'ADJOURNMENT LAURA BYRD COMMISSIONER CONSTANCE FRANKLIN COMMISSIONER MARSHA WILLIAMS COMMISSIONER Adjourn to the next regularly scheduled meeting at 6:00 p.m. in the Council Chambers of Lynwood City Hall, 11330 Bullis Road, Lynwood, California. i L ovas'n. MINUTES OF A REGULAR MEETING OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD COMMISSION WEDNESDAY, SEPTEMBER 13, 1995 A. CALL TO ORDER: The meeting was called to order on the above captioned date by Chairperson Alford at 6:05 p.m., in the Lynwood City Hall Council Chambers, 11330 Bullis Road, Lynwood, CA 90262. B. FLAG SALUTE: The flag salute was led by Commissioner Franklin. All those present participated. C. ROLL CALL: Chairperson Alford requested roll call; staff complied as follows: PRESENT: Chairperson Alford Vice Chairperson Araujo Commissioner Byrd Commissioner Chavira Commissioner Franklin Commissioner Primmer Commissioner Williams STAFF: Annette Clark, CDBG Manager Chondra Handley, Minutes Clerk Don Adams, Sr. Rehab Specialist D. CERTIFICATION OF AGENDA POSTING: Staff informed the`Commission that the Agenda was posted per the Brown Act. E. APPROVAL OF MINUTES: Motion was made by Commissioner Franklin, and seconded by Commissioner Primmer to approve the Minutes of August 16, 1995. Motion carried unanimously. F. NEW BUSINESS: Loan Review Committee: Case #95 -07 - Applicant requested approval of an Emergency Grant in the maximum amount of $3,000. Motion was made by Commissioner Franklin, seconded by Commissioner Chavira to approve the grant for the requested amount. Motion carried unanimously. Case #95 -08 - Applicant requested approval of an Emergency Grant in the maximum amount of $3,000. Motion was made by Commissioner Franklin, seconded by Commissioner Williams to approve the Grant for the requested amount. Motion carried unanimously. The Commission proceeded to review a request for Subordination by Ms. Margie Johnson of 11036 Elm St., Lynwood, CA. Ms. Johnson stated that she expects to have financial hardships due to a decrease in work hours. Therefore, if the subordination is granted, it would allow her to refinance her house and receive a lower monthly payment. 1 0 9 Commissioner Araujo asked Ms. Johnson if she was the only person on title. Ms. Johnson replied yes. Commissioner Araujo also asked Ms. Johnson if she receives any additional income for her nieces who currently live with her. Ms. Johnson replied no. Ms. Johnson stated that in addition to her nieces, she has a daughter who is in college and Ms. Johnson is paying her full tuition, and she does not received any additional income. Commissioner Franklin asked if other debts such as credit cards were being paid off from the refinance process. Ms. Johnson stated, no. The only purpose is to refinance the property for a lower monthly payment. Commissioner Byrd asked what would be the monthly payment after refinance. Ms. Johnson replied approximately $565.00. Commissioner Araujo asked if the new loan could be increased in order to pay the City off and refinance the property. Ms. Johnson stated that the monthly payments would be approximately $900.00 per month. There being.no further questions, the CDBG Commission convened to closed session. After a lengthy discussion, Commissioner Franklin made a motion to deny recommendation to City Council for approval on the grounds of non qualification as per the Rehabilitation Program guidelines. Seconded by Commissioner Williams. Motion carried unanimously. The Commission reconvened to the regular meeting. Commissioner Byrd stated that if Ms. Johnson's circumstances changed, shae may reapply, however her request did not provide evidence of financial hardship at this time. G. STAFF ORALS: Mr. Adams suggested that the Commission consider changing the Rehabilitation Regulations to be more flexible. He stated that in his opinion the regulations are harsh and Ms. Johnson had a very legitimate reason for requesting the subordination. Commissioner Alford stated, he felt that the regulations were fair and have never caused problems in the past. Commissioner Franklin agreed with Commissioner Alford. She also stated that Ms. Johnson could have refinanced and payed the City's loan off and the monthly payment would be less than the current note. Commissioner Byrd asked if the City has granted subordinations in the past to qualified applicants. Staff replied yes. Ms. Clark explained that the normal procedure provides for Rehab staff to evaluate the applicant and determine eligibility. If the applicant is not eligible, Rehab staff would send written correspondence from the Community Development Director to that effect, and inform the applicant of the appeal process. Only those cases eligible for subordination or wishing appeals are forwarded to the Commission. Commissioner Franklin asked why the same procedures are not being followed and why are so many request for subordinations coming before the Commission? 2 0 Mr. Adams stated that he was instructed, by the Director of Community Development to forward the case to the Commission. Commissioner Araujo stated that it is very unfair to the Commission to be forced to deny an applicant, when the applicant is not qualified and staff is aware of that fact before the case is forwarded to the Commission. Commissioner Williams asked if it was possible to send the case back to the Director of Community Development. Commissioner Alford stated no. The decision has already been made. Mr. Adams stated that Ms. Johnson was told in a meeting with Mr. Chicotts, Mr. Diplock and himself, what the qualifications were for receiving a subordination.. Commissioner Alford asked if anyone told Ms. Johnson that she was not eligible? Mr. Adams stated that Ms. Johnson was aware that she did not qualify. Commissioner Williams asked if the applicants received written correspondence explaining the fact that they were ineligible for a subordination as per the regulations. Mr. Adams stated no. Commissioner Williams stated that it seemed inappropriate that the Commission should make a decision when the initial decision should have been made by Community Dev. Director. Commissioner Araujo asked what can the Commission do to inform Mr. Chicotts that the Commission will not longer accept the initial responsibility of denying the applicants when it is the position of the Board to review cases eligible for consideration and review cases for appeal. Ms. Clark stated that she would inform Mr. Chicotts of their concerns and invite him to the next meeting to discuss any other concerns. Commissioner Araujo made a motion that the Chairperson write a letter to Mr. Chicotts inviting him to the next regularly scheduled meeting. Commissioner Franklin seconded. Motion carried unanimously. H. BOARD ORALS: NONE I. ADJOURN: Motion was made by Commissioner Franklin, seconded by Commissioner Araujo. to adjourn to the next regularly scheduled meeting. Motion carried unanimously. CHAIRPERSON 111 ,19 40 ANNETTE CLARK DATE 3 0 0 MINUTES OF A SPECIAL MEETING OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD COMMISSION WEDNESDAY, SEPTEMBER 27, 1995 A. CALL TO ORDER: The meeting was called to order on the above captioned date by Chairperson Alford at 5:12 p.m., in the Lynwood City Hall Council Chambers, 11330 Bullis Road, Lynwood, CA. B. FLAG SALUTE: The Flag Salute was led by Commissioner Primmer. All those present participated. C. ROLL CALL: Chairperson Alford requested roll call; staff replied as follows: PRESENT: Chairperson Alford Commissioner Chavira Commissioner Franklin Commissioner Primmer Commissioner Williams ABSENT: Commissioner Araujo Commissioner Byrd STAFF: Alfretta F. Earnest, Finance Director Annette Clark, CDBG Manager Chondra Handley, Minutes Clerk Donyea Adams, Sr. Rehab Specialist Gary Chicotts, Community Development Director D. CERTIFICATION OF AGENDA POSTING: Staff informed the Commission that the Agenda was posted per the Brown Act. E. NEW BUSINESS: 1. PUBLIC HEARING: DRAFT GRANTEE PERFORMANCE REPORT The Public Hearing was opened to obtain citizens input and/ or comments on the City's Grantee Performance Report. Commissioner Alford, Lynwood resident, asked if the unliquidated balances were reallocated for fiscal year 1995- 96. Alfretta Earnest, Finance Director, replied that un- liquidated balance were obligated funds, therefore are carried over and expended. Commissioner Williams, Lynwood resident, said that the total yearly participants for the 8 afterschool program sites seemed excessive. She asked if the same children are being recorded for various activities at different sites. Annette Clark replied that the same children may participate in more than one program at various sites and that repeated attendance does occur at the sites. Total attendance is taken at each site on a monthly basis, documented by sign in sheets. 1 Commissioner Alford expressed concern regarding incomplete street reconstruction projects. He stated that only two projects were completed since fiscal year 1992 -93. Mr. Chicotts, Com. Dev. Director, stated that one project takes a considerable amount of time due to the different stages of the project. He stated that after receiving approval, an estimate is prepared and sent to bid, it has to be designed, contract negotiations etc. There being no further comments from the public, the Commission proceeded to the next item on the agenda. 2. PUBLIC HEARING: (DRAFT CHAS ANNUAL PERFORMANCE REPORT) There were no comments from the public regarding the Draft Comprehensive Housing Affordability Strategy (CHAS) Annual Performance Report. After brief discussion the public hearing was closed at 5:35 p.m. F. STAFF ORALS: Ms. Clark stated that the regularly scheduled meeting of October 4, 1995 will be cancalled. Donyea Adams, Sr. Rehab. Specialist will contact the CDBGAB Commission to schedule a special meeting for the month of October 1995. G. BOARD ORALS: NONE H. ADJOURNMENT: Motion to adjourn to the next regularly scheduled meeting was made by Commissioner Franklin, seconded by Commissioner Chavira. Motion carried unanimously. Meeting adjourned at 5:54 p.m. RPERSON ANNETTE CLARK, CDBG MANAGER 117:11401 2