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A G E N D A
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD - COMMISSION
REGULAR MEETING
WEDNESDAY AUGUST 2, 1995
6:00 P.M.
LYNWOOD CITY HALL COUNCIL CHAMBERS
LYNWOOD, CA 90262
KENNETH ALFORD
CHAIRPERSON
MARGARET ARAUJO
VICE CHAIRPERSON
BLANCA CHAVIRA
COMMISSIONER
DONALD PRIMMER
COMMISSIONER
OPENING CEREMONIES:
A. CALL TO ORDER
B. FLAG SALUTE
C. ROLL CALL
D. CERTIFICATION OF AGENDA POSTING
E. APPROVAL OF MINUTES:
JULY 12, 1995
F. NEW BUSINESS
1. LOAN REVIEW COMMITTEE
G. STAFF ORALS
H. BOARD ORALS
I. ADJOURNMENT
LAURA BYRD
COMMISSIONER
CONSTANCE FRANKLIN
COMMISSIONER
MARSHA WILLIAMS
COMMISSIONER
Adjourn to the next regularly scheduled meeting at 6:00 p.m. in
the Council Chambers of Lynwood City Hall, 11330 Bullis Road,
Lynwood, California.
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RE EIVED
CITY OF LYNWOOD
CITY CLERKS OFFICE
JUL 2 7 19S
AM PM
711SAIDill 4112131446
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MINUTES OF THE REGULAR MEETING OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT ADVISORY BOARD
COMMISSION
WEDNESDAY, JULY 12, 1995
A. CALL TO ORDER
The meeting was called to order on the above captioned date
by Vice Chairperson Araujo at 6:09 p.m., in the Lynwood City
Hall Council Chamber, 11330 Bullis Road, Lynwood, CA.
B. FLAG SALUTE
The Flag Salute was led by Commissioner Williams. All those
present participated.
C. ROLL CALL
Vice Chairperson Araujo requested roll call; staff complied
as follows:
PRESENT: Chairperson Alford
Commissioner Chavira
Commissioner Franklin
Commissioner Primmer
Commissioner Williams
Commissioner Araujo
ABSENT: Commissioner Byrd
STAFF: Annette Clark, HCD Manager
Chandra Handley, Minutes Clerk
Don Adams, Sr. Rehab. Specialist
D. CERTIFICATION OF AGENDA POSTING
Staff informed the Commission that the Agenda was posted per
the Brown Act.
E. APPROVAL OF MINUTES
Motion was made by Commissioner Chavira, seconded by
Commissioner Primmer to approve the minutes of June 7, 1995.
Motion carried unanimously.
F. NEW BUSINESS
LOAN REVIEW COMMITTEE:
Case #95 -01 - The applicant requested approval of an
Emergency Grant in the amount of $3,000.
Commissioner Franklin asked Mr. Adams if there was any
additional income. Mr. Adams stated that the household has
only one source of income as listed on the Evaluation form.
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Commissioner Franklin stated that there is a Co- Applicant
listed, however there is no income for that person. Mr.
Adams stated that the applicant submitted a letter stating
that only one income is received in the household, but there
are two names on title.
Commissioner Araujo stated that the homeowners signatures
were not on the paperwork. Mr. Adams stated that the
homeowners were not available for signatures prior to the
meeting.
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Commissioner Araujo also stated that failure to obtain the
homeowners signatures on the work write up could cause a
problem, because technically the work was not approved by the
homeowners.
Commissioner Alford suggested that the request be carried
over to the next meeting pending submittal of additional
income, and both signatures of the homeowners approving the
proposed work.
Commissioner Franklin made a motion to carry over item #95-
01, seconded by Commissioner Chavira. Commissioners
Franklin, Chavira, and Alford voted yes. Commissioners
Araujo, Primmer and Williams voted no.
An alternate motion was made by Commissioner Araujo to carry
over item #95 -01 pending the necessary corrections, both
signatures of the homeowners, and additional income if any.
Commissioner Franklin seconded. Motion carried unanimously
with the exception of Commissioner Primmer.
Commissioner Alford stated that more time and effort should
be applied to the Loan Review Packages prior to the meeting
to assure all necessary signatures are received and typing
errors are corrected.
Case #95 -02 - The homeowner requested approval of an
Emergency Grant in the amount of $3,000.
Commissioner Franklin stated that in reviewing the debts of
the applicants, as listed on the evaluations form, not much
income remains after the mortgage and other fixed monthly
expenses. Therefore, it is possible that the applicants did
not submit proof of all income.
Mr. Adams stated that he could only make an income evaluation
from what was received from the homeowners.
Commissioner Araujo stated that the pictures submitted to the
Commission were pictures of the interior of the house,
however the work write up states that the roof and the
inoperable roof mounted heating system were to be repaired.
Therefore, pictures of the roof should have been taken in
order to provide visual proof of the deteriorated roof.
Mr. Adams stated that he was unable to take photos of the
roof, because a ladder was not accessible to him.
Commissioner Franklin asked if the Code currently allowed
roof mounted heating system. Mr. Adams stated that the Code
currently does not allow that type of system, however the
system was placed in years ago and the inside heater was
taken out to accommodate the forced air system.
Commissioner Franklin asked if the heating system should be
brought inside as specified by the Code. Mr. Adams replied
that the funding is limited and that type of repair would be
excessive.
Commissioner Araujo asked if
removed in order to repair the
the procedure is to repair
system.
the heating system would be
roof. Mr. Adams replied that
the roof around the heating
Commissioner Franklin asked if the homeowner would receive a
guarantee that the roof would not leak. Mr. Adams stated
that it is the responsibility of the Contractor to provide
the homeowner with a one year guarantee for the work
performed and 5 year guarantee for the materials.
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Commissioner Franklin also stated that in her opinion it
would be more efficient to repair the inoperable heating
system first, then repair the roof.
Mr. Adams stated that the procedure for repairing the roof
and the heating system is the responsibility of the
Contractor. His (Mr. Adams), responsibility is to make sure
that the job is done as per the specifications and the City
of Lynwood Code. The contractor can use his own discretion
in the steps needed to complete the job, however the main
purpose is that the heating system is working and the roof is
repaired correctly.
Commissioner Araujo stated that the responsibility of the
Commission is to ensure that the contractor is aware that the
specifications are being reviewed to avoid any complaints
from the homeowner. The commission has received numerous
complaints from homeowners who are unhappy with the quality
of the work and it is continually being brought to the
commissions attention the unsatisfactory work provided by
contractors in the City.
Commissioner Araujo made a motion to carry over item #95 -02
pending necessary corrections, and request that Mr. Adams
obtain additional unreported income. Seconded by
Commissioner Franklin. Motion carried unanimously.
Case #95 -03 - The applicant request approval of a Deferred
Payment Loan in the amount of $30,000.
Commissioner Araujo referred to the evaluation form which
states that the applicant is 74 years old, and receives
Social Security pension. It is also listed that there are 8
people in the household, but no income is reported for the
other household members. Is there additional income that was
not reported? Mr. Adams stated that there is a combination
of 5 children and 2 adults living in the household, all of
whom are unemployed.
Commissioner Franklin asked for the ages of the additional
family members. Mr. Adams stated that there is a daughter
who is 37, and another daughter who is 31 years old.
Commissioner Franklin stated that the adults in the household
may receive AFDC, which is not reported on the evaluation
form.
Commissioner Franklin made a motion to carry over item #95 -03
pending submittal of additional income. Seconded by
Commissioner Araujo. Motion carried unanimously.
Case # 95 -04 - The applicant request approval of a Deferred
Payment Loan in the amount of $20,000.
Mr. Adams explained that this case is one of illegal
conversions which are to be converted back to the original
use. He stated that the house consist of an illegal garage
and a den which was converted into a kitchen, and used as
separate living quarters for additional income.
Commissioner Araujo asked if the Commission would be
permitted to visit the property after construction is
complete.
Ms. Clark stated that the City would have to obtain
permission from the homeowner, before scheduling a visit.
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Commissioner Franklin stated that the evaluation form list an
income of $490.00 per month and the mortgage payment is
$289.69 per month in addition to other monthly expenses. Is
there any additional income not reported? Mr. Adams
requested that the Commission review the Tax returns as proof
of income. He stated that the commission is reviewing the
income status of the homeowners excessively.
Commissioner Alford stated that all cases would be reviewed
and if necessary carried over if the proper information is
not received.
Commissioner Araujo made a motion to approve the Deferred
Payment Loan in the amount of $20,000. Seconded by
Commissioner Franklin. Motion carried unanimously.
G. STAFF ORALS
Mr. Adams stated that if the Commission disapproves of the
evaluation process, then he would like to meet and discuss
suggestions or comments individually or as a group. He
stated that he would like for the Commission to feel
comfortable with the application packages. Since the work is
coming from the Rehab Division all comments should be
discussed with him (Mr. Adams) and'no one else.
Mr. Adams stated that he does not want to submit applications
to the Commission that are unacceptable. A great amount of
time and effort is put into the work by him and the
homeowners, who really need the work done. It is very
important for the applications to be approved.
Commissioner Franklin asked; "What is the time limit, from
the time the homeowner submits an application until the time
it is submitted to the Loan Review Committee ?" Mr. Adams
replied that the process could be thirty days up to seven or
eight months. It depends on his workload. Mr. Adams stated
that he is the only person in the division and his workload
is heavy. In addition to Rehabilitation, he has acquired
other duties which are equally important. However, when an
application comes before the Commission it is ready to
proceed with construction. It is not ready to be held over.
Commissioner Franklin stated that over that period of time
circumstances could change. Is there a reevaluation done to
find out if the applicant is still qualified to participate
in the Rehab. program. Mr. Adams stated that if the
application is over six months old, the information would be
reevaluated before submittal to the Commission.
Commissioner Franklin stated that two months ago,
applications were submitted for review. At that time the
Commission would review the cases and would depend'on the
recommendations. However, after approving the cases, an
additional review was made and discrepancies were noted. At
that time it was determined that the Commission was not
asking enough questions, before making a decision.
Mr. Adams suggested that he could talk to the Commission
before the meeting to decide if the applications are
satisfactory or to make any corrections necessary to make
sure that the cases will be approved when presented to the
board.
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Commissioner Alford stated that if the Commission agreed to
meet before a meeting it would be no need to have a regularly
scheduled meeting. In addition, if a application is
questionable it will be carried over until the next meeting
pending any information necessary. The function of the
Commission is not to attend the meeting and approve every
application submitted. There are guidelines to be followed.
Commissioner Alford also stated that he was astounded that
Mr. Adams submitted paperwork without the homeowners
signatures. Any institution dealing with similar matters
would not submit paperwork to a board or committee for.
approval without the homeowners signatures.
Mr. Adams stated that he agrees with Commissioner Alford,
however it is his intention to achieve a repour with the
commission in order to achieve direct communication. He
stated that if he could communicate with the Commission prior
to the meeting it would be beneficial to the applicant, and
the commission will not have to spend two hours asking what
is this and that.
Commissioner Franklin stated that the purpose of the meeting
is to discuss the items together as'one body. She stated that
other information discussed during the meeting may assist her
in making a decision.
Commissioner Araujo stated that it is not implied that Mr.
Adams is not doing his job, however the Commission is trying
to avoid any repercussions that may arise later. She stated _
that there may be people who are approved by the Commission,
but are not satisfied with the contractor or the work.
Therefore, the Commission will take the time to scrutinize
and review the paperwork as deemed necessary.
Mr. Adams replied that when dealing with contractors once the
project is approved and the account set up, what happens on
the construction site is beyond his control.
Commissioner Araujo stated that it was requested in the past,
after receiving numerous complaints from citizens, that Mr.
Adams try to talk to the homeowners and respond to any
questions they may have about their project and assure that
the homeowners are satisfied with the work. As a result the
Commission found it necessary to ask more questions and
discuss the cases in detail.
Mr. Adams stated that it may be necessary to talk prior to a
one hour meeting.
Commissioner Araujo also stated that in the past the
Commission has scheduled two meetings a month. If Mr. Adams
needs to schedule another meeting, to review carry over
cases, it is permitted after receiving clearance from the
Chairperson. Therefore, the communication should be between
the Chairperson and Mr. Adams.
Mr. Adams asked for a date and time that the Commissioners
would like to visit a completed project as requested. It was
determined that the Commission would visit on July 19, 1995
at 5:00 p.m.
H. BOARD ORALS
Commissioner Franklin stated that she has received inquiries
from those Child Care Providers who requested funding for
fiscal year 1995 -96, regarding approval of the funding.
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.Ms. Clark stated that the request for funding for the Child
Care Providers is still being considered by City Council.
Once City council has made a decision, those applicants will
be contacted as to the results.
I. ADJOURNMENT:
After brief discussion, Commissioner Primmer made a motion to
adjourn to the next regularly scheduled meeting, seconded by
Commissioner Franklin. Motion carried unanimously. The
meeting adjourned at 7:48 p.m.
CHAIRPERSON
n
HCD MANAGER
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