HomeMy Public PortalAbout02-01-95 CDBGA G E N D A
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RECEIVED
CITY F LYNWOOU
CITY CLERKS OFFICE
JAN 2 6 1995
COMMUNITY DEVELOPMENT BLOCK GRANTAM PM
ADVISORY BOARD- COMMISSION 71819110111112111213AA6
PUBLIC HEARING '\/L - Gi ruvu
WEDNESDAY FEBRUARY 1, 199
5:00 P.M.
BATEMAN HALL,11331 EARNESTINE STREET
LYNWOOD, CA 90262
KENNETH ALFORD
CHAIRPERSON
MARGARET ARAUJO
VICE CHAIRPERSON
LAURA BYRD
COMMISSIONER
DONALD PRIMMER
COMMISSIONER
OPENING CEREMONIES:
A. CALL TO ORDER
B. FLAG SALUTE
G��K�] RRy.�r171
D. NEW BUSINESS
CONSTANCE FRANKLIN
COMMISSIONER
BLANCA CHAVIRA
COMMISSIONER
MARSHA WILLIAMS
COMMISSIONER
1. PUBLIC HEARING (CITIZEN PARTICIPATION PLAN)
2. PUBLIC HEARING (CONSOLIDATED PLAN)
E. STAFF ORALS
F. BOARD ORALS
G. ADJOURNMENT
Adjourn to the next regularly scheduled meeting at 6:00 p.m. in
the Council Chambers of Lynwood City Hall, 11330 Bullis Road,
Lynwood, California.
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Before the Consolidated Plan is adopted, the City will
make available to citizens, public agencies and other
interested parties information that includes the amount
of assistance the City expects to receive and the range
of activities that may be undertaken, including the
amount that will benefit persons of very low and low
income and plans to minimize displacement of persons and
to assist any persons displaced, if applicable.
Lynwood encourages, in conjunction with public housing
authorities, the participation of residents of public and
assisted housing developments, in the process of
developing and implementing the consolidated plan, along
with residents of targeted revitalization areas in which
the developments are located. Lynwood will make an
effort to provide information to housing agency about
housing and community development plan activities related
to the City's developments and surrounding communities
so that the housing agency can make this information
available at the annual public hearing required under the
Comprehensive Grant program.
B. Citizen Comments and Views
The City encourages and will take into consideration
written and Public Hearing oral comments and views by
citizens during the preparation and development of the
City's Consolidated Plan, amendments to the plan and
performance report. A summary of this information and a
summary of any comments or views not accepted and the
reasons therefore, shall be attached to the final
Consolidated plan, amendment of the plan or performance
report.
Citizens written comments and views may be submitted to
City of Lynwood, Finance CDBG Division, 11330 BUMS
Road, Lynwood, CA 90262 or at any meeting of the CDBG
Advisory Board Commission mentioned in the plan, or
public hearings being conducted by the City Council.
C. Public Notice
The City of Lynwood will publish the proposed
Consolidated Plan (or a summary) and make available
copies in public location of the plan at least thirty
(30) days before submission to HUD to afford citizens the
opportunity to comment on the plan, amendment, and /or
performance report.
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B.
Before the Consolidated Plan is adopted, the City will
make available to citizens, public agencies and.other
interested parties information that includes the amount.
of assistance the City expects to receive and the range
of activities that may be undertaken, including the
amount that will benefit persons of very low and low
income and plans to minimize displacement of persons and
to assist any persons displaced, if applicable.
Lynwood encourages, in conjunction with public housing
authorities, the participation of residents of public and
assisted housing developments, in the process of
developing and implementing the consolidated plan,'along
with residents of targeted revitalization areas in which
the developments are located. Lynwood will make an
effort to provide information to housing agency about
housing and community development plan activities related
to the City's developments and surrounding communities
so that the housing agency can make this information
available at the annual public hearing required under the
Comprehensive Grant program.
Citizen Comments and Views
The City encourages and will take into consideration
written and Public Hearing oral comments and views by
citizens during the preparation and development of the
City's Consolidated Plan, amendments to the plan and
performance report. A summary of this information and a
summary of any comments or views not accepted and the
reasons therefore, shall be attached to the final
Consolidated plan, amendment of the plan or performance
report.
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Citizens written comments and views may be submitted to
City of Lynwood, Finance CDBG Division, 11330 Bullis
Road, Lynwood, CA 90262 or at any meeting of the CDBG
Advisory Board Commission mentioned in the plan, or
public hearings being conducted by the City Council:
C. Public Notice
The City of Lynwood will publish the proposed
Consolidated Plan (or a summary) and make available
copies in public location of the plan at least thirty
(30) days before submission to HUD to afford citizens the
opportunity to comment on the plan, amendment, and /or
performance report.
F. Access to Records:
1. Timely access to information and records relating to the
City's Consolidated Plan will be provided to citizens,
public agencies, and other interested parties, upon
request.
G. City's Role
1. Technical Assistance
To facilitate citizen input, the City will provide
technical assistance, through its staff, to any
community wide or neighborhood associations and to
groups of low and moderate income residents of
blighted neighborhoods who request such assistance..
The City will make available Spanish speaking staff
at meetings and hearings relating to the Community
Development programs, upon request.
2. Public Information
To ensure that citizens remain informed of and involved
in the program development, and implementation, the City
will provide for full access to program information. The
following information will be made available during the
planning process of the program:
a. Amount of entitlement;
b. Types of activities eligible for funding;
c. The activities previously funded;
d. Ineligible activities;
e. Schedule of hearing;
f. The process used by the City in approving the
application;
g. The Citizen Participation Plan;
h. other requirements the City deems necessary.
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F. Access to Records:
G.
1. Timely access to information and records relating to the
City's Consolidated Plan will be provided to citizens,
public agencies, and other interested parties, upon
request.
City's Role
1. Technical Assistance
To facilitate citizen input, the City will provide
technical assistance, through its staff, to any
community wide or neighborhood associations and to
groups of low and moderate income residents of
blighted neighborhoods who request such assistance.
The City will make available Spanish speaking staff
at meetings and hearings relating to the Community
Development programs, upon request.
2. Public Information
To ensure that citizens remain informed of and involved
in the program development, and implementation, the City
will provide for full access to program information. The
following information will be made available during the
planning process of the program:
a. Amount of entitlement;
b. Types of activities eligible for funding;
C. The activities previously funded;
d. Ineligible activities;
e. Schedule of hearing;
f. The process used by the City in approving the
application;
g. The Citizen Participation Plan;
h. Other requirements the City deems necessary.
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J. Amendments (Substantial Change)
The City may amend its Consolidated Plan whenever it decides
not to carry out an activity described in the final Plan, or
to carry out an activity not previously described, or to
substantially change the purpose, scope, location, or
beneficiaries of an activity.
Prior to amending the Consolidated Plan, the City shall
provide citizens with reasonable notice of, and opportunity
to comment on, such proposed changes to the use of funds.
The City shall consider any such comments and, if the City
deems appropriate, modify the changes. The City shall make
available to the public, and shall submit to HUD, a
description of any changes adopted.
An Amendment to the Consolidated Plan would constitute a
Substantial Change. The established criteria requires a
Substantial Change to be considered when the amount to be
expended for an activity is proposed to be increased or
decreased from the amount in the Consolidated Plan by more
than $50,000.00, in addition to the above criteria for
amendments.
III. CITIZEN PARTICIPATION ORGANIZATION
The City has established a Community Development Block Grant
Advisory Board. The composition, role and responsibility of
the organization is discussed below.
A. COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD (CDBGABI
1. CDBGAB Size and Appointment
The Community Development Block Grant Advisory Board
shall have seven (7) members appointed by the City
Council of the City of Lynwood.
2. Representation
In making appointments to the CDBGAB, the City
Council shall insure reasonable representation of the
community, including age, sex, racial background,
income levels and disabled.
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Terms of Office
Members of the CDBGAB shall serve a maximum of four -
(4) years. Terms will be staggered to provide
overlap of approximately half the members.
Selection of Officers
The CDBGAB shall have a Chairperson and Vice
Chairperson. Both shall be elected from and by the
members of the CDBGAB each year at the first meeting
after the newly appointed members are present.
Vacancies
When vacancies occur, the City shall publish a -
notice, or press release in a publication locally
circulated, which invites interested people to make
their interest known to the City Council. A position
will automatically be declared vacant if a CDBGAB
member has three (3) consecutive absences.
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6. Meetings
The CDBGAB shall carry out its role and
responsibilities. The CDBGAB shall meet on the -first t'
Wednesday of each calendar month, at City Hall,
11330 Bullis Road, Lynwood. All meetings are open to
the public. Announcement of any changes in the
regular meeting date shall be posted at least (7)
days prior to the meeting.
ROLE AND RESPONSIBILITIES '
Advise City Council
The CDBGAB is an advisory committee to the City Council
in matters relating to Community Development Block Grant
programs.
Public Information
CDBGAB Commissioner shall participate and encourage
citizens of their perspective neighborhoods to
participate in the process of developing and implement-
ing the consolidated plan. The CDBGAB Commission shall
also share information regarding the Consolidated Plan
activities with citizens and invite participation and
input during their scheduled meetings.
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Consolidated Plan
The CDBGAB, shall be involved in the development and /or
the review of all elements pertaining to the planning
and preparation of the annual Consolidated Plan
application. Based on that planning, preparation,
community needs and citizen input, the CDBGAB Commission
will make specific funding and program recommendations
to the City Council.
4. Needs and Objectives
The CDBGAB may conduct community development needs
assessments and review community development objectives
as deemed necessary by the CDBGAB or required by
regulations.
5. Citizen Participation Plan
The CDBGAB shall review the Citizen Participation Plan
for adoption by the City Council annually and recommend
such changes as deemed appropriate to the City Council.
6. Rehabilitation Loan Review and Approval
The CDBGAB will also act as the Loan Review Committee.
Final approval of all loan and grant assistance will be
made by the CDBGAB. An applicant whose application has
been denied by the CDBGAB may appeal the Board's
decision to the City Council.
B. COMMUNICATIONS
1. Publishing the Citizen Participation Plan
The CDBGAB shall work with the City Staff in the
publishing and distribution of the Citizen Participation
Plan.
2. Information Bulletins
The CDBGAB shall publish timely information bulletins
concerning their activities and Housing and Community
Development activities in the City, as deemed necessary.
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3. Minutes
City Staff shall provide for the taking of Minutes at
meetings of the CDBGAB. The Minutes shall be provided
to members within a reasonable period of time and made
available for public inspection.
4. Staff Communication
When information is requested by the CDBGAB from the
City staff, that information shall be provided to the
CDBGAB, in written form with the Minutes, or in the _
packet of information provided to the CDBGAB prior to
each CDBGAB meeting.
5. Local Press
The CDBGAB will work with City staff to provide timely
reports to the local press on housing and community
development activities.
6. Community Groups
The CDBGAB shall determine methods of providing
information to community groups which are active in
housing and community development or other activities .
relating to citizen involvement, affirmative action,
etc.
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7. Public Hearing: Grant Application
The CDBGAB when requested, shall assist the City Council .
in conducting the public hearings on'-'the grant ,
application for funding of the Community Development
Block Grant and HOME Programs.
Public Hearing Notices
In order to give adequate notice of public hearings, the
City shall publish a legal notice and press release in a
newspaper of general circulation prior to public hearings.
All legal notices and news releases shall be published at
least 7 days prior to the hearing and shall contain the
following:
1. Date and time of Public Hearing;
2. Location of Public Hearing
3. Topics to be considered;
4. Basic information about the program.
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C. CDBGAB Public Meetings
1. Public Meetings
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All CDBGAB meetings are open to the public. The role
and responsibilities of the Commission are covered
under Section III of this plan. Minutes or summaries
of the meetings shall be provided by the City.
2. Public Meeting Notices
The notices for special public meetings are the same
as those required for public hearings listed above.
Rev. 1 -95
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