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MGCAC Minutes 7-19-12 (revised)MCGAC Minutes of Meeting July 19, 2012 Attending: Ben Reeder, Ron Noble, Robyn Grove, JJ Johnson, Tim Swanson, Bob Giles, and Allan Morrison. Ben Reeder called the meeting to order. The minutes from the June 13 meeting were approved as corrected. Course Superintendent Report: (attached) Eric McCormick was not able to attend. The monthly superintendent report (attached) was distributed by email. The question was asked about whether or not the fogger is being used for mosquito control; Allan replied that the course has been fogged three times so far this year. Golf Professional Report: Allan Morrison reported the following: Tournaments: The 3 tournaments played have all been down in attendance- the 2-Man Best-ball was down 20-30 players, the Senior Match Play was down 10-15 players, and the 2-Lady Best-ball was down 24 players. Several private party tournaments have been held with positive results. The McCall Amateur has 352 men, 56 women, and 148 juniors signed up to play. The traditional Calcutta will be held on Wednesday. Upcoming Men’s Club tournaments are the Ryder Cup and President’s Cup. It was recommended that the President’s Cup sign up start immediately after the Amateur. Revenue: Revenue for June was up $50,000 from the same period last year. Year- to-Date (YTD) revenue, effective July 13, is up $34,500, primarily due to an increase of $24,500 in season pass revenue. 106 of the new afternoon season passes have been sold; 122 unlimited play passes have been sold, down 12 from last year. Greens fee revenue is up $9,000 YTD compared to last year. Golf cart handout: The proposed handout for golf carts (attached) was discussed; consensus was to move forward with this as it is. Old Business/New Business: A discussion was held pertaining to this committee’s responsibilities to fulfill its’ purpose of “making recommendations to the City Council pertaining to operation and maintenance of the golf course”. Everyone agreed that a more active role is needed. The following issues were discussed: Course Management: The consensus of opinions was that more than one person should be involved in making decisions pertaining to the opening of the course and fiscal management of revenues and expenses. It was recommended that the superintendent, golf professional, and this committee be involved in making these decisions. Financial Reporting: It was recommended that the monthly golf professional’s report be in writing, with specific YTD revenue totals be broken down by specific category. It was also recommended that the supervisor’s financial expense reports be broken down by category (labor, equipment, clubhouse improvements, etc.). Course Marshall: There are many complaints that the lack of effective course marshalling, particularly in afternoon and evening hours, is resulting in an excessive amount of people walking, bicycling, and taking children and dogs on the course while golfers are playing. Questions asked pertaining to solving this problem included- Should this be the responsibility of the superintendent? Should we ask for the city attorney’s opinion on potential liability to the city? Allan stated that he is working with the city on a plan to provide more marshaling and possibly pay for it by trading free passes for work. Trail Fees: It was recommended that the golf professional immediately implement a system to assure that private carts are paying their season and daily trail fees. Allan explained that procedures have been implemented to assure better collection of daily trail fees, that this revenue is up even though the rate has been reduced, and that staff members are more vigilant in policing private carts. Clubhouse Cleanliness/ Closing: There have been many complaints pertaining to the cleanliness of the clubhouse in general and the restroom facilities in particular. It was recommended that the golf professional contract with a cleaning professional to alleviate this problem. Allan explained that “in the past, we have hired a professional cleaning service at $75-100 per day and by noon most days we could see no noticeable difference between the professional doing the work and our staff cleaning. It was noted that the men’s rooms receive more attention during the day as we have more male staff that use them and can wipe down during business hours. It was stated that we can always do a better job and that more staff hours will be dedicated to restroom cleaning.” There have also been many complaints pertaining to the closing of the clubhouse to golfers while private events are using the facility; Allan stated that it has only been done once so far this year. Allan noted that this is the first time these complaints have been presented to him by the Golf Course Advisory Committee. Golf Professional’s Contract: Allan Morrison asked for the committee’s endorsement for a new contract with the City Council. No action was taken, with members citing the need for specific contact details, time to analyze these details, and the desire to see improvements in the items discussed today prior to making a recommendation. The meeting was adjourned; next meeting is scheduled Wednesday, August 8, at 5:00PM.