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Home My Public Portal About11-16-95_sp PERSONNEL COMMISSION`J 0 CITY OF LYNWOOD R E E I V ED CITY OF LYNWOOU REGULAR MEETING OF THE PERSONNEL BOAR CITY CLERKS OFFICE I CALL TO ORDER 11 PLEDGE OF ALLEGIANCE III APPROVAL OF MINUTES IV STUDIES & REPORTS November 16, 1995 NOV 0 8 IKO AM PM 5.00 PM 7000000411213141516 ROLL CALL L %J Arnold Litke, Vice - Chairperson v George Lewis Nancy Gilpen Patrice Bell Regular meeting of October 19, 1995 1. Request for closed promotional examination. Administrative Analyst I 2. Request for hearing of disciplinary action: Prasine Martinez V ORAL COMMUNICATIONS VI ADJOURNMENT Regular Meeting - December 21, 1995 =91 :,3 F/ 0 0 REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD' October 19, 1995 The regular meeting of the Personnel Board of the City of Lynwood, California was held on Thursday, October 19, 1995, at 5 p m. in the Council Chambers of the Lynwood City Hall,.11330 Bullis Road, Lynwood, California The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Acosta called the meeting to order at 5:05 p m. Roll call was taken by Roy Bufanda, Administrative Analyst. Commissioner Bell was absent. PLEDGE OF ALLEGIANCE Led by Vice - Chairperson Litke. APPROVAL OF MINUTES The motion was made by Commissioner Gilpen and seconded by Commissioner Lewis to approve the minutes of the regular meeting of September 21, 1995. All in favor. Motion carried. STUDIES & REPORTS The motion was made by Vice - Chairperson Litke and seconded by Commissioner Gilpen to approve the eligibility list for the position of Parking Control Officer All in favor. Motion carried The motion was made by Commissioner Lewis and seconded by Vice - Chairperson Litke to approve the eligibility list for the position of Housing Rehab Assistant All in favor Motion carried. The motion was made by Commissioner Lewis and seconded by Commissioner Gilpen to approve the closed promotional examination for the position of Administrative Aide All in favor Motion carried. The motion was made by Commissioner Gilpen and seconded by Vice - Chairperson Litke to approve the closed promotional examination for the position of Recreation Facility & Program Supervisor. All in favor. Motion carried. The motion was made by Commissioner Lewis and seconded by Vice - Chairperson Litke to approve the closed promotional examination for the position of Recreation Superintendent. All in favor Motion carried. The motion was made by Commissioner Gilpen and seconded by Commissioner Lewis to approve the classification statement for the position of Media Services Director. All in favor Motion carried ORAL COMMUNICATIONS Chairperson Acosta - Gonzalez presented her resignation to the Personnel Board Chairperson Gonzalez noted her work schedule had proven to be in conflict with her attendance at the meetings She stated she had enjoyed working with the board and hoped she may be able to be a commissioner in the future. Vice - Chairperson Litke commended chairperson Gonzalez for her contribution to the board ADJOURNMENT Vice - Chairperson Litke made the motion and Commissioner Gilpen seconded to adjourn to the next regular meeting scheduled for November 16, 1995 5.00 p m All in favor Motion carried Meeting adjourned at 5.15 p.m. 0 City of LYNWOOD (-A City Aeeting Naphilges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603 -0220 DATE November 16, 1995 TO. Honorable Vice - Chairperson and Personnel Board Members FROM. Gail L. Black, Director of Human Resources 4A6 SUBJECT. REQUEST FOR CLOSED PROMOTIONAL EXAMINATION. ADMINISTRATIVE ANALYST I FACT - P.E91U 11T1 I IIII I The Lynwood City Code 12 -7.4 Open Examination states "All examinations, except those specified in subsection 18 -7 3, shall be open unless it is determined by the Personnel Board that such examination will be promotional." BACKGROUND 1) It is the policy of the City of Lynwood to encourage employees to advance and grow within the organization by allowing promotional examinations whenever appropriate 2) The City has identified candidates who would qualify to apply for the above position on a promotional basis RECOMMENDATION Based on the above information, it is requested that the Board approve a "Closed Promotional" examination for the position Administrative Analyst 0 C CITY OF LYNWOOD ADMINISTRATIVE ANALYST I ADMINISTRATIVE ANALYST II ADMINISTRATIVE ANALYST III DEFINITION i June 1990 Under general direction, to collect, organize, analyze and interpret data; to coordinate, oversee the preparation and prepare detailed research studies, reports and recommendations; to provide a variety of assistance to City administrative. officials; to oversee City wide systems and programs; and to perform other job related work as required. DISTINGUISHING CHARACTERISTICS Administrative Analyst I: This is the first working level in the Administrative Analyst series. The incumbent works under supervision and independently carries out the less complex assignments or assists in the conduct of the more sensitive and technically difficult assignments. As assigned responsibilities and breadth of knowledge increase with increased experience, incumbents may reasonably expect their positions to be reassigned to the next higher grade of Administrative Analyst II. Administrative Analyst II: This'is the second working level in the series. The incumbent works under general supervision and independently carries out a variety of assignments of a more complex nature and assists in the conduct of the most sensitive and difficult assignments. Administrative Analyst III: This is the advanced working level in the series. Incumbents perform a variety of the most difficult and complex analytical, research studiep and administrative assignments. Assignments may include responsibility for an ongoing project or program or overseeing implementation of systems with City wide impact. Incumbents may also exercise lead supervision over lower level analysts in the series, technical or office support personnel. 0 0 Administrative Analyst I,II,III - 2 EXAMPLES OF DUTIES Conducts research and studies as assigned by City administrative officials; performs a variety of duties related to special assignments and projects; works within general guidelines and statements of expected results and has wide latitude for independent decision making; investigates, studies, analyzes.and makes reports and recommendations on such areas as operating and organization procedures, pending and approved State and Federal legislation and cost comparison; collects, organizes, analyzes and interprets data relating to operations, including such areas as policies, functions, organizational structures, forms and procedures, work output, space and physical layouts, and types and effectiveness of equipment; prepares City Council agenda items and attends meeting as necessary; may coordinate the preparation and distribution of City Council agendas; may attend meetings in the absence of the administrative official; may serve on or chair panels and committees; prepares organization and work flow panels and committees; prepares organization and work flow charts; conducts surveys of practices in other jurisdiction; prepares proposals for new and adjusted services to include finance, staffing and organization requirements; reviews budget requests in conference with department heads; investigates Proposals for new programs, services, equipment and personnel; prepares reports recommending adjustments in budget proposals; coordinates the budget preparation and review process; attends meetings and conferences; prepares procedural manuals; prepares financial studies, revenue estimates and forecasts; designs and controls the utilization of forms; prepares reports and makes recommendations in connection with studies and projects; may serve as administrative secretary to a commissions, board or other policy setting bodies relieving them of a variety of administrative details; attends meetings and oversees preparation of agenda items for the policy setting boards; compiles and distributes the agenda, .insuring inclusion of all required materials, adherence to prescribed format, proper publication of required legal notices; attends Board meetings, taking and transcribing notes of proceedings; prepares and distributes required material based on board actions and proceedings; assists in the preparation of resolutions, ordinances and memoranda for Governing Board meetings. SPECIAL REQUIREMENT Possession of an appropriate California Operator's License issued by the State Department of Motor Vehicles. 0 s Administrative Analyst I,II,III - 3 DESIRABLE QUALIFICATIONS Knowledge of: Principles of public administration and management including principles, practices and methods of administrative and management analysis. Public financing, budgeting and accounting. Functions, operations and objectives of municipal government. Basic principles and practices of public personnel administration. General principles of statistics and accounting. Use and capabilities of computers and standard applications software. Report writing methods and techniques. Effective public information and relations techniques. and Ability to: Initiate research studies and reports including the collection, organization, analysis and development of administrative and management recommendations. Prepare written analysis, recommendations and complex reports. Evaluate and recommend improvements in operations, systems, procedures, policies and methods. Provide a variety of assistance to City administrative officials. Carry out assignments and projects without detailed instructions. Analyze situations and adopt an effective course of action. Operate automated equipment and standard applications software, including word processing, database, and spreadsheet programs. Establish and maintain cooperative relationships with those contacted in the course of the work. Communicate effectively, orally and in writing. and • i Administrative Analyst I,II,III - 4 Training and Experience: Administrative Analyst I Any combination of training and experience which would provide the required knowledge and abilities is qualifying. Administrative Analyst II Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be: Two years of professional experience in a staff capacity participating in research, study and analysis of management, budget, administrative, organizational, functional or procedural problems. (Possession of a Master's Degree in Public or Business Administration, Industrial Relations, or a closely related field may be substituted for one year of experience.) Administrative Analyst III Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be: Three years of professional experience in a staff capacity participating in research, study and analysis of management, budget, administrative, organizational, functional or procedural problems. (Possessions of a Master's Degree in Public or Business Administration, Industrial Relations, or a closely related field may be substituted for one year of experience.) All Levels Education: Graduation from an accredited four year college or university with a major in Public or Business Administration, Industrial Relations or a closely related field is desirable. 0 DATE: TO: FROM: SUBJECT: Cit of LYNW �t City'bleettng NaQQenges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603 -0220 November 16, 1995 • mom AWAMERIG CITY 'VIII' Honorable Chairman and Members of the Personnel Board Gail L. Black, Director of Human Resources w HEARING - PRASINE MARTINEZ Ms. Prasine Martinez was suspended from the Community Development Department /Code Enforcement Division of the City of Lynwood October 9 through October 12 for gross misconduct and derogatory racial comments at the workplace. Ms. Martinez has followed the appeal process in a timely manner. The suspension was upheld by her department head, Gary Chicots, Director of Community Development and Faustin Gonzales, City Manager. Ms. Martinez has submitted a timely request for a hearing before the Personnel Board. Personnel Rules and Regulations require the Board hold a hearing within thirty (30) days of the request. As such, a special meeting date is in order for purposes of the hearing request. cit q LYNWOOD , cA City uUmtw9 C&Aeages ! f 1 11990 SULLIS ROAD LYNWOOD, CALIFORNIA 90202 - (310) 803.0220 INTER- OPPXCE MEMO DATE# November 2, 1995 TOI Personnel Department PROMS Prasine Martinez, Code Enforcement Dept. SUBJECTS Request for a Personnel Hoard review /hearing Pursuant to Article XXV, Step A of the Comprehensive Memorandum of Understanding dated September 1995 X am hereby requesting a review /hearing with the Personnel Board regarding the disciplinary action mentioned in the memo dated October 5, 1995 and executed the week of October 9th through October 12, 11995 Respectfully i r r 0 3FILYNWOoo NOV 21995 PERSONNEL