HomeMy Public PortalAbout10-19-95 PERSONNEL COMMISSIONRE 1b ��
CITY OF LYNWOOD CITY OF LYNWOOU
CITY CLERKS OFFICE
REGULAR MEETING OF THE PERSONNEL BOARD
OCT 16 1qc�5
I
CALL TO ORDER
11
PLEDGE OF ALLEGIANCE
III
APPROVAL OF MINUTES
IV
STUDIES & REPORTS
October 19, 1995 AM PM
5:00 PM
7181911U1ll112111213 A N IS
ROLL CALL
Gilda Acosta - GonzaleAhairp Non
Arnold Litke, Vice - Chairperson
George Lewis
Nancy Gilpen
Patrice Bell
Regular meeting of September 21, 1995
1 Certification of eligibility Lists
Closed Promotional Examinations:
a. Parking Control Officer
b. Housing Rehab. Assistant
(will be distributed at meeting)
2. Request for closed promotional
examinations:
a. Administrative Aide
b. Recreation Facility & Program
Supervisor
c Recreation Superintendent
3 Proposed Classification Statement
a. Media Services Director
V
ORAL COMMUNICATIONS
VI
ADJOURNMENT
Regular Meeting - November 17, 1995
REGULAR MEETING OF THE PERSONNEL BOARD
CITY OF LYNWOOD
September 21, 1995
The regular meeting of the Personnel Board of the City of Lynwood, California was
held on Thursday, September 21, 1995, at 5:00 p m. in the Council Chambers of the
Lynwood City Hall, 11330 Bullis Road, Lynwood, California The agenda was duly
posted as prescribed by the Brown Act.
CALL TO ORDER
Vice - Chairperson Litke called the meeting to order at 5 p.m. Roll call was taken
by Gail L. Black, Director of Human Resources. Chairperson Acosta - Gonzalez was
absent.
PLEDGE OF ALLEGIANCE
Led by Vice - Chairperson Litke.
APPROVAL OF MINUTES
The motion was made by Commissioner Lewis and seconded by Commissioner Gilpen
to approve the minutes of the regular meeting of August 17, 1995 All in favor.
Motion carried.
STUDIES & REPORTS
The motion was made by Commissioner Bell and seconded by Commissioner Gilpen
to approve the closed promotional examination for the position of Parking Control
Officer All in favor. Motion carried.
The Motion was made by Commissioner Litke and seconded by Commissioner Gilpen
to approve the closed promotional examination for the position of Housing Rehab.
Assistant. All in favor Motion carried.
ORAL COMMUNICATIONS
Commissioner Gilpen requested a convertible car for the Christmas parade
ADJOURNMENT
Commissioner Bell made the motion and Commissioner Gilpen seconded to adjourn to
the next regular meeting scheduled for October 19, 1995 5.00 p m All in favor.
Motion carried Meeting adjourned at 5 15 p.m.
0
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City of LYNWOOD ccam
[RICA CITY
LA City - Aelutg Changes
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
DATE October 19, 1995
TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources � ,�
SUBJECT. REQUEST FOR CLOSED PROMOTIONAL EXAMINATIONS.
ADMINISTRATIVE AIDE, RECREATION FACILITY & PROGRAM
SUPERVISOR AND RECREATION SUPERINTENDENT
FACT
The Lynwood City Code 12 -7 4 Open Examination states: "All examinations, except
those specified in subsection 18 -7 3, shall be open unless it is determined by the
Personnel Board that such examination will be promotional."
BACKGROUND
11 It is the policy of the City of Lynwood to encourage employees to advance and
grow within the organization by allowing promotional examinations whenever
appropriate
2) The City has identified candidates who would qualify to apply for the above
positions on a promotional basis.
RECOMMENDATION
Based on the above information, it is requested that the Board approve a "Closed
Promotional" examination for the position of Administrative Aide, Recreation Facility
& Program Supervisor and Recreation Superintendent.
i�
Y
CITY OF LYNWOOD
DEFINITION
c-
ADMINISTRATIVE AIDE
Under the general supervision of a departmental supervisor
or manager, to perform a variety of technical and specialized
administrative and office support duties; to provide a variety of
information and assistance to the general public; and to do
related work as required.
EXAMPLES OF DUTIES
Performs a variety of technical and specialized
administrative and office support duties; assists administrative
and management staff in performing special projects, gathering
data and information and researching topics and issues; prepares
a variety of correspondence, technical and periodic reports;
attends a variety of meetings related to department or division
functions; provides a variety of information and assistance to
the general public; responds to informational requests from other
departments or other public agencies; assists in compiling data
related to the preparation of the department budget; assists in
coordinating department activities and support services; may
supervise the work of office assistants by assigning,
prioritizing, coordinating and reviewing work; maintains and
updates a wide variety of records, documents and files; relieves
administrative and management staff of routine office details;
interprets and explains policies, procedures, rules and
regulations of the assigned office, division or department;
coordinates activities and services with other offices, divisions
and departments; assists in the preparation of agenda items.
DESIRABLE QUALIFICATIONS
Knowledge of;
General policies, procedures, services and programs of
the division or department to which assigned;
Correct English usage, spelling, grammar and
punctuation;
Office methods, equipment and procedures, including
filing systems and telephone techniques;
Report writing practices and procedures;
Basic purchasing, budget and account record - keeping
practices;
Mathematics and basic statistics;
Basic principles of data research, organization and
analysis;
Basic principles of supervision and training.
•
and
,a Ability to:
Interpret and apply division or department rules,
procedures and policies with good judgement, while
carrying out a variety of office support,
technical and administrative duties;
Take responsibility and use good judgment in
recognizing scope of authority;
Supervise, train, assign, coordinate and review the
work of assigned staff;
Express oneself clearly and concisely, both orally and
in writing;
Coordinate a variety of office, division or department
functions;
Prepare and maintain a variety of records and files;
Compose correspondence independently;
Operate a variety of office equipment, including a
computer terminal, calculators, copiers and
typewriters;
Provide a variety of assistance to administrative and
- management staff; -
Assemble data and prepare summaries, analysis,
recommendations and reports;
Make arithmetical calculations quickly and accurately;
Provide a variety of program and policy information to
the public and other City staff;
Establish and maintain cooperative working
relationships;
Read and write at the level required for successful job
performance.
and
Training and Experience: Any combination of training and
experience which would provide the required knowledges
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Three years of increasingly responsible technical
administrative and office support experience.
Education: Completion of college level courses in Office
Management or related areas is desirable.
CITY OF LYNWOOD
RECREATION FACILITY AND PROGRAM SUPERVISOR
DEFINITION
Under the general supervision of a Recreation Department
Manager, to plan, coordinate, supervise and direct the recreation
and community service activities and programs at a City
recreation or service center; to plan, organize, coordinate and
direct City -wide recreation activities; and to do related work as
required.
EXAMPLES OF DUTIES
Plans, coordinates, supervises and directs the total
recreation and community service program at a City recreation or
service center; plans, organizes, coordinates and directs
City -wide recreation activities; trains and supervises the work
of assigned personnel; publicizes, conducts and evaluates
recreation programs, special events and activities; meets and
interacts with juvenile and adult members of the community and
seeks to involve them in available activities, programs and
services; seeks input, advice and information from local users of
the facility and attempts to structure activities and programs in
response to their needs; prepares and justifies budget requests;
directs contract class programs; recruits and trains coaches and
officials; provides formal and informal instruction to program
participants; assists in the administration and conduct of
overall City programs; recruits, trains and supervises the work
of volunteer and paid personnel; serves as staff liaison,
coordinator and director; responds to and plans the
implementation of Committee objectives; prepares and presents a
variety of oral and written reports; plans, implements and
directs the ongoing activities and programs of the service
center; participates in the planning, development and
implementation of community service volunteer programs; maintains
a variety of records and files; promotes and enforces the safe
use of all facilities; represents the City and /or department at
meetings, seminars, workshops and conferences.
LICENSE
Possession of an appropriate California driver's license
issued by the State Department of Motor Vehicles.
DESIRABLE QUALIFICATIONS
Knowledge of:
Philosophy, objectives, current methods and techniques
of planned recreation and community service
activities;
Major sports and other recreational activities suitable
for children, juveniles and adults;
Basic first aid methods;
Principles of training and supervision;
:i
•
LJ
Community service agencies, organizations, programs and
activities;
Techniques of effective recordkeeping and report
writing.
and
Ability to:
Plan,'coordinate, supervise the direct the overall
recreation and community service activities and
programs at a City recreation and community
service center;
Plan, organize, coordinate and direct City -wide
recreation activities;
Conduct assigned portions of programs and activities;
Train and supervise the work of department and
volunteer staff personnel;
Effectively meet and communicate with juveniles and
adults with varying backgrounds, ages and
interests;
Interest and involve community residents in the use of
available facilities, activities, programs and
services.
Effectively serve as staff liaison, coordinator and
director;
Prepare and present comprehensive oral and written
reports;
Accurately perceive and respond to the recreational and
community service needs of community groups and
individuals;
Read and write at the level required for successful job
performance.
and
Training and Experience: Any combination of training and
experience which would provide the required knowledges
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Two years of experience as an organizer or
administrator of recreation and community service
programs.
Education: Completion of college level courses in
Recreation, Social Services, Physical Education or
closely related fields is desirable.
CITY OF LYNWOOD
RECREATION SUPERINTENDENT
DEFINITION
Under the direction of the Assistant Director or Director,
to plan, organize, coordinate and direct the City recreation,
community services, social services and activities program; to
supervise professional recreation staff members; to supervise a
large staff of paid and volunteer recreation leaders and
assistants; and to do related work as required.
EXAMPLES OF DUTIES
Plans, organizes, coordinates and directs a comprehensive
program of recreational, community services and social activities
and services; assesses needs of City for special recreational
activities; supervises professional recreation staff; supervises
and schedules the work of assistants and leaders who supervise
and implement aspects of the program; hires and trains
recreational staff; promotes public relations; leads special
group activities and instructional programs; makes
recommendations regarding.policy and budgetary matters;
administers and controls the recreation budget; develops
specialized programs for children, teens, adults and senior
citizens; assists in the evaluation of current programs and the
need for new program development; directs the usage and rental of
recreational and community service facilities; prepares news
releases, bulletins and publicizes programs and events; directs
the preparation of the City Newsletter; directs the provision of
senior citizen services; attends meetings and provides technical
support and information to commissions, boards and associations;
performs a variety of technical, accounting, budgetary and
administrative duties involved in grant acquisition and
administration, capital project development and administration,
financial recordkeeping and computer usage and application;
performs general duties in the area of public relations; may
provide direct leadership for special group activities and
instruction programs; attends meetings with community groups and
school officials participating in the recreation program;
prepares correspondence, reports, leaders' manuals and program
information sheets; attends workshops, seminars and conferences.
SPECIAL REQUIREMENT
Possession of an appropriate California driver's license
issued by the State Department of Motor Vehicles.
DESIRABLE QUALIFICATIONS,
Knowledge of:
Objectives, methods, and techniques of planned
recreation, community services and social
service activities;
Major sports and other recreational activities
suitable for children, juveniles and adults;
Community organizations and resources available;
Recreational programs, facilities and equipment;
Philosophy, objectives and requirements of a municipal
recreation and community service program;
Principles and practices of recreation
administration including budget preparation
and control and program development and
management;
Grant preparation, application and administration
practices;
Safe and hazardous practices in sports programs
and activities;
Principles of supervision and training;
Principles of an effective public relations program;
General operations of municipal government.
and
Ability to:
Plan, organize, coordinate and direct the recreation,
community services and social service program
including paid and volunteer recreation leaders;
Research, plan, promote, supervise and evaluate
recreational and social service programs
suitable to the City's needs;
Prepare and administer the Recreation budget;
Direct grant application and administration activities;
Provide technical information and assistance to
commissions, boards and associations;
Address public and civic groups and prepare reports
and correspondence;
Deal courteously and effectively with the general
public and establish and maintain cooperative
work relationships and coordinate City -wide
programs and activities with other agencies;
Prepare comprehensive written reports;
Supervise, direct and train subordinate personnel;
Promote and enforce safe work practices.
and
Training and Experience: Any combination of training and
experience which would provide the required knowledge
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Four years of professional experience in organized
recreation or community service work, including at
least two years of experience in a supervisory
capacity.
Education: Graduation from an accredited four year
college or university with a degree in Recreation,
Physical Education or closely related field.
• •
City of LYNWOOD
RLL- PMERI4 CIiV
vl City - Meeftog Chdhttges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
DATE: October 19, 1995
TO Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources ee
BY: Yolanda Delgadillo, Administrative Aide
SUBJECT DIRECTOR OF MEDIA RELATIONS
CLASSIFICATION STATEMENT
PURPOSE
To review a proposed classification statement for the position of Director of Media
Relations.
BACKGROUND
The City Council has identified a need for the inclusion of a position statement for
Director of Media Relations
* A job analysis was completed and subsequent classification statement prepared by
the Human Resources Department.
RECOMMENDATION
Review and recommend that the City Council adopt the classification statement for
the position of Director of Media Relations
0 !
CITY OF LYNWOOD I October 1995
MEDIA SERVICES DIRECTOR
DEFINITION
Under the administrative direction of the City Manager to
plan, organize and direct all activities of Lynwood Media Services;
to serve as the City's public relations officer overseeing City
promotional efforts; to serve as editor of the City's newsletter
and City liaison between local cable company and Lynwood Media
Services; prepare and oversee the Lynwood Information Inc. Budget;
coordinate the functions of the Community Cable Access Advisory
Commission; and to perform other job related work as required.
EXAMPLE OF DUTIES
Plans, organizes, directs, coordinates and supervises the
functions of Lynwood Media Services; serves as the City's public
relations officer to oversee the promotional activities including
contracts with media entities, writing and editing the City's
newsletter and other collateral materials; coordinates City's
public relations campaigns and press conferences; interacts with
printing, graphics design and photography consultants in
preparation of collateral materials; prepares brochures, articles
and reports; developes in -house newsletters for employees and Block
Watch; oversees the distribution of all promotional materials
generated by Lynwood Media Services; develops and coordinates
presentation and promotional videos; ensures compliance of the
City's franchise agreement with cable television operator,
including the negotiations of franchise` terms; defines and
recommends policies related to cable television and interprets
policies for departmental staff and City administration; supervises
the development and coordination of municipal uses of cable
television for public information dissemination and other
applications involving the 'use of cable technology; develops,
recommends and administers the Lynwood Information Inc. budget;
serves as liaison to the Community Cable Access Advisory Commission
and implements the programming decisions of the commission;
prepares reports and recommendations on matters relating to cable
television administration; consults and provide technical support
to other City departments and community organizations on cable
production issues and the print media; develops, implements,
monitors and evaluates all cable television production facility
activities and services; implements the coordination of the City's
video production workshops; selects, trains, supervises and
evaluates technical staff and interns engaged in cable television
production, assigning, reviewing and evaluating work; develops
plans to promote involvement of citizens, non - profit groups and the
business community in local cable television programming.
0 •
SPECIAL REQUIREMENTS
Possession of an appropriate California driver's license
issued by the State Department of Motor Vehicles.
DESIRABLE QUALIFICATIONS
Knowledge of:
Microsoft software and desktop publishing software is
critical;
Principles, practices and techniques of cable
administration, marketing and promotions operations and public
relations;
State and Federal laws
operation of cable systems;
Layout and production of
Techniques of editing
publication;
Principles and practices
and regulations concerning the
printed materials;
and preparing articles for
of municipal organization and
management, including personnel management supervision and
training;
Rudaet nrenaration and control.
and
Ability to:
Plan, organize, direct and review the work of technical
television productions;
Prepares clear and comprehensive technical reports;
Communicate effectively both orally and in writing;
Work without direct supervision and make independent
decisions;
Provide work direction, coordination and training in
cable production to volunteers, interns and other participants
involved in the work;
Establish and maintain cooperative and effective working
relationships with City officials, employees and the general
public.
and
9 •
Training and experience:
Any combination of training and experience which would provide
the required knowledge and abilities is qualifying. A typical way
to obtain these knowledges and abilities would be:
Five years of increasingly responsible experience in public
relations and planning, production administration of cable
television.
Education:
Graduation from an accredited college or university with a
degree in communications, Television Production, Business or Public
Administration, Public Relations or a closely related field is
highly desirable.