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HomeMy Public PortalAbout10-19-95 PERSONNEL COMMISSION (2)• 0 CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD September 21, 1995 R E E O V E D I 5 PM CITY OF LYNWOOD CITY CLERKS OFFICE SEP 13 1995 AM PM 71819iIDilli1211i2i3i4A6 II CALL TO ORDER ROLL CALL Gilda Acosta - Gonzalez, h Irpers n Arnold Litke, Vice - Chairperson George Lewis Nancy Gilpen Patrice Bell 11 PLEDGE OF ALLEGIANCE III • APPROVAL OF MINUTES Regular meeting of August 17, 1995 IV STUDIES & REPORTS Request for Closed Promotional Examinations: 1. Parking Control Officer 2. Housing Rehab Assistant V ORAL COMMUNICATIONS VI ADJOURNMENT Regular Meeting - October 19, 1995 REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD August 17, 1995 The regular meeting of the Personnel Board of the City of Lynwood, California was held on Thursday, August 17, 1995, at 5:00 p.m. in the Council Chambers of the Lynwood City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Acosta - Gonzalez called the meeting to order at 5.05 p.m Roll call was taken by Gail L. Black, Director of Human Resources. Commissioner' Bell was absent. PLEDGE OF ALLEGIANCE Led by Vice - Chairperson Litke. APPROVAL OF MINUTES The motion was made by Commissioner Gilpen and seconded by Commissioner Lewis to approve the minutes of the regular meeting, of July 20, 1995 All in favor. Motion carried STUDIES & REPORTS The motion was made by Vice - Chairperson Litke and seconded by Commissioner Gilpen to approve the certification of the eligibility list for the position of Code Enforcement Officer All in favor. Motion carried. The motion was made by Chairperson Lewis and seconded by Commissioner Gilpen to approve the classification statement for the position of Administrative Assistant to the City Council. All in favor Motion carried ORAL COMMUNICATIONS None ADJOURNMENT Commissioner Lewis made the motion and Vice - Chairperson Litke seconded to adjourn to the next regular meeting scheduled for September 21, 1995 5:00 p.m. All in favor. Motion carried Meeting adjourned at 5.15 p m. I • City of �YNW 111:1111:9111=, ALL.AMTRICA CITY LA City Aeettng NaRenges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603 -0220 DATE: September 21, 1995 TO Honorable Chairperson and Personnel Board Members FROM: Gail L. Black, Director of Human Resources &6- SUBJECT. REQUEST FOR CLOSED PROMOTIONAL EXAMINATIONS PARKING CONTROL OFFICER AND HOUSING REHAB. ASSISTANT FACT The Lynwood City Code 12 -7 4 Open Examination states: "All examinations, except those specified in subsection 18 -7.3, shall be open unless it is determined by the Personnel Board that such examination will be promotional " BACKGROUND 1 It is the policy of the City of Lynwood to encourage employees to advance and grow within the organization by allowing promotional examinations whenever appropriate 2) Mr Gary Chicots, Director of Community Development, has identified in -house candidates who would qualify to apply for the above positions on a promotional basis RECOMMENDATION Based on the above information, it is requested that the Board approve the "Closed Promotional" examinations for the following positions Parking Control Officer and Housing Rehab. Assistant CITY OF LYNWOOD HOUSING REHABILITATION ASSISTANT DEFINITION Under the general supervision of a Department Supervisor or Manager, to explain the Community Development Block Grant Program and financing procedures to interested property owners; to assist with the preparation of loan applications, analyze loan eligibility and transmit information; to prepare loan settlement documents; to perform a wide range of administrative, technical and clerical program support duties; and to do related work as required. EXAMPLES OF DUTIES Provides a wide range of information and assistance to property owners; explains forms, procedures, rules, regulations and policies; completes a wide variety of forms; coordinates the completion of a wide variety of required forms, records and documents; types and files a wide range of materials; establishes filing and recordkeeping systems; records minutes for a variety of committee and participant meetings; interviews applicants to gather information on eligibility; prepares forms required to verify income; contacts various agencies for clarification or information relating to applicant eligibility; computes tenant or applicant income and determines eligibility; writes letters informing tenants or owners of changes in status; maintains a variety of files relating to eligibility determination; gathers statistical information and prepares reports; takes phone calls and responds to tenant and owner inquiries or complaints; performs accounting and financial recordkeeping duties and assignments; assists other staff in maintaining records and preparing reports; may provide the services of a Notary Public. DESIRABLE QUALIFICATIONS Knowledge of: General policies, requirements and procedures of the CDBG Program; Community organizations and resources; Interviewing and recordkeeping techniques; Standard office practices and techniques; Methods and practices of financial recordkeeping. and Ability to: Deal courteously, effectively and tactfully with the public; Gain the confidence of property owners to understand and work with their problems; Correctly interpret and apply rules, regulations and standards; Analyze situations accurately and adopt an effective course of action; Establish and maintain cooperative working relationships with persons contacted in the course of the work; Perform a wide variety of technical and clerical program support duties; Maintain complex interrelated records and files; Type at a rate of 45 words per minute from clear copy; Speak, write and interview effectively; Prepare accurate reports; Read and write at the level required for successful job performance. Training and Experience: Any combination of training and experience which would provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be: Either - I Two years of experience performing duties comparable to those of an Office Assistant II in the City of Lynwood. Or II One year of experience performing duties comparable to those described above for a Community Development, Housing Improvement, Housing Rehabilitation or related agency. City of Lynwood PARKING CONTROL OFFICER DEFINITION September 1991 Under general supervision, patrols assigned areas of the City, enforces parking regulations and issues citations; arranges for the removal of abandoned vehicles from City streets; maintains a variety of records; and performs other job - related work as required. EXAMPLES OF DUTIES Patrols the City in a motor vehicle or on foot; enforces parking regulations and issues citations as appropriate including (but not limited to) parking on lawns, in restricted time zones, in handicapped stalls without appropriate permit, blocking driveways, double parking, during street sweeping hours; answers questions and provides information concerning parking regulations; responds to citizen complaints concerning public nuisance or abandoned vehicles; identifies registered or legal owners for necessary follow -up actions; notes and reports problems with parking meters; maintains activity and citation logs; identifies and assists in the removal of abandoned vehicles on City streets; operates a computer terminal to prepare and maintain records, files, and reports; appears in court and presents evidence for disputed citations; responds to requests for assistance with traffic control problems; keeps vehicles supplied for work shift; performs routine maintenance on parking control vehicles; notifies other City staff of major repairs which are required. SPECIAL REQUIREMENTS Possession of the category of California Driver's license required by the State Department of Motor Vehicles to perform the essential duties of the position. Continued maintenance of a valid driver's license and compliance with established vehicle operation standards are a condition of continuing employment. DESIRABLE QUALIFICATIONS Knowledge of: • Basic laws, rules, ordinances, and regulations governing parking enforcement functions. • Basic vehicle maintenance and upkeep. • Office methods and procedures, including maintenance of files and records. • Techniques and practices of effective public relations. • and 0 • PARKING CONTROL OFFICER Page 2 DESIRABLE QUALIFICATIONS - (continued) Ability to: • Read, interpret, apply, explain, and enforce parking regulations, laws, and ordinances. • Safety operate a motor vehicle. • Operate a two-way radio. • Work without direct supervision. • Perform basic vehicle maintenance and upkeep. • Operate a computer terminal to input and retrieve data. • Read and write at the level required for successful job performance. • Write or print legibly. • Understand and carry out written and oral instructions. • Memorize details and incidents accurately. • Maintain good public relations with people contacted during work assignments. • Establish and maintain cooperative working relationships. and Training and Experience: Any combination of training and experience which would provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledge and abilities would be: One year of responsible work experience in a position requiring extensive public contact. This experience should demonstrate the ability to deal with a variety of persons often in stressful situations. Previous experience in parking control is highly desirable.